SAP R/3 Guide to EDI, IDocs and Interfaces 3rd Edition http://logosworld.com/docs/EDI/HTML/IDocBook.

htm#_Toc8400369

SAP R/3 IDoc Cookbook for EDI and Interfaces

This book is an in-depth discussion and cookbook for IDoc development in R/3 for EDI and eCommerce

1 Where Has the Money Gone?

1.1 Communication
1.2 Psychology of Communication
1.3 Phantom SAP Standards and a Calculation
1.4 Strategy
1.5 Who Is on Duty?
1.6 Marcus T. Cicero

2 What Are SAP R/3 IDocs?

2.1 What are IDocs?
2.2 Exploring a Typical Scenario

3 Get a Feeling for IDocs

3.1 Get a Feeling for IDocs
3.2 The IDoc Control Record
3.3 The IDoc Data
3.4 Interpreting an IDoc Segment Info
3.5 IDoc Base - Database Tables Used to Store IDocs

4 Exercise: Setting Up IDocs

4.1 Quickly Setting up an Example
4.2 Example: The IDoc Type MATMAS01
4.3 Example: The IDoc Type IDoc
ORDERS01
Document
5 Sample Processing Routines
Structured
5.1 Sample Processing Routines
ASCII
5.2 Sample Outbound Routines
File
5.3 Sample Inbound Routines

6 IDocs Terminology and Basic Tools

6.1 Basic Terms
6.2 Terminology

7 IDocs Customising
7.1 Basic Customising Settings
7.2 Creating an IDoc Segment WE31
7.3 Defining the Message Type (EDMSG)
7.4 Define Valid Combination of Message and IDoc Types
7.5 Assigning a Processing Function (Table EDIFCT )
7.6 Processing Codes
7.7 Inbound Processing Code

8 IDoc Outbound Triggers

8.1 Individual ABAP
8.2 NAST Messages Based Outbound IDocs
8.3 The RSNAST00 ABAP
8.4 Sending IDocs Via RSNASTED
8.5 Sending IDocs Via RSNAST00
8.6 Workflow Based Outbound IDocs
8.7 Workflow Event From Change Document
8.8 ALE Change Pointers
8.9 Activation of change pointer update

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8.10 Dispatching ALE IDocs for Change Pointers

9 IDoc Recipes
9.1 How the IDoc Engine Works
9.2 How SAP Standard Processes Inbound IDocs
9.3 How to Create the IDoc Data
9.4 Interface Structure of IDoc Processing Functions
9.5 Recipe to Develop an Outbound IDoc Function
9.6 Converting Data into IDoc Segment Format

10 IDoc Recipes
10.1 How the IDoc Engine Works
10.2 How SAP Standard Processes Inbound IDocs
10.3 How to Create the IDoc Data
10.4 Interface Structure of IDoc Processing Functions
10.5 Recipe to Develop an Outbound IDoc Function
10.6 Converting Data into IDoc Segment Format

11 Partner Profiles and Ports

11.1 IDoc Type and Message Type
11.2 Partner Profiles
11.3 Defining the partner profile ( WE20 )
11.4 Data Ports ( WE21 )

12 RFC Remote Function Call

12.1 What Is Remote Function Call RFC?
12.2 RFC in R/3
12.3 Teleport Text Documents With RFC
12.4 Calling A Command Line Via RFC ?

13 Workflow Technology
13.1 Workflow in R/3 and Its Use for Development
13.2 Event Coupling (Event Linkage)
13.3 Workflow from Change Documents
13.4 Trigger a Workflow from Messaging
13.5 Example, How to Create a Sample Workflow Handler

14 ALE - Application Link Enabling

14.1 A Distribution Scenario Based on IDocs
14.2 Example ALE Distribution Scenario
14.3 ALE Distribution Scenario
14.4 Useful ALE Transaction Codes
14.5 ALE Customizing SALE
14.6 Basic Settings SALE
14.7 Define the Distribution Model (The "Scenario") BD64
14.8 Generating Partner Profiles WE20
14.9 Creating IDocs and ALE Interface from BAPI SDBG
14.10 Defining Filter Rules

15 Calling R/3 Via OLE/JavaScript

15.1 R/3 RFC from MS Office Via Visual Basic
15.2 Call Transaction From Visual Basic for WORD 97
15.3 R/3 RFC from JavaScript
15.4 R/3 RFC/OLE Troubleshooting

16 Batch Input Recording

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16.1 Recording a Transaction With SHDB

16.2 How to Use the Recorder Efficiently
16.3 Include ZZBDCRECXX to Replace BDCRECXX
16.4 ZZBRCRECXX_FB_GEN: Generate a Function from Recording

17 EDI and International Standards

17.1 EDI and International Standards
17.2 Characteristics of the Standards
17.3 XML
17.4 ANSI X.12

18 EDI Converter
18.1 Converter
Alphabetic Index
Last Page

SAP R/3 made an old dream come true: enter your business data once in your computer and trigger all the following activities
automatically, send the data to another computer without typing them in again.
Facts, Know-how and recipes, that is all you can except from this book.
· Establish EDI communication with your clients or suppliers
· communicate in real-time with your legacy and satellite systems
· send and receive data to and from your production machine
· integrate PC or UNIX applications directly in R/3 with RFC
· automate your business from order entry to invoicing
· survey your purchase orders for goods receipt to clearing payments
The authors know, that nobody will believe them: but it is so imple and easy with R/3 to set up an automated business scenario
with IDocs, ALE and Workflow
This book teaches you how SAP R/3 approaches in a coherent concept the electronic data exchange with another computer. With
this know-how
Paper is out - EDI is in
No modern global playing company will allow their suppliers any more, to deliver their order, delivery, transport and invoice
information on paper. They require
Read in this book, why
· EDI will be unevitable in future global business
· EDI projects with R/3 would often cost five to ten times as much as necessary?
· IDocs and ALE are the ideal bridge between R/3 and legacy systems
· IDocs are the framework for a fully automated business workflow
In the technical part of the book you will learn, how to
· customize the R/3 IDoc engine
· interface IDocs with standard converters for X.12, EDIFACT, VDA etc.
· design your own IDoc structures
· write IDoc handler programs in an hour
· trigger IDocs from any R/3 application via messages or workflow
· set up automated workflow based on IDocs
· set up ALE scenarios for automated data replications

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Preface
Proper Know-How Saves Costs
We always believed, what has been confirmed over and over again in manifold projects: The main source to cutting project costs, is
a proper education of the team. Giving the team members the same book to read homogenizes the knowledge and sharpens a
common sense within the group.
A Frequently Given Answers Book
This book is the result of thousands of hours of discussion and work with R/3 consultants, developer and clients about interface
development from and to R/3. When we started a new big project in autumn 1998 at the Polar Circle, which involved a big number
of interfaces, I observed curiously, that my developers were ordering numerous books, all being related to EDI.
Well, those books did not say any word about R/3 and it was obvious that they were not very helpful for our team. I consequently
searched the directories for books on R/3 IDocs, but there was nothing. So I started to compile my material on IDocs and ALE with
the intent to publish it in the WWW. Since I submit the site http://idocs.de to some search engines I got an astonishing amount of
hits. Emails asked for a written version of the stuff on the web. So – here it is.
Mystery EDI Unveiled
EDI and e-commerce are miracle words in today’s IT world. Like any other mystery it draws its magic from the ignorance of the
potential users. It is true that there are many fortune making companies in the IT world who specialize on EDI. They sell software
and know-how for giant sums of money. Looking behind the scenes reveals, that the whole EDI business can simply be reduced to
writing some conversion programs. This is not too easy, but the secret of EDI companies is, that the so-called standards are sold for
a lot of money. As soon as you get hold of the documentation, things turn out to be easy.
IDocs, A Universal Tool for Interface Programming
Although R/3 IDocs had been introduced as a tool to implement EDI solution for R/3, it is now accepted as a helpful tool for any kind
of interface programming. While this is not taught clearly in SAP’s learning courses, we put our focus on writing an interface quickly
and easily.
http://idocs.de
We praise cutting edge technology. So this book takes advantage of the modern multimedia hype. Latest updates, corrections and
more sophisticated and detailed examples are found on our web site.
Axel Angeli in December 1999
Logos! Informatik GmbH

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About The Authors

Axel Angeli,
is born in 1961. He is a Top Level SAP R/3 consultant and R/3 cross-application development coach. He specializes in coaching of
large multi-national, multi-language development teams and troubleshooting development projects.
His job description is also known as computer logistics, a delicate discipline that methodically wakes the synergetic effects in team
to accelerate and mediate IT projects.
He is a learned Cybernetics scientist (also known as Artificial Intelligence) in the tradition of the Marvin Minsky [The society of mind]
and Synergetics group of Herman Haken and Maria Krell. His competence in computer science is based on the works of Donald
Knuth [The Art of Computer Programming], Niklas Wirth (the creator of the PASCAL language), the object oriented approach as
described and developed during the XEROX PARC project (where the mouse and windows style GUIs have been invented in the
early 1970ies) and Borland languages.
Before his life as SAP consultant, he made a living as a computer scientist for medical biometry and specialist for high precision
industry robots. He concentrates now on big international projects. He speaks fluently several popular languages including German,
English, French and Slavic.
š [email protected]
Robi Gonfalonieri,
born in 1964 is a senior ABAP IV developer and R/3 consultant for SD and MM. He is a learned economist turned ABAP IV
developer. He specializes in international, multi-language projects both as developer and SD consultant. He speaks fluently several
languages including German, French, English and Italian.
š [email protected]
Ulrich Streit,
born in 1974 is ABAP IV developer and interface specialist. He developed a serious of legacy system interfaces and interface
monitors for several clients of the process industry. š [email protected]
logosworld.com
is a group of loosely related freelance R/3 consultants and consulting companies. Current members of the logosworld.com bond are
the following fine companies:
Logos! Informatik GmbH, Brühl, Germany: R/3 technical troubleshooting
OSCo GmbH, Mannheim, Germany: SAP R/3 implementation partner
UNILAN Corp., Texas: ORACLE implementation competence
For true international R/3 competence and enthusiastic consultants,

email us š [email protected]
or visit http://idocs.de

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For Doris, Paul, Mini und Maxi

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Danke, Thank You, Graçias, Tack så mycket, Merci, Bedankt, Grazie,

Danjawad, Nandri, Se-Se
I due special thanks to a variety of people, clients, partners and friends. Their insistence in finding a solution and their way to ask
the right questions made this book only possible.
I want especially honour Francis Bettendorf, who has been exactly that genre of knowledgeable and experienced IT professionals I
had in mind, when writing this book. A man who understands an algorithm when he sees it and without being too proud to ask
precise and well-prepared questions. He used to see me every day with the same phrase on the lips: "Every day one question." He
heavily influenced my writing style, when I tried to write down the answers to his questions. He also often gave the pulse to write
down the answers at all. At the age of 52, he joyfully left work the evening of Tuesday the 23rd March 1999 after I had another
fruitful discussion with him. He entered immortality the following Wednesday morning. We will all keep his memory in our heart.
Thanks to Detlef and Ingmar Streit for doing the great cartoons.
Thanks also to Pete Kellogg of UNILAN Corp., Texas, Juergen Olbricht, Wolfgang Seehaus and his team of OSCo, Mannheim for
continuously forming such perfect project teams. It is joy working with them.
Plans are fundamentally ineffective because the "circumstances of our actions are never fully anticipated and are continuously
changing around us". Suchman does not deny the existence or use of plans but implies that deciding what to do next in the pursuit
of some goal is a far more dynamic and context-dependent activity than the traditional notion of planning might suggest.
Wendy Suchman, Xerox PARC http://innovate.bt.com/showcase/wearables/

Who Would Read This Book?

This book was written for the experienced R/3 consultants, who wants to know more about interface programming and data
migration. It is mainly a compilation of scripts and answers who arose during my daily work as an R/3 coach.
Quid – What is that book about?
The R/3 Guide is a Frequently Given Answers book. It is a collection of answers, I have given to questions regarding EDI over and
over again, both from developers, consultants and client’s technical staff. It is focussed on the technical aspect of SAP R/3 IDoc
technology. It is not a tutorial, but a supplement to the R/3 documentation and training courses.
Quis – Who should read the book?
The R/3 Guide has been written with the experienced consultant or ABAP developer in mind. It does not expect any special
knowledge about EDI, however, you should be familiar with ABAP IV and the R/3 repository.
Quo modo – how do you benefit from the book?
Well, this book is a “How to” book, or a “Know-how”-book. The R/3 Guide has its value as a compendium. It is not a novel to read at
a stretch but a book, where you search the answer when you have a question.
Quo (Ubi) – Where would you use the book?
You would most likely use the book when being in a project involved in data interfaces, not necessarily a clean EDI project. IDocs
are also helpful in data migration.
Quando – when should you read the book
The R/3 Guide is not a tutorial. You should be familiar with the general concept of IDocs and it is meant to be used after you have
attended an R/3 course on IDocs, ALE or similar. Instead of attending the course you may alternatively read one of the R/3 IDoc
tutorial on the market.
Cur – Why should you read the book
Because you always wanted to know the technical aspects of IDoc development, which you cannot find in any of the publicly
accessible R/3 documentation.

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Table Of Contents
1 Where Has the Money Gone?
1.1 Communication
1.2 Psychology of Communication
1.3 Phantom SAP Standards and a Calculation
1.4 Strategy
1.5 Who Is on Duty?
1.6 Marcus T. Cicero

2 What Are SAP R/3 IDocs?

2.1 What are IDocs?
2.2 Exploring a Typical Scenario

3 Get a Feeling for IDocs

3.1 Get a Feeling for IDocs
3.2 The IDoc Control Record
3.3 The IDoc Data
3.4 Interpreting an IDoc Segment Info
3.5 IDoc Base - Database Tables Used to Store IDocs

4 Exercise: Setting Up IDocs

4.1 Quickly Setting up an Example
4.2 Example: The IDoc Type MATMAS01
4.3 Example: The IDoc Type ORDERS01

5 Sample Processing Routines

5.1 Sample Processing Routines
5.2 Sample Outbound Routines
5.3 Sample Inbound Routines

6 IDocs Terminology and Basic Tools

6.1 Basic Terms
6.2 Terminology

7 IDocs Customising
7.1 Basic Customising Settings
7.2 Creating an IDoc Segment WE31
7.3 Defining the Message Type (EDMSG)
7.4 Define Valid Combination of Message and IDoc Types
7.5 Assigning a Processing Function (Table EDIFCT )
7.6 Processing Codes
7.7 Inbound Processing Code

8 IDoc Outbound Triggers

8.1 Individual ABAP
8.2 NAST Messages Based Outbound IDocs
8.3 The RSNAST00 ABAP
8.4 Sending IDocs Via RSNASTED
8.5 Sending IDocs Via RSNAST00
8.6 Workflow Based Outbound IDocs
8.7 Workflow Event From Change Document
8.8 ALE Change Pointers
8.9 Activation of change pointer update
8.10 Dispatching ALE IDocs for Change Pointers

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9 IDoc Recipes
9.1 How the IDoc Engine Works
9.2 How SAP Standard Processes Inbound IDocs
9.3 How to Create the IDoc Data
9.4 Interface Structure of IDoc Processing Functions
9.5 Recipe to Develop an Outbound IDoc Function
9.6 Converting Data into IDoc Segment Format

10 IDoc Recipes
10.1 How the IDoc Engine Works
10.2 How SAP Standard Processes Inbound IDocs
10.3 How to Create the IDoc Data
10.4 Interface Structure of IDoc Processing Functions
10.5 Recipe to Develop an Outbound IDoc Function
10.6 Converting Data into IDoc Segment Format

11 Partner Profiles and Ports

11.1 IDoc Type and Message Type
11.2 Partner Profiles
11.3 Defining the partner profile ( WE20 )
11.4 Data Ports ( WE21 )

12 RFC Remote Function Call

12.1 What Is Remote Function Call RFC?
12.2 RFC in R/3
12.3 Teleport Text Documents With RFC
12.4 Calling A Command Line Via RFC ?

13 Workflow Technology
13.1 Workflow in R/3 and Its Use for Development
13.2 Event Coupling (Event Linkage)
13.3 Workflow from Change Documents
13.4 Trigger a Workflow from Messaging
13.5 Example, How to Create a Sample Workflow Handler

14 ALE - Application Link Enabling

14.1 A Distribution Scenario Based on IDocs
14.2 Example ALE Distribution Scenario
14.3 ALE Distribution Scenario
14.4 Useful ALE Transaction Codes
14.5 ALE Customizing SALE
14.6 Basic Settings SALE
14.7 Define the Distribution Model (The "Scenario") BD64
14.8 Generating Partner Profiles WE20
14.9 Creating IDocs and ALE Interface from BAPI SDBG
14.10 Defining Filter Rules

15 Calling R/3 Via OLE/JavaScript

15.1 R/3 RFC from MS Office Via Visual Basic
15.2 Call Transaction From Visual Basic for WORD 97
15.3 R/3 RFC from JavaScript
15.4 R/3 RFC/OLE Troubleshooting

16 Batch Input Recording

16.1 Recording a Transaction With SHDB
16.2 How to Use the Recorder Efficiently

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16.3 Include ZZBDCRECXX to Replace BDCRECXX

16.4 ZZBRCRECXX_FB_GEN: Generate a Function from Recording

17 EDI and International Standards

17.1 EDI and International Standards
17.2 Characteristics of the Standards
17.3 XML
17.4 ANSI X.12

18 EDI Converter
18.1 Converter
Alphabetic Index
Last Page

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1 Where Has the Money Gone?

EDI projects can soon become very expensive. However, when analysing the reasons for high costs, one finds quickly that
it is not the technical implementation of the EDI project that explodes the total costs.
Summary
Most of the implementation time and costs get lost in agreeing on common standards and establishing formalities between the sender and the
receiver
A successful EDI project requires that the developers on both ends sit together face to face
Sticking to a phantom “SAP standard” for IDocs, which does not actually exist in R/3, lets the costs of the project soar

Just make a plan, Mach nur einen Plan,

And let your spirit hail. Sei ein großes Licht,
Then you make another plan, Dann mach noch einen zweiten Plan
And both will fail. Gehen tun sie beide nicht.
Bertold Brecht and Kurt Weill, Three Penny Opera

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1.1 Communication
More than 80% of the time of an EDI project is lost in waiting for answers, trying to understand proposals and retrieving
data nobody actually needs.
A common language EDI means to exchange information between a sender and a receiver. Both communication partners need to speak the
same language to understand each other.
The language for EDI is comprised of the file formats and description languages used in the EDI data files. In the
simple case of exchanging plain data files, the partners need to agree on a common file format.
The time spent on finding an agreement of a common format wastes a great deal of money. See a common scenario:
The receiving party defines a file structure in which it likes to receive the data. This is usually an image of the data
structure of the receiving computer installation.
This is a good approach for the beginning, because you have to start somewhere. But now the disaster takes course.
The proposal is sent to the other end via email. The developer of the sender system takes a look at it and remains
quiet. Then he starts programming and tries to squeeze his own data into the structure.
Waiting for a response If it becomes too tedious, a first humble approach takes place to convince the other party to change the initial file
format. Again it is sent via email and the answer comes some days later. Dead time, but the consultant is paid.
Badly described meaning It can be even worse: one party proposes a format and the other party does not understand the meaning of some
of a field fields.
Echoing Another field cannot be filled, because the sender does not have the information. Looking closer you find out, that
the information originated from the receiving partner anyway. The programmer who proposed the format wanted it
filled just for his personal ease. This is known as Echoing, and it is always a "nice to have" feature.
Using the same term for A real disaster happens if both parties use the same expression for different items. A classic case is the term
different objects “delivery”: What is known as an SD transport in R/3 is known as a delivery in many legacy systems.
There are many other situation where one thing always happens: time is wasted. And time is money.
Face to face The solution is quite simple: bring the people together. Developers of both parties need to sit together, physically face
to face. If each can see what the other person does, they understand each other.

