FORM-MCI-13(ENT)-R-2016 1

STANDARD ASSESSMENT FORM FOR PG COURSESYEAR 2020-21

(Report in this SAF prescribed for the year 2020-21 will only be accepted)
SUBJECT – OTO-RHINO-LARYNGOLOGY
INSTRUCTIONS TO DEANS & ASSESSORS

1. Please read the SAF carefully before filling it up. Retrospective changes in Data will
not be allowed.

2. Do not use Annexures. All information should be provided in SAF at appropriate

place earmarked. No Annexures will be considered.

3. Experience details should be supported by experience certificate from competent

authority (from the place of work) without which it will not be considered.

4. Don’t add, alter or delete any column of SAF.

5. In case of DNB qualification name of the hospital/institution from where DNB training
was done and year of passing must be provided. Simply saying National Board of
Examination, New Delhi is not enough. Without these details DNB qualification
holder will be summarily rejected.

6. Experience of defence service must be supported by certificate from the competent

authority of the office of DGAFMS without which it will not be considered.

7. Dean will be responsible for filling all columns and signing at appropriate places.

8. If promotion is after cut-off date (i.e. after 21/07/2013 for Professor & 21/07/2014 for
Associate Professor) or benefit of publications is given in promotion before cut-off
date, give the list of publications immediately below the name of faculty in this format:
Title of Paper, Authors, Citation of Journal, details of Indexing. Photocopies of
published articles should also be submitted without which they will not be considered.
Give details of only original research articles; Case reports, Review articles and
Abstracts will not be considered and should not be included.

9. No abbreviations of the name of Medical College in the Faculty List and Declaration
Forms are acceptable

INSTRUCTIONS TO ASSESSORS: Please ensure that only original research papers

published in indexed print journals are included in the list. Remaining entries, if
included, should be struck off.

10. Assessor may give any relevant remarks not shown in the assessment report on the
page marked “Remarks of Assessor”. No separate confidential letter should be sent.

11. Count only those faculty & Residents who have signed in attendance sheet before 11:00
a.m. and are present for subsequent verification and are found eligible on verification
and also those who are on MCI permitted leave and MCI or Court duty. Do not forget
to obtain signature of faculty and residents/senior residents in faculty table in
appropriate column

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 2

STANDARD ASSESSMENT FORM FOR POSTGRADUATE COURSES

(OTO-RHINO-LARYNGOLOGY )

1. Name of Institution:________________________________________________________________
MCI Reference No.: ________________________________________________________________
2. Particulars of the Assessor:- Assessment Date_______________________

Name …………………………………………. Residential Address (with Pin Code)

Designation…………………………………… ……………………………………………...….
Specialty………………………………………. ………………………………………………....
Name & Address of Institute/College Phone .(Off) ……………(Resi.) …………….
……………..………………………………….. (Fax)…………………………………………...
…………………………………………………. Mobile No. ……………………………………
………………………….……………………… E-mail: ………………………………………...
.
3. (Institutional Information)

A). Particulars of college

Item College Chairman/ Director/ Medical
Health Secretary Dean/ Principal Superintendent
Name

Address

State
Pin Code
Phone
(Off)
(Res)
(Fax)
Mobile No.
E.mail:

B). Particulars of Affiliated University

Item University Vice Chancellor Registrar

Name

Address

State
Pin Code
Phone
(Off)
(Res)
(Fax)
Mobile No.

E.mail:

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 3

SUMMARY

Date of Assessment:________________ Name of Assessor:_______________________

1. Name of Institution Director / Dean / Principal

(Private / Government) (Who so ever is Head of Institution)
Name
Age & Date of Birth
Teaching experience
PG Degree
(Recognized/Non-R)
Subject

2. Department inspected Head of Department

Name
Age & Date of Birth
Teaching experience
PG Degree
(Recognized/Non-R)

3. (a). Number of UG seats Recognised Permitted First LOP

(Year: ) (Year: ) date when
MBBS course
was first
permitted

(b). Date of last inspection UG PG

for
Purpose: Purpose:
Result: Result:

4. Total Teachers available in the Department:

Designation Number Name Total Benefit of

Teaching Publications in
Experience Promotion
Professor
Addl./Assoc
Professor
Asstt. Professor
Senior Resident
Note: Count only those who are physically present.

