BET’S

GLOBAL BUSINESS SCHOOL

1st Internal Test (Sem I)

Sub: Introduction to Computers Max Marks: 50

I) Answer the following in a sentence: 10*1=10

1. Computer hardware includes input ,output, memory and processing.

2. Name a Word processor MS – Word.

3. Define the term Graphics.

are visual presentations on a computer screen . E.g.: Photographs, diagrams etc.

4. The short cut key to save a document is ctrl+S.

5. Give any two special characters.

. , ! @ # $ % ^ & * ( ) _ - = +;’,/ etc

6. Give one characteristic of MS – Word.

Spell Check, Gram check, text wrapping, drop cap, print, page set up, duplicate
copies, formatting, inserting graphicsetc

7. What do mean by an open system?

Open systems are computer systems that provide some combination of
interoperability, portability, and open software standards. (It can also mean specific
installations that are configured to allow unrestricted access by people and/or other
computers; this article does not discuss that meaning.)

8. What is the function of find command in Word.

The Find command lets you enter a word, that will be found and highlighted in the text. 
This makes it very easy to find the word you are looking for without having to scan long
passages.

9. CPUis also referred as a processor.

10. Name any one font style.

Calibri, times new roman, Arial, Verdana etc
II) Answer the following in brief(any 5): 5*2=10
1. Differentiate between primary memory and secondary memory. (any 2)

Primary Memory Secondary Memory

It is the main memory of the computer. It is the auxiliary memory of the computer.
It comprises of RAM and ROM. It comprises of hard disk, floppy disk,
Compact Disc, etc.
It is a non-portable memory. It can be either portable or non-portable.
It is expensive. It is cheaper.
It is faster. It is slower .
It has a limited storage capacity. It has a larger storage capacity.
It is temporary. It is permanent.

2. Write down the steps to copy a text in a document.

i) select the text you wish to copy.
ii) point the mouse cursor at the position you want to copy.
iii) Choose Copy from the menu that pops up (or you can use CTRL-C if you like
keyboard shortcuts).

3. Briefly define Information Technology.

Information Technology is the use of hardware, software, services, and supporting
infrastructure to manage and deliver information.

4. Explain the applications of computers in the field of Science and Research.( any 2)
It is used in the study of astrophysics such as studying the stars, planets, meteors, etc.
It is used for weather forecasting.
It is used in the study of minerals.
It is used to study the nuclear reactions.
It is used in the medical field such as diagnosing, scanning, X-ray, etc.
It is used in the field of engineering for designing and planning.

5. Briefly explain what do you mean by page set up.

Microsoft Word places all the page setup controls in one convenient place, the aptly
titled Page Setup dialog box, so you can make all your changes in one fell swoop. Here’s
what you can do:
Change the page orientation
Set the page margins
Specify the paper size
Change Header and Footer Options
Change the Vertical alignment of the page
Apply Borders
6. Write a note on compilers.
Compiler is a language translator. It is a program that translates programs written in a source
language into an equivalent program in a target language. The source language is usually a high-
level programming language and the target language is usually the machine language of an
actual computer.

7. Explain the spell check feature in word.

You can use the spell-check feature in Microsoft Word to check spelling and
grammar in your documents. You can spell check any selection (even just one word)
or the whole document.

III) Answer the following(any 4): 4*5=20

1. Explain the classifications of computers in terms of size and performance.
On the basis of the performance computers are classified as
i. Analog Computers: These are the computers that work on continuous data. E.g.
thermometer, artificial satellites etc.
ii. Digital Computers: These computers work on discrete (limited) data. E.g.
desktop computers
iii. Hybrid Computers: These computers have the combined features of the analog
and digital computers. E.g. super computers.

On the basis of the size computers are classified as

i. Micro Computers: These are the smallest computers available. Small digital
computers whose CPU is contained on a single integrated semiconductor
chip. As large-scale and then very large-scale integration (VLSI) have
progressively increased the number of transistors that can be placed on
one chip, the processing capacity of microcomputers has grown
immensely. The personal computer is the most common example of a
microcomputer, but high-performance microcomputer systems are widely
used in business, in engineering, and in "smart" machines in
manufacturing. E.g. Notebooks, palmtops, laptops, desktops, etc.

ii. Mini Computers: These are more powerful compared to the Micro Computers.
A minicomputer, a term no longer much used, is a computer of a size
intermediate between a microcomputer and a mainframe. Typically,
minicomputers have been stand-alone computers (computer systems with
attached terminals and other devices) sold to small and mid-size businesses for
general business applications and to large enterprises for department-level
operations. E.g. IBM's AS/400e
 iii. Mainframe Computer: These are powerful computers used mainly by large
organizations for critical applications, typically bulk data processing such as
census, industry and consumer statistics, enterprise resource planning, and
financial transaction processing. E.g. IBM 4381 , DEC 10 , NEC 610

iv. Super Computers: A supercomputer is a computer that is among the largest,

fastest or most powerful of the computers available that operate on the order
of more than 200 teraflops (that's computer lingo for trillions of operations per
second!). And supercomputers are being improved all the time! Soon they will
operate on the petaflop-scale (that's one quadrillion operations per second!).
E.g. PARAM

