1.

PDC Process- Single PDC- for one specific invoice / multiple

invoices

Step Business Solution Proposed In Scope In Remarks

Requirement Charge
1. PDC received PDC received will be Standard FI FI
recorded in SAP. It will Transaction
capture due date,
reference Invoice/Invoices.
Customer PDC amount will
be shown in different GL.
2. PDC Not If PDC not received with in Workflow/Z ABAP 1.No of Days
Received certain days of Delivery, Development 2. Mail ID
float mail to customer &
sales team.
3. PDC Cleared To track clear status, PDC Standard FI FI
Amount will be transferred Transaction
to Bank account and
customer line item will be
cleared.
4. PDC Bounced To track bounce status, Standard FI FI
PDC Amount shown in Transaction
different GL will again be
shifted to other GL. Reason
of bounce will be captured
in some available field.
5. Mail, PDC Mail to sales team, sales Workflow/Z ABAP
Bounced head & Finance head in Development
case PDC bounced with
reason of bounced.
6. Bounced Amount will be transferred Standard FI FI
Payment from Bounced status to Transaction
Recovered Normal payment GL and
customer account will be
credited.
7. Bounced As bounced cheques are Workflow/Z ABAP
Payment Not kept in separate account. If Development
Recovered payment not recovered
within time frame, mail to
legal dept., Sales head,
sales person & finance
head for legal action.
8. Legal Notice Once Legal notice is sent, Z ABAP
Sent that item will be Development/
transferred to other FI Dunning
account. Sending notice
can be achieved through Z
development or SAP
Standard Dunning
Procedures.
9. Billing Block, Scenario 1- If Order already SD/Z SD/ABAP Assumption-
if PDC created then Z Development Credit
bounced development can mark control
block in order to stop functionality
Billing. is already in
Scenario 2- If new order is use. It is Out
created then Z of OUR
Development can block the scope.
Customer in CC.
10. Unblock As amount is recovered, so FI/Workflow/Z FI/ABAP Assumption-
Customer- Bounced document will be Development Opening of
Approval & cleared by FI and based on Block is out
 Step Business Solution Proposed In Scope In Remarks
Requirement Charge
WITH approval of sales head & of our
Payment Finance head- Billing block Scope.
will be opened. Only
intimation will be sent.
11. Unblock Based on approval of sales SD/ SD/ABAP Assumption-
Customer - head & Finance head & Workflow/Z Opening of
Approval & CEO- unblock billing. Development Block is out
WITHOUT of our
Payment Scope.
12. Report and -Report of PDC Opening, FI/Z FI/ABAP Assumption-
Analytics Received, Bounced, Development Report will
Cleared, be as per
Closing, Customer, Billing, freeze
Reason of Bounce. format
-Report for Tracking of given by
Approvals for unblock and client.
unblock by user.
- Report of Invoice without
PDC.