5. Number of Units with beds in each unit:

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FORM-MCI-13(ENT)-R-2016 4

6. Clinical workload of the Institution and Department concerned :

Parameter Entire Hospital Department of ENT

On the Day of On the Day of Average of 3

Assessment Assessment Days Random
OPD attendance upto 2 p.m.
New admissions
Total Beds occupied at 10 a.m.
Total Required Beds
Bed Occupancy at 10 a.m. (%)
Major Operations
Minor Operations
Day Care Operations
Total Number of Deliveries
Total Caesarean Sections
Total Deaths
Casualty attendance
Put N.A. whichever is not applicable to the Department.

Note:
 OPD attendance is to be considered only upto 2 p.m. Bed occupancy is to be considered at 10 a.m. only.
 Investigative Data to be verified with Physical Registers in Radiodiagnosis & Central Clinical Laboratory.
 Data to be verified with Physical Registers in Blood Bank.

7. Investigative Workload of entire hospital and Department Concerned.

Parameter Entire Department of ENT

Hospital
On the Day of On the Day of Average of 3
Assessment Inspection Random Days
Radio-diagnosis MRI
CT
USG
Plain X-rays
IVP/Barium etc
Mammography
DSA
CT guided FNAC
USG guided FNAC
Any other
Pathology Histopath
FNAC
Hematology
Others
Bio-Chemistry
Microbiology
Blood Units Consumed

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FORM-MCI-13(ENT)-R-2016 5

8. Year-wise available clinical materials (during previous 3 years) for department of ENT

S.No. Parameters Year 1 Year 2 Year 3

(Last Year )
1 Total number of patients in OPD
2 Total number of patients admitted (IPD)
3 Total Number of Major Operations
4 Total Number of Minor Operations
5 Total Number of Day Care Operations
6 Total Number of Normal Deliveries
7 Total Number of Operative Deliveries
8 Total Number of Caesarians
Note : Put N.A. for those coloumns not applicable to the department

9. Publications from the department during last 3 years:

(Give only full articles published in indexed journals. No case reports or review articles be given)

10 Blood Bank License valid Yes / NO(enclose

copy)
Blood component facility available Yes / NO(enclose
copy)
Number of blood units stored on the inspection day
Average units consumed daily (entire hospital)

11. Specialized services provided by the department: Adequate / not adequate

12. Specialized Intensive care services provided by the Dept: Adequate / not adequate
13. Specialized equipment available in the department: Adequate / Inadequate
14. Space (OPD, IPD, Offices, Teaching areas) Adequate / Inadequate

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FORM-MCI-13(ENT)-R-2016 6

15 Library Central Departmental

Number of Books
Number of Journals
Latest journals available upto

16. Casualty Number of Beds_______ Available equipment ____ Adequate / Inadequate

17. Common Facilities

 Central supply of Oxygen / Suction: Available / Not available
 Central Sterilization Department Adequate / Not adequate
 Laundry: Manual/Mechanical/Outsourced:
 Kitchen Gas / Fire
 Incinerator: Functional / Non functional Capacity: Outsourced
 Bio-waste disposal Outsourced / any other method
 Generator facility Available / Not available
 Medical Record Section: Computerized / Non computerized
 ICD10 classification Used / Not used
18. Total number of OPD, IPD and Deaths in the Institution and department concerned during the
last one year:
In the entire hospital In the department of ENT
OPD OPD
IPD (Total Number of IPD (Total Number of
Patients admitted) Patients admitted)
Deaths Deaths

19. Number of Births in the Hospital during the last one year:

Note : 1) The data be verified by checking the death/birth registration forms sent by the college/hospital to
the Registrar, Deaths & Births (Photocopy of all such forms be provided.)
: 2) Year means calendar year (1st January to 31st December )