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1.2 Psychology of Communication

Bringing developers together accelerates every project. Especially when both parties are so much dependent on each
other as in an EDI project, the partners need to communicate without pause.
There is a negative psychological aspect in the communication process, if the parties on both ends do not know each
other or reduce communication with each other to the absolute minimum,
Sporadic communication leads to latent aggression on both sides, while spending time together builds up mutual
tolerance. Communicating directly and regularly positively affects the mutual respect. Once the parties accept the
competence of each other, they accept the other’s requirements more readily
Send them over the What if people sit on two ends of the world, one in America the other in Europe? The answer is absolutely clear: get
ocean. them a business class flight and send them over the ocean.
Travel cost will be The time you will save when the people sit together compensates a multitude of the travel costs. So do not think
refunded by the saved twice.
time
Sitting together also enhances the comprehension of the total system. An EDI communication forms a logical entity.
But if your left hand does not know what your right hand does, you will never handle things firmly and securely.
See the business on both Another effect is thus a mutual learning. It means learning how the business is executed on both sides. Seeing the
ends similarities and the differences allows flexibility. And it allows for correct decision making without needing to ask
the communication partner.

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1.3 Phantom SAP Standards and a Calculation

SAP R/3 delivers a serious of predefined EDI programs. Many project administrators see them as standards which should
not be manipulated or modified. The truth is, that these IDoc processing functions are recommendations and example
routines, which can be replaced be own routines in customizing.
Predefined not standard SAP R/3 is delivered with a series of predefined IDoc types and corresponding handler function modules.
Some of the handler programs have been designed with user-exits where a developer can implement some data
post-processing or add additional information to an IDoc.
You must always see those programs as examples for IDoc handling. If the programs already do what you want, it is
just fine. But you should never stick to those programs too long, if you need different data to be sent.
R/3 IDocs were primarily The R/3 standard IDoc programs were designed – consciously or not - with the German association of automobile
designed for the manufacturers (VDA) in mind. The VDA is a committee which defines EDI standards for their members, e.g.
automotive industry Volkswagen, BMW, Daimler-Benz-Chrysler. Not every car manufacturer, e.g. FORD uses these recommendations.
Other industries define their own standards which are not present in R/3.
If a file exchange format already exists for your company or your industry, you may want to use that one. This means
typing in the file format, writing the program that fills the structure and customising the new IDoc and message
types.
A simple calculation:
Calculation Discussing the solutions 5 days
Typing in the file formats 1/2 day
Writing the program to fill the segments 1 days
Adjust the customizing 1/2 day
Testing and correcting everything 3 days
Travel time 2 days
Total 12 days
This is not an optimistic calculation. You will notice that eight out of the twelve days are accounting for non IT
related tasks like discussing solutions, educating each other and testing.
If a project takes longer than that, it simply means that unanticipated time was spent discussing and adapting
solutions, because things have changed or turned out to be different as initially planned.

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1.4 Strategy
Do not loose your time in plans. Have prototypes developed and take them as a basis.
You cannot predict all Do not stick to the illusion, that a proper design in the beginning will lead to a good result. It is the age old error in
eventualities trusting the theorem of Laplace:
Laplace “Tell me all the facts of the world about the presence and I will predict the future for you.”
Heisenberg and Let aside the fact, that modern physics since Heisenberg and his uncertainty theorem has proven, that even knowing
uncertainty everything about now, does not allow to predict the future deterministically.
You do not know the If you want to know all the eventualities of a project, you have to be gone through similar projects. It is only your
premises before experience that allows you to make a good plan. However, you usually do a project only once, unless you are a
consultant.
The question is: If you have never been through an EDI project, how will you obtain the necessary experience?
Prototypes The answer is: make a prototype, a little project. Do not loose your time in writing plans and detailed development
requests. Rather start writing a tiny prototype. Introduce this prototype and maintain your solution. Listen to the
arguments and improve the prototype steadily.
This is how you learn.
This is how you succeed.

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1.5 Who Is on Duty?

Writing interface programs is much like translating languages. The same rule apply.
Writing interface programs is like translating a language. You have information distributed by one system and you
have to translate this information into a format that the other system understands.
A translation should always be done by a native speaker of the target language. This applies to interface programs as
well.
If data needs to be converted, do this always in the target system. If in doubt let the source system send everything it
can. If the target does not need the information it can ignore it.

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1.6 Marcus T. Cicero

Some may have learned it in school: the basic rules of rhetoric according to Cicero. You will know the answers, when your
program is at its end. Why don’t you ask the questions in the beginning? Ask the right question, then you will know.
When starting a new task, you have always to answer the magic “Q” s of rhetoric. It is a systematic way to get the
answer you need to know anyway.
Quid – What What is the subject you are dealing with? Make clear the context you are in and that all parties talk about the same.
Quis – Who Who is involved in the business? Get the names and make sure, that they know each other before the project enters
the hot phase.
Quo modo – how How do you want to achieve your goal? Be sure all participants choose the same methods. And how do you name the
things? Agree on a common terminology!
Quo (Ubi) – where Where do things take place? Decide for a common place to work. Decide the platform, where elements of the
programs should run.
Quando - when When do you expect a result? Define milestones and discuss the why when the milestones were missed. You should
always check why your initial estimate was wrong, also if you are faster than planned.
Cur – Why Why do you want to install a certain solution? Isn’t there a better alternative?

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2 What Are SAP R/3 IDocs?

IDocs are SAP’s file format to exchange data with a foreign system. This chapter is intended as an introduction to the
concept.
Summary
IDocs are an ASCII file format to exchange data between computers; the format is chosen arbitrarily
IDocs are similar to segmented files; they are not a description language like ANSI X.12, EDIFACT or XML
The IDoc contents are processed by function modules, which can be assigned in customizing

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2.1 What are IDocs?

IDocs are structured ASCII files (or a virtual equivalent). They are the file format used by SAP R/3 to exchange data with
foreign systems.
IDocs are SAP's IDocs are simple ASCII data streams. When they are stored to a disk file, the IDocs are simple flat files with lines of
implementation of text, where the lines are structured into data fields. The typical structured file has records, each record starting with a
structured text files leading string that identifies the record type. Their specification is stored in the data dictionary.
Electronic Interchange IDocs is the acronym for Interchange Document. This indicates a set of (electronic) information which builds a
Document logical entity. An IDoc is e.g. all the data of a single customer in your customer master data file, or the IDoc is all the
data of a single invoice.
Data Is transmitted in IDoc data is usually exchanged between systems and partners that are completely independent. Therefore, the data
ASCII format, i.e. human should be transmitted in a format that can easily be corrected by the computer operators. It is therefore mandatory to
readable form post the data in a human readable form.
Nowadays, this means that data is coded in ASCII format, including numbers which are sent as a string of figures 0
to 9. Such data can easily be read with any text editor on any computer, be it a PC, Macintosh, UNIX System, S/390
or any internet browser.
IDocs exchange The information which is exchanged by IDocs is called a message and the IDoc is the physical representation of such
messages a message. The name “messages” for the information sent via IDocs is used in the same ways as other EDI standards.
.
IDocs are used like Everybody who has ever dealt with interface programming, will find IDocs very much like the hierarchical data files
classical interface files used in traditional data exchange.
International standards like the ODETTE or VDA formats are designed in the same way as IDocs are.
XML, ANSI X:12 or Other EDI standards like XML, ANSI X.12 or EDIFACT/UN are based on a data description language. They differ
EDIFACT use a principally from the IDocs concept, because they use a programming language syntax (e.g. like Postscript or HTML)
description language to embed the data.

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2.2 Exploring a Typical Scenario

The IDoc process is a straight forward communication scenario. A communication is requested, then data is retrieved,
wrapped and sent to the destination in a predefined format and envelope.

Figure 1: A typical EDI scenario from the viewpoint of R/3

The illustration above displays a sketch for a typical IDoc communication scenario. The steps are just the same as
with every communication scenario. There is a requesting application, a request handler and a target.
The sketch shows the communication outbound R/3. Data is leaving the R/3 system.
R/3 application creates An R/3 application creates data and updates the database appropriately. An application can be a transaction, a
data stand-alone ABAP Report or any tool that can update a database within R/3.
IDoc engine picks up the If the application thinks that data needs to be distributed to a foreign system, it triggers the IDoc mechanism, usually
request by leaving a descriptive message record in the message table NAST.
The application then either directly calls the IDoc engine or a collector job eventually picks up all due IDoc
messages and determines what to do with them.
IDoc engine determines If the engine believes that data is ready to be sent to a partner system, then it determines the function module which
a handler function from can collect and wrap the required IDoc data into an IDoc.
customising
In IDoc customising, you specify the name of the function module to use. This can either be one which is
predefined by R/3 standard or a user-written one.
IDoc is backup up in R/3 When the IDoc is created it is stored in an R/3 table and from there it is sent to the foreign system.
and sent out
Conversion to standards If the foreign system requires a special conversion, e.g. to XML, EDIFACT or X.12 then
is done by external this job needs to be done by an external converter, like the Seeburger ELKE™ system.
program These converters are not part of R/3.
If you have to decide on a converter solution, we strongly recommend using a plain PC based solution. Conversion
usually requires a lot of fine tuning which stands and falls with the quality of the provided tools.

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3 Get a Feeling for IDocs

IDocs are relatively simple to understand. But, like most simple things they are difficult to explain. In this chapter we want
to look at some IDocs and describe their elements, so that you can get a feeling for them.
Summary
The first record in an IDoc is a control record describing the content of the data
All but the first record are data records with the same formal record structure
Every record is tagged with the segment type and followed by the segment data
The interpretation of the segment is done by the IDoc application
Both sent and received IDocs are logged in R/3 tables for further reference and archiving purposes

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3.1 Get a Feeling for IDocs

For the beginning we want to give you a feeling of what IDocs are and how they may look , when you receive them as
plain text files.
IDocs are plain ASCII IDocs are basically a small number of records in ASCII format, building a logical entity. It makes sense to see an
files (resp. a virtual IDoc as a plain and simple ASCII text file, even if it might be transported via other means.
equivalent)
Control record plus many Any IDoc consists of two sections:
data records = 1 IDoc
the control record
which is always the first line of the file and provides the administrative information.
the data record
which contains the application dependent data, as in our example below the material master data.
We will discuss the exchange of the material master IDoc MATMAS in the paragraphs that follow..
IDocs are defined in The definition of the IDoc structure MATMAS01 is deposited in the data dictionary and can be viewed with WE30 .
WE31
IDOC Number Sender Receiver Port Message Type IDoc Type

0000123456 R3PARIS R3MUENCHEN FILE ORDERS ORDERS01

Figure 2: Simplified example of an IDoc control record for sales orders

SegmentType Sold-To Ship-To Value Deldate User

ORDERHEADER 1088 1089 12500,50 24121998 Micky Maus

Figure 3: Simplified example of an IDoc data record for sales orders

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3.2 The IDoc Control Record

The very first record of an IDoc package is always a control record. The structure of this control record is the DDic
structure EDIDC and describes the contents of the data contained in the package.
Control record serves as The control record carries all the administrative information of the IDoc, such as its origin, its destination and a
cover slip for the categorical description of the contents and context of the attached IDoc data. This is very much like the envelope or
transport cover sheet that would accompany any paper document sent via postal mail.
Control record is used by For R/3 inbound processing, the control record is used by the standard IDoc processing mechanism to determine the
the receiver to determine method for processing the IDoc. This method is usually a function module but may be a business object as well. The
the processing algorithm processing method can be fully customised.
Control record not Once the IDoc data is handed over to a processing function module, you will no longer need the control record
necessary to process the information. The function modules are aware of the individual structure of the IDoc type and the meaning of the
IDoc Data data. In other words: for every context and syntax of an IDoc, you would write an individual function module or
business object (note: a business object is also a function module in R/3) to deal with.
Control Record structure The control record has a fixed pre-defined structure, which is defined in the data dictionary as EDIDC and can be
is defined as EDIDC in viewed with SE11 in the R/3 data dictionary. The header of our example will tell us, that the IDoc has been received
DDic from a sender with the name PROCLNT100 and sent to the system with the name DEVCLNT100 . It further tells us
that the IDoc is to be interpreted according to the IDoc definition called MATMAS01 .
MATMAS01 ... DEVCLNT100 PROCLNT100 ...

Figure 4: Schematic example of an IDoc control record

Sender The sender's identification PROCLNT100 tells the receiver who sent the IDoc. This serves the purpose of filtering
unwanted data and also provides the opportunity to process IDocs differently with respect to the sender.
Receiver The receiver's identification DEVCLNT100 should be included in the IDoc header to make sure that the data has
reached the intended recipient.
IDoc Type The name of the IDoc type MATMAS01 is the key information for the IDoc processor. It is used to interpret the data
in the IDoc records, which otherwise would be nothing more than a sequence of meaningless characters.

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3.3 The IDoc Data

All records in the IDocs, which come after the control record are the IDoc data. They are all structured alike, with a
segment information part and a data part which is 1000 characters in length, filling the rest of the line.
All IDoc data record have All records of an IDoc are structured the same way, regardless of their actual content. They are records with a fixed
a segment info part and length segment info part to the left, which is followed by the segment data, which is always 1000 characters long.
1000 characters for data
IDoc type definition can We will examine an IDoc of type MATMAS01 . The IDoc type MATMAS01 is used for
be edited with WE30 transferring material master data via ALE. You can view the definition of any IDoc data
structure directly within R/3 with transaction WE30.

Segment Info Segment Data-à

Material
...E1MARAM ....00000001234567… base
segment

Plant
...E1MARCM ....PL01…
Segment

Storage
...E1MARDM ....SL01 location
data

Another
...E1MARDM ....SL02 storage
location

Another
...E1MARCM ....PL02
plant

Example of an IDoc with one segment per line, an info tag to the left of each segment and the IDoc data to the right

Data and segment info Regardless of the used IDoc type, all IDocs are stored in the same database tables EDID4 for release 4.x and EDID3
are stored in EDID4 for release 2.x and 3.x. Both release formats are slightly different with respect to the lengths of some fields. Please
read the chapter on port types for details.
Depending on the R/3 release, the IDoc data records are formatted either according the DDic structure EDID3 or
EDID3. The difference between the two structures reflects mainly the changes in the R/3 repository, which allow
longer names starting from release 4.x.

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3.4 Interpreting an IDoc Segment Info

All IDoc data records are exchanged in a fixed format, regardless of the segment type. The segment’s true structure is
stored in R/3’s repository as a DDic structure of the same name.
R/3 is only interested in The segment info tells the IDoc processor how the current segment data is structured and should be interpreted. The
the segment name information, which is usually the only interest, is the name of the segment EDID4-SEGNAM.
Segment name tells the The segment name corresponds to a data dictionary structure with the same name, which has been created
data structure automatically when defining the IDoc segment definition with transaction WE31 .
Remaining information is For most applications, the remaining information in the segment info can be ignored as being redundant. Some older,
only for foreign systems non-SAP-compliant partners may require it. E.g. the IDoc segment info will also store the unique segment number
for systems, which require numeric segment identification.
To have the segment made up for processing in an ABAP, it is usually wise to move the segment data into a structure,
which matches the segment definition.
For a segment of type e1maram the following coding is commonly used:
Data in EDID4-SDATA TABLES: e1maram.
...
MOVE edidd-sdata TO e1maram.

Then you can access the fields of the IDoc segment EDIDD-SDATA as fields of the structure e1maram .
Data in EDID4-SDATA WRITE: e1maram-matnr.

Sample coding The following coding sample, shows how you may read a MATMAS IDoc and extract the data for the MARA and
MARC segments to some internal variables and tables.
DATA: xmara LIKE e1maram.

DATA: tmarc AS STANDARD TABLE OF e1marcm

WITH HEADER LINE.
LOOP AT edidd.
CASE edidd-segnam.
WHEN 'E1MARAM'.
MOVE edidd-sdata TO xmara.
WHEN 'E1MARCM'.
MOVE edidd-sdata TO tmarc.
APPEND tmarc.
ENDCASE.
ENDLOOP.
now do something with xmara and tmarc.

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3.5 IDoc Base - Database Tables Used to Store IDocs

When R/3 processes an IDoc via the standard inbound or outbound mechanism, the IDoc is stored in the tables. The
control record goes to table EDIDC and the data goes to table EDID4.
All inbound and All IDoc, whether sent or received are stored in the table EDID4. The corresponding control file header goes into
outbound Documents are EDIDC.
stored in EDID4
There are standard programs that read and write the data to and from the IDoc base. These programs and transaction
are heavily dependent on the customising, where rules are defined which tell how the IDocs are to be processed.
Avoid reinventing the Of course, as IDocs are nothing more than structured ASCII data, you could always process them directly with an
wheel ABAP. This is certainly the quick and dirty solution, bypassing all the internal checks and processing mechanisms.
We will not reinvent the wheel here.
Customising is done from To do this customising setting, check with transaction WEDI and see the points, dealing with ports, partner profiles,
the central menu WEDI and all under IDoc development.