2. Security Cheque Process

Step Business Solution Proposed In Scope In Remarks

Requirement Charge
1. Security SC received will be FI/Z FI/ABAP Assumption-
Cheque (SC) recorded in SAP and Development 1. Amount is
received account document will written on
get created. After cheque and
entering SC, Credit limit deposited in
will be entered equal to bank.
SC amount. Z 2. Credit limit is
development will be assigned after
done, which will stop Cheque entry.
entering amount other
than SC amount.
2. Security No accounting FI/Z FI/ABAP Assumption-
Cheque (SC) documents. Z Report Development 1. Amount is
NOT received will be developed to written on
show customers without cheque and
security cheque. Z deposited in
development will be bank.
done which will stop 2. Credit limit is
entering amount other assigned after
than ZERO. If PDC not Cheque entry.
received with in certain
days of Delivery, float
mail to customer & sales
team.
3. Security If SC not received with in Workflow/Z ABAP 1. No of Days
Cheque (SC) certain days of Delivery, Development 2. Mail ID
NOT received float mail to customer &
sales team.
4. Enhancement As amount is further FI/Workflow/Z FI/ABAP Assumption-
in credit limit received, FI document Development 1.Increase in
–WITH will be posted and limit will be
Payment but Credit section manually done
without can increase credit limit manually. Not
approvals. upto the increased in our scope.
amount. Intimation can 3. Amount is
be sent to increase the written on
limit. Z development will cheque and
be done which will stop deposited in
entering amount greater bank.
 Step Business Solution Proposed In Scope In Remarks
Requirement Charge
than TOTAL Security
amount.
5. Enhancement Enhancement in credit FI/ FI/ABAP Assumption-
in credit limit limit without receipt of Workflow/Z 1.Increase in
–WITH OUT security cheque but only Development limit will be
Payment but after approval of fiancé done
with head & sales head. Z manually. Not
approvals development will be in our scope.
done which will keep
record of approvals and
if available then allow to
increase credit limit.
6. Report and -Report of Customers FI/Z FI/ABAP Assumption-
Analytics without SC. Development Report will be
-Report of Security as per freeze
available along with format given
customer details. by client.
-Report for Tracking of
Approvals for increase
of limit without
payment.

Q1- How to delete NOTED ITEMS

You can reverse that noted item in FB08. Then clearing document for this noted item will be created and that
clearing document will not have any line item.
The original document will get cleared.

With fb08 you can reverse the item, deletion is not possible.

Q2 -Clear noted item

Yes, It is possible to clear noted item. When you will post incoming payment (f-28), you specify the special GL
which is used for noted item as well as tick on Normal OI.
Once you do it, choose open item. While choosing open item, you select the noted item you want to clear. In this
way along with posting the incoming payment, you will be able to clear noted item.

If you need to clear noted item, e.g. through F-47 you create a noted item. You can clear this document (no impact
on GL of noted items), you can use F-48 to select created document and post.
It would be helpful if you put transaction that you used in creating noted item. The above was for vendor down
payment.

Q3 - How to post PDC cheque1

PDC cheque functionality is not supported in SAP. You can use noted item functionality to post PDC cheques in
system. Noted item does not have any accounting impact but is a single line entry. This can also be seen in FBL*N
reports. you just need to select the noted item tick on the selection screen in order to see the noted items in the
reports.
In addition to this. You can also clear the noted items when you are clearing your customer line items. So you get
up to date information on PDC's in the system.

Q4 - How to post PDC cheque2

Step 1: Config-OBYN Create 2 Assignment PDC and PDC Bounced
Here we define the accounts in which bill of exchange/PDC payments are recorded in the general ledger. When
you post bills of exchange/PDC, the system will post the entries to these accounts instead of to the normal
receivables account (reconciliation account). This way it is possible to keep bills of exchange/PDC separate from
the normal receivables.
Here go to OBYN in special gl indicator W assign.
Special GL Indicator “W” is meant for bill of exchange and we need to maintain GL A/c in this SGL Ind. Double
click the row with SGL Ind “W”
We are maintaining the SGL at Chart of Account level so we need to specify the Chat of Account here.
And in the below screen, we need to specify the customer reconciliation account as well as the special GL account
corresponding to the Reconciliation account.
Step 2: Config-OBYK- BOE Usage- This config not required in this approach.

Step 3: Process 1: Receive PDC from the customer against Open item- Physical Form
Process 2: F-36 Enter the PDC into the SAP system
When we post PDC payment and link it to the appropriate open item for the customer (via Process open items),
the system automatically credits the reconciliation account from the customer master record. However, instead of
debiting the G/L account for "bank" or "cash in bank" as it would with a normal incoming payment, the system
debits the special G/L account for PDCs.
Transaction code F-36 is used for entering PDC into the system. Here system by default take the posting Key as
“09” and SGL Ind as “W”. Here we will specify the customer code against which we have received the PDC.
go to hear F-36.
Process 3: S_ALR_87012208 - Reports on bill of exchange
Each day we can monitor the status of PDCs that have been received, and check if there are some checks that
mature on the particular day. In order to meet the above purpose, we can use the following reports: T CODE

Process 4: F-28- Convert the PDC to Payment on due date: Receive Payment
When mature checks have been cashed, you can execute the incoming payment (for individual PDC) to credit the
PDC account and debit the cash, bank account, or bank clearing account – depending on your company's
accounting procedure.
F-28 t code here select sp gl w also.

