A

Project Report On
Sale and Service Management System

For
Ashwini Bajaj Showroom

Projected By:
Prahsant Kadam

Project Guide:
Mr. S. R. Bahadule.

* 2010 – 2011 *

N. E. Society
D. B. J. College Chiplun
University Of Mumbai
 -: Event Table :-

Destinatio
Event Trigger Source Activity Response
n
Customer Create a Order
New order Customer Management
Gives Order new order form
Bill
Management Bill
Bill Details Management Complete Customer
generate bill Generated
d
Service
Customer
Service Service Bill
wants Customer Customer
Details Provides Complete
Service
d
Customer Create a Part
Gives Order New Parts Customer new order Order Management
for parts fro Parts form
Management Bill
Bill
generate bill Bill Details Management Complete Customer
Generated
of Parts d
Management Report Prepare
Report
wants to see Generation Management information Management
Generated
Reports request for request
 -: Acknowledgements :-
It’s my great pleasure to take this opportunity and sincerely thanks all those,
who have showed me the way to successful project and helped me a lot during the
completion of my project.

I would like thanks to my project guide, Mr. S. R. Bahadule who was always
with me when I needed. I would also like to thanks, Mr. S. J. Nalawade, Mr. M. S.
Mane, Mrs. N. S. Shinde and Mrs. Mehetre, who made all concepts, clear about the
Project.

I would like thanks to all staff members of our I.T. Department, Computer
Science Department, who always co-operated with us at the time of our practical and
project completion.

And last but not least! I would like to thank all my friends.

Thank you,

Prashant Kadam.
 -: Advantages Of The Current System :-

• With Computerization of Sale and Service Management System the accuracy

will be increased. In addition, the efficiency and speed of working or preparing
the reports and bill will be increased.

• Computerization provides the user Easy way to Modify the Records, and Fast
retrieving capacity.

• It will be more Easy to use for the user i.e. user Friendly and gives the Facilities
like Updating and Deletion of Records.

• If we want to search any past Record then we can get that Record in very Short
time, thus it will be easy to handle Record.

• The user can get more Security because of Computerization.

• A Computerized System will faster access to the user.

• It can also provide validation to avoid the incorrect Input and Output and
reduces the Errors.

• The user can prepare Result Speedily.

 -: Structured English :-

( For Sale and Service Management System )

Start Sale and Service Management System.

• Customer wants information about vehicle.

• Office clerk gives Details to the Customer.

• Customer select appropriate bike and place an order.

• Customer gives Payment in specific Installments or makes Loan.

• Customer applies for service.

• Vehicle service is provided from Staff.

• Part Information is also generated for Management.

• Office Clerk prepares the Report & submits it to the Management.

• Management creates MIS on Report.

• End Process Sale and Service Management System.

 -: Grant Chart :-

SR. NAME OF EXPECTED ACTUAL SIGNATURE

NO. PHASE DATE OF DATE OF OF THE
COMPLETION COMPLETION GUIDE
1. Project Search

2. Finalization &
Allocation
3. Investigation Of
The System
Requirement
4. Data & Process
Managing
5. System Design

6. Program Design

7. Program Coding
& Unity Testing
8. System
Integration
9. Project Review
By Guide
10. System
Implementation
11. Acceptance
Testing
12. Feedback For
Improving,
Correcting &
Modifying The
Project
 -: ORGANIZATIONAL PROFILE :-

Ashwini Bajaj Showroom

Chiplun

Organization Name: Ashwini Bajaj Showroom,

Chiplun.

Address: -

Phone No: - .
 -: INDEX :-
System Documentation

Sr. No. Title Page

1 Acknowledgement…
…………………..

2 Organizational
Profile…………….……

3 Current
System………………….……..

4 Shortcomings of Current system………

5 Scope of Proposed
System…………….

6 Gantt chart…………………………….

7 Event
Table…………………………….

8 Tool
Used………………………………

9 ERD………………………………….…

10 DFD………………………………….…

 Context Diagram……………..
 DFD Fragment……………….
 Diagram 0…………………....
 Diagram Expansion………….
11 System
Flowchart……………….……..

12 Structure
Chart………………….……..

13 Process Description……………………

14 Menu Tree……………………………..

15 Program List…………………………..

16 File or Table
List………………………

17 Report List……………………..………

18 System Coding Conventions……...……

19 System Controls and Standards………..

20 Screen Layouts………………………...

21 Report
Layouts………………………...

Project Documentation
22 Program
ID…………………………….

