NUS Business Analytics Society (BAS)

Formerly known as NUS BACT

A Beginner’s Guide to Excel Shortcuts

Function Keys Control+Shift Keys

F1 Excel Help CTRL + SHIFT + Enter Enter Array Formula
F2 Edit Active Cell CTRL + SHIFT + 1 Number
F3 Paste Name Window CTRL + SHIFT + 2 Time
F4 Repeats last action or fix cell CTRL + SHIFT + 3 Date
references CTRL + SHIFT + 4 Currency
F5/ CTRL + G “Go to” CTRL + SHIFT + 5 Percentage
F6/ SHIFT + F6 Toggle Tabs CTRL + SHIFT + 6 Scientific
F7 Spell Check CTRL + SHIFT + 7 Outline Border
F8 Extend selection (adjacent CTRL + SHIFT + 8 Highlight Selection
cells) CTRL + SHIFT + - Remove Border
F9/ SHIFT + F9 Re-calculate Workbook CTRL + SHIFT +  Group Rows/Columns
F10/ Alt Key Tips for Toggles CTRL + SHIFT +  Ungroup Rows/Columns
F11 Creates chart from selected CTRL + SHIFT + L Filter Cells
cells
F12 Save As Editing (from within) Cells
SHIFT + F2 Insert Comment CTRL + Arrows Skip Word(s)
SHIFT + F3 “Insert Function” Box CTRL + SHIFT + Arrows Highlight Word(s)
SHIFT + F5/ CTRL + F “Find” ALT + Enter New Line in the same cell
SHIFT + F8 Extend selection (nonadjacent CTRL + Enter/ Tab/ SHIFT Stay in the same cell/ Go
cells) + Enter/ SHIFT + Tab/ right/ Go Up/ Go left/ Go
SHIFT + F10 Right Click Menu Enter down
SHIFT + F11 Add New Worksheet ESC Cancel a cell entry
CTRL + F3 Name Manager Tab Use Suggested Formula
CTRL + F4/ CTRL + W Close Worksheet SHIFT + F3 Open up Functions Argument
CTRL + F9 Minimize Window (Useful for recalling the use of
CTRL + F10 Maximize Window functions)
CTRL + F12/ CTRL + O “Open File” = Enter Formula

Control/Shift Keys ALT Keys

CTRL + A Select All Cells ALT + A + M Remove Duplicates
CTRL + D Fill Down ALT + A + SS Sort Data
CTRL + H “Replace” ALT + A + W + S Scenario Manager
CTRL + N New Workbook ALT + A + W + G Goal Seek
CTRL + R Fill Right ALT + A + W + T Data Table
CTRL + S Save Workbook ALT + H + B Border Options
CTRL + T Create Table ALT + H + FC Font Colour
CTRL + 1/ CTRL + SHIFT “Format Cells” ALT + H + H Fill Colour
+F ALT + H + 9 Decrease Decimal Places
CTRL + / Select current array ALT + H + 0 Increase Decimal Places
CTRL + 9 Hide Selected Rows ALT + H + A + L/ C/ R Align Left/ Center/ Right
CTRL + 0 Hide Selected Columns ALT + H + D + S Delete Worksheet
CTRL + SHIFT + 9 Unhide Selected Rows ALT + H + L + R Conditional Formatting
CTRL + SHIFT + 0 Unhide Selected Columns ALT + H + O + A Auto-Fit Row
CTRL + - Delete Cell ALT + H + O + I Auto-Fit Column
CTRL + SHIFT + + Insert Cell ALT + H + O + M Move/ Copy Worksheet
CTRL + ` Show Formulas/Values ALT + H + O + U + S Hide Worksheet
CTRL + ‘ (apostrophe) Copy formula from above cell ALT + H + O + U + H Show Worksheet
CTRL + ; Display Date ALT + H + O + U + R Rename Worksheet
CTRL + SHIFT + ; Display Time ALT + M + P Trace Precedents
CTRL + SHIFT + ‘ Copy value from above cell ALT + M + D Trace Dependents
CTRL + Space Select Column ALT + M + A + A Erase Traces
SHIFT + Space Select Row ALT + = Sums up the numbers in
CTRL + Arrows Jump to Boundary preceding rows/columns
SHIFT + Arrows Highlight Cells ALT + W + F + F Freeze Panes
CTRL + ALT + V “Paste Special” ALT + W + Q Zoom
ALT + W + VG Toggle Gridlines
Quick Keys ALT + F1 Create chart from selection
Window + Arrow keys Adjust window size ALT + F11 Open VBA
CTRL + PgUp Previous Worksheet
CTRL + PgDn Next Worksheet
CTRL + Tab Switch Workbooks
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 NUS Business Analytics Society (BAS)
Formerly known as NUS BACT
A Beginner’s Guide to Excel Shortcuts

