Project No:

Document Control Audit Checklist Project Title:

Audit Date:
Discipline Audited: Document Control
Ref Doc
No Requirements STATUS Findings / Comments
( As Applicable )
1. Request Auditee to describe his/her role:

2.  Does the Auditee aware and have access to PEQP and other project
procedures.

3.  Any discussion / telephone conversation between DCC & CLIENT?

How is it documented

INTERDISCIPLINE CHECK (IDC)

4. Explain IDC Process Flow

a) Deliverables and IDC Routing Correctness and Completeness
check
b) Deliverable scanned and parked in Project Folder
c) IDC returned scanned and parked in Project Folder
d) Commented package returned to originator

DOCUMENTS FROM CLIENT OR OTHER SOURCE

5. Describe how is documents received from CLIENT or other source

(incoming transmittal)?
 CLIENT Supplied Data
 CLIENT Comments

Status Legend: S = Satisfied/Verified I = Inconsistent Practice – Observation (OBS) NV = Not Verified NA = Not Applicable U = Unsatisfied – Nonconformance (NCR)
Page 1 of 3
 Project No:
Document Control Audit Checklist Project Title:
Audit Date:
Discipline Audited: Document Control
Ref Doc
No Requirements STATUS Findings / Comments
( As Applicable )
6. Verify that “Incoming” transmittal/documents:
 “Client Documents” - Original / Copies filed by DCC
 “Client Comments” - Original / Copies filed by DCC
 Softcopy park in project folder
 It shall be distributed by DCC to the intended recipients or as per PM’s
instruction.
7. Where client’s transmittals have been received, check these have been
filed

DOCUMENTS TO CLIENT

8. Describe how is deliverable submitted to CLIENT (outgoing transmittal)?

9. Verify that all design deliverables issued to the CLIENT registered and
issued undercover of transmittals

10. Verify that “Outgoing” transmittal:

 Each transmittal shall have corresponding “Document Control Work
Request” form, signed by PM / PE

11. Verify that originals of submission are kept by DCC for:

 Documents
 Drawings


GENERAL

Status Legend: S = Satisfied/Verified I = Inconsistent Practice – Observation (OBS) NV = Not Verified NA = Not Applicable U = Unsatisfied – Nonconformance (NCR)
Page 2 of 3
 Project No:
Document Control Audit Checklist Project Title:
Audit Date:
Discipline Audited: Document Control
Ref Doc
No Requirements STATUS Findings / Comments
( As Applicable )
12. Check client’s comment turnaround time

13. Verify that hardcopy filing easily identified and retrievable.

14. Randomly verify that DOCUMENTS are signed before submission to

CLIENT.

15. Randomly verify that initials are type on the DOCUMENTS prior to wet
signature

16. Randomly verify that DRAWINGS are signed before submission to

CLIENT.

17. Randomly verify that initials are type on the DRAWINGS prior to wet
signature

18. Verify that superseded documents are identified

Auditor notes

Status Legend: S = Satisfied/Verified I = Inconsistent Practice – Observation (OBS) NV = Not Verified NA = Not Applicable U = Unsatisfied – Nonconformance (NCR)
Page 3 of 3