Process 5: S_ALR_87012208 - Reports on bill of exchange

After receipt of payment, this report will show nothing.

Process 6: If PDC Bounced Process F-04 Post with Clearing

Test Data- Post FB70,
Post F-36 Rs 5700/-
Document Number 1400000004 Company Code TR01 Fiscal Year 2019

F-04 Post with Clearing- Transfer PDC to Bounced cheque

Process 7: S_ALR_87012208 - Reports on bill of exchange
Process 8: _87012208 - Reports on bill of exchange
Test Data- FB70, F-36 (Document Number 1400000005 Company Code TR01 Fiscal Year 2019)
If you want to capture presenting of PDC to Bank and Bounce also in SAP also then post 2 more document thro F-
33 and F-20
F-33 Bill Discounting Document Number 100000004 Company Code TR01 Fiscal Year 2019
In place of Bank account code 19113100, we can enter any other incoming bank account also.

F-20 Rev Contingent Liab

Click on post

Process 9: _Post Bank statement to make customer line as open item

Customer - Extern – Dr
To Bank Account 19113100 -Cr

Dunning (Reminder)
If the customer does not make the payment as per terms of payment system will issue dunning letters.
 Postdated Checks Process in UAE
From- https://help.sap.com/viewer/f9724a2582474ad7bfec497522144b94/6.05.17/en-US/0209f03e89934535a6827d2c26282246.html

1 Customizing for Postdated Checks

To customize the payment functions for postdated checks for use in the United Arab Emirates, make the following settings in
Customizing for Financial Accounting (New) under Bank Accounting -> Business Transactions -> Bill of Exchange
Transactions -> Bill of Exchange Receivable:
 Enter bank subaccounts
Choose Present Bill of Exchange Receivable at Bank -> Define Bank Subaccounts, and enter a different bank subaccount for
each of the collection accounts that you have defined.

 Define a separate collection account for each of your banks

Choose Present Bill of Exchange Receivable at Bank -> Maintain House Bank Details, and enter the account number in
the Collection acct (Collection Account) field.

 Assign an alternative reconciliation account to a special G/L account

Choose Post Bill of Exchange Receivable -> Define Alternative Reconcil. Acct for Bills/Exch. Receivable,

assign the corresponding G/L account to the check portfolio that you use to record postdated checks receivable and bounced
checks receivable.

 Assign a special G/L account to each portfolio

Choose Post Bill of Exchange Receivable -> Bill of Exchange Portfolios -> Define Bill of Exchange Portfolios, and enter an
alternative special G/L account for checks receivable or a special G/L account for bounced checks.
 2 Postdated Checks
Use
In UAE post dated checks are a common form of payment. You can use the SAP system to enter post dated checks
receivable in the system as they arrive, and to process them as they become due.

Features
To process checks, you use the Bills of Exchange solution originally developed for Turkey.

The companies in the United Arab Emirates (UAE) must use this solution instead of the generic Checks solution or the
generic Bills of Exchange solution. The generic Checks solution, for example, cannot handle postdated checks. The
generic Bills of Exchange solution, on the other hand, does not allow you to record preprinted check numbers, and
does not allow you to process multiple postdated checks simultaneously.