Figure 5: Tables used to store the IDoc within R/3

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4 Exercise: Setting Up IDocs

The best way to learn is by doing. This chapter tells you how to set up your R/3 system so that it can send IDocs to itself.
When sending IDocs to your own system you can test the procedures without the need for a second client or installation.
Summary
Define a new internal RFC destination INTERNAL
Explore both the transactions WEDI and SALE and adjust the settings as necessary
Use transaction BALE to generate an arbitrary IDoc

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4.1 Quickly Setting up an Example

If you have a naked system, you cannot send IDocs immediately. This chapter will guide you through the minimum steps
to see how the IDoc engine works.
You can access most of the transactions used in the example below in the menu WEDI and SALE.
Check EDID4 with SE16 We will assume, that we want to send material master data from the current system to a remote system. To simulate
this scenario we do not need to have a second system. With a little trick, we can set up the system to send an IDoc
back to the sending client.
We will set up the system to use an RFC call to itself. Therefore we need to define an RFC remote destination, which
points back to our own client. There is a virtual RFC destination called NONE which always refers to the calling
client.
Declare the RFC RFC destinations are installed with the transaction SM59. Create a new R/3 destination of type "L" (Logical
destination to receive the destination) with the name INTERNAL and the destination NONE.
IDoc
Note: Do not use RFC type internal. Although you could create them manually, they are reserved for being
automatically generated. However, there is the internal connection "NONE" or "BACK" which would do the same
job as the destination we are creating now.
Define a data port for The next step is defining a data port, which is referenced by the IDoc sending mechanism to send the IDoc through.
INTERNAL Declaring the port is done by transaction WE21.
Declare a new ALE We will now declare an ALE connection from our client to the partner INTERNAL. ALE uses IDocs to send data to a
model with SALE . remote system. There is a convenient transaction to send material master data as IDocs via the ALE.
Declare MATMAS01 as a The set up is done in transaction SALE. You first create a new ALE model, to avoid interfering with eventual
valid ALE object to be existing definitions. Then you simply add the IDoc message MATMAS as a valid path from your client to INTERNAL.
sent to INTERNAL
Send the IDoc with In order to send the IDoc, you call the transaction BALE and choose the distribution of
transaction BALE. material master data (BD10). Choose a material, enter INTERNAL as receiver and go.
Display IDocs with WE05 To see, which IDocs have been sent, you can use the transaction WE05. If you did everything as described above,
you will find the IDocs with an error status of 29, meaning that there is no valid partner profile. This is true, because
we have not defined one yet.

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4.2 Example: The IDoc Type MATMAS01

To sharpen your understanding, we will show you an example of an IDoc of type MATMAS01, which contains material
master data.
Note: You can check with transaction WE05 , if there are already any IDocs in your system.
IDoc structure can be You can call transaction WE30 to display the structure of the Idoc type of the found IDoc.
seen with WE30
Below is the display of an IDoc of type MATMAS01.

Figure 6: Structure of the MATMAS01 Idoc type

MATMAS01 mirrors widely the structure of R/3’s material master entity.

Content of IDoc file If this IDoc would have been written to a file, the file content would have looked similar to this:
...MATMAS01 DEVCLNT100 INTERNAL...

...E1MARAM ...and here the data

...E1MARCM ...and here the data
...E1MARDM ...and here the data

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4.3 Example: The IDoc Type ORDERS01

To allow an interference, here is a sample of IDoc type ORDERS01 which is used for purchase orders and sales orders.
ORDERS01 is used for Purchasing and sales orders naturally share the same IDoc type because what is a purchase order on the sender side
purchasing and sales will become a sales order on the receiver side.
order data
Other than MATMAS01, the IDoc type ORDERS01 does not reflect the structure of the underlying RDB entity,
neither the one of SD (VA01) nor the one of MM (ME21). The structure is rather derived from the EDI standards
used in the automobile industry. Unfortunately, this does not make it easier to read.
Note: With transaction WE05 you can monitor, if there are already any IDocs in your system.
IDoc structure can be You can call transaction WE30 to display the structure of the IDoc type of the found IDoc
seen with WE30
Content of IDoc file If this IDoc would have been written to a file, the file content would have looked similar
to this:
...ORDERS01 DEVCLNT100 INTERNAL...

...E1EDKA1 ....and here the data

...E1EDKA2 ....and here the data
...E1EDP19 ....and here the data
Figure 7: Structure of the ORDERS01 IDoc type

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1 Sample Processing Routines

This chapter demonstrates how an IDoc is prepared in R/3 for outbound and how a receiving R/3 system processes the
IDoc.

eep

imple and

mart

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1.1 Sample Processing Routines

Creating and processing IDocs is primarily a mechanical task, which is certainly true for most interface programming. We
will show a short example that packs SAP R/3 SAPscript standard text elements into IDocs and stores them.
Outbound function Outbound IDocs from R/3 are usually created by a function module. This function module is dynamically called by
the IDoc engine. A sophisticated customising defines the conditions and parameters to find the correct function
module.
The interface parameters of the processing function need to be compatible with a well-defined standard, because the
function module will be called from within another program.
Inbound function IDoc inbound functions are function modules with a standard interface, which will interpret the received IDoc data
and prepare it for processing.
The received IDoc data is processed record by record and interpreted according to the segment information provided
with each record. The prepared data can then be processed by an application, a function module, or a self-written
program.
The example programs in the following chapters will show you how texts from the text pool can be converted into an
IDoc and processed by an inbound routine to be stored into another system.
The following will give you the basics to understand the example:
Text from READ_TEXT SAP R/3 allows the creation of text elements, e.g. with transaction SO10. Each standard text element has a control
record which is stored in table STXH. The text lines themselves are stored in a special cluster table. To retrieve the
text from the cluster, you will use the standard function module function READ_TEXT . We will read such a text and
pack it into an IDoc. That is what the following simple function module does.
If there is no convenient routine to process data, the easiest way to hand over the data to an application is to record a
transaction with transaction SHDB and create a simple processing function module from that recording.
Outbound is triggered by Outbound routines are called by the triggering application, e.g. the RSNAST00 program.
the application
Inbound is triggered by Inbound processing is triggered by the central IDoc inbound handler, which is usually
an external event the function module IDOC_INPUT . This function is usually activated by the gatekeeper
who receives the IDoc.

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1.2 Sample Outbound Routines

The most difficult work when creating outbound IDocs is the retrieval of the application data which needs sending. Once
the data is retrieved, it needs to be converted to IDoc format, only.
FUNCTION

*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(I_TDOBJECT) LIKE THEAD-TDOBJECT DEFAULT 'TEXT'
*" VALUE(I_TDID) LIKE THEAD-TDID DEFAULT 'ST'
*" VALUE(I_TDNAME) LIKE THEAD-TDNAME
*" VALUE(I_TDSPRAS) LIKE THEAD-TDSPRAS DEFAULT SY-LANGU
*" EXPORTING
*" VALUE(E_THEAD) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" IDOC_DATA STRUCTURE EDIDD OPTIONAL
*" IDOC_CONTRL STRUCTURE EDIDC OPTIONAL
*" TLINES STRUCTURE TLINE OPTIONAL
*"----------------------------------------------------------------------
* *** --- Reading the application Data --- ****
CALL FUNCTION 'READ_TEXT'
EXPORTING
ID = T_HEAD-TDID
LANGUAGE = T_HEAD-TDSPRAS
NAME = T_HEAD-TDNAME
OBJECT = T_HEAD-TDOBJECT
IMPORTING
HEADER = E_THEAD
TABLES
LINES = TLINES.
* *** --- Packing the application data into IDoc
MOVE E_THEAD TO IDOC_DATA-SDATA.
MOVE 'YAXX_THEAD' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.
LOOP AT TLINES.
MOVE E_THEAD TO IDOC_DATA-SDATA.
* *** -- we still need to fill more segment info
MOVE 'YAXX_TLINE' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.

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ENDLOOP.
* *** --- Packing the IDoc control record --- ****
CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
* *** -- we still should fill more control record info
APPEND IDOC_CONTRL.
ENDFUNCTION.
Figure 1: Sample IDoc outbound function module

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We will show a short example that packs SAP R/3 SapScript standard text elements into IDocs and stores them back
to texts in a second routine. The text elements can be edited with SO10.
Text from READ_TEXT Each R/3 standard text element has a header record which is stored in table STXH. The text lines themselves are
stored in a special cluster table. To retrieve the text from the cluster, you will use the standard function module
function READ_TEXT.
Outbound processing The program below will retrieve a text document from the text pool, convert the text lines into IDoc format, and
create the necessary control information.
The first step is reading the data from the application database by calling the function module READ_TEXT.
* *** --- Reading the application Data --- ****

CALL FUNCTION 'READ_TEXT'

EXPORTING
ID = T_HEAD-TDID
LANGUAGE = T_HEAD-TDSPRAS
NAME = T_HEAD-TDNAME
OBJECT = T_HEAD-TDOBJECT
IMPORTING
HEADER = E_THEAD
TABLES
LINES = TLINES.
Figure 2: Reading data

Our next duty is to pack the data into the IDoc record. This means moving the application data to the data part of the
IDoc record structure EDIDD and filling the corresponding segment information.
* *** --- Packing the application data into Idoc

MOVE E_THEAD TO IDOC_DATA-SDATA.

* the receiver needs the segment name
in order to interpret the segment
MOVE 'YAXX_THEAD' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.
LOOP AT TLINES.
MOVE E_THEAD TO IDOC_DATA-SDATA.
* *** -- we still need to fill more segment info
MOVE 'YAXX_TLINE' TO IDOC_DATA-SEGNAM.
APPEND IDOC_DATA.
ENDLOOP.
Figure 3: Converting application data into IDoc format

Finally, we have to provide a correctly filled control record for this IDoc. If the IDoc routine is used in a standard
automated environment, it is usually sufficient to fill the field EDIDC-IDOCTP with the IDoc type, EDIDC-
MESTYP with the context message type and the receiver name. The remaining fields are automatically filled by the
standard processing routines if applicable.
* *** --- Packing the Idoc control record --- ****

CLEAR IDOC_CONTRL.

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IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
* *** -- we still need to fill more control rec info
APPEND IDOC_CONTRL.
Figure 4: Filling control record information

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1.3 Sample Inbound Routines

Inbound processing is basically the reverse process of an outbound.. The received IDoc has to be unpacked, interpreted
and transferred to an application for further processing.
FUNCTION

*"----------------------------------------------------------------------

*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(INPUT_METHOD) LIKE BDWFAP_PAR-INPUTMETHD
*" VALUE(MASS_PROCESSING) LIKE BDWFAP_PAR-MASS_PROC
*" EXPORTING
*" VALUE(WORKFLOW_RESULT) LIKE BDWFAP_PAR-RESULT
*" VALUE(APPLICATION_VARIABLE) LIKE BDWFAP_PAR-APPL_VAR
*" VALUE(IN_UPDATE_TASK) LIKE BDWFAP_PAR-UPDATETASK
*" VALUE(CALL_TRANSACTION_DONE) LIKE BDWFAP_PAR-CALLTRANS
*" TABLES
*" IDOC_CONTRL STRUCTURE EDIDC
*" IDOC_DATA STRUCTURE EDIDD
*" IDOC_STATUS STRUCTURE BDIDOCSTAT
*" RETURN_VARIABLES STRUCTURE BDWFRETVAR
*" SERIALIZATION_INFO STRUCTURE BDI_SER
*"----------------------------------------------------------------------
DATA: XTHEAD LIKE THEAD .

DATA: TLINES LIKE TLINE OCCURS 0 WITH HEADER LINE.

CLEAR XTHEAD.
REFRESH TLINES.
* *** --- Unpacking the IDoc --- ***

LOOP AT IDOC_DATA.

CASE IDOC_DATA-SEGNAM.
WHEN 'YAXX_THEAD'.
MOVE IDOC_DATA-SDATA TO XTHEAD.
WHEN 'YAXX_TLINE'.
MOVE IDOC_DATA-SDATA TO TLINES.
ENDCASE.
ENDLOOP.
* *** --- Calling the application to process the received data --- ***

CALL FUNCTION 'SAVE_TEXT'

EXPORTING
HEADER = XTHEAD

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SAVEMODE_DIRECT = 'X'
TABLES
LINES = TLINES.
ADD SY-SUBRC TO OK.
* füllen IDOC_Status

* fill IDOC_Status
IDOC_STATUS-DOCNUM = IDOC_CONTRL-DOCNUM.

IDOC_STATUS-MSGV1 = IDOC_CONTRL-IDOCTP.
IDOC_STATUS-MSGV2 = XTHEAD.
IDOC_STATUS-MSGID = '38'.
IDOC_STATUS-MSGNO = '000'.
IF OK NE 0.
IDOC_STATUS-STATUS = '51'.
IDOC_STATUS-MSGTY = 'E'.
ELSE.
IDOC_STATUS-STATUS = '53'.
IDOC_STATUS-MSGTY = 'S'.
CALL_TRANSACTION_DONE = 'X'.
ENDIF.
APPEND IDOC_STATUS.
ENDFUNCTION.
Figure 5: Sample IDoc outbound function module

Inbound processing This example of a simple inbound function module expects as input an IDoc with rows of plain text as created in the
function module outbound example above. The procedure will extract the text name and the text line from the IDoc and hand over the
text data to the function module SAVE_TEXT which will store the text in the text pool.
Unpacking the IDoc data The received IDoc data is processed record by record and data is sorted out according to the segment type.
* *** --- Unpacking the IDoc --- ***

LOOP AT IDOC_DATA.bb
CASE IDOC_DATA-SEGNAM.
WHEN 'YAXX_THEAD'.
PERFORM UNPACK_IDOC TABLES IDOC_DATA USING XTHEAD.
WHEN 'YAXX_TLINE'.
PERFORM UNPACK_TAB TABLES IDOC_DATA TLINES.
ENDCASE.
ENDLOOP.

When the IDoc is unpacked data is passed to the application.

* *** --- Calling the application to process the received data --- ***

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CALL FUNCTION 'SAVE_TEXT'

EXPORTING
HEADER = XTHEAD
TABLES
LINES = TLINES.
Figure 6: Storing data

Finally the processing routine needs to pass a status record to the IDoc processor. This status indicates successful or
unsuccessful processing and will be added as a log entry to the table EDIDS.
* fill IDOC_Status

IF OK NE 0.
IDOC_STATUS-STATUS = '51'.
* IDOC_STATUS-.. = . fill the other fields to log information
ELSE.
IDOC_STATUS-STATUS = '53'.
ENDIF.
APPEND IDOC_STATUS.
Figure 7: Writing a status log

The status value '51' indicates a general error during application processing and the status '53' indicates everything is
OK.

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2 IDocs Terminology and Basic Tools

This chapter addresses common expressions used in context with IDocs. You should be familiar with them. Some are also
used in non-IDoc context with a completely different meaning, e.g. the term message, so avoid misunderstandings. Many
fights in project teams arise from different interpretations of the same expression.

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2.1 Basic Terms

There are several common expressions and methods that you need to know, when dealing with IDoc.

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Message Type The message type defines the semantic context of an IDoc. The message type tells the processing routines, how the
message has to be interpreted.
The same IDoc data can be sent with different message types. E.g. The same IDoc structure which is used for a
purchase order can also be used for transmitting a sales order. Imagine the situation that you receive a sales order
from your clients and in addition you receive copies of sales orders sent by an subsidiary of your company.
IDoc Type An IDoc type defines the syntax of the IDoc data. It tells which segments are found in an Idoc and what fields the
segments are made of.
Processing Code The processing code is a logical name that determines the processing routine. This points usually to a function
module, but the processing routine can also be a workflow or an event.
The use of a logical processing code makes it easy to modify the processing routine for a series of partner profiles at
once.
Partner profile Every sender-receiver relationship needs a profile defined. This one determines
· the processing code
· the processing times and conditions
· and in the case of outbound IDocs
· the media port used to send the IDoc and
· the triggers used to send the IDoc
Partner Type The IDoc partners are classified in logical groups. Up to release 4.5 there were the following standard partner types
defined: LS, KU, LI.
LS - Logical Systems The logical system is meant to be a different computer and was primarily introduced for use with the ALE
functionality. You would use a partner type of LS, when linking with a different computer system, e.g. a legacy or
subsystem.
KU - Customer [ger.: The partner type customer is used in classical EDI transmission to designate a partner, that requires a service from
Kunde] your company or is in the role of a debtor with respect to your company, e.g. the payer, sold-to-party, ship-to-party.
LI - Supplier [Ger.: The partner type supplier is used in classical EDI transmission to designate a partner, that delivers a service to your
Lieferant] company. This is typically the supplier in a purchase order. In SD orders you also find LI type partners, e.g. the
shipping agent.

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2.2 Terminology

Message Type – How to Know What the Data Means

Data exchanged by an IDoc via EDI is known as message. Messages of the same kind belong to the same message type.

Define the semantic The message type defines the semantic context of an IDoc. The message type tells the receiverhow the message has
context to be interpreted.
Messages are The term message is commonly used in communication, be it EDI or telecommunication. Any stream of data sent to
information for a foreign a receiver with well-defined information in itis known as a message. EDIFACT, ANSI/X.12, XML and others use
partner message the same way.
The term message is Unfortunately, the term message is used in many contexts other than EDI as well. Even R/3 uses the word message
also used for R/3’s for the internal communication between applications. While this is totally OK from the abstract point of view of data
internal communication modelling, it may sometimes cause confusion if it is unclear whether we are referring to IDoc messages or internal
between applications messages.
The specification of the message type along with the sent IDoc package is especially important when the physical
IDoc type (the data structure of the IDoc file) is used for different purposes.
A classical ambiguity arises in communication with customs via EDI. They usually set up a universal file format for
an arbitrary kind of declaration, e.g. Intrastat, Extrastat, Export declarations, monthly reports etc. Depending on the
message type, only applicable fields are filled with valid data. The message type tells the receiver which fields are of
interest at all.

Partner Profiles – How to Know the Format of the Partner

Different partners may speak different languages. While the information remains the same, different receivers may require
completely different file formats and communication protocols. This information is stored in a partner profile.
Partner profiles are the In a partner profile you will specify the names of the partners which are allowed to exchange IDocs to your system.
catalogue of active EDI For each partner you have to list the message types that the partner may send.
connection from and to
R/3 Partner profiles store the For any such message type, the profile tells the IDoc type, which the partner expects for
IDoc type to use that kind of message.
Outbound customising For outbound processing, the partner profile also sets the media to transport the data to its receiver, e.g.
agrees how data is
electronically exchanged · an operating system file
· automated FTP
· XML or EDIFACT transmission via a broker/converter
· internet
· direct remote function call
The means of transport depends on the receiving partner, the IDoc type and message type (context).
Different partners, Therefore, you may choose to send the same data as a file to your vendor and via FTP to your remote plant.
different profiles
Also you may decide to exchange purchase data with a vendor via FTP but send payment notes to the same vendor in
a file.
Inbound customising For inbound processing, the partner profile customizsng will also determine a processing code, which can handle the
determines the received data.
processing routine
The partner profile may tell you the following:

Supplier MAK_CO
sends the message SHIPPING_ADVISE
via the port named INTERNET
using IDoc type SHPADV01
processed with code SHIPMENTLEFT

Sales agent LOWSELL

sends the message SALESORDERS
via the port named RFCLINK
using IDoc type ORDERS01

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processed with code CUSTOMERORDER

Sales agent SUPERSELL

sends the message SALESORDERS
via the port named RFCLINK
using IDoc type ORDERS01
processed with code AGENTORDER

IDoc Type – The Structure of the IDoc File

The IDoc type is the name of the data structure used to describe the file format of a specific IDoc.
IDoc type defines the An IDoc is a segmented data file. It has typically several segments. The segments are usually structured into fields;
structure of the segments however, different segments use different fields.

