Example Health and Safety Meeting – Agenda and Minutes
Date: Chaired by: Minutes taken by: Next Meeting set for:
Apologies: Present:
Items Data from Actions By Whom Timeframe
Policies
Are policies current? Documents
Are policies being met? module
Do they need to be reviewed?
Do they reflect the company’s direction?
Annual Objectives:
O1. Objective 1 – Objective 1 details
Annual Review O2. Objective 2 – Objective 2 details
Health & Safety Objectives O3. Objective 3 – Objective 3 details
O4. Objective 4 – Objective 4 details
These are set annually
Reviewed to determine progress of objectives or Current tasks in line with objectives:
reset when met? O1. – Update
Progress / Review O2. – Update
O3. – Update
O4. – Update
Reporting of accidents, incidents
Accident/Incident
Module
Are accident/incidents being reported,
recorded, investigated and steps taken to
improve?
Anything to feed back into Hazard Registers? Any trends
Senior management being notified, are developing?
outcomes effective?
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Items Data from Actions By Whom Timeframe
Hazard identification & management
Are risk registers being reviewed and controls
Risk
are effective?
Management Hazard – details actions
Are changes to risks and hazards being reported
Module
to staff?
Is the Hazard ID Process working?
Reviews of existing Hazard Registers
Correspondence, Regulations legislative
requirements
Industrial Groups,
Are there changes that may put the organisation Publications
at risk?
Are we meeting our legal requirements?
Training/Relicensing/Certification
Are we identifying training requirements, are Human Resource
refreshers and certifications up to update? Event Modules
Are we managing our Human Resources risks?
Have events been scheduled in Mango
Inductions Employees and Sub-contractor.
Are new employees and subcontractors being
Human Resource
inducted?
Module
Do they understand their responsibilities for
QHSE within the organisation?
Are we managing this risk?
Review of Emergency Evacuation procedures
and drills
Event Module
Practices need to be done 6 monthly and results
recorded and reported?
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Items Data from Actions By Whom Timeframe
PPE
Human Resource
Is Personnel Protective equipment being issued
Event Modules
and worn as required?
Any new requirements
Equipment purchased (including calibration)
(if equipment, modification to equipment or Events Module
new materials being are being purchased are
there any QHSE considerations to be discussed).
Contractor performance
Is work being performed, being done in line
Supplier
with our QHSE requirements?
Event Modules
Are there any contractor performance issues?
Have contractors got anything to feed back into
our Hazard ID process?
Audit (Site Safety) results
Are audits being performed within our system
Event Modules
timeframes?
Review result of audits to determine if the audit
process effective.
Employee Recognition
Improvement
Recognition of excellence in H&S Management, Module
innovation or ideas from employees
General Business All
This a rolling agenda. Steps: Follow agendarecord/update actions assign responsibilities and timeframesPublish minutes file or upload into Mangoperform
actions Retrieve previous minutesrepeat.
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