Activities
Customizing- In Customizing, set up:
 Check portfolios
 Number ranges for transaction records
 Collection accounts and the corresponding bank subaccounts
 Special G/L accounts for incoming postdated checks and for bounced checks

Day-to-Day Activities
You can enter and process incoming postdated checks them as described under Entry and Processing of Postdated
Checks. You organize your checks in portfolios.
For each transaction, the system automatically creates the appropriate accounting documents, and prints out a
transaction record as required. You can reprint transaction records as required.
Finally, to keep track of your checks, you can use the Postdated Check List report.

3 Check Portfolio
Definition
A collection or group of checks receivable. Storing checks in portfolios makes it easier to manage them.
You can work with as many portfolios as you like, but you must keep bounced checks in separate portfolios from other
checks receivable.

Tr. acct.
 G/L Account for Transferring Bills Between Portfolios

An account that is needed for technical purposes when you transfer a bill of exchange from one portfolio to another. When you
do so, the system posts the bill amount from the bill's contingent liabilities account to this account. You must therefore maintain
this account and the liabilities account in table T045W, specifying usage type D.

When you then add the bill to another portfolio, the system makes two postings to:

 Reverse the contigent liability in the old portfolio

 Post the bill of exchange to the new portfolio

4 Config Assign Bank Subaccount i.e contingent liab account

In the case of portfolios for bounced bills receivable, this is the account that is used for tracking bounced bills.

This account is created as a liabilities account since PDC are recorded as contingent liability in the balance sheet. To
define the bank, use transaction code OBYK or use the customizing path below in transaction code SPRO:

Financial Accounting – Bank Accounting – Business Transactions – Bill of Exchange Transactions – Bill of Exchange
Receivable – Present Bill of Exchange Receivable at Bank – Define Bank Subaccounts

Table
Use
Customizing
Define your check portfolios in Customizing for Financial Accounting (New) -> Bank Accounting -> Business Transactions -
> Bill of Exchange Transactions-> Bills of Exchange Receivable -> Post Bill of Exchange Receivable -> Bill of Exchange
Portfolios -> Define Bill of Exchange Portfolios.

You assign a special G/L account to each portfolio. If the portfolio is for checks receivable, enter an alternative special G/L
account for checks receivable. If it is for bounced checks, enter a special G/L account for bounced checks.
Day-to-Day Activities

When you enter an incoming postdated check, you specify which portfolio you want to record it in. The system debits the
check to the customer account, and makes an entry in the special G/L account that you have assigned to the portfolio in
Customizing.
When a check bounces, the system effectively removes the check from the portfolio for checks receivable and transfers it to a
portfolio for bounced checks. You specify which bounced check portfolio you want to use in the transaction. Again, this
portfolio also controls which special G/L account the system records the check in.
You can display which checks any portfolio currently holds using the Postdated Checks List report.

5 Interim Account in Bill of Exchange Portfolio

Definition
Interim Account for Bills of Exchange Presented to Vendors

The account that the system posts to when you present a check or bill of exchange to a vendor using the Bill of Exchange
Transactions report.
6 Bank Account
Definition
A G/L account that the system uses to record payment when bank receive from customer.
7 Bank Subaccount /Bill Contingent Liability account
Definition
A G/L account that the system uses to record contingent liabilities for postdated checks that you present to a bank until the
bank clears them. It denotes that the check has not been cleared.
This account is created as a liabilities account since PDC are recorded as contingent liability in the balance
sheet.
Use
Customizing
Define the accounts in Customizing for Financial Accounting (FI), by choosing Bank Accounting -> Business Transactions ->
Bill of Exchange Transactions -> Bill of Exchange Receivable -> Present Bill of Exchange Receivable at Bank -> Define Bank
Subaccounts.