The Idoc type is defined with transaction WE30, the respective segments are defined with transaction WE31.

Processing Codes
The processing code is a pointer to an algorithm to process an IDoc. It is used to allow more flexibility in assigning the
processing function to an IDoc message.
The logical processing The processing code is a logical name for the algorithm used to process the IDoc. The processing code points itself to
code determines the a method or function, which is capable of processing the IDoc data.
algorithm in R/3 used to
process the IDoc A processing code can point to an SAP predefined or a self-written business object or
function module as long as they comply with certain interface standards.
Allows changing the The processing codes allow you to easily change the processing algorithm. Because the process code can be used for
algorithm easily more than one partner profile, the algorithm can be easily changed for every concerned IDoc.
The processing code The IDoc engine will call a function module or a business object which is expected to perform the application
defines a method or processing for the received IDoc data. The function module must provide exactly the interface parameters which are
function to process an needed to call it from the IDoc engine.
IDoc

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3 IDocs Customising
In addition to the writing of the processing function modules, IDoc development requires the definition of the segment
structures and a series of customising settings to control the flow of the IDoc engine.
Summary
Customise basic installation parameters
Define segment structures
Define message types, processing codes

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3.1 Basic Customising Settings

Segments define the structure of the records in an IDoc. They are defined with transaction WE31.
Check first, whether the client you are working with already has a logical system name assigned.
T000 – name of own The logical system name is stored in table T000 as T000‑LOGSYS. This is the table of installed clients.
logical system
TBDLS – list of known If there is no name defined, you need to create a logical system name . This means
logical destinations simply adding a line to table TBDLS. You can edit the table directly or access the table
from transaction SALE.
Naming conventions: The recommended naming convention is
DEVCLNT100
PROCLNT123 sysid + "CLNT" + client
TSTCLNT999
If your system is DEV and client is 100, then the logical system name should be: DEVCLNT100.
System PRO with client 123 would be PROCLNT123 etc.
SM59 – define physical The logical system also needs to be defined as a target within the R/3 network. Those definitions are done with
destination and transaction SM59 and are usually part of the work of the R/3 basis team.
characteristics of a
logical system

Figure 8: Step to customise outbound IDoc processing

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Figure 9: Elements that influence IDoc processing

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3.2 Creating an IDoc Segment WE31

The segment defines the structure of the records in an IDoc. They are defined with transaction WE31. We will define a
structure to send a text from the text database.
Define a DDic structure Transaction WE31 calls the IDoc segment editor. The editor defines the fields of a single segment structure. The thus
with WE31 defined IDoc segment is then created as a data dictionary structure. You can view the created structure with SE11
and use it in an ABAP as any TABLES declaration.
Example: To demonstrate the use of the IDoc segment editor we will set up an example, which allows you to send a single text
from the text pool (tables STXH and STXL) as an IDoc. These are the texts that you can see with SO10 or edit from
within many applications.
We will show the steps to define an IDoc segment YAXX_THEAD with the DDic structure of THEAD.

Figure 10: WE31, Defining the IDoc segment

Figure 11: Naming the segment

Figure 12: Selecting a template

Copy the segment To facilitate our work, we will use the "copy-from-template-tool", which reads the definition of a DDIC structure and
structure from a DDic inserts the field and the matching definitions as rows in the IDoc editor. You could, of course, define the structure
object completely manually, but using the template makes it easier.

Figure 13: Now select it really

The tool in release 4.0b lets you use both DDIC structures or another IDoc segment definition as a template.

Figure 14: Created structure

The definition The thus created structure can be edited any time. When saving, it will create a data dictionary structure based on the
autpmatically creates a definition in WE31. The DDIC structure will retain the same name. You can view the structure as a table definition
corresponding DDic with SE11 and use it in an ABAP the same way.
structure

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3.3 Defining the Message Type (EDMSG)

The message type defines the context under which an IDoc is transferred to its destination. It allows for using the same
IDoc file format for several different applications.
Sales order becomes Imagine the situation of sending a purchase order to a supplier. When the IDoc with the purchase order reaches the
purchase order for supplier, it will be interpreted as a sales order received from a customer, namely you.
receiver
Sales order can be Simultaneously you want to send the IDoc data to the supplier's warehouse to inform it
forwarded and remains a that a purchase order has been issued and is on the way.
sales order
Both IDoc receivers will receive the same IDoc format; however, the IDoc will be
tagged with a different message type. While the IDoc to the supplier will be flagged as a purchase order (in SAP R/3
standard: message type = ORDERS), the same IDoc sent to the warehouse should be flagged differently, so that the
warehouse can recognize the order as a mere informational copy and process it differently than a true purchase order.
Message type plus IDoc The message type together with the IDoc type determine the processing function.
type determine
processing algorithm EDMSG The message types are stored in table EDMSG.
WEDI Defining the message type can be done from the transaction WEDI

Figure 15: EDMSG: Defining the message type (1)

EDMSG used as check The entry is only a base entry which tells the system that the message type is allowed. Other transactions will use that
table table as a check table to validate the entry.

Figure 16: EDMSG: Defining the message type (2)

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3.4 Define Valid Combination of Message and IDoc Types

The valid combinations of message type and IDoc type are stored in table EDIMSG.
Used for validation The declaration of valid combinations is done to allow validation, if the system can handle a certain combination.

Figure 17: EDIMSG: Define valid combination of message and IDoc types

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3.5 Assigning a Processing Function (Table EDIFCT )

The combination of message type and IDoc type determine the processing algorithm. This is usually a function module
with a well defined interface or a SAP business object and is set up in table EDIFCT.
The entry made here points to a function module which will be called when the IDoc is to be processed.
The entries for message code and message function are usually left blank. They can be used to derive sub types of
messages together with the partner profile used.

Figure 18: Assign a handler function to a message/message type

The definition for inbound and outbound IDocs is analogous. Of course, the function module will be different.

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3.6 Processing Codes

R/3 uses the method of logical process codes to detach the IDoc processing and the processing function module. They
assign a logical name to the function instead of specifying the physical function name.
Logical pointer to a The IDoc functions are often used for a series of message type/IDoc type combination. It is necessary to replace the
processing method processing function by a different one. E.g. when you make a copy of a standard function to avoid modifying the
standard.
Easily replacing the The combination message type/IDoc will determine the logical processing code, which itself points to a function. If
processing method the function changes, only the definition of the processing codes will be changed and the new function will be
immediately effective for all IDocs associated with the process code.
For inbound processing codes you have to specify the method to use for the determination of the inbound function.

Figure 19: Assign an outbound processing code (Step 1)

Processing with ALE This is the option you would usually choose. It allows processing via the ALE scenarios.

Figure 20: Associate a processing code with a message type

Validate allowed After defining the processing code you have to assign it to one or several logical message types. This declaration is
message types used to validate, if a message can be handled by the receiving system.

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3.7 Inbound Processing Code

The inbound processing code is assigned analogously. The processing code is a pointer to a function module which can
handle the inbound request for the specified IDoc and message type.
The definition of the processing code is identifying the handler routine and assigning a serious of processing options.
Processing with ALE You need to click "Processing with ALE", if your function can be used via the ALE engine. This is the option you
would usually choose. It allows processing via the ALE scenarios.

Associate a function module with a process code

Table TBD51 to define if For inbound processing you need to indicate whether the function will be capable of dialog processing. This is meant
visible BTCI is allowed for those functions which process the inbound data via call transaction. Those functions can be replayed in visible
batch input mode to check why the processing might have failed.

Figure 21: Define if the processing can be done in dialog via call transaction

Validate allowed After defining the processing code, you have to assign it to one or several logical message types. This declaration is
message types used to validate, if a message can be handled by the receiving system.

Figure 22: Associate a processing code with a message type

The examples above show only the association with a function module. You can also define business objects with
transaction SWO1 and define them as a handler. For those familiar with the object model of R/3, it may be a design
decision. In this book, we will deal with the function modules only.

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4 IDoc Outbound Triggers

IDocs should be sent out at certain events. Therefore you have to define a trigger. A lot of consideration is required to
determine the correct moment when to send out the IDoc. The IDoc can be triggered at a certain time or when an event is
raised. R/3 uses several completely different methods to determine the trigger point. There are messages to tell the
system that there is an IDoc waiting for dispatching, there are log files which may be evaluated to see if IDocs are due to
send and there can be a workflow chain triggered, which includes the sending of the IDoc.

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Figure 23: General Process logic of IDoc outbound

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4.1 Individual ABAP

The simplest way to create IDocs, is to write an ABAP. The individual ABAP can either be a triggering ABAP which runs at
certain events, e.g. every night, or it can be an ABAP which does the complete IDoc creation from scratch.
Triggering ABAP A triggering ABAP would simply try to determine which IDocs need sending and call the appropriate IDoc creation
routines.
ABAP creates the whole You may also imagine the ABAP to do all the job. As this is mostly reinventing the wheel, it is not really
IDoc recommended and should be reserved to situation, where the other solution do not provide an appropriate mean.

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4.2 NAST Messages Based Outbound IDocs

You can use the R/3 message concept to trigger IDocs the same way as you trigger SAPscript printing.
One of the key tables in R/3 is the table NAST. This table records reminders written by applications. Those reminders
are called messages.
Applications write Every time when an applications sees the necessity to pass information to a third party. a message is written to NAST.
messages to NAST, A message handler will eventually check the entries in the table and cause an appropriate action.
which will be processed
by a message handler EDI uses the same The concept of NAST messages has originally been designed for triggering SAPscript
mechanism as printing printing. The very same mechanism is used for IDocs, where the IDoc processor replaces
the print task, as an IDoc is only the paperless form of a printed document.
Condition technique can The messages are usually be created using the condition technique, a mechanism available to all major R/3
mostly be used applications.
Printing, EDI and ALE The conditions are set up the same way for any output media. So you may define a condition for printing a document
use the same trigger and then just change the output media from printer to IDoc/EDI or ALE.

Figure 24: Communicating with message via table NAST

NAST messages are Creating NAST messages is a standard functionality in most of the SAP core applications. Those applications - e.g.
created by application by VA01, ME21 - perform calls to the central function module MESSAGING of group V61B. The function module uses
calling function module customizing entries, mainly those of the tables T681* to T685*.
MESSAGING
NAST contains object A NAST output message is stored as a single record in the table NAST. The record
key, sender and receiver stores all information that is necessary to create an IDoc. This includes mainly an object
key to identify the processed object and application to the message handler and the sender and receiver information.
Programs RSNAST00 The messages are typically processed by
and RSNASTED provide
versatile subroutines for FORM ENTRY in PROGRAM RSNAST00.
NAST processing
If we are dealing with printing or faxing and
FORM EDI_PROCESSING in PROGRAM RSNASTED.

If we are dealing with IDocs

FORM ALE_PROCESSING in PROGRAM RSNASTED.

If we are dealing with ALE.

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The following piece of code does principally the same thing as RSNAST00 does and makes full use of all
customizing settings for message handling.
FORM einzelnachricht IN TABLES: NAST.
PROGRAM RSNAST00
SELECT * FROM NAST ...
PERFORM einzelnachricht IN PROGRAM RSNAST00
Programs are The processing routine for the respective media and message is customized in the table TNAPR. This table records
customized in table the name of a FORM routine, which processes the message for the chosen media and the name of an ABAP where
TNAPR this FORM is found.

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4.3 The RSNAST00 ABAP

The ABAP RSNAST00 is the standard ABAP, which is used to collect unprocessed NAST message and to execute the
assigned action.
RSNAST00 is the RSNAST00 can be executed as a collector batch run, that eventually looks for unprocessed IDocs. The usual way of
standard batch collector doing that is to define a batch-run job with transaction SM37. This job has to be set for periodic processing and start
for messages a program that triggers the IDoc re-sending.
RSNAST00 processes Cave! RSNAST00 will only look for IDocs which are set to NAST-VSZTP = '1' or '2' (Time of processing). VSZPT =
only messages of a '3' or '4' is ignored by RSNAST00.
certain status
For batch execution a Start RSNAST00 in the foreground first and find the parameters that match your required
selection variant is selection criteria. Save them as a VARIANT and then define the periodic batch job using
required the variant.
If RSNAST00 does not meet 100% your needs you can create an own program similar to RSNAST00. The only
requirement for this program are two steps:
* Read the NAST entry to process into structure NAST
tables nast.
data: subrc like sy-subrc.....
select from NAST where .......
* then call FORM einzelnachricht(rsnast00) to process the record
PERFORM einzelnachricht(rsnast00) USING subrc.

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4.4 Sending IDocs Via RSNASTED

Standard R/3 provides you with powerful routines, to trigger, prepare and send out IDocs in a controlled way. There are
only a few rare cases, where you do not want to send IDocs the standard way.
The ABAP RSNAST00 is the standard routine to send IDocs from entries in the message control. This program can be called
directly, from a batch routine with variant or you can call the FORM einzelnachricht_screen(RSNAST00) from any other program,
while having the structure NAST correctly filled with all necessary information.
RSNAST00 determines if If there is an entry in table NAST, RSNAST00 looks up the associated processing routine in table TNAPR. If it is to
it is IDoc or SAPscript send an IDoc with standard means, this will usually be the routine RSNASTED(EDI_PROCESSING) or
etc. RSNASTED(ALE_PROCESSING) in the case of ALE distribution.
RSNASTED processes RSNASTED itself determines the associated IDoc outbound function module, executes it to fill the EDIDx tables
IDocs and passes the prepared IDoc to the port.
You can call the standard processing routines from any ABAP, by executing the following call to the routine. You
only have to make sure that the structure NAST is declared with the tables statement in the calling routine and that
you fill at least the key part and the routine (TNAPR) information before.
TABLES NAST.

NAST-MANDT = SY-MANDT.
NAST-KSCHL = 'ZEDIK'.
NAST-KAPPL = 'V1'.
NAST-OBJKY = '0012345678'.
NAST-PARNR = 'D012345678'.
PERFORM einzelnachricht_screen(RSNAST00).
Calling einzelnachricht_screen determines how the message is processed. If you want to force the
IDoc-processing you can call it directly:
TNAPR-PROGN = ''.

TNAPR-ROUTN = 'ENTRY'.
PERFORM edi_processing(RSNASTED).

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4.5 Sending IDocs Via RSNAST00

Here is the principle flow how RSNAST00 processes messages for IDocs.

Figure 25: Process logic of RSNAST00 ABAP

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4.6 Workflow Based Outbound IDocs

Unfortunately, there are application that do not create messages. This is especially true for master data applications.
However, most applications fire a workflow event during update, which can easily be used to trigger the IDoc distribution.
SWE_EVENT_CREATE Many SAP R/3 applications issue a call to the function SWE_EVENT_CREATE during update. This function module
ignites a simple workflow event.
Workflow is a call to a Technically a workflow event is a timed call to a function module, which takes the issuing event as the key to process
function module a subsequent action.
Applications with change If an application writes regular change documents (ger.: Änderungsbelege) to the database, it will issue automatically
documents always a workflow event. This event is triggered from within the function CHANGEDOCUMENT_CLOSE. The change
trigger workflow events document workflow event is always triggered, independent of the case whether a change document is actually
written.
Workflow coupling can In order to make use of the workflow for IDoc processing, you do not have to go through the cumbersome workflow
be done by utility design procedure as it is described in the workflow documentation. For the mentioned purpose, you can register the
functions workflow handler from the menu, which says Event Coupling from the BALD transaction.
Workflow cannot easily Triggering the IDoc from a workflow event has a disadvantage: if the IDoc has to be repeated for some reason, the
be restarted event cannot be repeated easily. This is due to the nature of a workflow event, which is triggered usually from a
precedent action. Therefore you have to find an own way how to make sure that the IDoc is actually generated, even
in the case of an error. Practically this is not a very big problem for IDocs. In most cases the creation of the IDoc will
always take place. If there is a problem, then the IDoc would be stored in the IDoc base with a respective status. It
will shown in transaction WE05 and can be resend from there.

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4.7 Workflow Event From Change Document

Instead of waiting for a polling job to create IDocs, they can also be created immediately after a transaction finishes. This
can be done by assigning an action to an workflow event.
Workflow events are Most application fire a workflow event from the update routine by calling the function
usually fired from an
update routine FUNCTION swe_event_create

SWLD lets install and log You can check if an application fires events by activating the event log from transaction SWLD. Calling and saving a
workflows transaction will write the event’s name and circumstances into the log file.
If an application does not fire workflow events directly, there is still another chance that a workflow may be used
without touching the R/3 original programs.
Workflow Events are also Every application that writes change documents triggers a workflow event from within the function module
fired from change CHANGEDOCUMENT_CLOSE, which is called form the update processing upon writing the change document. This
document will call the workflow processor
FUNCTION swe_event_create_changedocument

Both workflow types are not compatible with each other with respect to the function modules used to handle the
event.
The workflow types are Both will call a function module whose name they find in the workflow linkage tables. swe_event_create will look in
incompatible but work table SWETYPECOU while swe_event_create_changedocument would look in SWECDOBJ for the name of the
according the same function module.
principal
The workflow handler will If a name is found, the function module will then be called dynamically. This is all to say
be called dynamically about the linkage of the workflow.
The dynamic call looks like the following.
CALL FUNCTION swecdobj-objtypefb
EXPORTING
changedocument_header = changedocument_header
objecttype = swecdobj-objtype
IMPORTING
objecttype = swecdobj-objtype
TABLES
changedocument_position = changedocument_position.

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4.8 ALE Change Pointers

Applications which write change documents will also try to write change pointers for ALE operations. These are log
entries to remember all modified data records relevant for ALE.
Most applications write change documents. These are primarily log entries in the tables CDHDR and CDPOS.
Change docs remember Change documents remember the modified fields made to the database by an application. They also remember the
changes in transaction user name and the time when the modification took place.
Data elements are The decision whether a field modification is relevant for a change document is triggered by a flag of the modified
marked to be relevant for field’s data element. You can set the flag with SE11 by modifying the data element.
change documents
ALE may need other For the purpose of distributing data via ALE to other systems, you may want to choose
triggers other fields, which shall be regarded relevant for triggering a distribution.
Therefore R/3 introduced the concept of change pointers, which are nothing else than a second log file specially
designed for writing the change pointers which are meant to trigger IDoc distribution via ALE.
Change pointers So the change pointers will remember the key of the document every time when a relevant field has changed.
remember key of the
document An ABAP creates the Change pointers are then evaluated by an ABAP which calls the IDoc creation, for every
IDocs modified document found in the change pointers.
Change pointers are The Change pointers are written from the routine CHANGEDOCUMENT_CLOSE when saving the generated change
when change documents document. So change pointers are automatically written when a relevant document changes.
have been written
The following function is called from within CHANGEDOCUMENT_CLOSE in order to write the change pointers.
CALL FUNCTION 'CHANGE_POINTERS_CREATE'
EXPORTING
change_document_header = cdhdr
TABLES
change_document_position = ins_cdpos.

