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1.5.2 Utility Software PDF

Utility software is a type of system software that helps analyze, configure, optimize and maintain a computer. It focuses on how the computer infrastructure operates rather than providing user-oriented functionality like applications. Examples of utilities include disk formatters, file handlers, hardware drivers, file compressors, virus checkers, disk defragmenters, and backup utilities.

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Blessed Endibye Kanyemba
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2K views2 pages

1.5.2 Utility Software PDF

Utility software is a type of system software that helps analyze, configure, optimize and maintain a computer. It focuses on how the computer infrastructure operates rather than providing user-oriented functionality like applications. Examples of utilities include disk formatters, file handlers, hardware drivers, file compressors, virus checkers, disk defragmenters, and backup utilities.

Uploaded by

Blessed Endibye Kanyemba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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1.

5 System software

1.5.2 Utility programs

Utility software is a type of system software designed to help analyze, configure, optimize and maintain the
computer. A single piece of utility software is usually called a utility or a tool.

Utility software should be contrasted with application software, which allows users to do things like creating
text documents, playing games, listening to music or surfing the web. Rather than providing these kinds of
user-oriented or output-oriented functionality, utility software usually focuses on how the computer
infrastructure (including the computer hardware, operating system, application software and data storage)
operates. Due to this focus, utilities are often rather technical and targeted at people with an advanced level of
computer knowledge. There are many examples of utility software but we shall limit ourselves to just a few:

1. The surface of a disk can store so much data that the computer cannot handle it all at once so it needs to be
split up so that data stored on it can be found again. When it is new a disk surface is blank so the computer
“draws lines” on the surface to split it into small areas. The process is called formatting and it is carried out by
a utility program called a disk formatter.

2. When files are to be stored on a disk they need to be managed. This includes arranging for them to be
stored in a certain place, finding files again after they have been stored, moving them around to get them in a
sensible order and deleting them when they are not needed any more. All of these actions are carried out by
utility programs called file handlers.

3. A computer system is made up of lots of different sorts of hardware, each piece of which needs instructions
about how to work. These programs are called hardware drivers.

4. Some files are very large. In most files it is possible to find simple ways of reducing the size of the file
while keeping all its meaning. This can be very important when files are being sent from one computer to
another as the communication is speeded up. The programs that reduce the size of files are called file
compressors.

5. When files are being sent from one computer to another it is possible that they may contain a virus which
will infect the receiving computer. A virus checker (scanner, killer...) is a utility program which keeps a
constant check on files searching for viruses and deletes it if found.

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1.5 System software

1.5.2 Utility programs

6. A disk defragmenter is a utility that reorganizes the files and unused space on a computer’s hard disk so
that the operating system accesses data more quickly and programs run faster. When an operating system
stores data on a disk, it places the data in the first available sector on the disk. It attempts to place data
insectors that are contiguous (next to each other), but this is not always possible. When the contents of a file
are scattered across two or more noncontiguous sectors, the file is fragmented.

Fragmentation slows down disk access and thus the performance of the entire computer. Defragmenting the
disk, or reorganizing it so that the files are stored in contiguous sectors, solves this problem (Figure 8-32).
Operating systems usually include a disk defragmenter. Windows disk defragmenter is available in the System
Tools list.

7. A Disk Check is a free utility that can help you scan your disk drives for errors and fix them. It can also
scan entire disk for bad sectors and try to recover them.

Main Features:
Scan and Fix multiple drives with one click.
Schedule Disk Check on next boot if a drive cannot be locked.
Boot Time Disk check can be performed on multiple drives in a click.
Use of checkdisk makes it highly safe to use.

8. A backup utility allows users to copy, or back up, selected files or an entire hard disk to another storage
medium such as an external hard disk, optical disc, USB flash drive, or tape.
During the backup process, the utility monitors progress and alerts you if it needs additional media, such as
another disc. Many backup programs compress, or shrink the size of, files during the backup process. By
compressing the files, the backup program requires less storage space for the backup files than for the original
files.
Because they are compressed, you usually cannot use backup files in their backed up form. In the event you
need to use a backup file, a restore utility reverses the process and returns backed up files to their original
form. Backup utilities work with a restore utility.

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