For each of the collection accounts that you have defined, enter a different bank subaccount.
Day-to-Day Activities
When you present a check to a bank, you specify which collection account the check is to be recorded in. The system
automatically credits the check amount to the liability account that you have defined in the above Customizing activity.
When the bank clears the check or the check bounces, the system debits the same amount to the bank subaccount to clear it.
8 Collection Account
Definition
A G/L account that the system uses to record checks receivable that you have presented to banks for collection. It denotes
that a check has been sent to a bank and is awaiting clearing.
Use
Customizing
Define the accounts in Customizing for Financial Accounting (FI), by choosing Bank Accounting -> Business Transactions -
> Bill of Exchange Transactions -> Bill of Exchange Receivable -> Present Bill of Exchange Receivable at Bank -> Maintain
House Bank Details.
Enter the account number in the Collection Acct (Collection Account) field. You must define a separate collection account for
each of your banks.

You must also assign each collection account a bank subaccount.

Day-to-Day Activities
When you present a check to a bank, you specify which collection account you want to post it to. The system then debits the
check to this account.
When the bank clears the check or the check bounces, the system clears the check from the collection account.
9 Special G/L Account for Postdated Checks Receivable
Definition
A special G/L account that the system uses to record postdated checks receivable.
For more information, see The Basic Principles of Special G/L Transactions.
Use
Customizing
Define the accounts in Customizing for Financial Accounting (FI), by choosing Bank Accounting -> Business Transactions -
> Bill of Exchange Transactions -> Bill of Exchange Receivable -> Post Bill of Exchange Receivable-> Define Alternative
Reconciliation Accounts for Bills of Exchange Receivable.

Assign the above accounts to the check portfolio that you use to record postdated checks receivable.
OBYK

Day-to-Day Activities
When you enter an incoming postdated check, you specify which portfolio you want to enter it in. The system automatically
debits the check to the customer account, but makes the reconciliation posting to the special G/L account instead of the
normal customer reconciliation account.
When you clear the check or the check bounces, the system clears the check from the customer account and the special G/L
account.
 10 Special G/L Account for Bounced Checks Receivable
Definition
A special G/L account that the system uses to record bounced postdated checks.
For more information, see The Basic Principles of Special G/L Transactions.

Use
Customizing
Define the accounts in Customizing for Financial Accounting (FI), by choosing Bank Accounting -> Business Transactions -
> Bill of Exchange Transactions -> Bill of Exchange Receivable -> Post Bill of Exchange Receivable-> Define Alternative
Reconciliation Accounts for Bills of Exchange Receivable.
Same as above
Assign the account to the check portfolio that you use to record bounced checks.
Day-to-Day Activities
When a check bounces, you specify which portfolio you want to enter the check in. The system automatically posts it to this
account.

11 Entry and Processing of Postdated Checks

Use
This process illustrates what you have to do to enter and process postdated checks, and which accounting postings the
system makes.

OX19 assignment . Table TKA02. Controlling Area 6750, PC 6751 Input . No Tax code and CC required. Fb

Process
 A customer purchases some goods from you. You enter an invoice in the system accordingly and send it to the customer.
When you enter the invoice, the system creates an accounting document as follows (in this example, the invoice is for AED
5,500):
 The customer sends you a postdated check by means of payment, and you enter the check in the system.
The system creates an accounting document to clear the open item for the customer account, and to open another open item
on the customer account for the check, reconciled with the special G/L account for postdated checks:

3. When the check is due, you present it to your bank to be collected.

The system creates the following accounting document, debiting the check to the bank's collection account and crediting the
corresponding bank account:
4. The bank clears the check and you record it in the system. However, if the check has bounced, proceed as described in
Entering Bounced Checks.
The system creates two accounting documents. The first document debits the check to the bank account and clears the
collection account:

The other accounting document reverses the contingent liability from the bank subaccount and clears the check from the
special G/L account:

12 Entering Incoming Postdated Checks

Prerequisites
You have already entered a customer invoice and have now received a postdated check by means of payment.
Context
In the United Arab Emirates, when you enter a postdated check in Accounts Receivable (FI-AR), you follow the standard
procedure and, in addition, you assign the check to the correct business place. The system also prints out a transaction
record.
Procedure
5. On the SAP Easy Access screen, choose Accounting -> Financial Accounting -> Accounts Receivable -> Document
Entry -> Bill of Exchange Payment (F-36 – Payment)
6. Enter the header data as required.
7. In the Transaction to Be Processed group box, select Incoming Payment.
8. In the First Line Item group box, enter data as required, including:
 PstKy (Posting key): Enter a posting key to debit the check to a special G/L account for checks. In the standard system, you
use posting key 09.
 Account: Enter the customer that sent the check.
 Sp. G/L (Special G/L indicator): Enter a special G/L indicator for checks receivable. In the standard system, you use indicator
W (bills of exchange receivable).
 Choose Enter.
The Bill of Exchange Portfolio Entry dialog box appears.
 Enter the check portfolio and choose Enter.
The Bill of Exchange Payment: Add Customer Item screen appears.

 In the Item 1 group box, enter data as required, including:

 Amount: The amount stated on the check.
 In the Bill of Exchange Details group box, enter data as required, including:
 Due On: Enter the check's due date.
 Ext. No. (External Number): Enter the number that is printed or written on the check.
 Bank/Acct No: Enter the bank and account number that the check draws on.

 Choose Choose Open Items.

The Bill of Exchange Payment: Select Open Items screen appears.
 Enter data as required, so that you can find the customer invoice that the check is for.
 Choose Process Open Items.
 Activate the invoice that the check is for.
 Choose Document Simulate.
 Make sure that the line items are correct and Post the check.
Document 1400000005 was posted in company 6750

The Print dialog box appears.

 Assuming you want to print the transaction record, enter data as required and choose Print. If you want to print it out
later, choose Cancel, but note that this does not cancel the posting of the transaction.
Results
The system does the following:
 Creates an accounting document for the check
 Prints out the transaction record
When the check's due date arrives, you can present the check to your bank for clearing.

13 Presenting Postdated Checks to Banks

Prerequisites
A customer has sent you a postdated check, and you have entered the check in the system. The check's due date has now
arrived and you want to present the check to the bank to clear it.
Context
In the United Arab Emirates, when you present a postdated check to a bank for collection, proceed as follows.
Procedure
 To access the report, on the SAP Easy Access screen, choose Accounting -> Financial Accounting-> Accounts
Receivable -> Document Entry -> Bill of Exchange -> Bill of Exchange / Postdated Checks Enhancement -> Bill of
Exchange / Postdated Checks Transactions (FTR03 - Bill of Exchange / Postdated Check Transactions)
 Enter your company code.
 On the Transactions tab page, select Presented to Bank.

 On the Selection Criteria tab page, enter data as required, including which check portfolio the check is in and which
currency the check is in, and choose Execute.

A list of checks appears, which is formatted using the SAP List Viewer: see this documentation for more information about
navigating and formatting options within the list.
 Error-

Maintain an entry for bill of exchange portfolio BOE1 in table T045P

Message No. ICC_TR171

Diagnosis
You have not maintained one of the following objects in the bill of exchange portfolio in table T045P:

 Bills receivable account

 Bill type

 Dummy account 1

Procedure
Check the portfolio.

Before error

After correction of error

 Select the checks that you want and choose Execute.
The Posting Data dialog box appears.

 Enter the collection account for checks to be collected by this bank, and choose Enter.
The Print dialog box appears.
Error
 Change account at selection screen and execute, we get another error

 Assuming you want to print out the transaction record, enter data as required and choose Print. If you want to
 print it out later, choose Cancel, but note that this does not cancel the posting of the transaction.
Results
The system:
 Creates an accounting document to post the check
 Prints out a record of the transaction
When the bank notifies you that the check has cleared, you can record this in the system.

14 Clearing Postdated Checks

 Prerequisites
You have already entered the check in the system and have presented it to the bank. Now you have received notification from
your bank that the check has been cleared.
Context
In the United Arab Emirates, when a bank clears a postdated check, proceed as follows to record it in the system.
Procedure
 On the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Receivable Document Entry Bill
of Exchange Bill of Exchange / Postdated Checks Enhancement Bill of Exchange / Postdated Checks Enhancement
Transactions.
 Enter your company code.
 On the Transactions tab page, select Cleared at Bank.
 On the Selection Criteria tab page, enter a collection account (in the Interim Account field), a check portfolio, a
currency, and any other data, and choose Execute.
A list of checks appears, which is formatted using the SAP List Viewer: see this documentation for more information about
navigating and formatting options within the list.
 Select the checks that the bank has cleared and choose Execute.
The Confirmation dialog box appears.
 Choose Yes to continue.
Results
The system creates two accounting documents to clear the check.

15 Entering Bounced Checks

Prerequisites
You have already entered the check in the system and have presented it to the bank. Now you have received notification from
your bank that the check has not cleared.
Context
In the United Arab Emirates, when a bank cannot collect a check, proceed as follows to record it in the system. The system
clears all the open items associated with the check, and creates a new open item for the bounced check.
Procedure
33. On the SAP Easy Access screen, choose Accounting Financial Accounting Accounts Receivable Document Entry Bill
of Exchange Bill of Exchange / Postdated Checks Enhancement Bill of Exchange / Postdated Checks Transactions.
34. Enter your company code.
35. On the Transactions tab page, select Cleared at Bank.
36. On the Selection Criteria tab page, enter a collection account (in the Interim Account field), a check portfolio, a
currency, and any other data, and choose Execute.
A list of checks appears, which is formatted using the SAP List Viewer: see this documentation for more information about
navigating and formatting options within the list.
37. Select the checks that the bank has cleared and choose Execute.
The Posting Data dialog box appears.
38. Enter a check portfolio for bounced checks and the special G/L indicator for bounced checks and choose Enter.
Results
The system:
 Creates two accounting documents for the check
The first document clears the check from the customer account (and the special G/L account for postdated checks), and
clears the bank subaccount as well:

The second document creates a new open item on the customer account (and the special G/L account for bounced checks),
and clears the collection account.

The only open item remaining is the bounced check on the customer account.
 Prints out the transaction record
 If the customer notifies you that it now has enough funds to cover the check, and asks you to present the same check to the
bank, you can reverse the bounced check and then present it to the bank once again.

16 Reversing Check Transactions

Use
When a check bounces, your customer may, after making sure that its bank account has sufficient funds to cover the check,
ask you to try to clear the check again. If you have already entered the bounced check in the system, the simplest procedure
is to reverse the bounced check transaction, to reset the check's status from Bounced at Bank but Presented to Bank.
You can also use this function to reverse all other check transactions, with the exception of bounced bills that you have
cleared from the system.
Procedure
The report works the same way for each type of transaction that you have to reverse.
 To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts
Receivable Document Entry Bill of Exchange Bill of Exchange / Postdated Checks Enhancement Reversal of Bill of
Exchange / Postdated Checks Transactions.
 Enter your company code.
 On the Reverse Postings tab page, select From Bounced at Bank/Vendor to Presented to Bank (or another transaction that
you want to reverse).
 On the Selection Criteria tab page, enter the check portfolio and the currency, and other data as required, and
choose Execute.
A list of checks appears, which is formatted using the SAP List Viewer: see this documentation for more information about
navigating and formatting options within the list.
 Select the checks that you want to reverse and choose Execute.
The Confirmation dialog box appears, where you are required to confirm your entries.
 Choose Yes.
Result
The system:
 Creates the accounting documents needed to reverse the postings as appropriate
It creates a separate accounting document for each document to be reversed.
 Prints a transaction record, in the following cases only:
 Cleared at Bank to Bounced at Bank/Vendor
 Cleared at Vendor to Bounced at Bank/Vendor
 Bounced at Bank/Vendor to Cleared at Bank
You can now try to clear the check again.

