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Application For Transcript of Academic Record Official

This document outlines the process for applying for an official transcript from the Hong Kong Baptist University Academic Registry. Applicants must submit proof of identity and pay a $70 transcript fee per copy. Transcripts will be sent directly to the specified recipient institution by registered mail. Normal processing takes 5 working days, though applications from students who graduated before 1985 may take longer. The application requests contact information be clearly written to avoid errors in mailing the transcript.

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Simon Chow
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220 views

Application For Transcript of Academic Record Official

This document outlines the process for applying for an official transcript from the Hong Kong Baptist University Academic Registry. Applicants must submit proof of identity and pay a $70 transcript fee per copy. Transcripts will be sent directly to the specified recipient institution by registered mail. Normal processing takes 5 working days, though applications from students who graduated before 1985 may take longer. The application requests contact information be clearly written to avoid errors in mailing the transcript.

Uploaded by

Simon Chow
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Academic Registry

Application for Transcript of Academic Record (Official Copy)


(1) Please submit together with this form proof of identity document (Original or copy of HKID card/Passport or Student
card).
(2) If this form is submitted by a representative of the applicant, the representative has to produce his/her own HKID
card/Passport as proof of identity, an authorization letter bearing the applicant’s signature and a copy of the
applicant’s HKID card/Passport.
(3) Transcript will only be sent directly to the named institution by registered mail.
(4) Should there be any request for changes after the issuance of the transcript, a fresh application with appropriate
payment will be required.
(5) Normal processing time upon receipt of the completed application form is 5 working days. For applicants graduated
in or before 1985, longer processing time may be needed.
(6) Transcript fee is $70 per copy, inclusive of postage by registered mail. Application will only be processed upon
receipt of payment.
(7) To avoid postal errors, applicants are requested to write clearly the address of the recipient(s). The Academic
Registry will bear no responsibility for any loss or damages of the transcript during postal delivery.

Name (Mr./Ms.*) :________________________________________________ ( ____________________________ )


*Please delete as appropriate (in English) (in Chinese, if applicable)

Student No Year Graduated Type of Award Programme/Major/ Minor


(if applicable) (e.g. Bachelor, Associate Degree) Department (if applicable)

_________________ _____________ _____________________________ ________________ ________


_________________ _____________ _____________________________ ________________ ________
_________________ _____________ _____________________________ ________________ ________
OR
Date Withdrawn: _____________
Notes: Postgraduate students should apply for transcript at the Graduate School (AAB 904, 9/F, Academic and
Administration Building, Baptist University Road Campus).
Students (non-graduates) of programmes listed overleaf should apply for transcript at the relevant office
instead of the HKBU-Academic Registry.

Please note that official transcript will only be sent directly to the named institution by registered mail and NOT to the
applicant.
(Please specify recipient’s name and write clearly to avoid postal errors) No. of Copies
Name of Recipient: _______________________________________________________ ___________
Name & Address of Institution: _______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________

Name of Recipient: _______________________________________________________ ___________


Name & Address of Institution: _______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
_______________________________________________________
Total No. of Copies Applied for: __________
Remarks: ___________________________________________________________________________________
Applicant’s E-mail Address: ___________________________________________________________________
Applicant’s Contact Tel. No.: ___________________________________________________________________
Applicant’s/Representative’s Signature: ___________________________ Date: ____________________________
Form-tran_off (Revised on 23 Jul 2018)
FOR OFFICE USE ONLY

Transcript fee: $70/copy x ________ = $ _________ Paid

Form Received by ____________ on _____________ HKID/Passport/Student card: Checked

Prepared by __________________ Checked by __________________ Mailed on ________________________

Personal Data (Privacy) Ordinance


Personal Information Collection Statement
Persons who supply personal data in their applications to the Academic Registry for various purposes are requested to note the
following:

1. Personal data provided in the applications are to facilitate the process of their applications and will not be used for other purposes.
2. Personal data provided will only be used by University staff.
3. After the applications have been processed, application forms will be destroyed 3 months after the process is over.

Under the provision of the Personal Data (Privacy) Ordinance, request for personal data access or correction may be made and addressed
to:
Academic Registrar
Academic Registry
Room 701, 7/F
Academic and Administration Building
Baptist University Road Campus
Hong Kong Baptist University
Kowloon Tong
Kowloon

Note: Students (non-graduates) of below programmes should apply for transcript at the relevant office, instead of the
HKBU-Academic Registry, as follows:

Study Programme Address


 Top-up Undergraduate Degree programmes SCE – DLB Office
(except BCom (Hons) in Accountancy) 4/F, David C. Lam Building, Shaw Campus
 Early Childhood Education programmes
Hong Kong Baptist University
34 Renfrew Road
 Associate Degree programmes Kowloon Tong, Kowloon
 Higher Diploma programmes
- Higher Diploma in Commercial Design
- Higher Diploma in Management
- Higher Diploma in Creative Film Production

Form-tran_off (Revised on 23 Jul 2018)

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