Formulas Pivot Table

=CONCATENATE Join two or more text strings Shortcut: ALT + N + V
into one string
=LEFT/ =MID/ =RIGHT Text that is ____ characters Drag the headers into specific
from left/ centre/ right of areas.
selected cell Filters: View values from each
=TRIM Remove extra spaces selected filtered category
=PROPER Fix the upper/lower cases Columns: Column Label
=SUM Adds up selection Rows: Row Label
=SUMIF Adds up numbers in selection (If both columns and rows contains fields, it will be a n x n matrix)

Values: The desired output i.e.

that fits a specific criteria
revenues, costs to be visualized
=SUMIFS Adds up numbers in selection
that fits multiple criteria
You can also insert Pivot Chart,
=COUNT Adds up number of selected
Slicer and/or Timeline accessible
cells
from the “Insert” menu.
=COUNTIF Adds up number of selected
cells that fits a specific criteria Type of Operators
e.g. =COUNTIF(H9:P11,”>=“&H10) = Equal
=COUNTIFS Adds up number of selected >/ >= More than (exclude/include)
cells that fits multiple criteria </ <= Less than (exclude/include)
=COUNTA Adds up number of selected <> Not Equal to
cells that are not empty
=COUNTBLANK Adds up number of selected Wildcards (for “Find”, “Functions”, “Filter”…)
cells that are empty
NOR* /*NOR Search for words starting/
=IF Set conditions for two possible
ending with NOR
outcomes
*NOR* Search for words containing
(Nested ifs) “Ifs” within the first =IF
NOR
e.g. =IF(A3=A5,1,IF(A3<A5,0,2))
N?L Search for words that contains a
=VLOOKUP Matching value with the first
missing letter between N and L
column in selection
=HLOOKUP Matching value with the first Data Table
row in selection Trials 0.6071
1) To simulate multiple (repetitive)
=LOOKUP Similar function; but can be 1
trials, e.g. when involving random
used for data arranged in 2
numbers:
either columns or rows 3
Column Cell = Any random empty
=INDEX Cell Value at specified row and 4
cell
column 5
=MATCH Finds the specified cell value’s
2) When conducting sensitivity R 0.7159
position in row/column
analyses, e.g. when subjecting R to 0.1
different values: 0.3
=SUBSTITUTE Replace old text with new text
Column/ Row Cell = Cell to be 0.5
=LEN Number of characters in a cell
changed 0.7
=TRANSPOSE (Array Formula) Converts rows
0.9
to columns and vice versa R
0.2058
0.1 0.3 0.5 0.7 0.9

=ABS Convert cell to positive values

=MAX/ =MIN Find maximum/ minimum “R” is arranged in a row (above) and
value within selection column (right), so enter in “Row
Input Cell” and “Column Input Cell”
=AVERAGE Mean
respectively
=STDEV.P/ =STDEV.S Population (n)/Sample (n-1)
Standard Deviation Data Validation
=AND Multiple conditions has to be
fulfilled Example: Creating a List
=OR Any of the conditions fulfilled 1. Enter Data to be in the List
2. Go to the cell(s) to be
validated
3. ALT + A + VV to Validate
Data
4. Click on the “Settings” Tab
Fix Cell Referencing and Allow: List
5. Input Source: as 1 and select
$A$3 Absolute Reference
Enter
A$3 Relative Column/ Absolute
Row
$A3 Absolute Column/ Relative For more updates, visit:
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Row and nusbas.com