23 Program Level Run

chart………………

24 Program Function Explanation…………

25 Data Entry Screen………………………

26 Report Layouts…………….…………..
 27 Program Level
Pseudo Code……….….

28 Program
Listing………………………..

29 Test
Data………………………………

30 Test Results………………………..…..

31 BIBLIOGRAPHY
……………………

-: STUDY OF CURRENT SYSTEM :-

Current System:
The system under consideration i.e. Sale and Service Management
System is completely manual and maintained in the form of Customer and vehicle register in
this organization. For that purposes following registers are maintained.

• Customer-Vehicle Information Register

• Spare Parts Register

• Service Register

• Bill register
 SHORTCOMINGS OF THE
-: CURRENT SYSTEM :-

• As the existing system is manual, all manual limitations affect the working of the
functionality.
• Maintenance of register is a tedious job, moreover number of registers make the
system very bulky to handle.
• Existing manual system can not provide reports when demanded within a short period
of time.
• Existing manual system can not filter student records by some criteria.
• Existing manual system can not find student records within moment.
 -: Menu Tree :-
• Users
 Manage User
 Lock System
 Exit
• Actions
 Find Items
 Filter Records
 Quick Records
• Records
 Fee
 Manage Fee
 School Year
 Add School Year
 Enrollments
 Add Enrollment Entry
  Edit Enrollment Entry
 View Enrollment Entry
 Students
 Add Entry
 Edit entry
 Delete Entry
 View All Students Records
 Student Marks
 Add Marks
 View All Student Marks
 Leaved Student
 Add Entry
 School Information
 Modify School Information
• Reports
 Claim Report
 Service Report

• Help
 About Us
 -: Table List :-

Table Name:- tblStudent

Description: - This Table Stores the Information about Student.
Field Name Data Type Width Key Description
StudentID Text 15 Primary Key Student ID
FirstName Text 20 First Name
LastName Text 20 Last Name
MiddleName Text 20 Middle Name
RollNo Integer 20 Roll No
Citizenship Text 15 Citizenship
BirthDate Date/Time 8 Date Of Birth
PlaceOfBirth Text 30 Place Of Birth
HomeAddress Text 30 Home Address
CityAddress Text 30 City Address
BloodType Text 2 Blood Type
Religion Text 15 Religion
 LastSchoolName Text 30 Last School Name
LSContactNumber Integer 13 Last School Contact Number
LSAddress Text 30 Last School Address
CreationDate Date/Time 8 Creation Date
CreatedBy Text 15 Created By
ModifiedDate Date/Time 8 Modified Date
ModifiedBy Text 15 Modified By
Cast Text 20 Cast
YearLevel Long 4 Year Level
Fee Text 2 Fee
Std Text 4 Standered
Div Text 1 Division
Leaved Text 2 Leaved
AdmissionDate Date/Time 8 AdmissionDate
Gender Text 5 Gender

Table Name:- tblEnrol

Description: - This Table Stores the Information about Student .
(Registration Information).
Field Name Data Type Width Key Description
EnrolID Text 15 Primary Key Enrollment ID
Name Text 20 Name
Citizenship Text 15 Citizenship
AdmissionDate Date/Time 8 Admission Date
Fee Text 2 Fee
Cast Text 20 Cast
PlaceOfBirth Text 30 Place Of Birth
LastSchoolName Text 30 Last School Name
Std Text 4 Standered
Progress Text 10 Progress
Conduct Text 10 Conduct
Remark Text 20 Remark
DOLeaving Date/Time 8 Date Of Leaving
StdLeave Text 5 Standered Leaved
 Table Name :- tblFee

Description: - This Table Stores the Information about Student Fee.

Field Name Data Type Width Key Description
StudentID Text 15 Primary Key Student ID
StudentName Text 20 Name
SchoolYear Text 20 School Year
EntryFee Integer 20 Entry Fee
ClassFee Integer 20 Class Fee
TermFee Integer 20 Term Fee
TotalFee Integer 20 Total Fee

Table Name:- tblSchoolYear

Description: - This Table Stores the Information about School Year.
Field Name Data Type Width Key Description
SchoolYear Text 15 Primary Key School Year
Locked Boolean 1 Year Locked

Table Name:- tblAccessType

Description: - This Table Stores the Information about Access Types of
User.
Field Name Data Type Width Key Description
AccessType Text 15 AccessType
AccessibleFor Text 15 Accessible For

Table Name:- tblLogRecord

Description: - This Table Stores the Information about User Loging.
Field Name Data Type Width Key Description
UserName Text 15 AccessType
Login Date/Time 8 Login
Logout Date/Time 8 Logout
SuccessfullyLogout Text 15 Successfully Logout

Table Name:- tblSchool

Description: - This Table Stores the Information about School.
Field Name Data Type Width Key Description
SchoolName Text 15 School Name
Address Text 30 Address
CreationDate Date/Time 8 Creation date