20. Accommodation for staff Available / Not available

21 Hostel Accommodation UG PG Interns

No. Boys Girls Boys Girls Boys Girls

No. of Students
No. of Rooms
Status of Cleanliness

22 Total number of PG Recognized Date of Permitted Seats Date of

seats in the concerned seats recognition permission
subject Degree
Diploma

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FORM-MCI-13(ENT)-R-2016 7

23. Year wise PG students admitted (in the department inspected) during the last 5 years and
available PG teachers
Year No. of PG students admitted No. of PG Teachers available in the dept.
Degree Diploma (give names)
2016
2015
2014
2013
2012

24 Other PG courses run by Course Name No. of seats Department

the institution DNB
M.Sc.
Others

25. Stipend paid to the PG students, year-wise:

Year Stipend paid in Govt. colleges by State Govt. Stipend paid by the Institution*
Ist Year
IInd Year
IIIrd Year
* Stipend shall be paid by the institution as per Govt. rate shown above.

26. Whether other medical superspecialty department exits in the institution …………… Yes/No
(If yes give details)

Name of Beds/Units When LOP for DM seats Available faculty

department granted & Number of seats (Names & Designation)

I have physically verified the beds, faculty and patients of above Super specialty departments and they have not been counted
in medicine department inspection.

27. List of Departmental Faculty joining and leaving after last inspection:

DESIGNATIONS NUMBER NAMES

JOINING FACULTY LEAVING FACULTY
Professor
Associate Prof.
Assistant Prof.
SR/Tutor/Demons.
Others

28. Faculty deficiency, if any

Designation Faculty available Faculty required Deficiency, if any
(number only)

Professor
Assoc Professor
Asstt. Professor
Sr. Residents
Jr. Residents
Tutor/ Demonstrator
Any Other
* Faculty Attendance Sheet duly signed by concerned faculty must be enclosed.

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 8

29. REMARKS OF ASSESSOR

1. Please do not repeat information already provided

2. Please do not make any recommendation regarding granting permission/recognition
3. if you have noticed or come across any irregularity during your assessment like fake or dummy faculty,
fake or dummy patients, fudging of data of clinical material etc., please mention them here)

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 9

PART – I
(Institutional Information)

1 Particulars of Director / Dean / Principal:

(Who so ever is Head of Institution)

Name: _______________________Age: _________(Date of Birth)__________________

PG Degree Subject Year Institution University

Recognised /
Not Recognized

Teaching Experience
Designation Institution From To Total
experience
Asstt Professor
Assoc Professor/Reader
Professor
Any Other Grand Total

2. Central Library
 Total number of Books in library: ____________
 Books pertaining to ENT: ____________
 Purchase of latest editions of books in last 3 years: Total:___ ENT books
__________
 Journals:

Journals Total ENT

Indian
Foreign
 Year / Month up to which latest Indian Journals available: ______________________
 Year / Month up to which latest Foreign Journals available: ______________________
 Internet / Med pub / Photocopy facility: available / not available
 Library opening times: _________________
 Reading facility out of routine library hours: available / not available
(obtain list of books & journals duly signed by Dean)

3. Casualty:/ Emergency Department

Space
Number of Beds
No. of cases (Average daily OPD and
Admissions):
Emergency Lab in Casualty (round the clock): available / not available
Emergency OT and Dressing Room
Staff (Medical/Paramedical)
Equipment available

4 Blood Bank
(i) Valid License(copy of certificate be annexed) Yes / No
(ii) Blood component facility available Yes / No
(iii) All Blood Units tested for Hepatitis C,B, HIV Yes / No
(iv) Nature of Blood Storage facilities (as per specifications) Yes / No
(v) Number of Blood Units available on inspection day
(vi) Average blood units consumed daily and on inspection Average On Inspection
day in the entire Hospital daily day
( give distribution in various specialties)