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4.9 Activation of change pointer update

Change pointers are log entries to table BDCP which are written every time a transaction modifies certain fields. The
change pointers are designed for ALE distribution and written by the function CHANGE_DOCUMENT_CLOSE.
Change pointers are written for use with ALE. There are ABAPs like RBDMIDOC which can read the change
pointers and trigger an IDoc for ALE distribution.
The change pointers are mainly the same as change documents. They however can be set up differently, so fields
which trigger change documents are not necessarily the same that cause change pointers to be written.
In order to work with change pointers there are two steps to be performed
· Turn on change pointer update generally
· Decide which message types shall be included for change pointer update
Activate Change Pointer R3 allows to activate or deactivate the change pointer update. For this purpose it maintains a table TBDA1. The
Generally decision whether the change pointer update is active is done with a
Function Ale_Component_Check

Currently (release 40B) this check does nothing else than to check, if this table has an entry or not. If there is an entry
in TBDA1, the ALE change pointers are generally active. If this table is empty, change pointers are turned off for
everybody and everything, regardless of the other settings.
The two points read like you had the choice between turning it on generally or selectively. This is not the case: you
always turn them on selectively. The switch to turn on generally is meant to activate or deactivate the whole
mechanism.
reading the change The change pointers which have not been processed yet, can be read with a function module.
pointers which are not
yet processed Call Function 'CHANGE_POINTERS_READ'

RBDMIDOC The ABAP RBDMIDOC will process all open change pointers and distribute the matching IDocs.
Use Change Documents When you want to send out an IDoc unconditionally every time a transaction updates, you better use the workflow
Instead Of Change from the change documents.
Pointers

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4.10 Dispatching ALE IDocs for Change Pointers

Change pointers must be processed by an ABAP, e.g. RBDMIDOC.
RBDMIDOC processes The actual distribution of documents from change pointers must be done by an ABAP, which reads the change
change pointers and pointers and processes them. The standard ABAP for that is RBDMIDOC. For recurring execution it can be
sends the IDocs submitted in a scheduled job using SM35 .
Function module defined It then calls dynamically a function module whose name is stored in table TBDME for each message type.
in table TBDME
Call Function Tbdme-Idocfbname
Exporting
Message_Type = Mestyp
Creation_Date_High = Date
Creation_Time_High = Time
Exceptions
Error_Code_1.

Example A complex example for a function module, which collects the change pointers, can be examined in:
MASTERIDOC_CREATE_SMD_DEBMAS .
This one reads change pointers for debtors (customer masters). During the processing, it calls the actual IDoc
creating module MASTERIDOC_CREATE_DEBMAS .
To summarize the change pointer concept
· Change pointers record relevant updates of transaction data
· Change pointers are written separate from the change documents, while at the same time
· Change pointers are evaluated by a collector run
BDCPS Change pointer: Status
BDCP Change pointer
BDCPV A view with BDCP and BDCPS combined: Change pointer with status
TBDA2 Declare activate message types for change pointers with view V_TBDA2.or transaction BD50 or .
SALE -> Activate change pointers for message types
TBD62 The view V_TBD62 defines those fields which are relevant for change pointer creation. The table is evaluated by the
CHANGE_DOCUMENT_CLOSE function. The object is the same used by the change document. To find out the
object name, look for CHANGE_DOCUMENT_CLOSE in the transaction you are inspecting or see table CDHDR for
traces.
Figure 26: Tables involved in change pointers processing

Sample content of view Object

V_TBD62
Table name
Field
DEBI
KNA1
NAME3
DEBI
Kann1
ORT01
DEBI
Kann1
REGIO
Figure 27: Sample content of view V_TBD62

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5 IDoc Recipes
This chapter will show you how an IDoc function is principally designed and how R/3 processes the IDocs. I cannot stop
repeating, that writing IDoc processing routines is a pretty simple task. With a number of recipes on hand, you can easily
build your own processors.

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5.1 How the IDoc Engine Works

IDocs are usually created in a four step process: retrieving the data, converting it to IDoc format, adding a control record,
and delivering the IDoc to a port.
Collect data from R/3 This is the single most important task in outbound processing. You have to identify the database tables and data
database dependencies which are needed in the IDoc to be sent. The smartest way is usually to select the data from the
database into an internal table using SELECT * FROM dbtable INTO itab ... WHERE ...
Wrap data in IDoc format The collected data must be transformed into ASCII data and filled into the predefined IDoc segment structures. The
segment definitions are done with transaction WE31 and the segments allowed in an IDoc type are set up in
transaction WE30. Segments defined with WE31 are automatically created as SAP DDIC structures. They can be
viewed with SE11, however, they cannot be edited.
Create the IDoc control Every IDoc must be accompanied by a control record which must contain at least the Idoc type to identify the
record syntactical structure of the data and the name and role of the sender and the receiver. This header information is
checked against the partner definitions for outbound. Only if a matching partner definition exists, can the IDoc be
sent. Partner definitions are set up with transaction WE20.
Send data to port When the partner profile check matches, the IDoc is forwarded to a logical port, which is also assigned in the partner
profile. This port is set up with transaction WE21 and defines the medium to transport the IDoc, e.g. file or RFC.
The RFC destinations are set up with transaction SM57 and must also be entered in table TBDLS with an SM31
view. Directories for outbound locations of files are set up with transaction FILE and directly in WE21. It also allows
the use of a function module which generates file names. Standard functions for that purpose begin like EDI_FILE*.

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5.2 How SAP Standard Processes Inbound IDocs

When you receive an IDoc the standard way, the data is stored in the IDoc base and a function module is called, which
decides how to process the received information.
EDID4 - Data Data is stored in table EDID4 (EDID3 up to release 3.xx, EDIDD up to release 2.xx)
EDIDC - Control Record An accompanying control record with important context and administrative information is stored in table EDIDC.
Event signals readiness After the data is stored in the IDoc base tables, an event is fired to signal that there is an IDoc waiting for processing.
This event is consumed by the IDoc handler, which decides, whether to process the IDoc immediately, postpone
processing, or decline activity for whatever reason.
EDIFCT - Processing When the IDoc processor thinks it is time to process the IDoc it will search the table EDIFCT , where it should find
function the name of a function module which will be called to process the IDoc data.
This function module is the heart of all inbound processing. The IDoc processor will call this routine and pass the
IDoc data from EDID4 and the control record from EDIDC for the respective IDoc.
Function has a fixed Because this routine is called dynamically, it must adhere to a strictconvention All function interface parameters must
interface exactly match the calling convention. For exact specifications see "Interface Structure of IDoc Processing
Functions" later in this chapter.
EDIDS - Status log The processing steps and their respective status results are stored in table EDIDS.
Status must be logged In addition, the routine has to properly determine the next status of the IDoc in table EDIDS; usually it will be
properly EDIDS-STATU = 53 for OK or 51 for error.

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5.3 How to Create the IDoc Data

R/3 provides a sophisticated IDoc processing framework. This framework determines a function module which is
responsible for creating or processing the IDoc.
Function module to The kernel of the IDoc processing is always a distinct function module. For the outbound processing, the function
generate the IDoc module creates the IDoc and leaves it in an internal table, which is passed as an interface parameter.
During inbound processing the function module receives the IDoc via an interface parameter table. It would interpret
the IDoc data and typically update the database either directly or via a call transaction.
Function are called The function modules are called dynamically from a standard routine. Therefore, the function must adhere to a
dynamically well-defined interface.
Function group EDIN You may want to investigate the function group EDIN, which contains a number of IDoc handler routines and would
with useful routines call the customised function.
Copy and modify existing The easiest way to start the development of an outbound IDoc function module is to copy an existing one. There are
routines many samples in the standard R/3 repository'; most are named IDOC_OUTBOUND* or IDOC_OUTPUT*
Outbound sample FUNCTION IDOC_OUTPUT_ORDERS01
functions are named like
IDOC_OUTPUT*

Inbound sample FUNCTION IDOC_INPUT_ORDERS01

functions are named like
IDOC_INPUT*

Outbound sample FUNCTION MASTERIDOC_CREATE_MATMAS

functions for master data
are named like
MASTERIDOC_INPUT*

Figure 28: Schematic of an IDoc outbound process

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5.4 Interface Structure of IDoc Processing Functions

To use the standard IDoc processing mechanism, the processing function module must have certain interface parameters
because the function is called dynamically from a standard routine.
The automated IDoc processor will call your function module from within the program RSNASTED, usually either
from the FORM ALE_PROCESSING or EDI_PROCESSING.
In order to be compatible with this automated call, the interface of the function module must be compliant.
FUNCTION Z_IDOC_OUTBOUND_SAMPLE.

*" IMPORTING

*" VALUE(FL_TEST) LIKE RS38L-OPTIONAL DEFAULT 'X'

*" VALUE(FL_COMMIT) LIKE RS38L-OPTIONAL DEFAULT SPACE
*" EXPORTING
*" VALUE(F_IDOC_HEADER) LIKE EDIDC STRUCTURE EDIDC
*" TABLES
*" T_IDOC_CONTRL STRUCTURE EDIDC
*" T_IDOC_DATA STRUCTURE EDIDD
*" CHANGING
*" VALUE(CONTROL_RECORD_IN) LIKE EDIDC STRUCTURE EDIDC
*" VALUE(OBJECT) LIKE NAST STRUCTURE NAST
*" EXCEPTIONS
*" ERROR_IN_IDOC_CONTROL
*" ERROR_WRITING_IDOC_STATUS
*" ERROR_IN_IDOC_DATA
*" SENDING_LOGICAL_SYSTEM_UNKNOWN
*" UNKNOWN_ERROR
Figure 29: Interface structure of an NAST compatible function module

Inbound functions are also called via a standard mechanism.

FUNCTION IDOC_INPUT_SOMETHING.

*" IMPORTING

*" VALUE(INPUT_METHOD) LIKE BDWFAP_PAR-INPUTMETHD

*" VALUE(MASS_PROCESSING) LIKE BDWFAP_PAR-MASS_PROC
*" EXPORTING
*" VALUE(WORKFLOW_RESULT) LIKE BDWFAP_PAR-RESULT
*" VALUE(APPLICATION_VARIABLE) LIKE BDWFAP_PAR-APPL_VAR
*" VALUE(IN_UPDATE_TASK) LIKE BDWFAP_PAR-UPDATETASK
*" VALUE(CALL_TRANSACTION_DONE) LIKE BDWFAP_PAR-CALLTRANS
*" TABLES
*" IDOC_CONTRL STRUCTURE EDIDC
*" IDOC_DATA STRUCTURE EDIDD
*" IDOC_STATUS STRUCTURE BDIDOCSTAT

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*" RETURN_VARIABLES STRUCTURE BDWFRETVAR

*" SERIALIZATION_INFO STRUCTURE BDI_SER
Figure 30: Interface structure of an IDoc inbound function

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5.5 Recipe to Develop an Outbound IDoc Function

This is an individual coding part where you need to retrieve the information from the database and prepare it in the form
the recipient of the IDoc will expect the data.
Read data to send The first step is reading the data from the database, the one you want to send.
FUNCTION Y_AXX_COOKBOOK_TEXT_IDOC_OUTB.

*"----------------------------------------------------------------------

*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(I_TDOBJECT) LIKE THEAD-TDOBJECT DEFAULT 'TEXT'
*" VALUE(I_TDID) LIKE THEAD-TDID DEFAULT 'ST'
*" VALUE(I_TDNAME) LIKE THEAD-TDNAME
*" VALUE(I_TDSPRAS) LIKE THEAD-TDSPRAS DEFAULT SY-LANGU
*" EXPORTING
*" VALUE(E_THEAD) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" IDOC_DATA STRUCTURE EDIDD OPTIONAL
*" IDOC_CONTRL STRUCTURE EDIDC OPTIONAL
*" TLINES STRUCTURE TLINE OPTIONAL
*" EXCEPTIONS
*" FUNCTION_NOT_EXIST
*" VERSION_NOT_FOUND
*"----------------------------------------------------------------------
CALL FUNCTION 'READ_TEXT'

EXPORTING
ID = ID
LANGUAGE = LANGUAGE
NAME = NAME
OBJECT = OBJECT
TABLES
LINES = LINES.
* now stuff the data into the Idoc record format

PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.

LOOP AT LINES.
PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' LINES.
ENDLOOP.
ENDFUNCTION.

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5.6 Converting Data into IDoc Segment Format

The physical format of the IDocs records is always the same. Therefore, the application data must be converted into a
1000 character string.
Fill the data segments An IDoc is a file with a rigid formal structure. This allows the correspondents to correctly interpret the IDoc
which make up the IDoc information. Were it for data exchange between SAP-systems only, the IDoc segments could be simply structured
like the correspondent DDIC structure of the tables whose data is sent.
However, IDocs are usually transported to a variety of legacy systems which do not run SAP. Both correspondents
therefore would agree on an IDoc structure which is known to the sending and the receiving processes.
Transfer the whole IDoc All data needs to be compiled in an internal table with the structure of the standard SAP table EDIDD. The records
to an internal table, for EDIDD are principally made up of a header string describing the segment and a variable length character field
having the structure of (called SDATA) which will contain the actual segment data.
EDIDD
FORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.

TABLES: THEAD.
MOVE-CORRESPONDING E:THEAD to Z1THEAD.
MOVE ‚Z1THEAD’ TO IDOC_DATA-SEGNAM.
MOVE Z1THEAD TO IDOC_DATA-SDATA.
APPEND IDOC_DATA.
ENDFORM.“
Figure 31: Routine to move the translate to IDoc data

Fill control record Finally, the control record has to be filled with meaningful data, especially telling the IDoc type and message type.
IF IDOC_CONTRL-SNDPRN IS INITIAL.

SELECT SINGLE * FROM T000 WHERE MANDT EQ SY-MANDT.

MOVE T000-LOGSYS TO IDOC_CONTRL-SNDPRN.
ENDIF.
IDOC_CONTRL-SNDPRT = 'LS'.
* Trans we20 -> Outbound Controls muss entsprechend gesetzt werden.
* 2 = Transfer IDoc immediately
* 4 = Collect IDocs
IDOC_CONTRL-OUTMOD = '2'. "1=imediately, subsystem
CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
APPEND IDOC_CONTRL.
Figure 32: Fill the essential information of an IDoc control record

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6 IDoc Recipes
This chapter will show you how an IDoc function is principally designed and how R/3 processes the IDocs. I cannot stop
repeating, that writing IDoc processing routines is a pretty simple task. With a number of recipes on hand, you can easily
build your own processors.

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6.1 How the IDoc Engine Works

IDocs are usually created in a four step process: retrieving the data, converting it to IDoc format, adding a control record,
and delivering the IDoc to a port.
Collect data from R/3 This is the single most important task in outbound processing. You have to identify the database tables and data
database dependencies which are needed in the IDoc to be sent. The smartest way is usually to select the data from the
database into an internal table using SELECT * FROM dbtable INTO itab ... WHERE ...
Wrap data in IDoc format The collected data must be transformed into ASCII data and filled into the predefined IDoc segment structures. The
segment definitions are done with transaction WE31 and the segments allowed in an IDoc type are set up in
transaction WE30. Segments defined with WE31 are automatically created as SAP DDIC structures. They can be
viewed with SE11, however, they cannot be edited.
Create the IDoc control Every IDoc must be accompanied by a control record which must contain at least the Idoc type to identify the
record syntactical structure of the data and the name and role of the sender and the receiver. This header information is
checked against the partner definitions for outbound. Only if a matching partner definition exists, can the IDoc be
sent. Partner definitions are set up with transaction WE20.
Send data to port When the partner profile check matches, the IDoc is forwarded to a logical port, which is also assigned in the partner
profile. This port is set up with transaction WE21 and defines the medium to transport the IDoc, e.g. file or RFC.
The RFC destinations are set up with transaction SM57 and must also be entered in table TBDLS with an SM31
view. Directories for outbound locations of files are set up with transaction FILE and directly in WE21. It also allows
the use of a function module which generates file names. Standard functions for that purpose begin like EDI_FILE*.

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6.2 How SAP Standard Processes Inbound IDocs

When you receive an IDoc the standard way, the data is stored in the IDoc base and a function module is called, which
decides how to process the received information.
EDID4 - Data Data is stored in table EDID4 (EDID3 up to release 3.xx, EDIDD up to release 2.xx)
EDIDC - Control Record An accompanying control record with important context and administrative information is stored in table EDIDC.
Event signals readiness After the data is stored in the IDoc base tables, an event is fired to signal that there is an IDoc waiting for processing.
This event is consumed by the IDoc handler, which decides, whether to process the IDoc immediately, postpone
processing, or decline activity for whatever reason.
EDIFCT - Processing When the IDoc processor thinks it is time to process the IDoc it will search the table EDIFCT , where it should find
function the name of a function module which will be called to process the IDoc data.
This function module is the heart of all inbound processing. The IDoc processor will call this routine and pass the
IDoc data from EDID4 and the control record from EDIDC for the respective IDoc.
Function has a fixed Because this routine is called dynamically, it must adhere to a strictconvention All function interface parameters must
interface exactly match the calling convention. For exact specifications see "Interface Structure of IDoc Processing
Functions" later in this chapter.
EDIDS - Status log The processing steps and their respective status results are stored in table EDIDS.
Status must be logged In addition, the routine has to properly determine the next status of the IDoc in table EDIDS; usually it will be
properly EDIDS-STATU = 53 for OK or 51 for error.

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6.3 How to Create the IDoc Data

R/3 provides a sophisticated IDoc processing framework. This framework determines a function module which is
responsible for creating or processing the IDoc.
Function module to The kernel of the IDoc processing is always a distinct function module. For the outbound processing, the function
generate the IDoc module creates the IDoc and leaves it in an internal table, which is passed as an interface parameter.
During inbound processing the function module receives the IDoc via an interface parameter table. It would interpret
the IDoc data and typically update the database either directly or via a call transaction.
Function are called The function modules are called dynamically from a standard routine. Therefore, the function must adhere to a
dynamically well-defined interface.
Function group EDIN You may want to investigate the function group EDIN, which contains a number of IDoc handler routines and would
with useful routines call the customised function.
Copy and modify existing The easiest way to start the development of an outbound IDoc function module is to copy an existing one. There are
routines many samples in the standard R/3 repository'; most are named IDOC_OUTBOUND* or IDOC_OUTPUT*
Outbound sample FUNCTION IDOC_OUTPUT_ORDERS01
functions are named like
IDOC_OUTPUT*

Inbound sample FUNCTION IDOC_INPUT_ORDERS01

functions are named like
IDOC_INPUT*

Outbound sample FUNCTION MASTERIDOC_CREATE_MATMAS

functions for master data
are named like
MASTERIDOC_INPUT*

Figure 33: Schematic of an IDoc outbound process

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6.4 Interface Structure of IDoc Processing Functions

To use the standard IDoc processing mechanism, the processing function module must have certain interface parameters
because the function is called dynamically from a standard routine.
The automated IDoc processor will call your function module from within the program RSNASTED, usually either
from the FORM ALE_PROCESSING or EDI_PROCESSING.
In order to be compatible with this automated call, the interface of the function module must be compliant.
FUNCTION Z_IDOC_OUTBOUND_SAMPLE.

