Class Notebook Guide

1. Notebook Structure

2. Creating Class Notebooks

3. Adding/removing sections

4. Adding/removing pupils and

teachers

5. Classroom tips

6. Deleting Class Notebooks

OneNote is a program that creates digital notebooks.

Notebooks can be split into sections and each notebook can have any number of
pages within a section.
Sections and pages are clearly labelled making it easier to find a particular piece of
information.

Class Notebook creates notebooks for use by pupils and teachers with fixed settings
for each role.

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 1. Notebook Structure

Class notebook automatically creates a structure for your notebooks, it has 3 default
sections:
Content Library
This section is designed for class notes, teachers can create pages and edit content.
Pupils can view all of the content but cannot make any changes, if they want to
highlight or take notes on a page then they will need to copy it into their own
notebook.

Collaboration Space
This section is designed for group work and class collaboration.
Pupils and teachers can write and edit any content in this section.
When pupils make changes then it is marked with their initials, hover over the initials
with your mouse to see a full name and timestamp.

Pupil Notebooks
This section is only visible to the pupil and the teacher. Pupils cannot see each other's
notebooks.
Pupils can do their own work here, the teacher has the ability to mark it.
When a pupil does work in their notebook the teacher will see their name written in
bold in their list of pupils.

2. Creating Class Notebooks

Creating a Class Notebook in your OneDrive

Open Office 365 online (http://office365.edin.org)
Click on the App Launcher and choose Class Notebook (if it is not there then click on
View all of my apps)

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Click on Create a Class Notebook
Name your notebook and check the Overview.
Add pupils to your class by searching for their name.
If the pupil's name is unique, type in the name of a pupil, press the tab key then press
enter.
If there are multiple pupils with the same name then hover over the names to see
email addresses so you can find the right one, once you are done move your mouse
so you have highlighted the name at the top of the list. Press the tab key until you
have highlighted the correct name and press enter. Alternatively, look up the pupil's
SCN number and search for them using that number.

You have the option to add other teachers to your notebook as well.

You can now decide on the tabs that will appear in each pupil notebook. Note that
you will have to change them one by one if you change your mind later.

You will now be shown the view from your point of view and from pupils' point of
view.

Now click create.

Pupils will automatically be invited to the notebook, but you can access the link if you
need to send it out again.

You can find the notebook in your OneDrive in the Class Notebooks folder.
Pupils can find the notebook in the Shared with me section of their OneDrive.

Notebooks can be edited by using OneNote online or the OneNote program on PC,
once you have opened it on PC then it will always appear in OneNote until you
choose to close it. Similarly when a notebook is opened on OneNote for iPad.

3. Adding/Removing Sections

Adding/Removing sections/tabs
Click on the + sign next to the tabs already created, you can change their colour by
right clicking on the tab and choosing Section Colour.
You can do this in the Content Library and Collaboration Space.

You can also do it in pupils' notebooks but you would have to do it one by one for
each pupil. It is easier to show them how to do it and ask them to create new
sections for themselves.

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Adding/Removing pages
Pages can be added to a section by
clicking on Add Page at the top right.

If you would like them to be organised,

you can indent pages by right-clicking
on the page and choosing Make
Subpage. You can also pick them up
and move them to change the
order.

Subpages can make it easier for pupils

to find a specific page.
An example is shown below, it shows a
unit of maths split into assessment
standards and skills.

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 4. Adding/Removing pupils and teachers

Do not use the Share option within OneNote to add or remove pupils or students
from your Class Notebook as it does not give the same permissions as Teacher or
Pupil.

In order to make changes go to Office 365 online and click on Class Notebooks.

You can add or remove pupils or students from here.

Click on the relevant link and choose the notebook you want to modify.

5. Classroom Tips

Homework
You cannot automatically add a homework page to every pupils' notebook.
The best way to work around this is to create a Homework section in the notebook
and add a page for each homework.
Each pupil can right click on that page (or hold their finger on it for iPad) and choose
Move or Copy from the menu, they can then choose a location from their personal
notebook to save it to.

Once the page is copied to their own notebooks pupils will be able to write or draw
on the page.
They will not need to submit the page, the teacher can go into the pupils notebook to
mark the work.

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Screenshots below:

Right-click on the page and choose Move or Copy

Then choose the location (the pupils' personal notebook, homework section) and
click Copy

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Insert File Printout
Word, PowerPoint and PDF files can be inserted into the notebook as a printout
(imagine it as printing it out from a computer and gluing it into your notebook).

Click on Insert, File Printout and choose your file.

If you have a large file, like a PowerPoint with a large amount of slides, the printout
may end up on multiple pages.
You can change this by going into File > Options > Advanced Options
Look for the Printouts section and untick the box that says large files will be printed
onto multiple pages.

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Insert File Attachment
A file can be inserted so that a pupil would see an icon like on a desktop.
If you are doing this then you need to make sure that the pupil has the relevant
program needed to open the file.

Click on Insert and then Insert file attachment and choose your file.

Drawing
There is a drawing tool in OneNote.
This means that you can use it for highlighting text or marking work as you would
normally would with a red pen.

It also means that you can project your notebook onto an interactive whiteboard and
write on it (the smartboard pens' colours would not translate by default, choose the
colour in OneNote).

Pupils can also use the tool in their notebooks, so you can issue homework that
requires drawing or diagrams.

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Background
You can change the background of a page to lined or squared paper.
Click on View and choose the background from Rule Lines.

Maths
You can insert symbols and equations to your notebook in the same way as in Word.
Click on Insert and choose equation or symbol to insert more complex mathematical
notation such as:
5
𝑥5
∫ 𝑑𝑥
1 sin 𝑥

Alternatively, you can use the draw function to handwrite mathematical notation.

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6. Deleting Class Notebooks
Class Notebooks are stored on your OneDrive so this is the only place you can
delete them from.

Open your OneDrive in Office 365 online (http://office365.edin.org).

Go into the Class notebooks folder.
Click on the ellipsis (…) next to the notebook you want to delete, then click on
the ellipsis again, then click on delete.

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 Using Office 365 on personal devices

To ensure your data is kept secure, please adhere to the following practices if accessing Office 365 on a personal
device, eg. smartphone, personal iPad/tablet or home desktop/laptop:

 Always control access to you device with a secure password or passcode

 Access Office 365 via the web (http://office365.edin.org) using a recommended browser
 Turn off Password Saving for your browser - Explorer, Safari, Firefox, Chrome
 Ensure that you log out and/or quit your browser when you have stopped working in Office 365,
especially if you share your device with other users
 Ensure that you lock/log off your device when not in use

Find our helpsheets on the Orb:

http://tinyurl.com/edi365docs

…..and additional resources on our website:

http://digitallearningteam.org/microsoft/office365/

Digital Learning Team

The City of Edinburgh Council | Children & Families
Wester Hailes Education Centre | 5 Murrayburn Drive | Edinburgh | EH14 2SU
: 0131 469 2999 | : http://digitallearningteam.org | Follow us on Twitter https://twitter.com/DigitalCEC
Office 365 on the web: http://office365.edin.org

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