Introduction

Organization study aims at creating an industry interface where the students of MBA
programme can observe the application of Management concepts. The study is normally
undertaken at the end of Second Semester, for a minimum of one weeks in an Organization of
their choice. The organization chosen should be a public limited organization or equivalent.

Organisation Study

Every student has to undergo an Organisation Study and produce a report on the functioning
of an organisation from the managerial perspective. This study and the report will be treated
as full course carrying 100 marks. The internal marks for the Organisation Study will be
awarded by means of Report Presentation and Viva voce conducted by a Board of Faculty
Members appointed for this purpose by the Faculty Council of the respective Institute.
Students are permitted to do their Organisation Study only in Organisations listed in
Securities and Exchange Board of India (SEBI) or Minimum of hundred employees with all
functional departments for a period not less than one month. No student from the same
college is permitted to undergo Organisation Study in such Organisation where a student
from the same college is admitted for an academic year. A certificate from the Internal Guide
of the business Organisation should also be obtained by the student after the successful
completion of the project and the same should be attached with the project report. While
selecting the Organisation, it should be a manufacturing/ service Organisation with four
functional areas such as Finance, Marketing and sales, Human Resources, and Operation or
production Departments.

Objectives

The major objective of the Organization Study is to create an understanding of the area-wise
subjects taught in their Business Management Programme.

i. To familiarize the students with a business organization to relate theory with practice.
ii. To familiarize the students with an organization structure and its functioning
iii. To familiarize them with the different departments in the Organisation and their functions
and activities including documentation.
iv. To enable the students to understand how the key business processes are carried out in
an Organisation.
v. Understand how information is used in Organisation for decision making at various levels
including data flow diagram.
vi. To conduct a SWOT analysis of the organization
vii. To study the financial performance of the organization by doing financial analysis
viii. To understand the extent of technology adoption including ICT, in the organization for
various functions/activities.
ORGANIZATION STUDY GUIDELINES – MODUS OPERANDI

How to Go About the Work

1. Have an organization coordinator/guide in the organization. Visit the organization and

have a walk through and to identify and acquaint yourself with the different departments.

2. Make the organization chart for the organization and try to understand the functions of
the managers/officers and supervisors in the different departments. Record these observations
of yours and clarify with your supervisor to check if the same is correct.

3. Identify the key functions of each department and try to understand how it is carried out
(the process) for e.g.: Materials department having the purchase function.

Process could be: collect intends, check intends, find suppliers, get Quotes, decide who to
purchase from, prepare and issue purchase orders, follow up till delivery is got.

4. Try and interact with personnel and customers (both external & internal) users, to find if
there are problems with the processes. Make record of your findings.

5. Find how the following are done in the organization

i. New product development

ii. Marketing
 Promotion
 Sale
 Locating customers
 Qualifying customers
 Contacting customer and making sale
 Order filling
 Payment Collection

iii. Operation / Manufacturing

 The operations/Manufacturing process
 Raw Materials and conversion
 Procurement
 Store
 Production planning and control
 Quality control

iv. Accounting and Finance

 Accounting systems adopted
 Source & application of funds
 Management of payables and receivables
 Costing system
 Pricing system
 Budgeting and budgetary control
 Financial analysis of a few previous years’ statements of accounts
v. Personnel & HR
 Recruiting
 Induction
 Training – types & where used (process of training)
 Performance appraisal system
 IR Scenario
 Grievances & Grievance handling
 Discipline
 Separation

Do a SWOT and Porters Five Force model analysis for the organization.

Faculty Supervision and Organization Supervision

The institution will allot a faculty (Mentor) for each of the student to supervise your
organization study.
The Students should note the following:

All students should meet and discuss with your respective faculty supervisor (mentor) before
leaving for organization study

All students should update the progress of the study with your faculty supervisor at least once
in a week with written report emailed.

All students should submit the duly filled evaluation report in the prescribed format from
your organization Guide to the Faculty supervisor.

Any changes, if required, in the organization study can be made with the consent of your
faculty supervisor.

Evaluation

On return to the institute each students will be required to make a presentation of the study
and will also have to submit a written report, which will be used for evaluation. The
parameters of the evaluation are Organization Understanding, Identification of
key/critical/problem areas, Analysis, Presentation and Study Report. Please also make it a
point to send a joining report (By the organisation Guide/Co-ordinator) from the organization
within a week of your reporting for the study to the Faculty Supervisor. Please mark your
attendance daily with the organisation Guide. The institution shall also contact the
organization guide to receive a confidential feedback report about each student at the end or
in between of the project. All students are requested to bring the duly filled (sealed)
confidential report (the format is enclosed in appendix) from your organization Guide and
hand over to your Faculty Supervisor, after completing the study.

