PROJECT PROPOSAL

BARANGAY HAGBUYO
I. IDENTIFYING INFORMATION

Municipality : SAN MIGUEL

Province : BOHOL
Region : VII
Name of Project : Construction of 578.00 sq.m. Multi-Purpose
: Building cum Evacuation Center
Project Location : Purok 1 (Centro), Hagbuyo, San Miguel, Bohol
Total Number of Household : 286 households
No. of Direct Beneficiaries : 160 households
No. of Indirect Beneficiaries : 126 households
Total Population : 1,446
Total Number of Men : 734
Total Number of Women : 712
Project Duration : 120 calendar days
Project Cost : Php3, 000,000.00
Mode of Implementation : By Contract

II. PROJECT BACKGROUND

The Barangay of Hagbuyo, San Miguel, Bohol is situated 2 kilometers

northeastern part of the Municipality of San Miguel. Bounded in the east by
Barangay Cambangay Norte, San Miguel, Bohol, northeast by Barangay M. Roxas
and Barangay Hinlayagan Ilaya in the Municipality of Trinidad, northwest by
Barangay Bongbong, Trinidad, Bohol, southwest by Barangay Cabangahan, San
Miguel, Bohol and west by Barangay Poblacion, San Miguel, Bohol.
The Barangay of Hagbuyo has seven (7) geographical districts/puroks,
namely: Purok 1, Purok 2, Purok 3, Purok 4, Purok 5, Purok 6, and Purok 7. The
projects that the barangay had been implemented were the following: Improvement
of Barangay Mutli-Purpose Hall, Improvement of Barangay Health Center,
Improvement of Day Care Center and the construction of Task Force Office and
Senior Citizens Office. Funds were taken from the 20% Development fund in the
barangay and from municipal as well as provincial aids.
KALAHI-CIDSS implemented sub-projects were the concreting of 0.125
km Hagbuyo – Cabangahan access road and 0.25 km Sitio Sta. Cruz farm to market
roads. These were the barangay’s main thoroughfare were the farm products were
easily transported to market.

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 The major crops in the barangay were rice, corn, cassava, sweet potato,
and bananas of different species.

III. PROBLEM STATEMENT

The problem that the barangay has been facing is that there was no
permanent place to accommodate number of families that is stable and safe as far
as public safety is concern, especially when adversities threaten the barangay. No
recreational place that would accommodate people for enjoyment especially holding
sports activities and other related cultural shows without any interruption of bad
weather. No place conducive for barangay assemblies, meetings and other related
gatherings in the barangay.
During the past catastrophes, our evacuees were temporarily sheltered at
barangay chapel and some families were being housed in school buildings wherein
that places cannot be suitable to accommodate large number of families as far as
individual health of evacuees is concern.
At present the barangay local government unit is looking into
consideration for the construction of Multi-Purpose Center that will serve as a place
for recreation, stable, conducive and permanent place for evacuation, which would
really answer the need of the barangay inhabitants where they are directly affected
to adversities.

IV. PROPOSED SOLUTION

Based upon the validation of the plan and the result of its assessment
through the Barangay Development Committee (BDC) for the priority needs, one
problem that the committee had found is the lack of Evacuation Center with
complete facilities to accommodate large number of evacuees when calamities come
and it will serve as venue for sports, recreational and other cultural related activities
in the barangay.
The barangay officials together with its people hoped that this dreamed
project will be funded by concerned government agencies.

V. EXPECTED OUTPUT/RESULTS

1. There is a place to accommodate large number of evacuees during

calamities;
2. No more interruptions of important barangay activities during rainy
seasons;
3. People were easily gathered together during barangay assemblies,
meetings and trainings and seminars;
4. Additional revenues for barangay for outside parties to use the
edifice;

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 5. The barangay will organize its own Operation and Maintenance Group
to see to it for its sustainability.
VI. PROJECT OBJECTIVES
 General Objective:
The highest tendency of this project is to give our inhabitants a
permanent, stable and conducive place for evacuation during catastrophes and
can hold different recreational and cultural activities without any interruptions
from the extreme heat of the sun and rainfalls.

 Specific Objectives:
1. Can be used as Evacuation Center as well as venue for other barangay
activities, e.g. barangay assemblies, meetings, trainings, seminars, etc.
2. People can be placed safety during calamities.
3. Organize Operation and Maintenance for the project’s sustainability.