17 Transaction Records
Use
The system automatically prints out written records of (some) transactions involving checks.
Activities
Customizing
Make the settings in Customizing for Financial Accounting (New), choose Bank Accounting Business Transactions Bill of
Exchange Transactions Bill of Exchange Receivable Post Bill of Exchange Receivable Bill of Exchange Portfolios Transaction
Records .
Day-to-Day Activities
The system creates transaction records automatically when you:
 Enter an incoming postdated check
 Present a postdated check to a bank
 Enter a bounced postdated check
 Reverse a check transaction
Whenever you enter one of these transactions, the system automatically saves the transaction record in the database and
prints out a copy of it.
You can also reprint the transaction records if required.

18 Printout of Transaction Records

Use
You use this program to print out copies of existing transaction records. There is no limit to the number of printouts that you
can make.
Activities
 To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts
Receivable Document Entry Bill of Exchange Bill of Exchange / Postdated Checks Enhancement Printout of Transaction
Records .
 Enter data as required and choose Execute.
A list of transaction records appears, which is formatted using the SAP List Viewer: see this documentation for more
information about navigating and formatting options within the list.
 Select the records that you want to print and choose Transaction Record.

19 Postdated Check List

Use
You use this function to display a list of all of your postdated checks receivable. In particular, you can use it to find out which
bills' protest periods have elapsed, so that you can clear them.
Features
The list is a localized version of the standard bill of exchange list. Its main additional feature is that it allows you to work with
portfolios. For more information, see Bill of Exchange List.
The list makes use of the bill of exchange history and is formatted using the SAP List Viewer: see this documentation for
more information about navigating and formatting options within the list.
To improve system performance, you can implement the Business Add-In in Customizing for Financial Accounting (New),
choose Bank Accounting Business Transactions Bill of Exchange Transactions Bill of Exchange Receivable Post Bill of
Exchange Receivable Bill of Exchange Portfolios Business Add-Ins Dynamic Selections in Bill of Exchange List.
Activities
To access the report, on the SAP Easy Access screen, choose Accounting Financial Accounting Accounts
Receivable Document Entry Bill of Exchange Bill of Exchange / Postdated Checks Enhancement Bill of Exchange /
Postdated Check List.

BOE Process in General

20 Master Data
20.1 BOE Customer Sp GL
G/L Account 125000 Bills of exchange receivable (see account ass .t.)
20.2 Create Bill Discount Account
G/L Account 19113107 Deutsche Bank - bill of exchange discount liabilit
20.3 BOD Discount Exp A/c
G/L Account 221000 Discount charges

21 Customizing for Postdated Checks

21.1 OBYN- Define Sp GL For BOE

21.2 OBYH- Automatic Account Assignment for Bill Discounting

To post discount expenses. Even we can keep discount exp as zero and then this exp account will not hit.

To post Revenue from discount charges

 To post Revenue from collection charges

21.3 OBYK- Define BOE Usage Bank Subaccount

Bank Subaccount for liab. Denotes Bill Discounting GL.

22 Bill Discount Process

22.1 Post Revenue FB70
22.2 F-36- Post BOE Received

22.3 F-33 Bill Discounting

Manually enter Usage- Bill Discounting and Bank account 19113100 and click on Select BOE and enter relevent
BOE document number, item and Fiscal year.
22.4 F-20 Reverse Contingent Loability
Enter G/L Account means Sp GL for BOE 125000, Usage- Bill Discounting and Due By date.

Click on Process Item, it will show open BOE. Enter their + to activate item for reversal and post.
23 Bill Dishonour Process
23.1 Post Revenue FB70

23.2 F-36- Post BOE Received

23.3 F-33 Bill Discounting
 Document Number 100000002 Company Code TR01 Fiscal Year 2019

23.4 FBZG- Editing of Failed Payment Transactions

Press Enter and press company code TR01

 Enter Charges account 221000 and then press save , strange it will store in TR.

No document posted. Could not understand it.

23.5 S_ALR_87012208 - Reports for PDC/BOE