ORGANIZATION STUDY REPORT WRITING

 Cover Page [white colour]

 Title Fly
 Title Page
 Certificate of the Organization
  Certificate of the Institute
 Declaration by the student
 Acknowledgement
 Table of Contents
 List of Tables, charts and Figures
 Abbreviations used
 Introduction [2 Pages]
 Objectives of the study [objectives of organizational study]
 Methodology used
 Limitation of the study [limitation of the study and not of the researcher]

i. Chapter 1: Industry Profile [above 7 pages]

a. Evolution of Industry (which the organization belong to) in the country

b. Milestones in the industry
c. Present situation of the industry
d. Contribution of the Organization to the industry
e. Comparison of the Organization with similar Organization in the industry

ii. Chapter 2: About the Organization [above 7 pages]

a. Vision and Mission

b. History of the Organization
c. Corporate Structure of the Organization [BOD, Organization Type]
d. Milestones of the Organization
e. Products / Services of the Organization
f. Organization structure

iii. Chapter 3: Functional Departments [above 35 pages]

a. Department Hierarchy
b. Functions of the department
c. Process chart
d. How different process is carried in the department (in detail)

iv. Chapter 4: Interdependence of department [above 3 pages]

How each departmental works affects the other?

v. Chapter 5: Analysis with SWOT (and with Porters Five Force Model) [above7 page]

vi. Conclusion [above 4 pages]

Link with objectives, Industry profile, Organization’s present situation; Summary of about
the Organization’s performance, summary of departmental activities, summary of analysis

Bibliography [In APA Format]

• McKibben, B. (1992). The age of missing information. New York: Random House
• Larson, G. W., Ellis, D. C.,& Rivers, P. C. (1984). Essentials of chemical dependency
counselling. New York: Columbia University Press.
Note:
 Diagrams should not be stretched too long
 Each functional department should start from a new page
 Each chapter should have a title page and the Title page should not be counted for
numbering
 Numbering should only start from introduction and end with conclusion
 Number of pages given serves as only a guideline however, a similar portion should
be maintained in the report.

ORGANIZATION STUDY REPORT WRITING - FORMAT STANDARDS

Size of Project report

The size of project report should not exceed 70 pages of typed matter reckoned from the first
page of introduction to the last page of conclusion.

Page Dimensions and Margin

The dimensions of the final bound copies of the project report should be 290mm x 205mm.
Standard A4 size (297mm x 210mm) paper may be used for preparing the copies.

Top edge: 1”
Bottom edge: 1”
Left side: 1.5”
Right side: 1”

The project report should be prepared on good quality white paper preferably not lower than
80 gm /Sq. Meter.

Tables and figures should conform to the margin specifications. Large size figures should be
photographically or otherwise reduced to the appropriate size before insertion

Text Font:

Arial 12, 1.5 spacing for the text for Normal text,
Sub heading – Arial 12 with Bold,
Main Heading – Arial 14, bold
Chapter Headings – Arial 16 bold

No. of Copies: 3
Colour of Hard Binding: Silver outer Cover
ORGANIZATION STUDY – SUBMISSION DEADLINES

Last date of submitting permission letter 20-03-2019

from the organization
Commencement of OS Project 01-04-2019
Reporting back to MIIM 05-05-2019 (with permission 15-05-2019)
Submission of Interim Report 05-05-2019
Submission of first draft 25-06-2019
Submission of Final draft 05-07-2019
Submission of Final Report (3 bound copies) 15-07-2019

All the bound reports should be submitted on or before 15th July 2019 to concerned mentors.
 A REPORT ON ORGANISATION STUDY AT
(COMPANY NAME & PLACE)

(Company logo)

Submitted By
NAME OF THE STUDENT
(Reg. No: )

Under the Guidance of

NAME OF GUIDE
Designation

Submitted in partial fulfilment of the requirement for the award of the degree

Master of Business Administration

to the Mahatma Gandhi University, Kottayam

Marian International Institute of Management

Kuttikkanam P.O, Peerumade, Idukki
Year 2019
 CERTIFICATE

This is to certify that the Report entitled “AN ORGANISATION STUDY AT (NAME OF
THE COMPANY & PLACE)”submitted to Mahatma Gandhi University in partial fulfilment
of the requirements for the award of the MBA degree is a bonafide work done by
Mr./Ms................ during the year 2019 - 2020 under my supervision and guidance.

Faculty Guide Principal

Place: Kuttikkanam
Date:
(In the company Letter Pad)

CERTIFICATE

This is to certify that Mr./Ms. (Name of Student), MBA 3rd Semester student of Marian
International Institute of Management, Kuttikkanam, has successfully completed his/her
Organizational Study at (Name of the Organization) during the period …April to …May,
2019

(Name of Organizational Guide) Company Seal

(Designation)
 DECLARATION

I (Name of Student), 3rd semester MBA student of Marian International Institute of

Management, Kuttikanam, hereby declare that this report on ORGANISATIONAL STUDY
AT (Name of the Company& Place) under the guidance of (Name of the Faculty Guide,
Designation), Marian International Institute of Management, Kuttikanam, in partial fulfilment
of the requirement for the award of the degree of Master Of Business Administration is a
bonafide study done by me. I also declare that this report has not been previously formed the
basis of award of any Degree, Diploma, Associateship, Fellowship or any other similar title
of this or any other university or institution.

Place: Kuttikkanam Name of student

Date: