Document Center and Document

Management in S/4HANA
Anurag Jain, Corneliu Mitu, Markus Pipp, SAP
November 2016
Disclaimer

The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. Except for
your obligation to protect confidential information, this presentation is not subject to your license agreement or any other service or subscription
agreement with SAP. SAP has no obligation to pursue any course of business outlined in this presentation or any related document, or to develop
or release any functionality mentioned therein.

This presentation, or any related document and SAP's strategy and possible future developments, products and or platforms directions and
functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this presentation
is not a commitment, promise or legal obligation to deliver any material, code or functionality. This presentation is provided without a warranty
of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or
non-infringement. This presentation is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility
for errors or omissions in this presentation, except if such damages were caused by SAP’s intentional or gross negligence.

All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations.
Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not
be relied upon in making purchasing decisions.

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About SAP Road Maps

SAP road maps cover innovations that focus on business solutions and processes. They span products that are
relevant for customer lines of business in their industries and explain how our innovations can add value to your
business.

In SAP road maps, you can learn about our innovations along three different timelines:

1. Recent innovations for our solutions have been launched in the past weeks or months and can already be purchased.

2. Planned innovations for our solutions are expected to be launched in the short term or midterm.

3. Future direction provides a long-term perspective on high-level development plans on innovations for our solutions –
inspired by your requirements.

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SAP S/4HANA, the next generation business suite

Internet
People
of Things
SAP Fiori UX
role-based user experience for all devices

SAP S/4HANA applications and extensions

instant insight-driven applications for all lines of business and industries
Business
networks Devices
SAP HANA platform
in-memory platform for all data

On-premise Cloud
Social edition edition Big Data
networks

Native integration for hybrid scenarios

Ariba Concur Fieldglass hybris Software SuccessFactors

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SAP Document Management
SAP S/4HANA Document Management
The Simplified Platform to Manage Documents
Key Message
 Document Management in SAP S/4HANA aims for simplified and unified way of handling documents with open interface to connect consumer
application and content repositories
 It aims to manage, collaborate documents both in cloud and on premise.

SAP DMS -
Simplified
Document
Management

SAP Document SAP DMS -

Center - Document Unified Way of
Collaboration with Management in Handling
DMS integration SAP S/4HANA Attachments

SAP CMIS API -

Open Interface to
connect consumer
& repository

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 SAP DMS
SAP DMS - SAP DMS -
Simplified Unified Way of
Document Handling
Management Attachments
Document Management in SAP S/4HANA
Simplified DMS – Fiori UI

 Maintain Document Info records in

FIORI Create /
Link DIR Attach/
Search Maintain Attach
to Other Modify
 Simple Search to find documents Document Status
Objects files
URLs
Info record
with filters
 Arrange Search results sorting,
adding columns
 Role based access with new FIORI
Launchpad
 Link Documents to other Objects
with simplified Objects links

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Document Management in SAP S/4HANA
Attachment Service

 Embedded Attachment UI into Fiori

Business Object
 Simple interface to handle
attachments supporting GOS/DIR
and URL as attachments
 Save Attachments in Draft before
confirming
 Upload/Download attachments
without Active Plugins
 URL as attachment feature
 Overview of attachments with
Attachment count display
 Attributes of attachments for display
at design time configuration.

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Document Management in SAP S/4HANA
Attachment Service Unified Approach for GOS/DMS, Interoperability with GUI

Generic Object Services (GOS), Archive Link Document Management System (DMS)

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Document Management in SAP S/4HANA Simplified
Document
Planned Innovations Simplified DMS Management

 Classify Documents with simplified

classification system integration in DMS
 Search Documents based on classification
 Full Text Search based on extracted File
Content
 Mass Actions on multiple DIRs for status and
version change with new FIORI App
 WebGL Viewer for 3D
 DIR Folder Representation in Attachment
Reuse Component

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 SAP Document Center
SAP Document
Center -
Collaboration with
DMS integration
SAP Document Center for SAP S/4HANA
Key Message
 Ready to use solution for working and collaborating on business content, wherever this is.
 Secure and Scalable content management solution to build new or integrate with existing business applications

Access & Share SAP Applications Partner & Custom

Clients Applications
Ready-to-use
 File Share & Sync Solution
 Native Clients
 Productivity features
 Tailored security for cloud and SAP Document Center
mobile usage
Document
Service
SAP HANA Cloud Platform
Integrate
 Business Applications & Content Repositories
 Harmonized API and SPI CMIS Storage
 SDK in multiple programming languages NetWeaver Business MS OpenText
Portal Suite SharePoint easyECM

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Solution with Web and Native Clients

Mobile Devices
 Apple iPad and iPhone
 Android Phone and Tablet
 Windows Mobile

Desktop
 Windows including Outlook Add-in
 Apple OSX

Any Device
 Browser (HTML5, responsive)

Any App
 Reuse Fiori Document Library
 CMIS REST API and libraries
 ABAP Client and Server SDK
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Extended Offline Support

 Have your documents always available on your  Files are automatically downloaded
mobile device, even when offline on mobile devices
 Synchronize single documents or complete folder  Content can be automatically pushed to the user’s
(hierarchies) mobile device based on roles
 Offline content updates automatically when online
 Restrict automatic sync over cellular network

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Out-of-the-Box Business Productivity

 Manage files and folders on any device.  Make and View Pdf Annotations
 Use Productivity Apps (e.g. MS Office 365 apps)  Easy navigate by Bookmarks and Chapters
supporting Document Provider Extension.  Support for Acrobat Forms
 Import documents from other apps, take pictures and  Digitally sign pdf documents
videos directly in the app, take notes

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 Collaborate
SAP DMS Integration into SAP Document Center Documents via
SAP Document
SAP S/4HANA, SAP ERP Integration Center with DMS
integration

 Access the public and private folders in Document

Center with integration to DMS
 Creation of folders and documents with ease
 Viewing of Classification, Document Header Details
 DMS Authorizations
 Exclusive check in and check out of originals
 Find documents using search queries
 Edit and view documents in offline mode and
synchronize them with SAP DMS once user is
online
 Distribute DMS documents with employees and
external partners

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 Collaborate
Document Management in SAP S/4HANA Documents via
SAP Document
Planned Innovations Document Center Center with DMS
integration

 Navigation to Business Application

 Object Links of documents be exposed as
Attributes
 User defined favorites folder with documents
selected by pre defined queries
 Integration of Visual Enterprise Viewer to
display widely used 3D and 2D formats
 Advanced search based on Classification and
other Document Properties
 Creation of new Versions of DIR
 Direct Editing of office files

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SAP CMIS
SAP CMIS API -
Open Interface to
connect consumer
& repository
SAP’s Content Management Direction for the Cloud
Target Architecture Vision
Key Message
 Leverage Consistency across cloud applications with Open Standard CMIS to integrate with Content Management Systems
 Open Strategy & Interface to give the Customer the choice for a Content Management Solution [ SAP Standard, OpenText, other Partner ]

Applications
SAP Cloud
Digital Core
SAP HCP SAP
SAP S/4HANA SAP Ariba SAP Jam …
Applications SuccessFactors

Archive
Link SAP CMIS API

Cloud Content Management

Archive Archive
Link Link

Document Storage
Apps &
Sync & Apps & HCP
Services
HCP
Share HCP
Services
Document
Document Document
Services
Certified Partners
SAP
Services Services
OpenText
Document Center

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SAP S/4HANA: Content Management Direction OnPremise
Target Architecture OnPremise
Key Message
 Interoperability between Archive Link and CMIS API, Continue to support Archive Link
 SAP CMIS Profile to provide additional contextual information of the Document to help Partners to integrate, e.g. Business Object

Applications
SAP Cloud
Digital Core
SAP S/4HANA

Archive
Link SAP CMIS API & Archive Link

Cloud Content Management

Archive Archive Archive
Link Link Link

Document Storage
…
…

…
…
Extended

…
Enterprise
… …

…
Content
Management …

..
SAP
Certified
Content Server OpenText On-premise Partners

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SAP CMIS Profile
SAP Business Semantics in Content Management
Key Message
 CMIS knows Files and Folders  SAP CMIS Profile extends CMIS to carry Business Semantics in a harmonized way
 CMIS Secondary Data Types are used to represent SAP Business Object Types, they contain the key definition of the Business Object
 Folders can have contextual information via Secondary Data Types, those are used by SAP Applications to access Content

Folder
Folder Examples: Folders in SAP CMIS Profile
Hierarchy
Hierarchy
1) Product Master 2) Document Info Record
cmis:secondary
cmis:folder
11
CMIS sap:folder sap:folder
Standard **
cmis:name cmis:name
cmis:document cmis:objectId cmis:objectId
cmis:baseTypeId = "cmis:folder" cmis:baseTypeId = "cmis:folder"
cmis:objectTypeId = "sap:folder" cmis:objectTypeId = "sap:folder"
cmis:secondaryObjectTypeIds cmis:secondaryObjectTypeIds
= [ sapbo:product,… ] = [ sapbo:dir,… ]
... ...

sapbo:dir:docNumber
Folder
Folder sapbo:dir:docType
sapbo:product:productId
Hierarchy
Hierarchy sapbo:dir:docVersion
Attributes from sapbo:dir:docAlt
secondary data Cmis: secondary
sap:folder definition
SAP sapbo: <BusObjType>
<<cmis:secondary>> <<cmis:secondary>>
Extension 11 sapbo:product sapbo:dir
sapbo:<BusObjType>:<key1>
** sapbo:dir:docNumber
sap:document sapbo:<BusObjType>:<key2>
sapbo:dir:docType
sapbo:<BusObjType>:<attribute> sapbo:product:productId
sapbo:dir:docVersion
sapbo:dir:docAlt

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SAP CMIS Profile
SAP S/4HANA Interoperability with Archive Link
Key Message
 SAP S/4HANA Integration for Attachments is based on GOS or DMS
 SAP S/4HANA Documents are identified via Archive Link documentID to ensure Interoperability with Archive Link Calls
 SAP Document Center offers CMIS Interoperability with Archive Link, for Cloud Repositories that do not offer Archive Link Interoperability

DMS sap:folder sap:document

cmis:name 1 *
cmis:objectId cmis:name
cmis:baseTypeId = "cmis:folder" cmis:objectId Digital Core
cmis:objectTypeId = "sap:folder" cmis:baseTypeId = "cmis:document"
cmis:secondaryObjectTypeIds cmis:objectTypeId = "sap:document" SAP S/4HANA
= [ sapbo:dir,… ] cmis:secondaryObjectTypeIds
... = [sapbo:archiveLink]
...
sapbo:dir:docNumber
sapbo:dir:docType Archive
Link
sapbo:dir:docVersion
sapbo:archiveLink:documentID
sapbo:dir:docAlt
Archive Link: sap:document
https:// … /archivelink/command? cmis:name = [ sapbo:archiveLink ]
get&contRep=A1&docId= 4711 sapbo:archiveLink:documentID = 4711
GOS sap:folder
1 *
sap:document
4711
„Product cmis:name
cmis:objectId
cmis:name
cmis:objectId

Master“ cmis:baseTypeId = "cmis:folder"

cmis:objectTypeId = "sap:folder"
cmis:baseTypeId = "cmis:document"
cmis:objectTypeId = "sap:document"
cmis:secondaryObjectTypeIds cmis:secondaryObjectTypeIds
= [ sapbo:product,… ] = [sapbo:archiveLink] Content Storage
... ...
Repository: A1
sapbo:product:productId sapbo:archiveLink:documentID

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Summary

Summary
 SAP DMS S/4HANA Areas of Innovations:
– SAP DMS Document Service
– SAP DMS Attachment Services,
 SAP Document Center on SAP HANA Cloud
Platform
 SAP CMIS Interface
– Planned: Open Interfaces to connect
consumer & repository
– Future Vision: Support of Archive Link

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Questions and Answers
Thank you
Contact information:

Mitu Corneliu Anurag Jain Markus Pipp

Product Owner Product Owner Product Owner
SAP Document Center SAP DMS SAP ECM

SAP SE SAP SE SAP SE

[email protected] [email protected] [email protected]
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National product specifications may vary.

These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.

In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-
looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

© 2016 SAP SE or an SAP affiliate company. All rights reserved. Public 29