Ministry of Education & Human Resource Development

Information Technology SBA 2019.

The Glenn Thomas’s Fashion Store (GFS) is a prominent clothes store in the community of Grand
Anse on the island of Grenada. The store has been using the manual method of operations in all
areas of business. This year, the company’s management team has decided to computerize its
operations for the efficient running of the business. The computer system they purchased came
with general purpose software that has word processing, spreadsheet, and database
management components.

As a test, the owner of the store would like to use these productivity tools (software) to carry out
the following tasks for the month of the first quarter of 2020:
1. Generation of a brochure that informs the public about the clothes store and details of
the upcoming Christmas clearance sale
2. Analysis of the salary details of the employees for any month
3. Creation of a database of personal information of employees and their sales details
4. Preparation of letters to outstanding employees to inform them about their prize for
being an outstanding worker.

You are in charge of setting up the word processing, spreadsheet and database templates that
will permit all employees of the store to efficiently carry out these activities.

NB: Your assumptions or modifications have to be stated clearly along with your printouts.

SECTION A – DATABASE MANAGEMENT

The database management component of the software that DFS requires will be used to store
personal details of the employees, their sales details (used to determine their promotions,
commissions etc), and their basic salary rates.

Currently there are 20 employees. There are 4 categories of employees and each category
attracts a different basic monthly salary. There are 4 supervisors, 14 sales people, one manager,
and one assistant manager at the store. The categories are given below. This table must be stored
in a separate table called Basic Salary Rates.

Category Code Basic Monthly Salary

Manager M $6000
Assistant Manager AM $4000
Supervisor S $3000
Sales Staff SS $2000
The Personal Details table stores Employee Id (ID), Title, First Name (Fname), Last Name (Lname),
Gender, Date joined, Category Code, Address, and Contact Number. Employee Id is created by
using the employees’ initials and three digits e.g. John Browne could have the employee id JB100

The Sales Details table stores the details of individual sales staff ONLY. It should contain Employee
ID, Week1sales($), Week2sales ($), Week3sales($), Week4sales($), and Totalsales($)

You are required to do the following:

1. Set up a database with THREE tables with appropriate field names and data types
containing information on the employees’ details.
2. Populate your database
a. Date Joined should be any date between January 2009 to October 2018
b. The weekly sales should be between $1,000 to $10,000
c. Calculate the Total Sales
3. Management has decided to eradicate the ‘Title’ field in the Personal Details table.
Perform the necessary adjustment.
4. Test your database by performing the following queries:
- List ID, Fname, Lname, Address, and Date joined of all Sales Staff who joined the store
after 2015. Save it as 2015qry
- List ID, Fname, Lname, Address, Contact Number of all Sales Staff who created more
than $10,000 in total sales ($). Save the query as Salesqry
- The store has decided to give a commission to all sales staff at a rate of 3% of their
total sales. Create a calculated field called Commission. List Fname, Lname, Basic
Salary, and Commission fields. Save the query as Commqry
- Using the query summary features calculate:
o The largest (maximum) Total Sales ($) amount achieved by an employee. Save
it as Maxqry
o The total commission earned by all Sales Staff. Save it as Totqry.
o The number of employees who are not entitled to commission. Save it as
Countqry.
- Prepare a report containing the employees grouped by category and sorted by Lname
in ascending order. The fields to be displayed are: ID, Fname, Lname, Gender, Date
joined, Category, Contact number, and Basic Salary Rate. It should have the following
title:
Glenn Thomas Fashion Store
Staff List 2020
Produce another report that displays ID, Fname, Lname, Gender, Basic Salary, and
Commission of all Sales Staff. The report should be grouped by gender and should
display the total number of employees by gender, commission earned by each
employee and the grand total of commission paid out by the company. The report
should have the following title: Glenn Thomas Fashion Store
 Financial Details of Sales Staff

SECTION B – SPREADSHEETS

The spreadsheet package will be used to create a model that will allow the owner of the store to
manipulate and monitor the monthly salary details of the employees.

You are to create a query that will include the Employees First name, Last Name, Category Code
and Basic Salary. Import the query into a new excel sheet.

