PORT CLEARANCE FORMALITIES

FOR ARRIVING AND DEPARTING VESSELS

CONTENTS

Section Page

1 General Declaration of a Vessel's Arrival 2

2 General Declaration of a Vessel's Departure 4

3 Electronic Port Clearance Scheme 6

4 Creation of Vessel Record 6

Appendix

1 General Declaration Form to be used for Manual Submissions 7

2 Application Form for Electronic Port Clearance 8

3 Application Form for Creation of Vessel Record 9

4 Contact Information 10

Last Updated : 17 Nov 2006

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SECTION 1 – GENERAL DECLARATION OF A VESSEL'S ARRIVAL

1 Requirements on Arrival

Within 24 hours of arrival of a vessel in Singapore, the owner, agent or master shall
submit the General Declaration, duly completed in duplicates, to MPA's One-Stop
Document Centre (OSDC). The details in the General Declaration to be completed are
as follows:

a. To indicate "Arrival" in the box provided;

b. Name of vessel;
c. Call sign of vessel;
d. Type of vessel;
e. Nationality of vessel, i.e. flag;
f. Port of Registry;
g. Certificate of Registry Number;
h. IMO Number;
i. Gross Tonnage ) When a vessel has dual registered tonnages,
j. Net Tonnage ) the higher tonnage should be declared
k. Name of vessel owner;
l. Country of vessel owner;
m. Name of master;
n. Name of Shipping Line;
o. Deadweight capacity in summer salt water;
p. Name, address & telephone number of shipping agent;
q. Agent's account number ie credit account with MPA;
r. Purpose of entering port, if taking bunkers state quantity and grade;
s. Charterer;
t. Arrival from;
u. Date & time of arrival;
v. Position in port;
w. Total cargo;
x. Number of passengers;
y. Date of declaration and signature of master or agent, with stamp.

2 Documents to be Submitted

Two copies of the completed General Declaration together with the following documents
must be submitted to OSDC immediately:

a. Original Port Clearance of last port of call;

b. Certificate of Insurance in respect of Civil Liability for Oil Pollution Damage (CLC
92). This applies to a vessel carrying in bulk a cargo of more than 2,000 tonnes
of persistent oil;
c. IMO Certificate of Fitness for LNG/LPG and vessels carrying dangerous
chemicals in bulk.

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3 Assignment of GDV Number

On receipt of these documents, OSDC will allot a GDV Number (General Declaration of
Vessel Number) which is to be stamped on all copies of the General Declaration.

4 Retention of General Declaration for Arrival of Vessel

A copy of the General Declaration for arrival of vessel (other than the original copy of the
General Declaration) will be returned to the shipping agent for his retention.

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SECTION 2 – GENERAL DECLARATION OF A VESSEL'S DEPARTURE

1. Requirements on Departure

Prior to departure of a vessel, the owner, agent or master is also required to raise the
General Declaration in 2 copies. All the details required in the General Declaration must
be completed. The date of the vessel's departure should be indicated.

2 GDV Number

The owner, agent or master must fill in the GDV number which was earlier assigned to
the vessel on arrival, on the General Declaration for departure. In other words, the GDV
number for each vessel is the same for her arrival as well as for her departure for that
particular call.

3 Documents to be Submitted

The following documents are required to be produced at MPA's One-Stop Document

Centre (OSDC):

a. 2 copies of the General Declaration for departure duly completed;

b. Certificate of Registry;
c. Load Line Certificate;
d. Passenger Ship Safety Certificate (for passenger vessel only);
e. Cargo Ship Safety Construction Certificate;
f. Cargo Ship Safety Equipment Certificate*
g. Cargo Ship Safety Radio Certificate;
h. Certificate of Insurance or other Financial Security in respect of Civil Liability for
Oil Pollution Damage (CLC 92). This applies to a vessel carrying in bulk a cargo
of more than 2,000 tonnes of persistent oil;
i. Certificate of Fitness issued pursuant to IMO Codes on vessels carrying liquid
bulk dangerous substances (including liquefied gases);
j. Crew List (in duplicate);
k. Passenger List, if applicable (in duplicate);
l. International Oil Pollution Prevention (IOPP) Certificate with approved Shipboard
Oil Pollution Emergency Plan (SOPEP) and if applicable, compliance with
Regulation 13G and 13H of Annex I to MARPOL 73/78;
m. International Tonnage Certificate (ITC69);
n. Certificate of Insurance for passenger vessel;
o. International Safety Management (ISM) Code with approved Document of
Compliance (DOC) and Safety Management Certificate (SMC);
p. International Ship Security Certificate.
q. International Air Pollution Prevention Certificate
r. International Sewage Pollution Prevention Certificate

* For a heavy-lift vessel loading an oil rig and with large number of riding crew
from the oil rig at the time of departure, the total number of persons onboard
must not exceed the total number of life-saving appliances stipulated in the
Safety Equipment Certificate of the heavy-lift vessel. In such a case, a
dispensation from the flag state of the heavy-lift vessel is required.