2. What is a software? Explain the different types of software.

Computer software,is the collection of computer programs and related data that
provide the instructions telling a computer what to do.
Types of software:( any 4)
 Application software includes end-user applications of computers such as word processors or
Video games, and ERP software for groups of users.
 Middleware controls and co-ordinates distributed systems.
 Programming languages define the syntax and semantics of computer programs. For example,
many mature banking applications were written in the COBOL language, originally invented in
1959. Newer applications are often written in more modern programming languages.
 System software includes operating systems, which govern computing resources. Today
largeapplications running on remote machines such as Websites are consideredto be system
software, because the end-user interface is generally through a Graphical user interface (GUI),
such as a web browser.
 Testware is software for testing hardware or a software package.
 Firmware is low-level software often stored on electrically programmable memory devices.
Firmware is given its name because it is treated like hardware and run ("executed") by other
software programs.
 Shrink ware is the older name given to consumer bought software, because it was often sold in
retail stores in a shrink wrapped box.
 Device drivers control parts of computers such as disk drives, printers, CD drives, or computer
monitors.
 Programming tools help conduct computing tasks in any category listed above. For
programmers, these could be tools for debugging or reverse engineering older legacy systems in
order to check source code compatibility.

3. Explain the different types of file organizations .

A set of related records (either written or electronic) kept together. It is a collection of
information that a computer uses. It is always in a particular format.
The different types of file organizations are:
i. Sequential / Serial Organization: Here records are arranged and accessed in pre-determined
order of their keys i.e. there is definite relationship between the logical organization of data &
its physical organization.Eg: Student Database
ii. Direct Access Organization: In this organization it is possible to access a particular record directly
by just knowing its record key i.e. the records are placed in a random order with related records
being physically separate from one another. The basic technique used is called as hashing. The
hashing algorithm basically has two portions, the first is the hashing function, second one is to
conflict resolution technique.

iii. Indexed Sequential Access Organization: It combines both the features of the sequential file
organization and the direct file organization. The data blocks in the physical storage are stored
randomly however the access of data blocks is in a sequential manner. This is commonly
referred to as ISAM(Indexed Sequential Access Method).

4. Explain in detail the various formatting options in word.

Microsoft offers unprecedented abilities when formatting the documents. There are so
many options, that it can be difficult to find them all. These tips will show you the ins
and outs of formatting your Word documents.
i. It gives the various font styles, font sizes and font types, font colour.
ii. It allows us to give the various line spacing .
iii. It allows with paragraphs indent.
iv. It helps in the proper alignment of the text.
v. It helps with the options of bullets and numbering
vi. Text Boxes in Microsoft Word
vii. It allows to work with various symbols.
Etc.

5. Give the steps for inserting a chart in word.

Charts are a great way to present data in an easy-to-understand manner. If you're working on
academic papers and business reports, you will almost certainly want to include a chart in your
document.
steps:
i. Position your cursor where you would like to insert the chart
ii. Open the Insert ribbon
iii. Click Chart in the Illustrations section
iv. Select the style of chart you would like to insert
v. Click OK
The chart will appear in your document. Additionally, an Excel worksheet opens. You can enter your
data in the worksheet. Use the handle to adjust the range of data that appears in the chart. It will
automatically update the chart in Word.
Once your chart is created, you can use the tools in Word to change the chart style, layout and
formatting options.

6. How do you create references in word?

Word 2007 offers great tools for citing sources, creating a bibliography, and
managing the sources.  The first step to creating a reference list and citations in a
document is to choose the appropriate style that you will be using for formatting the
citations and references.
 Style
To choose a publishing style:

 Click the References Tab on the Ribbon

 Click the drop down box next to Style in the Citations & Bibliography Group
 Choose the appropriate style.

IV) Answer any one of the following: 1*10=10

1. Explain the mail merge feature in word.

Click on the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.

Select document type

1. In the Mail Merge task pane, click Letters. This will allow you to send letters to a group of
people and personalize the results of the letter that each person receives.
2. Click Next: Starting document.

Select the starting document

1. Click one of the following options:

o Use the current document: Use the currently open document as your main document.
o Start from a template: Select one of the ready-to-use mail merge templates.
o Start from existing document: Open an existing document to use as your mail merge
main document.
2. In the Mail Merge task pane, click Next: Select recipients.

Select recipients
When you open or create a data source by using the Mail Merge Wizard, you are telling Word to use a
specific set of variable information for your merge. Use one of the following methods to attach the main
document to the data source.( any 1 method)

Method 1: Use an existing data source

To use an existing data source, follow these steps:

1. In the Mail Merge task pane, click Use an existing list.

2. In the Use an existing list section, click Browse.
3. In the Select Data Source dialog box, select the file that contains the variable information that
you want to use, and then click Open.