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FORM-MCI-13(ENT)-R-2016 10

5. Central Research Lab:

 Whether it exists? Yes /No
 Administrative control:
 Staff:
 Equipment:
 Workload:

6. Central Laboratory:
 Controlling Department:
 Working Hours:
 Investigative workload:
. (Approximate number of investigations done daily in the entire hospital)

Radiotherapy (Optional)
Radiotherapy
Teletherapy
Brachy therapy

7. Operation Theatres:
AC / Non AC Number of OTs functional per day
Numbers Number of days operations carried out
Pre-Anaesthetic clinic Average No. of cases operated daily Major
(Entire hospital) Minor
Day Care
Caesarian
Deliveries
Total
Resuscitation arrangements Adequate Equipments
/Inadequate
8. Central supply of Oxygen / Suction: Available / Not available
9. Central Sterilization Department Adequate / Not adequate
10. Laundry: Manual/Mechanical/Outsourced:
11. Kitchen Gas / Fire
12. Incinerator: Functional / Non functional Capacity: Outsourced
13. Bio-waste disposal Outsources / any other method
14. Generator facility Available / Not available
15. Medical Record Section: Computerized / Non computerized
 ICD10 classification Used / Not used

16. Total number of OPD, IPD and Deaths in the Institution and concerned department during the
last one year:

In the entire hospital In the department of ENT

OPD OPD
IPD (Total No. of IPD (Total No. of
Patients admitted) Patients admitted)
Deaths Deaths

17. Number of Births in the Hospital during the last one year:

Note : 1) The data be verified by checking the death/birth registration forms sent by the college/hospital to
the Registrar, Deaths & Births (Photocopy of all such forms be provided.)
: 2) Year means calendar year (1st January to 31st December )

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FORM-MCI-13(ENT)-R-2016 11

18. Recreational facilities: Available / Not available

Play Grounds Gymnasium

19 Hostel Accommodation UG PG Interns

Boys Girls Boys Girls Boys Girls
No. of Rooms
No. of Students
Status of Cleanliness

20. Residential accommodation for Staff / Paramedical staff Adequate / Inadequate

21. Ethical Committee (Constitution):

22. Medical Education Unit (Constitution)

(Specify number of meetings held annually & minutes thereof)

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 12

PART – II (Departmental Information)

1 Department inspected: OTORHINOLARYNGOLOGY

2 Particulars of HOD
Name: _______________________Age: _________(Date of Birth)__________________

PG Degree Year Institution University

Recognised/ Not
Recognized
Teaching Experience
Designation Institution From TO Total
experience
Asstt Professor

Assoc Professor/Reader

Professor

Grand Total
(a) Purpose of Present inspection: Grant of Permission/ Recognition/ Increase of seats /
Renewal of recognition/Compliance Verification
(b) Date of last MCI inspection of the department: __________________________
(Write Not Applicable for first MCI inspection)
(c) Purpose of Last Inspection: ___________________________________________
(d) Result of last Inspection: _________________________________________
(Copy of MCI letter be attached)
3. Mode of selection (actual/proposed) of PG students.
4. If course already started, year wise number of PG students admitted and available PG
teachers during the last 5 years:

Year No. of PG students admitted No. of PG Teachers available in the dept.

Degree Diploma (give names)
2014
2013
2012
2011
2010

5. Departmental General facilities:

 Total number of beds in the department:…………………………………………..
 Number of Units in the department:……………………………………………….
 Unit wise Teaching and Resident Staff (Annexed)……………………………………

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 FORM-MCI-13(ENT)-R-2016 13
Unit wise Teaching and Resident Staff:
Unit _________ Bed Strength _________________ :
S. Designation Name with Date of Birth Nature of PAN PG QUALIFICATION Experience Signature of
No. employment Number Date wise teaching experience with designation & Institution Faculty
Full time/part TDS Member
time/Hon. deducted
Subject Institution University Designation Institution From To Total * Benefit of
with Mentioning Period publications given
Year of subject in promotion
passing Yes/No, if yes
List publications
here
(no annexures)