Table Name:- tblUser

Description: - This Table Stores the Information about User.
Field Name Data Type Width Key Description
UserName Text 15 Primary Key User Name
FullName Text 15 Full Name
CreationDate Date/Time 8 Creation date
CreationBy Text 15 Creation By
ModifiedDate Date/Time 8 Modified date
Password Text 30 Password

Table Name:- tblLeaved

Description: - This Table Stores the Information about Leaved student.
Field Name Data Type Width Key Description
EnrolID Text 15 Primary Key Enrollment ID
Name Text 20 Name
Progress Text 10 Progress
Conduct Text 10 Conduct
Remark Text 20 Remark
DOLeaving Date/Time 8 Date Of Leaving
StdLeave Text 5 Standered
Leaved
SchoolYear Text 4 School Year
StudentID Text 15 Student ID
 Table Name:- tblMarks
Description: - This Table Stores the Information about Student Marks.
Field Name Data Type Width Key Description
EnrolID Text 15 Primary Key Enrollment ID
Name Text 20 Name
RollNo Integer 15 Roll No
Std Text 4 Standered
Div Text 1 Division
Marathi Integer 2 Marathi
MOral Integer 2 Marathi Oral
English Integer 2 English
EOral Integer 2 English Oral
Hindi_Sanskrit Integer 2 Hindi Sanskrit
HSOral Integer 2 Hindi Sanskrit Oral
Maths Integer 3 Mathematics
Science Integer 2 Science
SScience Integer 3 Social science
Paint Integer 3 Painting
Health Text 1 Health
NCC Text 1 NCC
VEducation Integer 3 Value Education
Test Text 15 Tests
SPractical Integer 2 Science Practical
Year Level Text 15 Year Level
Total Integer 3 Total
Persentage Double 8 Persentage

-: Program List :-
Program Name : Customer-Vehicle Form
Output Table : Sale master
Description : Forms can works as save the records of sale
details. For each customer general register number
is assigned. User can also find, modify and delete
the records.

Program Name : Service Form

Output Table : Service table
Description : Forms can works as save the records of service
details. For each service general register number is
assigned. User can also find, modify and delete
the records.

Program Name : Spare Parts Form

Output Table : Parts master
Description : Forms can works as save the Parts of vehicle.
For each Part general register number is assigned.
User can also find records.

Program Name : Bill Form

Output Table : Bill master
Description : Forms can works as save the Bill Details.
For each Bill general register number is assigned.
User can also find, modify and delete the records.
 -: System Flowchart :-
S tu d e n t

A d m issio n
E n q u i ry

A d m issio n
M a in ta in A d m is s o n F o rm
D e ta ils
A d m issio n

M a in ta in F e e s
F ees
D e ta ils
S tu d e n t
I n fo rm a ti o n
S y s te m
M ain tain S tu d en t
S tu d e n t D e ta ils
In fo

M a i n ta i n M a rk s
M a rk s D etails

R e s u lt s td 5 R e s u lt s td 9 T o
To 8 10
 -: Program ID :-
Aim : To store the Sale-Service Information

Program Name : Sale and Billing

Input Database : Customer personal, Bill Information

Output Database: Bill generate

Logic : These processes maintain the customer

Information like its order new vehicle, service and
spare parts and bill details.

-: Program Level Pseudocode :-

Begin admission procedure

For each Customer
Give admission details to customer
Update, add, personal, bill table
Next customer
End

Begin cancellation procedure

Accept cancellation details
Delete the particular record
End

Begin modification procedure

Accept modification details
Modify that record
End
 M a in t a in t h e
E n q u ir y E n q u ir y In f o .o f E n q u ir y r e p o r t s
S tu d en t

M a in t a in
A d m is s io n
A d m is s io n A d m is s io n in f o .
R e p o rt s
o f S tu d en t

S tu d e n t
In fo r m a ti o n
S y s te m M a in t a in R e s u l t R e s u lt S h e e t
R e s u lt o f S tu d en t R e p o rt s

M a in t a in F e e
F ee D e t a ils O f F ee R ep o rts
S tu d en t

M a in t a in S t u d e n t
O f f ic e O f f ic e D e t a ils D e t a ils O f
S tu d en t
 -: Report List :-

• Year wise Student List :-

This Report displays Year wise Students list.
• Individual Student List :-
This Report displays Individual Students list.
• School Year List :-
This Report displays School Year List.
• Class wise Student List :-
This Report displays Students list for Particular Standard.
• Annual Mark List :-
This Report displays Mark of Annual Exam by considering different conditions.
• Leaved Student List :-
This Report displays Leaved Student Information List.
• User List :-
This Report displays User Information List.
• User Log List :-
This Report displays User Login Information List.