Note If the data source is not listed in the list of files, select the appropriate drive and folder. If
necessary, select the appropriate option in the All Data Sources list. Select the file, and then
click Open.

Word displays the Mail Merge Recipients dialog box. You can sort and edit your data if you want
to.
4. Click OK to return to the main document.
 5. Save the main document.

When you save the main document at this point, you are also saving the data source and
attaching the data source to the main document.
6. Type the name that you want to give to your main document, and then click Save.

Method 2: Use names from a Microsoft Outlook Contacts List

To use an Outlook Contact List, follow these steps:

1. In the Mail Merge task pane, click Next: Select recipients.

2. Click Select from Outlook contacts.
3. In the Select from Outlook contacts section, click Choose Contacts Folder.
4. In the Select Contact List Folder dialog box, select the Outlook contacts folder that you want,
and then click OK.

Word displays the Mail Merge Recipients dialog box. You can sort and edit your data if you
want.
5. Click OK to return to the main document.

Method 3: Create a database of names and addresses

To create a new database, follow these steps:

1. In the Mail Merge task pane, click Next: Select Recipients.

2. Click Type a new list.
3. Click Create.

The New Address List dialog box appears. In this dialog box, enter the address information for
each record. If there is no information for a particular field, leave the box blank.

By default, Word skips blank fields. Therefore, the merge is not affected if blank entries are in
the data form. The set of information in each form makes up one data record.
4. After you type the information for a record, click New Entry to move to the next record.

To delete a record, click Delete Entry. To search for a specific record, click Find Entry. To
customize your list, click Customize. In the Customize Address List dialog box, you can add,
delete, rename, and reorder the merge fields.
5. In the New Address List dialog box, click OK. In the Save Address List dialog box, type the name
that you want to give to your data source in the File name box, and then click Save.
6. In the Mail Merge Recipients dialog box, make any changes that you want, and then click OK.
7. Click Next: Write your letter to finish setting up your letter.
8. Save the main document.

When you save the main document at this point, you are also saving the data source and
attaching the data source to the main document.
9. Type the name that you want to give to your main document, and then click Save.

To proceed to the next step, click Next: Write your letter.

Write your letter

In this step, you set up your main document.
 1. Type or add any text and graphics that you want to include in your letter.
2. Add the field codes where you want the variable information to appear. In the Mail Merge task
pane, you have four options:
o Address block: Use this option to insert a formatted address.
o Greeting line: Use this option to insert a formatted salutation.
o Electronic postage: Use this option to insert electronic postage.

Note This option requires that you have a postage software program installed on your
computer.
o More items: Use this option to insert individual merge fields. When you click More
Items, the Insert Merge Field dialog box appears.

Note Make sure that your cursor is where you want to insert the information from your
data source before you click More Items.

In the Insert Merge Field dialog box, click the merge field that you want to use, and then
click Insert.

Note You can insert all of your fields and then go back and add any spaces or
punctuation. Alternatively, you can insert one field at a time, close the Insert Merge
Fields dialog box, add any spaces or punctuation that you want, and then repeat this
step for each additional merge field that you want to insert. You can also format (apply
bold or italic formatting to) the merge fields, just like regular text.
3. When you finish editing the main document, click Save or Save As on the File menu.

Note In Word 2007, click the Microsoft Office Button, and then click Save or Save As.

Name the file, and then click Save. To proceed to the next step, click Next: Preview your letters.

Preview your letters

This step allows you to preview your merged data, one letter at a time. You can also make changes to
your recipient list or personalize individual letters.

To proceed to the next step, click Next: Complete the merge.

Complete the merge

This step merges the variable information with the form letter. You can output the merge result by using
either of the following options:

 Print: Select this option to send the merged document directly to the printer. You will not be
able to view the document on your screen.

When you click Print, the Merge to Printer dialog box appears. In the Merge to Printer dialog
box, you can choose which records to merge. When you click OK, the Print dialog box appears.
Click Print to print the merge document.
 Edit individual letters: Select this option to display the merged document on your screen.

When you click Edit individual letters, the Merge to New Document dialog box appears. In the
Merge to New Document dialog box, you can choose which records to merge. When you click
OK, the documents are merged to a new Word document.
 To print the file, on the File menu, click Print.

Note In Word 2007, click the Microsoft Office Button, and then click Print.

2. Explain the data storage and retrieval system in computers.

Data Storage is the system that stores personal or public data for easy access at any time and
anywhere. Data storing and retrieval system is reliable, efficient, errorless and fast. Data storage
system is easily accessible that can be edited and saved for various applications. The storage
system is long-lasting as per the need of the consumers and the users. Computer Data storage
and Online Data Storage helps all type of small as well as big corporate players. As the field of
consumption is very large data storage suppliers are increasing their market field. Due to the
introduction of these electronic equipments information transfer has become very easy and
retrieval too. Data processing system helped the industries to run fast their operations towards
progress. To address the problem of data storage varied kind of data storage solution are made
available to the consumers that includes Data Backup Storage, Offsite Data Storage, Media Data
Storage and many others.