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 The originals of the aforesaid vessel's certificates will be inspected and returned to the
agent. In the absence of such original certificates, MPA will accept their certified true
copies duly certified by the proper issuing Authorities. The aforesaid statutory and
mandatory certificates of the vessel shall be in force when the vessel proceeds to sea.

4. Manning Requirement

For a Singapore-registered vessel, the vessel's manning shall be subjected to the safe
manning check of the Shipping Division of MPA (For enquiries please call tel: 6375 6224).

5. Issuance of Port Clearance Certificate

A Port Clearance Certificate will be issued to the vessel when the above requirements
have been satisfactorily complied with and port dues payable by the vessel to MPA is
settled. The agent should ensure that his vessel's documents have been returned to him
before leaving the counter at OSDC.

Note: Section 46(1) of the MPA Act (Cap.170A) requires that no vessel shall leave the
port without the owner, agent or master obtaining port clearance from the Port Master.

6. Vessel to Leave Port within 48 hours

Section 47(1) of the MPA Act (Cap.170A) states that the owner, agent or master of any
vessel which fails to leave port within 48 hours or such shorter period as may be
specified by the Port Master, after obtaining the port clearance, shall within 6 hours after
the expiry of the 48 hours or such shorter period specified by the Port Master, return to
the Port Master the port clearance issued, and if so required, obtain a fresh port
clearance.

7. Vessel that will not be granted Port Clearance

The following vessels will not be cleared:

a. Vessels arrested by the Sheriff of the High Court;

b. Vessels detained for non-compliance with provisions of the MPA Act (Cap.170A)
or any other written laws; or
c. Vessels whose owners or masters have not complied with or have been charged
with an offence under any of the provisions of the MPA Act (Cap.170A) or any
other written laws.

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SECTION 3 – ELECTRONIC PORT CLEARANCE SCHEME

For the convenience of the Shipping Community, Port Clearance formalities for vessels can be
carried out at the offices of shipping agencies by using Electronic Port Clearance (EPC) via
MARINET.

With effect from 1 Aug 2006, EPC users will be able to apply and obtain Port Clearance for
vessels by undertaking and declaring that these vessels are properly crewed and possess valid
certificates and documents. With this undertaking, EPC users need not present the original
certificates for inspection at MPA’s One-Stop Document Centre before the vessel‘s departure.

To apply for the use of the EPC Scheme, please complete and submit the Application Form under
Appendix 2 to MPA.

SECTION 4 – CREATION OF VESSEL RECORD

To facilitate the submission of General Declarations through MARINET for vessels either calling
for the first time or have been renamed since their last visit, please complete and submit the
Application Form under Appendix 3 to MPA.

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 MARITIME AND PORT AUTHORITY OF SINGAPORE
GENERAL DECLARATION
This form may take you 10 minutes to fill in. You will also need to submit:
You will need the following information to fill in the form: On Arrival : For Departure :
- Vessel's Particulars a) Last Port Clearance a) 2 copies of Crew List +
- Agent's Particulars b) Certificate of Civil Liability + b) 2 copies of Passenger List +
- Details of Arrival / Departure c) Certificate of Fitness +
Please submit the completed form in 2 copies together with all other required documents to:
MPA One-Stop Document Centre, #01-26 Tanjong Pagar Complex, 7A Keppel Road, Singapore 089054, Tel: 6325 2374 Fax: 6325 2376

Declaration of: Arrival and Departure GDV NO.