COMPONENT/KEY RESPONSIBLE
TIMELINE EXPECTED OUTPUT
ACTIVITIES PERSON
Barangay
Processing
Certification as
documents for lot June 2018 Barangay Captain
existing barangay
ownership
lot
Barangay
Processing and Certification with
Signing of Deed June 2018 complete Barangay Officials
of Donation signatories of
barangay officials
Pass a resolution
using and
Plan/POW Structural
approving the August 2018 Barangay Officials
Analysis
existing site for
prioritized project

VII. PROMOTION OF SOUND ENVIRONMENT PRACTICES

This barangay mega project has no adverse effect to the environment
since it has no ability to stop or to use any environmental hazard equipment. The
construction of Multi-Purpose Building cum Evacuation Center, will be hustle free to
the people in barangay, nevertheless, it could give them answers to their needs in
times of catastrophes and for accommodating them to major activities in the
barangay.
The barangay officials has its own commitment to help conserve and
protect the environment, they therefore always practice the 5S in our existing
barangay facilities and equipment in promoting cleaner, greener and safer
environment.
VIII. IMPLEMENTATION PLAN ARRANGEMENT
The management in implementing this barangay mega project is the
Barangay Project Management Executive Committee under the Barangay

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 Development Council (BDC) through its various sub-committees and project
volunteers to see to it for the scope of the implementation in relation to project’s
financial and physical aspects. The following are the sub-committees and their
functions:

 Project Implementation Team

- Timekeeper, storekeeper – see to it that all materials are kept and always
ready to be used.
- Schedules the laborers/workers when to start.
- List all applicants for the job.
- Report to BDC for project development and submit accomplishment reports.
 Monitoring and Inspection Team
- Monitors all workers/laborers in the site.
- Monitor financial and physical accomplishments
- Check all materials purchased
- Serve as quality control with the engineer
- See to it the quality of the materials used (not sub-standard)
 Audit and Inventory Committee
- Make an inventory and audit for all materials left
- Serve as watchdog for the project
- Examine all receipts
- Make an audit of bookkeeper’s and treasurer’s book
- Make cash count on petty cash fund of treasurer to prevent graft and
corruption practice.
 Procurement Team
- Serve bid quotations and receive bidding result
- Prepare and make canvass
- Serve purchase orders
- Serve as BAC Secretariat
 Bids and Awards Committee
- Responsible for the purchase of goods, supplies, materials and equipment for
the project.
- Conduct Pre-Procurement Conference and Pre-Bid Conference
- Recommend to the Barangay Project Management Committee Chairman for
lowest calculated bid and responsive bid/quotation.
- Conduct Post Qualification to the lowest calculated bidder.
 Operation and Maintenance Committee
- Responsible for the maintenance of the project for its sustainability
 Bookkeeper
- Record all financial transactions
- Monetize local counterpart contribution (LCC)
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 - Make financial reports
- Keep all documents relative to the project to support transactions
- Record journal and all other financial documents
 Barangay Treasurer
- Signatories for barangay account
- Deposit and withdraw cash
- Responsible for all barangay properties and financial aspects
- Cost control personnel
- Disbursing officer
- Record all financial transactions coming in and out in the barangay account
 Barangay Development Council
- Supervise the implementation of the project
- Integrate Barangay Action Plan to Barangay Annual Investment Plan
IX. MODE OF IMPLEMENTATION
The contractor will solely do the project as planned but they will hire
laborers/workers within the barangay whether skilled or unskilled, for economic
sustainability reasons for our unemployed individuals in the barangay.
X. SUSTAINABILITY PLAN
For the project’s sustainability, the Sangguniang Barangay shall install the
Operation and Maintenance Group.

Operation and Maintenance Management Structure

BARANGAY
ASSEMBLY

BARANGAY
Development Council

BARANGAY
COUNCIL

BARANGAY BARANGAY
ASSEMBLY ASSEMBLY

OPERATION & MAINTENANCE

COMMITTEE

POLICIES FOR THE OPERATION AND MAINTENANCE OF MULTI-PURPOSE BUILDING

CUM EVACUATION CENTER WITH COMPLETE FACILITES

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 1. The Barangay Development Council and the Operation and Maintenance Group will
conduct a regular monthly meeting.
2. The Barangay Development Council shall conduct regular inspection as to status of
the Multi-Purpose Building cum Evacuation Center
3. The policies herein be firmed through Barangay Ordinance
4. Formulate policies, rules and regulations concerning the use of the project for its
sustainability.