*" IMPORTING

*" VALUE(FL_TEST) LIKE RS38L-OPTIONAL DEFAULT 'X'

*" VALUE(FL_COMMIT) LIKE RS38L-OPTIONAL DEFAULT SPACE
*" EXPORTING
*" VALUE(F_IDOC_HEADER) LIKE EDIDC STRUCTURE EDIDC
*" TABLES
*" T_IDOC_CONTRL STRUCTURE EDIDC
*" T_IDOC_DATA STRUCTURE EDIDD
*" CHANGING
*" VALUE(CONTROL_RECORD_IN) LIKE EDIDC STRUCTURE EDIDC
*" VALUE(OBJECT) LIKE NAST STRUCTURE NAST
*" EXCEPTIONS
*" ERROR_IN_IDOC_CONTROL
*" ERROR_WRITING_IDOC_STATUS
*" ERROR_IN_IDOC_DATA
*" SENDING_LOGICAL_SYSTEM_UNKNOWN
*" UNKNOWN_ERROR
Figure 34: Interface structure of an NAST compatible function module

Inbound functions are also called via a standard mechanism.

FUNCTION IDOC_INPUT_SOMETHING.

*" IMPORTING

*" VALUE(INPUT_METHOD) LIKE BDWFAP_PAR-INPUTMETHD

*" VALUE(MASS_PROCESSING) LIKE BDWFAP_PAR-MASS_PROC
*" EXPORTING
*" VALUE(WORKFLOW_RESULT) LIKE BDWFAP_PAR-RESULT
*" VALUE(APPLICATION_VARIABLE) LIKE BDWFAP_PAR-APPL_VAR
*" VALUE(IN_UPDATE_TASK) LIKE BDWFAP_PAR-UPDATETASK
*" VALUE(CALL_TRANSACTION_DONE) LIKE BDWFAP_PAR-CALLTRANS
*" TABLES
*" IDOC_CONTRL STRUCTURE EDIDC
*" IDOC_DATA STRUCTURE EDIDD
*" IDOC_STATUS STRUCTURE BDIDOCSTAT

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*" RETURN_VARIABLES STRUCTURE BDWFRETVAR

*" SERIALIZATION_INFO STRUCTURE BDI_SER
Figure 35: Interface structure of an IDoc inbound function

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6.5 Recipe to Develop an Outbound IDoc Function

This is an individual coding part where you need to retrieve the information from the database and prepare it in the form
the recipient of the IDoc will expect the data.
Read data to send The first step is reading the data from the database, the one you want to send.
FUNCTION Y_AXX_COOKBOOK_TEXT_IDOC_OUTB.

*"----------------------------------------------------------------------

*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(I_TDOBJECT) LIKE THEAD-TDOBJECT DEFAULT 'TEXT'
*" VALUE(I_TDID) LIKE THEAD-TDID DEFAULT 'ST'
*" VALUE(I_TDNAME) LIKE THEAD-TDNAME
*" VALUE(I_TDSPRAS) LIKE THEAD-TDSPRAS DEFAULT SY-LANGU
*" EXPORTING
*" VALUE(E_THEAD) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" IDOC_DATA STRUCTURE EDIDD OPTIONAL
*" IDOC_CONTRL STRUCTURE EDIDC OPTIONAL
*" TLINES STRUCTURE TLINE OPTIONAL
*" EXCEPTIONS
*" FUNCTION_NOT_EXIST
*" VERSION_NOT_FOUND
*"----------------------------------------------------------------------
CALL FUNCTION 'READ_TEXT'

EXPORTING
ID = ID
LANGUAGE = LANGUAGE
NAME = NAME
OBJECT = OBJECT
TABLES
LINES = LINES.
* now stuff the data into the Idoc record format

PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.

LOOP AT LINES.
PERFORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' LINES.
ENDLOOP.
ENDFUNCTION.

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6.6 Converting Data into IDoc Segment Format

The physical format of the IDocs records is always the same. Therefore, the application data must be converted into a
1000 character string.
Fill the data segments An IDoc is a file with a rigid formal structure. This allows the correspondents to correctly interpret the IDoc
which make up the IDoc information. Were it for data exchange between SAP-systems only, the IDoc segments could be simply structured
like the correspondent DDIC structure of the tables whose data is sent.
However, IDocs are usually transported to a variety of legacy systems which do not run SAP. Both correspondents
therefore would agree on an IDoc structure which is known to the sending and the receiving processes.
Transfer the whole IDoc All data needs to be compiled in an internal table with the structure of the standard SAP table EDIDD. The records
to an internal table, for EDIDD are principally made up of a header string describing the segment and a variable length character field
having the structure of (called SDATA) which will contain the actual segment data.
EDIDD
FORM PACK_LINE TABLES IDOC_DATA USING 'THEAD' E_THEAD.

TABLES: THEAD.
MOVE-CORRESPONDING E:THEAD to Z1THEAD.
MOVE ‚Z1THEAD’ TO IDOC_DATA-SEGNAM.
MOVE Z1THEAD TO IDOC_DATA-SDATA.
APPEND IDOC_DATA.
ENDFORM.“
Figure 36: Routine to move the translate to IDoc data

Fill control record Finally, the control record has to be filled with meaningful data, especially telling the IDoc type and message type.
IF IDOC_CONTRL-SNDPRN IS INITIAL.

SELECT SINGLE * FROM T000 WHERE MANDT EQ SY-MANDT.

MOVE T000-LOGSYS TO IDOC_CONTRL-SNDPRN.
ENDIF.
IDOC_CONTRL-SNDPRT = 'LS'.
* Trans we20 -> Outbound Controls muss entsprechend gesetzt werden.
* 2 = Transfer IDoc immediately
* 4 = Collect IDocs
IDOC_CONTRL-OUTMOD = '2'. "1=imediately, subsystem
CLEAR IDOC_CONTRL.
IDOC_CONTRL-IDOCTP = 'YAXX_TEXT'.
APPEND IDOC_CONTRL.
Figure 37: Fill the essential information of an IDoc control record

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7 Partner Profiles and Ports

R/3 defines partner profiles for every EDI partner. The profiles are used to declare the communication channels, schedule,
and conditions of processing.
Summary
Partner profiles declare the communication medium to be used with a partner.
Ports define the physical characteristics of a communication channel.
If you define an ALE scenario for your IDoc partners, you can use the ALE automated partner profile generation ( ® ALE ).

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7.1 IDoc Type and Message Type

An IDoc file requires a minimum of accompanying information to give sense to it. These are the message type and the
IDoc type. While the IDoc type tells you about the fields and segments of the IDoc file, the message type flags the context
under which the IDoc was sent.
IDoc type signals A receiver of an IDoc must know the exact syntactical structure of the data package received. Naturally, the receiver
syntactical structure only sees a text file with lines of characters. In order to interpret it, it is necessary to know which segment types the
file may contain and how a segment is structured into fields. SAP sends the name of the IDoc type in the
communication header.
IDoc type (WE30) The IDoc type describes the file structure. The IDoc type is defined and viewable with transaction WE30.
Examples: Examples of IDoc types are MATMAS01, ORDERS01, COND_A01 or CLSMAS01.
Message type signals the The message type is an identifier that tags the IDoc to tell the receiver how the IDoc is meant to be interpreted. It is
semantic context therefore the tag for the semantic content of the IDoc.
Examples Examples of message types are MATMAS, ORDERS, COND_A or CLSMAS.
For any combination of The combination of IDoc type and message type gives the IDoc the full meaning. Theoretically, you could define
message type and only a single IDoc type for every IDoc you send. Then, all IDocs would have the same segments and the segments
receiving partner, a would always have the same field structure. According to the context some of the record fields are filled; others are
profile is maintained simply void. Many antiquated interfaces are still working that way.
Typical combinations of IDoc and message types are the following:
Message Type IDoc Type
Sales order, older format ORDERS ORDERS01
Sales order, newer format ORDERS ORDERS02
Purchase Requisition PURREQ ORDERS01

The example shows you that sales orders can be exchanged in different file formats. There may be some customers
who accept the latest IDoc format ORDERS02, while others still insist on receiving the old format ORDERS01.
The IDoc format for sales orders would also be used to transfer a purchase requisition. While the format remains the
same, the different message type signals that it is not an actual order but a request.

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7.2 Partner Profiles

Partner profiles play an important role in EDI communications. They are parameter files which store the EDI partner
dependent information.
Partner profiles define When data is exchanged between partners, it is important that sender and receiver agree on the exact syntax and
the type of data and semantics of the data to be exchanged. This agreement is called a partner profile and tells the receiver the structure
communication paths of of the sent file and how its content is to be interpreted.
data to be exchanged
between partner The following information is defined with the partner profile.
For any combination of · IDoc type and message type as key identifier of the partner profile
message type and · Names of sender and receiver to exchange the IDoc information for the respective IDoc and message type
receiving partner, a
profile is maintained
· Logical port name via which the sender and receiver, resp. will communicate
The communication If you exchange e.g. sales orders with partners, you may do this via different media with
media is assigned by the different customers. There may be one customer to communicate with you via TCP/IP
profile (the Internet) while the other still insists on receiving diskette files.
Profiles cannot be They must be defined for every R/3 client individually. They cannot be transported using the R/3 transport
transported management system. This is because the profile contains the name of the sending system, which is naturally different
for consolidation and production systems.
Profiles define the The profiles allow you to open and close EDI connection with individual partners and specify in detail which IDocs
allowed EDI connections are to be exchanged via the interface.
Profiles can also used to The profile is also the place to lock permanently or temporarily an IDoc communication with an EDI partner. So you
block an EDI shut the gate for external communication with the profile.
communication

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7.3 Defining the partner profile ( WE20 )

The transaction WE20 is used to set up the partner profile.
WE20 The profiles are defined with transaction WE20, which is also found in the EDI master menu WEDI. From there you
need to specify partner and partner type and whether you define a profile for inbound or outbound. Additionally, you
may assign the profile to a NAST message type.
Partner type, e.g. The partner type defines from which master data set the partner number originates. The partner types are the ones
LI=Supplier which are used in the standard applications for SD, MM or FI. The most important types for EDI are LI (=Lieferant,
CU=Customer supplier), CU (Customer) or LS (Logical system). The logical system is of special interest when you exchange data
LS=Logical system with computer subsystems via ALE or other RFC means.
Inbound and outbound For every partner and every direction of communication, whether you receive or send IDocs, a different profile is
definitions maintained. The inbound profile defines the processing routine. The outbound profile defines mainly the target,
where to send the data .
Link message type to If you send IDocs out of an application’s messaging, i.e. a communication via the NAST table, then you have to link
outbound profile the message type with an IDoc profile. This is also done in transaction WE20.
Inbound profiles The processing code is a logical name for the processing function module or object method. The processing code is
determine the processing used to uniquely determine a function module that will process the received IDoc data. The inbound profile will
logic point to a processing code.

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7.4 Data Ports ( WE21 )

IDoc data can be sent and received through a multitude of different media. In order to decouple the definition of the media
characteristics from the application using it, the media is accessed via ports.
A port is a logical name A port is a logical name for an input/output device. A program talks to a port which is presented to it with a common
to access a physical standard interface. The port takes care of the translation between the standard interface format and the device
input/output device dependent format.
Communication media is Instead of defining the communication path directly in the partner profile, a port number is assigned. The port
defined via a port number then designates the actual medium. This allows you to define the characteristics of a port individually and
definition use that port in multiple profiles. Changes in the port will then reflect automatically to all profiles without touching
them.
Typical ports for data exchange :
Communication media · Disk file with a fixed name
· Disk file with dynamic names
· Disk file with trigger of a batch routine
· Standard RFC connection via TCP/IP
· A network channel
· TCP/IP FTP destination (The Internet)
· Call to a individual program e.g. EDI converter
Every program should Every application should send or receive its data via the logical ports only. This allows you to easily change the
communicate with other hardware and software used to make the physical I/O connection without interfering with the program itself.
computers via the ports
only The transactions used to define the ports are
WE21 defines the port; · WE21 to create the port and assign a logical name, and
SM59 sets up media · SM59 to define the physical characteristics of the I/O device used.
There are different port versions for the respective R/3 releases as shown in the matrix below:
Port types Port DDic Release
Type Format
1 not not
used used
2 EDID3 2.x, 3.x
3 EDID4 4.x
Figure 38: R/3 port types by release

Port versions differ in The difference between the port types is mainly the length of some fields. E.g. does port type 3 allow segment names
length of fields up to 30 characters in length, while port type 3 is constrained to a maximum segment name of 8 characters.

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8 RFC Remote Function Call

A remote function call RFC enables a computer to execute a program an a different computer within the same LAN, WAN
or Internet network. RFC is a common UNIX feature, which is found also in other object-oriented operating systems. R/3
provides special DLLs for WINDOWS, NT and UNIX to allow RFC calls from and to R/3.
Summary
RFC can link two systems together.
RFC function modules are like standard function with only a few limitations.
RFC can also call program on a non R/3 system.
There's a story about some frogs that teaches us all a valuable lesson about life.

The story goes like this :

A group of frogs were travelling through the woods. Two of them fell into a deep pit. All
the other frogs gathered around the pit. When they saw how deep the pit was they told the two
frogs that they were as good as dead. The two frogs ignored the comments and tried to jump up
out of the pit with all of their might. The other frogs kept telling them to stop, saying that they
were as good as dead. Finally, one of the frogs took heed of what the other frogs were saying
and gave up. He fell down and died.
The other frog continued to jump as hard as he could. Once again, the crowd of frogs
yelled at him to stop the pain and just die. He jumped even harder and finally made it out. When
he got out, the other frogs said, "Did not you hear us?" The frog explained to them that he was
deaf. He thought they were encouraging him the entire time.
This story teaches us two lessons. There is power of life and death in the tongue. An
encouraging word to someone who is down can lift him up and help him make it through
difficult times. A destructive word to someone who is
down, can be what it takes to kill him.
So let's be careful what we say. Let us speak life to those who cross our path. Words are so
powerful, it's sometimse hard to understand that an encouraging word can go such a long way.
Keeping this in mind, let's always be careful and think about what we have to say.
Received as a SPAM (“send phenomenal amount of mail”) e-mail from unknown

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8.1 What Is Remote Function Call RFC?

A Remote Function Call enables a computer to execute a program an another computer. The called program is executed
locally on the remote computer using the remote computer’s environment, CPU and data storage.
RFC allows execute Remote function call is one of the great achievements of TCP/IP networks. Every computer within the network can
subroutines on a remote accept an RFC-call and decides whether it wants to execute the request. Every modern FTP server implementation
computer includes the RFC calling feature.
Classical networking A classical network server stores the program code in a central location. When the program is called, the code will be
loads the program to the transported via the network to the calling computer workstation and executed on the calling computer, consuming the
client computer caller’s resources of CPU, memory and disk.
RFC executes the An RFC calls the program on the remote computer. It is just like stepping over to the remote computer, typing in the
program on the server program command line with all parameters and waiting for the result to be reported back to the calling computer. The
calling computer does not provide any resources other than the parameters specified with the call.
Here is again what an RFC does.
· It calls the program on a remote computer and specify parameters if and as necessary.
· The remote computer decides whether to fulfil the request and execute the program.
· Every manipulation done by the called program is effective in the same way as if the program had started on the
remote system.
· The calling program task waits meanwhile for the called program to terminate.
· When the RFC program terminates, it returns result values if applicable.
· The called program needs not to be present on the calling computer.
· The called program can be run under a completely different operation system, so you can call a WINDOWS
program from UNIX and vice versa.
The internet is a typical A typical RFC example is the internet with a web browser as the RFC client and the web server as the RFC server.
RFC application Executing a server applet e.g. via CGI or a JAVA or JAVASCRIPT server side applet is actually a remote function
call from the web browser to the HTTP server.
If R/3 is doing RFC calls into another system, then it does exactly what a browser does when performing a request on
the HTTP or FTP server.

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8.2 RFC in R/3

RFC provides interface shims for different operating systems and platforms, which provide the communication APIs for
doing RFC from and to R/3.
SAP R/3 is designed as a multiserver architecture. Therefore, R/3 is equipped with a communication architecture that
allows data exchange and communication between individual R/3 application and database servers. This
communication channel also enables R/3 to execute programs running on a remotely connected server using RFC
technology.
SAP R/3 provides special routines to enable RFC from and to R/3 for several operation systems. For NT and
WINDOWS the DLLs are delivered with the SAPGUI
Non SAP R/3 programs can access function modules in R/3, which is done by calling an SAP provided interface
stem. Interfaces exist for UNIX, Windows and IBM S/390 platforms.
R/3 systems which are tied together via TCP/IP are always RFC capable. One R/3 system can call function modules
in a remote RFC system, just as if the function where part of the own calling system.
A function module can be called via RFC if the function has RFC enabled. This is a simple flag on the interface
screen of the function.
Enabling RFC for a function does not change the function. The only difference between RFC-enabled and standard
functions is that RFC functions have some restriction: namely, they cannot have untyped parameters.

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8.3 Teleport Text Documents With RFC

This example demonstrates the use of RFC functions to send data from one SAP system to a remote destination. The
example is a simple demonstration of how to efficiently and quickly use RFC in your installation.
A text in SAP is an ordinary document, not a customizing or development object. Therefore, texts are never
automatically transported from a development system to a production system. This example helps to copy text into a
remote system.
Step 1: Reading the text The ABAP Z_RFC_COPYTEXT selects texts from the text databases STXH and STXL. The ABAP reads the STXH
documents in the database only to retrieve the names of the text documents that match the selection screen. The text itself is read using
sending system the standard SAP function module READ_TEXT.
Step 2: Sending the text Then the ABAP calls the function module Y_RFC_SAVE_TEXT remotely in the destination system. The function
and saving it in the runs completely on the other computer. The function needs not exist in the calling system.
destination system
FUNCTION Z_RFC_SAVE_TEXT.