Arrival
Departure

VESSEL PARTICULARS
Name
Callsign Nationality 1 Singapore
Type of 2 Non-Singapore
Nationality (Flag) Charterer * 3 Nil
Port of Registry
Certificate of Registry No.
IMO Number Purpose 1 Loading / Discharging Cargo
Gross Register Tons / Gross Tons of 2 Embarking / Disembarking Passengers
Net Register Tons Call * 3 Taking Bunkers
Name of Vessel Owner 4 Taking Ship's Supplies
Country of Vessel Owner 5 Changing Members of Crew
Master 6 Repair / Docking / Outfitting at Shipyard
Name of Shipping Line 9 Other Afloat Activities, Please Specify:
Deadweight Capacity at Summer Mark (to nearest tonne)
Name & Address of Agent

If Taking Bunkers, State:-

Quantity Taken : Tonnes
Tel No. A/C No. Grade of Bunkers @ : MDO / MGO / MFO cst

ARRIVAL
Date & Time D D M M Y Y Y Y H H M M Position in Port Location Grid Reference

Arrived From
Total Passengers on Board Total Cargo on Board (Freight Tonnes)

DEPARTURE
Date & Time D D M M Y Y Y Y H H M M Number of Crew (Including Master)

Next Port
Total Passengers on Board Total Cargo on Board (Freight Tonnes)

I decare that the information given above is true and correct.

Date Authorised Agent / Master of Vessel

* Tick [ ] Where Applicable ++ Indicate "Y" If Yes; "N" If No

+ To Submit If Applicable @ Delete Whichever Not Applicable GD/01102003
 MARITIME AND PORT AUTHORITY OF SINGAPORE

APPLICATION FOR
ELECTRONIC PORT CLEARANCE SCHEME

a) This form may take you 5 minutes to fill in. You will need the following information :
• Company’s particulars
• Company’s MPA Account Number
• Company’s MARINET Account Number
b) Submit the completed form to:
MARINE ENVIRONMENT & SAFETY DEPARTMENT
MARINE LICENSING SECTION
20TH STOREY TANJONG PAGAR COMPLEX
7B KEPPEL ROAD
SINGAPORE 089055
Fax: 63252804
c) For enquiries, please call 6325 2474 or 6325 2480 between 8.30 am to 5.00pm on weekdays.

The following are to filled in by an authorised officer of the Company :

Company’s Name : ________________________________________________________

Company’s Address : ________________________________________________________

: ________________________________________________________

: ________________________________________________________

MPA Account No. : ________________________________________________________

Marinet Account No. : ________________________________________________________

Telephone No. : ________________________________________________________

Fax No. : ________________________________________________________

Name of
Authorised Officer : ________________________________________________________

Designation : ________________________________________________________

Signature of
Authorised Officer : ________________________________________________________

Date : ________________________________________________________

Company’s Stamp : ________________________________________________________

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 MARITIME AND PORT AUTHORITY OF SINGAPORE

CREATION OF VESSEL RECORD

This form may take you 5 minutes to fill in. Please submit the completed form to:
You will need the following information: MPA One-Stop Document Centre
• Vessel’s particulars #01-26 Tanjong Pagar Complex, 7A Keppel Road, Singapore 089054
• Agent’s MPA Account Number Tel: 6325 2374 Fax: 6325 2376

Reason for creation (tick whichever is applicable) :

( ) Creation of record for vessel’s first call to Singapore

( ) Update change of vessel’s name (submit registry / documentary proof)

Name of Vessel :_____________________________________________________

Vessel Call Sign :_____________________________________________________

Vessel Type Code :_____________________________________________________

Vessel Flag Code :_____________________________________________________

Length Overall (LOA) :_____________________________________________________

Gross Tonnage (ITC 69) :_____________________________________________________

MPA Account Number :_____________________________________________________

_______________________________
Signature of person & Company stamp

Name of Person :____________________________________________________

Name of Company :____________________________________________________

Telephone No :____________________Fax No: ________________________

Note : Please contact PSA Berthing Unit for vessel abbreviated name

Creation/14102002

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APPENDIX 4 - CONTACT INFORMATION

MARITIME & PORT AUTHORITY OF SINGAPORE

ONE-STOP DOCUMENT CENTRE (OSDC)
7A KEPPEL ROAD #01-26
TANJONG PAGAR COMPLEX
SINGAPORE 089054

TEL: (65) 6325 2370

TEL: (65) 6325 2374

FAX: (65) 6325 2376

EMAIL: [email protected]

SERVICES FOR PORT CLEARANCE AVAILABLE

MONDAYS TO FRIDAYS - 8:00 AM TO 5:30 PM* (LAST TICKET ISSUED)

CLOSED ON SATURDAYS, SUNDAYS AND PUBLIC HOLIDAYS

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http://www.smrtbuses.com.sg/busguide/default.htm

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