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Reimbursement of Tour Expenses: Employee Details Travel Details

This document is a reimbursement form for an employee's work-related travel expenses. It collects details of the employee, travel dates and locations, expenses incurred for tickets, lodging, transportation, and allowances. The employee and reporting manager must sign off to certify the expenses. The administration department and VP of Admin also review and approve the reimbursement. The employee is instructed to enclose original bills and receipts and follow all HR policies for reimbursement.

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KumarRavi Ranjan
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159 views

Reimbursement of Tour Expenses: Employee Details Travel Details

This document is a reimbursement form for an employee's work-related travel expenses. It collects details of the employee, travel dates and locations, expenses incurred for tickets, lodging, transportation, and allowances. The employee and reporting manager must sign off to certify the expenses. The administration department and VP of Admin also review and approve the reimbursement. The employee is instructed to enclose original bills and receipts and follow all HR policies for reimbursement.

Uploaded by

KumarRavi Ranjan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Reimbursement of Tour Expenses

Employee Details Travel Details

Employee Name From To

Designation Mode of Travel

Employee no. Departure Date & Time

Department Return Journey YES / NO

Branch / Location Arrival Date & Time


Travel Expense details

Sr.No. Particulars Amount (in Rs.)

1 Cost of Tickets paid by self (Encl Bills)

2 Lodging expenses paid by self (Encl Bills)

3 Taxi / Auto Charges paid by self (Encl Details)

4 Halting / Boarding Allowance Rs._________ X No. of days___________

5 Flight Insurance (Encl Ticket /Receipt /Bill)

Grand Total

Amount in words: Rupees ____________________________________________________________________

*Please enclose Original Bills / tickets with employee signature / initial on it

I hereby certify that all the above expenses except I recommend and approve the reimbursement of
halting allowance have been actually incurred by me stated expenses undertaken by above noted
employee for official reasons.

Signature of the Reporting Manager


Name:
Signature of the Employee Designation:
Date : Branch / Location:
Administration Department
BILLS VERIFIED, FOUND IN ORDER
& RECOMMENDED FOR PAYMENT

Approved by
(VP – Admin)

Note:
1. All claims should be made as per HR policy only.
2. Tour approval copy should be enclosed.
3. All the fields are mandatory, and incomplete forms will not be accepted
4. Details / break-up of taxi charges is a must (Enclose separate sheet)

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