*"----------------------------------------------------------------------

*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(CLIENT) LIKE SY-MANDT DEFAULT SY-MANDT
*" VALUE(HEADER) LIKE THEAD STRUCTURE THEAD
*" EXPORTING
*" VALUE(NEWHEADER) LIKE THEAD STRUCTURE THEAD
*" TABLES
*" LINES STRUCTURE TLINE
*" EXCEPTIONS
*" ID
*" LANGUAGE
*" NAME
*" OBJECT
*"----------------------------------------------------------------------
CALL FUNCTION 'SAVE_TEXT'

EXPORTING
* CLIENT = SY-MANDT
HEADER = HEADER
* INSERT =''
SAVEMODE_DIRECT = 'X'
* OWNER_SPECIFIED = ' '
IMPORTING
* FUNCTION =
NEWHEADER = NEWHEADER
TABLES
LINES = LINES.
ENDFUNCTION.
Figure 39: Z_READ_TEXT, a copy of function READ_TEXT with RFC enabled

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REPORT Z_RFC_COPYTEXT.

TABLES: THEAD, STXH, RSSCE.

SELECT-OPTIONS: TDNAME FOR RSSCE-TDNAME MEMORY ID TNA
OBLIGATORY.
SELECT-OPTIONS: TDOBJECT FOR RSSCE-TDOBJECT MEMORY ID TOB.
SELECT-OPTIONS: TDID FOR RSSCE-TDID MEMORY ID TID.
PARAMETERS: RCVSYS LIKE T000-LOGSYS MEMORY ID LOG OBLIGATORY.
DATA: THEADS LIKE STXH OCCURS 0 WITH HEADER LINE.
DATA: TLINES LIKE TLINE OCCURS 0 WITH HEADER LINE.
DATA: XTEST LIKE TEST VALUE 'X'.
START-OF-SELECTION.
************************************************************************

* Get all the matching text modules *

************************************************************************
SELECT * FROM STXH INTO TABLE THEADS

WHERE TDOBJECT IN TDOBJECT

AND TDID IN TDID
AND TDNAME IN TDNAME.
************************************************************************

* Process all found text modules *

************************************************************************
LOOP AT THEADS.

************************************************************************

* Read the text from pool *

************************************************************************
CALL FUNCTION 'READ_TEXT'

EXPORTING
ID = THEADS-TDID
LANGUAGE = THEADS-TDSPRAS
NAME = THEADS-TDNAME
OBJECT = THEADS-TDOBJECT
IMPORTING
HEADER = THEAD
TABLES
LINES = TLINES
EXCEPTIONS

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OTHERS = 8.
************************************************************************

* RFC call to function in partner system that stores the text there *
************************************************************************
CALL FUNCTION 'Z_RFC_SAVE_TEXT'

DESTINATION ’PROCLNT100’
EXPORTING
HEADER = THEAD
TABLES
LINES = TLINES.
EXCEPTIONS
OTHERS = 5.
Figure 40: Program to copy text modules into a remote system via RFC

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8.4 Calling A Command Line Via RFC ?

R/3 RFC is not limited to communication between R/3 systems. Every computer providing support for the RFC protocol
can be called from R/3 via RFC. SAP provides necessary API libraries for all operating systems which support R/3 and
many major programming languages e.g. C++, Visual Basic or Delphi.
RFC does not now the Calling a program via RFC on a PC or a UNIX system is very much like calling it in another R/3 system. Indeed, the
physics of the remote calling system will not even be able to recognize whether the called program runs on another R/3 or on a PC.
system
RFC server must be To make a system RFC compliant, you have to run an RFC server program on the remote
active on remote computer. This program has to have a calling interface which is well defined by SAP. In
computer order to create such a server program, SAP delivers an RFC development kit along with
the SAPGUI.
The RFC call to Windows follows the OLE/ACTIVE-X standard, while UNIX is connected via TCP/IP RFC which
is a standard in all TCP-compliant systems.
For most purposes you might be satisfied to execute a command line program and catch the program result in a table.
For that purpose you can use the program RFCEXEC which comes with the examples of the RFC development kit
both for UNIX and WINDOWS. Search for it in the SAPGUI directory. This program will call the operating systems
command line interpreter along with an arbitrary string that you may pass as parameter.
RFCEXEC must be In order to call rfcexec, it has to be defined as a TCP/IP destination in SM59. R/3 comes with two destinations
defined as RFC predefined which will call rfcexec either on the R/3 application server SERVER_EXEC or on the front end
destination with SM59 LOCAL_EXEC. By specifying another computer name you can redirect the call for RFCEXEC to the named
computer. Of course, the target computer needs to be accessible from the R/3 application server (not from the
workstation) and have rfcexec installed.
The object interface of rfcexec supports two methods only, which are called as remote function call from R/3.
rfc_remote_exec rfc_remote_exec will call RFCEXEC and execute the command interpreter with the parameter string. No results will
be returned besides an eventual error code.
CALL FUNCTION ‘RFC_REMOTE_EXEC’

DESTINATION ‘RFC_EXEC’
EXPORTING COMMAND = ’dir c:\sapgui >input’
The example call above would execute the following when run on a DOS system.
command.com /c copy c:\config.sys c:\temp
rfc_remote_pipe rfc_remote_pipe will call RFCEXEC, execute the command line interpreter with the parameter string and catch the
output into an internal table.
CALL FUNCTION ‘RFC_REMOTE_PIPE’

DESTINATION ‘RFC_EXEC’
EXPORTING COMMAND = ’dir c:\sapgui >input’
The example call above would execute the following when run on a DOS system,
command.com /c dir c:\sapgui >input
while the file input is caught by rfc_remote_pipe and returned to the calling system.
Process incoming files A common application for the use of rfc_remote_pipe is to automatically check a file system for newly arrived files
and process them. For that purpose, you would create three directories, e.g. the following.
x:\incoming

x:\work
x:\processed
The statement retrieves the file list with rfc_remote_pipe into an R/3 internal table.
dir x:\incoming /b
Then the files are move into a working directory.
move x:\incoming\file x:\work
Finally the files are processed and moved into an archive directory.

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move x:\work x:\processed

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9 Workflow Technology
There are two faces of workflow in R/3. One is the business oriented workflow design as it is taught in universities. This is
implemented by the SAP Business Workflow™. However, the workflow is also a tool to link transactions easily. It can be
used to easily define execution chains of transactions or to trigger user actions without the need to modify the SAP
standard code. This can even be achieved without laboriously customising the HR related workflow settings.
Summary
Workflow event linkage allows the execution of another program when a transaction finishes.
The workflow event linkage mechanism can be easily used without customising the full workflow scenarios.
This way we use the workflow engine to chain the execution of transaction and circumvent the setup of the SAP Business Workflow™.
There are several independent ways to trigger the workflow event linkage.
Americans work hard because they are optimists.

Germans work hard because they fear the future.

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9.1 Workflow in R/3 and Its Use for Development

SAP R/3 provides a mechanism, called Workflow that allows conditional and unconditional triggering of subsequent
transactions from another transaction. This allows you to build up automatic processing sequences without having the
need to modify the SAP standard transactions.
Workflow as business The SAP business workflow was originally designed to model business workflows according to scientific theories
method with the same name Business Workflow. This is mainly a modelling tool that uses graphical means, e.g.. flow
charting to sketch the flow of events in a system to achieve the required result. SAP allows you to transcript these
event modellings into customizsng entries, which are then executed by the SAP Workflow mechanism.
Transaction SWO1 The transaction to enter the graphical model, to define the events and objects, and to develop necessary triggering
and processing objects is SWO1 (It is an O not a zero).
SAP approach I will not even try to describe how to design workflows in SAP. I believe that the way workflows are realized in SAP
unnecessary complex is far too complicated and unnecessarily complex and will fill a separate book.
and formal
Workflow events can be Fortunately, the underlying mechanism for workflows is less complex as the formal
used for own overhead. Most major transactions will trigger the workflow via SWE_EVENT_CREATE
developments . This will make a call to a workflow handler routine, whose name can usually be
customised dynamically and implemented as a function module.

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9.2 Event Coupling (Event Linkage)

Contrary to what you mostly hear about R/3 workflow, it is relatively easy and mechanical to define a function module as a
consecutive action after another routine raised a workflow event.For example, this can be used to call the execution of a
transaction after another one has finished.
Every workflow enabled The whole workflow mechanism is based on a very simple principle. Every workflow enabled transaction will call
transaction will call directly or indirectly the function module during SWE_EVENT_CREATE update.
SWE_EVENT_CREATE
SWE_EVENT_CREATE The function module SWE_EVENT_CREATE will then consult a customising table. For a
will look in a table, e.g. simple workflow coupling, the information is found in the table SWETYPECOU . The
SWETYPECOU to get table will tell the name of the subsequent program to call, either a function module or an
the name of the following object method.
action
This way of defining the subsequent action is called type coupling because the action
depends on the object type of the calling event.
The call to the following event is done with a dynamic function call. This requires that the called function module
has a well-defined interface definition. Here you see the call as it is found in SWE_EVENT_CREATE .
CALL FUNCTION typecou-recgetfb " call receiver_type_get_fb

EXPORTING
objtype = typecou-objtype
objkey = objkey
event = event
generic_rectype = typecou-rectype
IMPORTING
rectype = typecou-rectype
TABLES
event_container = event_container
EXCEPTIONS
OTHERS = 1.
Figure 41: This is the call of the type coupled event in release 40B

Reading the change Call Function 'CHANGE_POINTERS_READ'

pointers which are not
yet processed RBDMIDOC The ABAP RBDMIDOC will process all open change pointers and distribute the
matching IDocs.

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9.3 Workflow from Change Documents

Every time a change document is written, a workflow event for the change document object is triggered. This can be used
to chain unconditionally an action from a transaction.
CHANGEDOCUMENT_CLOSE The most interesting chaining point for workflow events is the creation of the change document. Nearly every
transaction writes change documents to the database. This document is committed to the database with the function
module CHANGEDOCUMENT_CLOSE. This function will also trigger a workflow event.
The workflow handler triggered by an event which is fired from change documents is defined in table SWECDOBJ .
For every change document type, a different event handler can be assigned. This is usually a function module and the
call for it is the following:
CALL FUNCTION swecdobj-objtypefb
EXPORTING
changedocument_header = changedocument_header
objecttype = swecdobj-objtype
IMPORTING
objecttype = swecdobj-objtype
TABLES
changedocument_position = changedocument_position.

Figure 42: This is the call of the change doc event in release 40B

In addition, change Change pointers are created by calling FUNCTION CHANGEDOCUMENT_CLOSE which writes the usual change
pointers for ALE are documents into table CDHDR and CDPOS. This function then calls the routine CHANGE_POINTERS_CREATE,
written which creates the change pointers.
CALL FUNCTION 'CHANGE_POINTERS_CREATE'
EXPORTING
change_document_header = cdhdr
TABLES
change_document_position = ins_cdpos.

Figure 43: This is the call of the type coupled event in release 40B

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9.4 Trigger a Workflow from Messaging

The third common way to trigger a workflow is doing it from messaging.
Define a message for When the R/3 messaging creates a message and processes it immediately, then it actually triggers a workflow. You
condition technique can use this to set up conditional workflow triggers, by defining a message with the message finding and link the
message to a workflow.
Assign media W or 8 You define the message the usual way for your application as you would do it for defining a message for SAPscript
etc. As a processing media you can assign either the type W for workflow or 8 for special processing.
The media type W for workflow would require defining an object in the object repository. We will only show how
you can trigger the workflow with a standard ABAP using the media type 8.
Form routine requires You need to assign a program and a form routine to the message in table TNAPR. The form routine you specify needs
two parameters exactly two USING-parameters as in the example below.
REPORT ZSNASTWF.

TABLES: NAST.
FORM ENTRY USING RETURN_CODE US_SCREEN.
* Here you go
na call your workflow action
RETURN_CODE = 0.
SY-MSGID = '38'.
SY-MSGNO = '000'.
SY-MSGNO = 'I'.
SY-MSGV1 = 'Workflow called via NAST'.
CALL FUNCTION 'NAST_PROTOCOL_UPDATE'
EXPORTING
MSG_ARBGB = SYST-MSGID
MSG_NR = SYST-MSGNO
MSG_TY = SYST-MSGTY
MSG_V1 = SYST-MSGV1
MSG_V2 = SYST-MSGV2
MSG_V3 = SYST-MSGV3
MSG_V4 = SYST-MSGV4
EXCEPTIONS
OTHERS = 1.
ENDFORM.
NAST must be declared In addition, you need to declare the table NAST with a tables statement public in the ABAP where the form routinely
public in the called resides. When the form is called, the variable NAST is filled with the values of the calling NAST message.
program

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9.5 Example, How to Create a Sample Workflow Handler

Let us show you a function module which is suitable to serve as a function module and define the linkage.
Create a function module We want to create a very simple function module that will be triggered upon a workflow event. This function is
that will be triggered by a called from within function SWE_EVENT_CREATE. The parameters must comply with the calling standard as
workflow event shown below.
CALL FUNCTION typecou-recgetfb

EXPORTING
objtype = typecou-objtype
objkey = objkey
event = event
generic_rectype = typecou-rectype
IMPORTING
rectype = typecou-rectype
TABLES
event_container = event_container
EXCEPTIONS
OTHERS = 1.
Listing 1: Call of the type coupled event in release 40B

Template for workflow Release 40B provides the function module WF_EQUI_CHANGE_AFTER_ASSET which could be used as a template
handler for the interface. So we will copy it and put our coding in instead..
FUNCTION Z_WORKFLOW_HANDLER.

*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(OBJKEY) LIKE SWEINSTCOU-OBJKEY
*" VALUE(EVENT) LIKE SWETYPECOU-EVENT
*" VALUE(RECTYPE) LIKE SWETYPECOU-RECTYPE
*" VALUE(OBJTYPE) LIKE SWETYPECOU-OBJTYPE
*" TABLES
*" EVENT_CONTAINER STRUCTURE SWCONT
*" EXCEPTIONS
*" NO_WORKFLOW
RECEIVERS-EXPRESS = ' '.
RECEIVERS-RECEIVER = SY-SUBRC.
APPEND RECEIVERS.
DOCUMENT_DATA-OBJ_DESCR = OBJ_KEY.
CONTENT = OBJ_KEY.
APPEND CONTENT.
CALL FUNCTION 'SO_NEW_DOCUMENT_SEND_API1'

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EXPORTING DOCUMENT_DATA = DOCUMENT_DATA

TABLES OBJECT_CONTENT = CONTENT
RECEIVERS = RECEIVERS.
ENDFUNCTION.
Listing 2: A workflow handler that sends an Sap Office mail

Link handler to caller The function can be registered as a handler for an event. This is done with transaction SWLD.
Event logging If you do not know the object type that will trigger the event, you can use the event log. You have to activate it from
SWLD and then execute the event firing transaction. When the event has been fired, it will trace it in the event log.

Figure 44: Transaction SWLD to define event linkage and see event log

All workflow handlers are called via RFC to a dummy destination WORKFLOW_LOCAL_000 where 000 is to be
replaced by the client number.
Most errors are caused by following reasons:
Hit list of common errors · You forgot to set the RFC flag in the interface definition of your event handling function module.
· There is a syntax error in your function module (check with generate function group).
· You mistyped something when defining the coupling.
· The internal workflow destination WORKFLOW_LOCAL_000 is not defined.
SM58 to display what If you think your handler did not execute at all, you can check the list of pending background tasks with transaction
happened to your event SM58. If your event is not there, it has either never been triggered (so your tables SWETYPEENA and
SSWETYPEOBJ may have the wrong entries) or your event handler executed indeed and probably may have done
something other than you expected. Ergo: your mistake.
Read carefully the help Your event handler function is called IN BACKGROUND TASK. You may want to read carefully the help on this
for CALL FUNCTION .. topic in the SAP help. (help for “call function” from the editor command line)
IN BACKGROUND TASK

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FUNCTION YAXXWF_MAIL_ON_EVENT.

*“ IMPORTING
*“ VALUE(OBJKEY) LIKE SWEINSTCOU-OBJKEY
*“ VALUE(EVENT) LIKE SWETYPECOU-EVENT
*“ VALUE(RECTYPE) LIKE SWETYPECOU-RECTYPE
*“ VALUE(OBJTYPE) LIKE SWETYPECOU-OBJTYPE
*“ TABLES
*“ EVENT_CONTAINER STRUCTURE SWCONT
· This example sends a mail to the calling user and tells
· about the circumstances when the event was fired.
· Just for fun, it also lists all current enqueue locks
DATA: ENQ LIKE SEQG3 OCCURS 0 WITH HEADER LINE.

DATA: DOC_DATA LIKE SODOCCHGI1.

DATA: MAIL LIKE STANDARD TABLE OF SOLISTI1 WITH HEADER LINE.
DATA: RECLIST LIKE STANDARD TABLE OF SOMLRECI1 WITH HEADER LINE.
MAIL-LINE = ‚Event fired by user: &’.
REPLACE ‚&’ WITH SY-UNAME INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = ‚Object Key: &’.
REPLACE ‚&’ WITH OBJKEY INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = ‚Event Name: &’.
REPLACE ‚&’ WITH EVENT INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = ‚Rectype: &’.
REPLACE ‚&’ WITH RECTYPE INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = ‚Object Type: &’.
REPLACE ‚&’ WITH OBJTYPE INTO MAIL-LINE.
APPEND MAIL.
*----------------------------------------------------------------------*
MAIL-LINE = ‚Container contents:’.
APPEND MAIL.

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*----------------------------------------------------------------------*
LOOP AT EVENT_CONTAINER.
CONCATENATE EVENT_CONTAINER-ELEMENT EVENT_CONTAINER-VALUE
INTO MAIL-LINE SEPARATED BY SPACE.
APPEND MAIL.
ENDLOOP.
----- write the current enqueues into the message -(for demo)---------
MAIL-LINE = ‚Active enqueue locks when event was triggered:’.
APPEND MAIL.
CALL FUNCTION ‚ENQUEUE_READ’ TABLES ENQ = ENQ.
LOOP AT ENQ.
CONCATENATE ENQ-GNAME ENQ-GARG ENQ-GMODE ENQ-GUSR
ENQ-GUSRVB
ENQ-GOBJ ENQ-GCLIENT ENQ-GUNAME ENQ-GTARG ENQ-GTCODE
INTO MAIL-LINE SEPARATED BY ‚/’.
APPEND MAIL.
ENDLOOP.
IF ENQ[] IS INITIAL.
MAIL-LINE = ‚*** NONE ***’.
APPEND MAIL.
ENDIF.
*----------------------------------------------------------------------*
· fill the receiver list
REFRESH RECLIST.

RECLIST-RECEIVER = ‚USERXYZ’.
RECLIST-REC_TYPE = ‚B’.
RECLIST-EXPRESS = ‚ ‚.
· reclist-express = ‚X’. „will pop up a notification on receiver screen
APPEND RECLIST.