Include the following two tables on a separate worksheet:

Allowance Code Rate %

Daily Allowance DA 11%
Travel Allowance TA 6%
Entertainment Allowance EA 3.5%

Deduction Code Rate %

National Health Insurance NHI 6%
Environmental Levy EL 1%
Insurance NIS 4%

TASK A:

There are allowances and deductions to be applied to the employees’ salaries. The allowances
are Daily Allowance, Travel Allowance, and Entertainment Allowance. The deductions are
National Health Insurance, Environmental Levy, and NIS. These are calculated based on the basic
salary.
The Travel Allowance and Entertainment Allowance are available to the Manager and the
Assistant Manager ONLY.

The following is a sample section of the worksheet.

First Last Category Basic Allowances Deductions Total Total

Name Name Code Salary Allowances Deductions
DA TA EA NHI EL NIS
John Browne S $3000 $330 0 0 $180 $30 $60 $330 $270
 1. Create the information for 20 employees’ salary details for the month of January 2020.
They should be sorted by last name.
2. You are to use absolute cell reference to calculate the DA, NHI, EL and NIS based on their
basic salary.
3. Using a “nested IF” you MUST determine which workers did not meet minimum sales
target, which ones did and which ones exceeded commission targets.
4. Add extra columns to include Gross Income and Net Income. Gross Income is calculated
by the following formula: Basic Salary + Allowances
Net Income is calculated by the formula: Gross Income – Deductions
5. Use a Pivot Table to summarize salaries by categories of workers and to find the total
deductions and allowances made from all employees during a month.
6. Save your worksheet as Task A

TASK B:

1. John Browne got a new job and he resigned from his post at GFS. Remove him from the
spreadsheet. Save the spreadsheet as Task B1
2. The management team decided to change Daily Allowance rate to 5%. Adjust the rate.
Save the spreadsheet as Task B2
3. Sort the worksheet of Task B2 by employee category first and then by last name. Save as
Task B3
4. Create a complex criterion to select all information on all employees whose last name
begins with ‘B’ and are in Sales Staff or Assistant Manager categories. Save the worksheet
as Task B4
5. Create a Bar chart to compare the total allowances (DA, TA, EA) and total deductions (NHI,
EL, NIS) for the first ten employees. Include an appropriate title for the Bar chart.
6. Create a Pie chart to compare the basic salary of all employees. Include an appropriate
title for the Pie chart. Ensure to have a chart legend depicting the different employee
names.
7. Print all formulae of functions used

SECTION C – WORD PROCESSING

The owner of Glenn Thomas’ Fashion Store plans to launch a brochure to notify the customers
about the variety of clothes that are sold at the store and also about the Christmas sale.

The owner of the Stores also would like to get a report of the salary and sales details of the
activities of the store for the month of January 2020.

You are required to:

 1. Create a brochure to inform the public about the variety of clothes available at the store
and also about the Christmas clearance sale. The text in the brochure must be fully
justified with 1.5 line spacing. Use columns to create a leaflet that can be folded. Use
appropriate margins and layouts so that folding of the brochure can be easily done. Be
creative!
2. Prepare a letterhead with the name, address, and logo of the store. The logo can be a
suitable graphic. Using mail merge facilities, prepare a letter using the letterhead for the
staff members who will be provided with a commission to commend the staff about their
hard work and dedication. Export the list of staff members from the available spreadsheet
and format it to be used as a data source for the mail merge. Print the data source file,
Letter head document and the merged document.
3. Prepare a brief report addressed to Mr. Glenn Thomas, Glenn Thomas’s Fashion Store,
Grand Anse, St George, including the following elements:
- A list of staff members who will be given commission (create in a table format)
- A graph showing the total allowances and deductions

SECTION D – PROBLEM SOLVING AND PROGRAM DESIGN

Problem solving:

You are required to:

1. Develop an algorithm in both pseudocode and flowchart that will accept the names and
rank of all staff members and their total sales for the month. The algorithm must calculate
the commission at 3% of their total sales amount. It should also display the name, total
sales, and commission of all the employees. It should also output the person with the
highest commission.
2. Design and execute a trace table with the necessary column headings. Using the trace
table, display the highest commission and the number of persons without commission.
3. Develop a simple website to market the store. You may use Microsoft Word or a free
website builders like www.wix.com, www.squarespace or www.web.com etc.

Program implementation:

You are required to write a program in PASCAL, or C++ to implement the above algorithm. Create
a document with screenshots of program runs and results. Be sure to document the code used.

Prepared by: Mr. Leo L Cato