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Letter Format

The document discusses four common business letter formats: 1. Full block style, where all parts are aligned to the left margin. 2. Modified block style, where the dateline, complimentary close, and signature are flushed right. 3. Semi-block style, which is similar to modified block but indents the first line of each paragraph. 4. Simplified NOMA style, which omits the salutation and complimentary close and flushes all parts left. It also describes three punctuation styles used in business letters: open, standard, and closed punctuation.

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Jerrel Angelo Sison
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1K views

Letter Format

The document discusses four common business letter formats: 1. Full block style, where all parts are aligned to the left margin. 2. Modified block style, where the dateline, complimentary close, and signature are flushed right. 3. Semi-block style, which is similar to modified block but indents the first line of each paragraph. 4. Simplified NOMA style, which omits the salutation and complimentary close and flushes all parts left. It also describes three punctuation styles used in business letters: open, standard, and closed punctuation.

Uploaded by

Jerrel Angelo Sison
Copyright
© © All Rights Reserved
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Letter Format ang Punctuation Style

Formats and Business Letters

Below are the four business letter styles that are commonly used:

1. Full Block Style. This style is the most used style because of its simplicity. All basic parts-
Letterhead(unless the writer opts to type it at the center), dateline, inside address, salutation, body of
the letter, complimentary close andsignature block are aligned along the left margin. Optional parts, in
case the writer opts to use some, are also flushed to the left margin.

Below is an example of a letter using the full block style.

2. Modified Block Style. This style is preferred by many letter writers. The dateline, complimentary close,
and the signature block are flushed to the right. The salutationand body are aligned to the left. This kind
of style makes a balanced appearance of a letter.

Example:

3. Semi-Block Style. This is almost exactly the same as the modified block except that the first line of
each paragraph is indented

Example:

4. Simplified NOMA (National Office Management Association). This type of style omits the salutation
and the complimentary close. All parts are flushed to the left margin as in the full block.

The National Office Management Association recommends that the letter writer adopts its simplified
letter. There is always a subject line typed in full capital letters. The typed signature is in full capital
letters likewise. With this letter, the NOMA recommends that the addressee be mentioned by name in
the opening sentence.

Example:

Note: There are other letter styles but they are not so common and are unpopular with letter writers.
These are the hanging-indented style which is seldom seen in the business letters other than sales
promotions letters because of its unusual design that attracts the attention of the readers. The indented
style is a style that is now considered obsolete. Its inside address and the complimentary close and
signature block are indented. The first line of each paragraph in this letter format is likewise indented.

Punctuation styles

1. Open Punctuation. This uses no punctuation. You may check the example guven using the full block
style which made use of the open punctuation.

2. Standard Punctuation. The salutation and the complimentary close are followed by a punctuation
mark. A colon follows the salutation and a comma follows the complimentary close. This is shown in the
example for the modified block.

3. Closed Punctuation. Punctuation marks appear at the end of every line except the message.

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