Note: 1. Unit wise teaching / Resident staff should be shown separately for each Unit in the Proforma.
2. Use only the Format provided. DO NOT devise your own format otherwise the information will not be considered. Fill up all columns
3. *Publications: Give only full articles in indexed Journals published during the period of promotion and list them here only. No Annexure will be seen.
4. Incase of DNB qualification name of the institution/hospital from where DNB training was done and year of passing must be provided. Simply saying National Board of
Examinations, New Delhi is not enough. Without these details DNB qualification holder will be summarily rejected.
5. Experience of Defence services must be supported by certificate from competent authority of the office of DGAFM without which it will not be considered.

I have verified the eligibility of all faculty members for the post they are holding (based on experience certificates issued by competent authority of the place of
working). Their experience details in different Designations and unitwise distribution is given the faculty table above.

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FORM-MCI-13(ENT)-R-2016 14

6 Has any of these faculty members been considered in PG/UG inspection at any other college or any
other subject in this college after 01.03.2015. If yes, give details.

Date of Inspection Subject Institution

7. List of Faculty joining and leaving after last inspection:

Designations Number Names

Joining faculty Leaving faculty
Professor
Associate Prof.
Assistant Prof.
SR/Tutor/Demons.
Others

8. List of Non-teaching Staff in the department: -

S.No. Name Designation

Speech Therapist
Audiometrician
Lab Technician
BERA Technician
Record Clerk/Stenographer
Lab Attendant
Nurses

9. Available Clinical Material: (Give the data only for the department of ENT)
Parameter On the Day of Average of 3 Days
Assessment Random
Daily OPD
Daily admissions through OPD
Daily admissions through casualty
Total daily admissions
No. of Audiometery cases
No. of BERA done
No. of Speech Therapy
No. of Impedance
Daily Operations in the Department
Bed occupancy in the Department
Weekly clinical work load for OPD & IPD
Weekly Major and Minor operations

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FORM-MCI-13(ENT)-R-2016 15

10. Year-wise available clinical materials (during previous 3 years) for department of ENT
Parameters Year 1 Year 2 Year 3
(Last Year)
Total number of patients in OPD
Total number of patients in IPD
Operations
Major
Minor
Day Care
No. of Audiometery cases
No. of BERA done
No. of Speech therapy
No. of Impedance
Average daily investigative workload of the
Department and its distribution
 Radiology
 Histo Pathology
 Cytopathology
 Mycology
Average daily consumption of blood units in the
department of ENT

11. Number of surgical procedures performed in the past three years

S.No. Procedure Year 1 Year 2 Year 3 Total

1 Myringoplasty & Mastoidectomy

2 Stapedectomy
3 Myringotomy/Grommet
4 Cochlear implant
5 Tracheostomy
6 MLS
7 Direct Laryngoscopy
8 Laryngectomy
9 Oesophagoscopy
10 Bronchoscopy
11 Foreign body removal aero
12 digestive tract
13 Laryngo/tracheoplasty
14 Adenoidectomy& Tonsillectomy
15 Septoplasty
16 Rhinoplasty
17 FESS
18 Nasal Polypectomy

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FORM-MCI-13(ENT)-R-2016 16

19 Maxillectomy
20 Angiofibroma
21 DCR
22 Any others
23
24

Total

11 Specialty clinics and number of patients in each, being run by the department.

S.No. Name of the Clinic Days on which held Timings Average No. of cases Name of Clinic
attended In-charge
1 Otology related

2 Rhinology related

3 Cancer related

4 Any others

12. Services provided by the Department.

(a) Speech therapy

(b) Audiology services
(c) Hearing aid trials
(d) Neonatal screening programmes
(e) Speech and voice analysis/services
(f) Diagnostic Endoscopy: Nasal, larynx, Oesophagus
(g) Investigative facilities like Nerve conduction, EMG, BERA etc.
(h) Any other special diagnostic facilities being provided by the department.