Operation and Maintenance Plan

TIME RESPONSIBLE EXPECTED

PURPOSE ACTIVITY VENUE NEEDS
FRAME PERSONS OUTPUT

SOCIAL ASPECT
Create a group for - Barangay 1st Week Barangay - Attendance - Community Organized an
O & M (Operation Assembly after Hall Sheets residents O & M Group
and Maintenance) - Election of completion - Minutes of
to steer the Officers of the meeting
project - Agree project - Community
Regular residents
Monthly
Meeting

Formulate policies - Create Barangay Barangay - Attendance - Community Basis for the
to sustain the policies, Assembly Hall sheets residents group to
project rules and after - Ballpoint implement
regulations completion pen policies
for O & M of the - Bond papers
Group project

Ratify formulated - Legalized the Barangay Barangay - Attendance - Community Formulated

policies in the policies of Assembly Hall Sheets residents policies
organization the after - Minutes of unanimously
organization completion meetings agreed by the
of the constituents
project

Provide name or - Accreditation Barangay Barangay - List of - Officers and Issuance of the
identity of the of O & M Assembly Hall requirement Members Certification of
organization Group in the after s for Accreditation
Sangguniang completion Municipal accreditation from the
Barangay of the Hall Sannguniang
and project Bayan
Sangguniang
Bayan

The O & M group - Fix the rate During the Barangay - Brgy. - Officers and Acquire
shall accrue fund for rent for first Hall Ordinance or members assistance
from rent for the other meeting of Resolution funding
maintenance and organization O&M
improvement of outside Group
the Multi-Purpose barangay
Building local
government
to use the
Muti-purpose
building for
activities

Allocate time for - Fix schedule Every Multi- - Funds for - Community Maintained
all member’s for regular month purpose voluntary residents cleanliness in
voluntary general cleaning Building workers the
cleaning snacks surrounding

Conduct - Conduct 3 months Barangay - Fund - BLGU Efficient

leadership trainings/ after Hall Officials management
trainings for O & seminar completion
M Group workshops of the

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 for O & M project
members in
relation to
environment
al awareness

- Monthly Every Barangay - Attendance - Community Monitor all

meetings to month Hall sheet residents activities
all barangay approved for
residents project
maintenance

TECHNMICAL ASPECT
TIME RESPONSIBLE EXPECTED
PURPOSE ACTIVITY VENUE NEEDS
FRAME PERSONS OUTPUT
No destruction of - Cleaning the Every Multi- - Brooms, - O&M Maintain the
Multi-Purpose multi- month Purpose dust pans, - Community cleanliness
Building Purpose Center dusters, volunteers
Building damp
surrounding clothes
Approve the - During During Barangay - Members - O&M Smooth
implementation barangay barangay Hall - Community implementation
plan assembly assembly volunteers
Carpentry works - Patching of ANA Multi- - Woods, - O&M Ensure the
cracks and Purpose Cement Community safety of the
replacement Building Volunteers users and
of damage maintain the
structure building
workmanship
Roofing Works - Replacement ANA Multi- - Fund - O&M Maintain and
of damaged Purpose Community ensure the
G.I. sheets Building Volunteers safety of the
due to users during
corrosion, heavy rains
sealing of and typhoons
water leaks
Electrical Works - Replacement ANA Multi- - Fund - O&M Ensure the
of Purpose Community safety of the
malfunctions Building Volunteers users that the
lights, system is
switches and operational
faulty
wirings
Plumbing Works - Replacement ANA Multi- - Volunteers - O&M Ensure the
of damaged Purpose Community safety of the
pipe and Building Volunteers users that the
fittings and system is
cleaning of operational
the pipe
lines
Painting Works - Re-painting Every Two Multi- - Paints - O&M Maintain the
Years Purpose Community building
Building Volunteers appearance
and good
looking
structure
Electricity - Payment of Monthly Multi- - Fund - Barangay Ensure the
electric bills Purpose Officials uninterrupted
Building power supply
Water - Pitching of Daily Multi- - Volunteers - Community Ensure for the
water Purpuse buildings water
Building supply
Sanitation - Waste Daily Multi- - Volunteers - Community Ensure for
segregation Purpose proper solid
Building waste
segregation
Cleaning - Cleaning of Daily Multi- - Cleaning - Community Ensure that
the Multi- Purpose materials users are not
Purpose Building polluted to any
Building/ forms of dirts
Evacuation
Center

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 FINANCIAL ASPECTS
Budget allocation - Fund from After Brgy. Hall - Barangay - Barangay Fund from
for the the rental completion Council and Officials rental fees
maintenance of income of the O&M
the project project Group

XI. RECOMMENDATION
In behalf of the barangay residents of Barangay Hagbuyo, San Miguel, Bohol, the
Sangguniang Barangay through the Punong Barangay respectfully endorse this recommendation
to the Municipal Development Council and fervently hoped that this barangay mega project could
be granted and be funded and hereby endorse through national developing agencies for the
realization of the Barangay Multi-Purpose Building cum Evacuation Center as the dreamed
project of the people of Hagbuyo, San Miguel, Bohol.

Approved for Endorsement to Municipal Development Council:

FELIX C. BONIOR, SR.

Chairman, SB Committee on Infrastructure and Development

Recommending Approval:

LOURDITO C. CANTONEROS
Punong Barangay

XII. SSSS
XIII. SSSS
XIV. SSSS

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 XV.

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