13. Departmental Library:

 Total No. of Books.
 Purchase of latest editions in last 3 years.
 No. of Journals
14. Temporal bone dissection Lab.
 Space
 Equipment

15. Departmental Museum (Wherever applicable).

 Space:
 No. of specimens
 Charts/ Diagrams.

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FORM-MCI-13(ENT)-R-2016 17

16. Space: OPD IPD

 No. of rooms/examination chairs
 Patient Exam. arrangement:
 Equipments
 Teaching Space
 Waiting area for patients.
 Audiometery room
 Speeh therapy room
 Minor OT

17. Office space:

Department Office Office Space for Teaching Faculty

Space (Adequate) Yes/No HOD
Staff (Steno /Clerk). Yes/No Professors
Computer/ Typewriter Yes/No Associate
Professors
Storage space for files Yes/No Assistant
Professor
Residents

18. Clinico- Pathological conference

19. Death Review Meetings

20. Submission of data to national authorities if any -

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FORM-MCI-13(ENT)-R-2016 18

21. Equipments: List of important equipments available and their functional status
. (List here only – NO annexure to be attached)

List of major equipment available:

S.No. Particulars Available Not Functional Non-

Available Functional
1. Operating Microscope with
teaching aid
2. High speed drill in operation
theatre
3. Flexible fibreoptic
nasopharyngolaryngoscope/
bronchoscope
4. Rigid Paediatric
Bronchoscopy set
5. Rigid Oesophagoscopy set
6. Microlaryngoscopy set
7. Sinus endoscopy set
8. Microdebrider for sinus
surgeries
9. Digital mono & bipolar
cautery
10. Nerve stimulator/ monitor
11. High definition digital
camera with recording
system
12. OAE
13. BERA
14. Impedance Audiometer
15. Pure tone audiometer
16. *Sleep Lab (in the Institute)
*Simulators (teaching aids)
for ear, nose surgeries
17. *CO2 LASER
18. *Diode LASER
19. *Harmonic scalpel
20. *Stroboscope/ High Speed
camera
21. Optional

22. Participation of the department in the National Programme for Prevention and control of

Deafness

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FORM-MCI-13(ENT)-R-2016 19

23. Periodical evaluation methods

24. Academic outcome based parameters

(a) Theory classes taken in the last 12 months – Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

(b) Clinical Seminars in last 12 months Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

(c) Journal Clubs held in last 12 months Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

(d) Case presentations held in last 12 months Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

(e) Group discussions held in last 12 months Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

(f) Guest lectures held in last 12 months Number ________

(Dates, Subjects, Name & Designation Available & Verified/
of teachers, Attendance sheet) Not available

25. Any other information.

Signature of Dean Signature of Assessor

FORM-MCI-13(ENT)-R-2016 20

PART III

POSTGRADUATE EXAMINATION
(Only At the Time of Recognition Inspection)

1. Minimum prescribed period of training.

(Date of admission of the Regular Batch appearing in examination)

2. Minimum prescribed essential attendance.

3. Periodic performance appraisal done or not?

4. Whether the candidates appearing in the examination have submitted their thesis six months before
appearing in examination as per PG Regulations.2000?

5. Whether the thesis submitted by the candidates appearing in the examination been accepted or not?

6. Whether the candidates appearing in the examination have (i) presented one poster (ii) read one paper
at National/State conference and presented one research paper which has been published/accepted for
publication/sent for publication during period of their postgraduate study period.

7. Details of examiners appointed by Examining University.(Give Details here. No Annexures)

8. Whether appointment of examiners, their eligibility & conduct of examination is as per prescribed
MCI norms or not ?

9. Standard of Theory papers and that of Clinical / Practical Examination:

10. Year of 1st batch pass out (mention name of previous/existing University)

Degree Course ________________

Note: (i) Please do not appoint retired faculty as External Examiner

(ii) There should be two internal and two external examiners. If there are no two internal
examiners available in the department then only appoint three external examiners.

Signature of Dean Signature of Assessor