*----------------------------------------------------------------------*
CLEAR DOC_DATA.
DOC_DATA-OBJ_NAME = ‚WF-EVENT’.
DOC_DATA-OBJ_DESCR = ‚Event triggered by workflow type coupling’.
DOC_DATA-OBJ_SORT = ‚WORKFLOW’.
· doc_data-obj_expdat
· doc_data-sensitivty
· doc_data-obj_prio
· doc_data-no_change
*----------------------------------------------------------------------*

CALL FUNCTION ‚SO_NEW_DOCUMENT_SEND_API1’

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EXPORTING
DOCUMENT_DATA = DOC_DATA
* DOCUMENT_TYPE = ‚RAW’
* PUT_IN_OUTBOX =‚‚
· IMPORTING
* SENT_TO_ALL =

* NEW_OBJECT_ID =
TABLES
* OBJECT_HEADER =
OBJECT_CONTENT = MAIL
* OBJECT_PARA =
* OBJECT_PARB =
RECEIVERS = RECLIST
EXCEPTIONS
TOO_MANY_RECEIVERS =1
DOCUMENT_NOT_SENT =2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR =5
X_ERROR =6
ENQUEUE_ERROR =7
OTHERS = 8.
*----------------------------------------------------------------------*
ENDFUNCTION.
Listing 3: Send an SAP office mail triggered by a workflow event (full example)

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10 ALE - Application Link Enabling

ALE is an R/3 technology for distribution of data between independent R/3 installations. ALE is an application which is
built on top of the IDoc engine. It simply adds some structured way to give R/3 a methodical means to find sender,
receiver, and triggering events for distribution data.
Make Use of ALE for Your Developments
Transfer master data for material, customer, supplier and more to a different client or system with BALE
Copy your settings for the R/3 classification and variant configurator to another system, also in BALE
Copy pricing conditions with ALE from the conditions overview screen (e.g. VV12 )

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10.1 A Distribution Scenario Based on IDocs

ALE has become very famous in business circles. While it sounds mysterious and like a genial solution, it is simply a
means to automate data exchange between SAP systems. It is mainly meant to distribute data from one SAP system to the
next. ALE is a mere enhancement of SAP-EDI and SAP-RFC technology.
ALE is an SAP designed Imagine your company has several sister companies in different countries. Each company uses its own local SAP
concept to automatically installation. When one company creates master data, e.g., material or customer master, it is very likely that these data
distribute and replicate should be known to all associates. ALE allows you to immediately trigger an IDoc sent to all associates as soon as
data between webbed the master record is created in one system.
and mutually trusting
systems Another common scenario is that a company uses different installations for company accounting and production and
sales. In that case, ALE allows you to copy the invoices created in SD immediately to the accounting installation.
ALE defines the logic ALE defines a set of database entries which are called the ALE scenario. These tables contain the information as to
and the triggering events which IDocs shall be automatically replicated to one or more connected R/3-compatible data systems.
that describe how and
when IDocs are ALE is an application put To be clear: ALE is not a new technology. It is only a handful of customiing settings and
exchanged between the upon the IDoc and RFC background routines that allow timed and triggered distribution of data to and from SAP
systems mechanisms of SAP or RFC-compliant systems. ALE is thus a mere enhancement of SAP-EDI and SAP-RFC
technology.

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10.2 Example ALE Distribution Scenario

To better understand, let us model a small example ALE scenario for distribution of master data between several offices.
Let as assume that we want to distribute three types of master data objects: the material master, the creditor master,
and the debtor master.
Let us assume that we have four offices. This graphic scenario shows the type of data exchanged between the offices.
Any of these offices operates an its own stand alone R/3 system. Data is exchanged as IDocs which are sent from the
sending office and received from the receiving office.

scenario.gif (41773 Byte)

Figure 45: ALE distribution scenario

Data Object
Sender
Receiver
MATMAS

Material Master
R3NYX
New York Office
R3VEN
Venice Office
MATMAS
Material Master
R3NYX
New York Office
R3PAR
Paris Office
MATMAS
Material Master
R3NYX
New York Office

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R3LAX
Los Angeles
MATMAS
Material Master
R3PAR
Paris Office
R3VEN
Venice Office
MATMAS
Material Master
R3LAX
Los Angeles
R3VEN
Venice Office
DEBMAS
Debitor Master
R3PAR
Paris Office
R3VEN
Venice Office
DEBMAS
Debitor Master
R3PAR
Paris Office
R3LAX
Los Angeles
CREMAS
Creditor Master
R3NYX
New York Office
R3VEN
Venice Office
CREMAS
Creditor Master
R3PAR
Paris Office
R3VEN
Venice Office

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CREMAS
Creditor Master
R3LAX
Los Angeles
R3VEN
Venice Office
Figure 46: Scenario in tabular form

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10.3 ALE Distribution Scenario

ALE is a simple add-on application based on the IDoc concept of SAP R/3. It consists of a couple of predefined ABAPs
which rely on the customisable distribution scenario. These scenarios simply define the IDoc types and the pairs of
partners which exchange data.
ALE defines the logic and the triggering events which describe how and when IDocs are exchanged between the
systems. If the ALEE engine has determined which data to distribute, it will call an appropriate routine to create an
IDoc. The actual distribution is then performed by the IDoc layer.
The predefined ALE is, of course, not restricted to the data types which are already predefined in the BALE transaction. You can
distribution ABAPs can write your ALE distribution handlers which should only comply with some formal standards, e.g., not bypassing the
be used as templates for ALE scenarios.
own development
ALE uses IDocs to All ALE distribution uses IDocs to replicate the data to the target system. The ALE
transmit data between applications check with the distribution scenario and do nothing more than call the
systems matching IDoc function module, which is alone responsible for gathering the requested
data and bringing them to the required data port. You need to thoroughly understand the IDoc concept of SAP
beforehand, in order to understand ALE.
The process is extremely simple: Every time a data object, which is mentioned in an ALE scenario changes, an
IDoc is triggered from one of the defined triggering mechanisms. These are usually an ABAP or a technical
workflow event.
ABAPs can be used in Distribution ABAPs are started manually or can be set up as a triggered or timed batch job. Sample ABAPs for ALE
batch routine distribution are those used for master data distribution in transaction BALE, like the ones behind the transaction
BD10, BD12 etc.
Workflow is triggered The workflow for ALE is based on change pointers. Change pointers are entries in a special database entity, which
from change document record the creation or modification of a database object. These change pointers are very much like the SAP change
documents. They are also written from within a change document, i.e. from the function
CHANGEDOCUMENT_CLOSE. The workflow is also triggered from within this function.
Relevance for change SAP writes those ALE change pointers to circumvent a major draw back of the change documents. Change
pointers is defined in documents are only written if a value of a table column changes, if this column is associated with a data element
IMG which is marked as relevant for change documents (see SE11). ALE change pointers use a customised table which
contains the names of those table fields which are relevant for change pointers.

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10.4 Useful ALE Transaction Codes

ALE is customised via three main transaction. These are SALE, WEDI and BALE.
This is the core transaction for SALE customizsng. Here you find everything ALE related which has not already
been covered by the other customising transactions.

sale_00.gif (5455 bytes)

Figure 47: SALE - ALE Specific Customising

WEDI - IDoc Here you define all the IDoc related parts, which make up most of the work related to ALE.
Administration
Figure 48: WEDI menu

BALE – Central menu This is a menu which combines most functions necessary for ALE distribution, especially the triggering of manual
distribution of master data or variant configuration or classification.

sale_02_bale.gif (3310 bytes)

Figure 49: BALE menu

BDBG - Automatically Good stuff for power developers. It allows you to generate all IDoc definitions including segments and IDoc types
generate IDocs From A

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BAPI from the DDIC entries for a BAPI definition.

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10.5 ALE Customizing SALE

ALE customising is relatively straightt forward. The only mandatory task is the definition of the ALE distribution scenario.
The other elements did not prove to be very helpful in practical applications.
SALE All ALE special customiing is done from within the transaction SALE, which links you to a subset of the SAP IMG.
Distribution scenarios The scenario defines the IDoc types and the pairs of IDoc partners which participate in the ALE distribution. The
distribution scenario is the reference for all ABAPs and functionality to determine which data is to be replicated and
who could be the receiving candidates. This step is, of course, mandatory.
Change pointers The change pointers can be used to trigger the ALE distribution. This is only necessary if you really want to use that
mechanism. You can, however, send out IDocs every time an application changes data. This does not require the
set-up of the change pointers.
Filters SAP allows the definition of rules, which allow a filtering of data, before they are stored in the IDoc base. This
allows you to selectively accept or decline individual IDoc segments.
Conversion ALE allows the definition of conversion rules. These rules allow the transition of individual field data according
mapping tables. Unfortunately, the use of a function module to convert the data is not realized in the current R/3
release.
Conversion The filter and conversion functionality is only attractive on a first glance. Form practical experience we can state that
they are not really helpful. It takes a long time to set up the rules, and rules usually are not powerful enough to avoid
modifications in an individual scenario. Conversion rules tend to remain stable, after they have once been defined.
Thus, it is usually easier to call an individual IDoc processing function module, which performs your desired task
more flexibly and easily.

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10.6 Basic Settings SALE

Basic settings have to be adjusted before you can start working with ALE.

distr_00_basic_settings.gif (13576 bytes)

Figure 50: Customising transaction SALE

Logical System Before we start, we need to maintain some logical systems. These are names for the RFC destinations which are used
as communication partners. An entry for the logical system is created in the table TBDLS.

distr_01_tbdls.gif (8029 bytes)

Figure 51: SM31 - View maintenance TBDLS

Assign logical system to Finally. you will have to assign a logical system to the clients involved in ALE or IDoc distribution. This is done in
a client table T000, which can be edited via SM31 or via the respective SALE tree element.

distr_02_t000.gif (3687 bytes)

Figure 52: SM31 - View maintenance T000

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10.7 Define the Distribution Model (The "Scenario") BD64

The distribution model (also referred to as ALE-Scenario) is a more or less graphical approach to define the relationship
between the participating senders and receivers.
Model can only be The distribution model is shared among all participating partners. It can, therefore, only be maintained in one of the
maintained by leading systems, which we shall call the leading system. Only one system can be the leading system, but you can set the
system leading system to any of the partners at any time, even if the scenario is already active.
BD64 This will be the name under which you will address the scenario. It serves as a container in which you put all the
from-to relations.

distr_01a_modelview.gif (4211 bytes)

Figure 53: Create a model view

Suggestion: One You can have many scenarios for eventual different purposes. You may also want to put everything in a single
scenario per scenario. As a rule of thumb, it proved as successful that you create one scenario per administrator. If you have only
administration area one ALE administrator, there is no use having more than one scenario. If you have several departments with
different requirements, then it might be helpful to create one scenario per department.

distr_02a_add_mestyp.gif (6214 bytes)

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Figure 54: Add a message type to the scenario

distr_02b_mestyp_added.gif (5202
bytes)

Figure 55: Model view after adding MATMAS

distr_03a_add_method.gif (8788 bytes)

Figure 56: Add an OOP object method the scenario

distr_03b_add_method_after.gif (5194 bytes)

Figure 57: Model view after adding customer.changefromdata

Now go on defining The model view displays graphically the from-to relations between logical systems. You now have to generate the
partner profiles partner profiles which are used to identify the physical means of data transportation between the partners.

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10.8 Generating Partner Profiles WE20

A very useful utility is the automatic generation of partner profiles out of the ALE scenario. Even if you do not use ALE in
your installation, it could be only helpful to define the EDI partners as ALE scenario partners and generate the partner
profiles.
WE20 If you define the first profile for a partner, you have to create the profile header first. Click an the blank paper sheet.

partner_01_a.gif (3422 bytes)

Figure 58: Create a partner

The values give here are not really important. The partner class is only a classification value. You can give an
arbitrary name in order to group the type of partners, e.g. EDI for external ones, ALE for internal ones, and IBM for
connection with IBM OS/390 systems.

partner_01_b.gif (5964 bytes)

Figure 59: Specify partner details

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partner_02a_outbound_before.gif (4858 bytes)

Figure 60: Outbound partner profile before generation

partner_02b_inbound_before.gif (4953 bytes)

Figure 61: Inbound partner profile before generation

partner_03_port_before.gif (3672 bytes)

Figure 62: Ports defined with SM59

partner_04a_profile_generate.gif (5793 bytes)

Figure 63: Generate partner profiles form SALE menu

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partner_04c_profile_generate.gif (12300 bytes)

Figure 64: Automatically created partner profile

There have been two profiles generated. The one is for MATMAS, which we explicitly assigned in the distribution
scenario. The second one is a mandatory IDoc type with the name SYNCH ,which is used for RFC control
information and synchronisation. This one is only created if it does not yet exist.

partner_05a_outbound_after.gif (3515 bytes)

Figure 65: Outbound partner profile after generation

Here is a detail view of the parameters generated. The receiver port is the RFC destination that had been created for
TESTTARGET with SM59.
Data goes to table EDP13.

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partner_05b_outbound_after.gif (9342 bytes)

Figure 66: Assigning the port to partner link

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10.9 Creating IDocs and ALE Interface from BAPI SDBG

There is a very powerful utility which allows you to generate most IDoc and ALE interface objects directly from a BAPI’s
method interface.
BDBG The transaction requires a valid BAPI object and method as it is defined with SWO1. You will also have to specify a
development class and a function to store the generated IDoc processing function.
Every time BAPI is I will demonstrate the use with the object KNA1 and method CHANGEFROMDATA. This object is executed every
executed, the ALE time when the data of a customer (table KNA1) is modified, e.g. via transactions XD01 or XD02. This object will
distribution is checked automatically trigger a workflow event after its own execution, which can be used for the ALE triggering. BDBG
will generate an ALE interface with all Idoc definitions necessary. This ALE introduced can be introduced in a
scenario. Hence, every time the customer data is modified, the data is going to be distributed as an Idoc according to
the ALE scenario setup.

ale_gen_01.gif (4923 bytes)

Figure 67: Enter the object and the method.

ale_gen_02.gif (7886 bytes)

Figure 68: Specify a name for the created message type. The message type will be created in table EDMSG .

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ale_gen_03.gif (10356 bytes)

Figure 69: Define the names of the processing function modules and the associated IDoc types.

Now you can specify the required IDoc types and the names of the function module and function group for the
processing routines. Note, that the development class (Entwicklungsklasse) and the function group
(Funktionsgruppe) need to be in your customer name space, i.e. should begin with Y or Z. The values proposed on
this screen are usually inappropriate.
Result report Click on generated objects to see what was generated in detail.

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ale_gen_04_if_generated_from_bapi.gif (11381 bytes)

Figure 70: Generation protocol

A detailed report is shown. The report is clickable so that you can directly view the generated objects. The hotspot
will appearwhen you move over a clickable object.
The transaction has generated an IDoc type.
The IDoc type is generated with a header section containing the interface values of the object and a data section with
the remaining fields of the object data structure.
The BAPIs interface definition looks like that.
FUNCTION bapi_customer_changefromdata.
*"----------------------------------------------------------------------
*"*"Lokale Schnittstelle:
*" IMPORTING
*" VALUE(PI_ADDRESS) LIKE BAPIKNA101 STRUCTURE BAPIKNA101
*" VALUE(PI_SALESORG) LIKE BAPIKNA102-SALESORG
*" VALUE(PI_DISTR_CHAN) LIKE BAPIKNA102-DISTR_CHAN OPTIONAL
*" VALUE(PI_DIVISION) LIKE BAPIKNA102-DIVISION OPTIONAL
*" VALUE(CUSTOMERNO) LIKE BAPIKNA103-CUSTOMER
*" EXPORTING
*" VALUE(PE_ADDRESS) LIKE BAPIKNA101 STRUCTURE BAPIKNA101
*" VALUE(RETURN) LIKE BAPIRETURN STRUCTURE BAPIRETURN
*"----------------------------------------------------------------------

Listing 4: Function interface of the BAPI

Generated segment For each of the parameters in the BAPI's interface, the generator created a segment for the IDoc type. Some segments
structure from BAPI are used for IDoc inbound only; others for IDoc outbound instead. Parameter fields that are not structured will be
function interface combined in a single segment which is placed as first segment of the IDoc type and contains all these fields. This
parameter collection segment receives the name of the IDoc type. In our example, this is the generated segment
Z1ZAXX_KNA1_CHANGED.
The segment below has been created as a header level segment and combines all function module parameters which
do not have a structure, i.e. those which are single fields. For example, . if the BAPI has parameters, a parameter
i_material LIKE mara-matnr, then it will be placed in the control segment. However, if it is declared i_material
STRUCTURE mara, then it will create its own IDoc segment.

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ale_gen_08_generated_segment_from_kna1.gif (9246 bytes)

Figure 71: Segment Z1ZAXX_KNA1_CHANGED

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10.10 Defining Filter Rules

ALE allows you to define simple filter and transformation rules. These are table entries which are processed every time the
IDoc is handed over to the port. Depending on the assigned path, this happens either on inbound or outbound.
SALE Rules are defined with the SALE transaction.

filter_01_define_rules.gif (8176 Byte)

Figure 72: SALE

filter_02_define_rules.gif (3136 Byte)

Figure 73: Assigning the conversion rule to an IDoc segment

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filter_04a_maintain_rules.gif (14303 Byte)

Figure 74: Tell where the value for a field should come from

filter_04b_maintain_rules.gif (8910 Byte)

Figure 75: Define a rule

filter_03a_allow_filtering.gif (4660 Byte)

Figure 76: Assigning the filter to a partner link

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11 Calling R/3 Via OLE/JavaScript

Using the OLE/Active-X functionality of R/3 you can call R/3 from any object aware language. Actually it must be able to do
DLL calls to the RFC libraries of R/3. SAP R/3 scatters the documentation for these facilities in several subdirectories of
the SAPGUI installation. For details you have to look for the SAPGUI Automation Server and the SDK (RFC software
development kit).
Summary
R/3 can exchange its IDoc by calling a program that resides on the server
The programs can be written in any language that supports OLE-2/Active-X technology
Programming skills are mainly required on the PC side, e.g. you need to know Delphi, JavaScript or Visual Basic well

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11.1 R/3 RFC from MS Office Via Visual Basic

The Microsoft Office suite incorporates with Visual Basic for Applications (VBA) a fully object oriented language.
JavaScript and JAVA are naturally object oriented. Therefore you can easily connect from JavaScript, JAVA, WORD,
EXCEL and all the other VBA compliant software to R/3 via the CORBA compatible object library (in WINDOWS known also
DLLs or ACTIVE-X (=OLE/2) components).
Visual Basic is DCOM Visual Basic is finally designed as an object oriented language compliant to DCOM standard.
compliant
JavaScript or JAVA are JavaScript is a typical object oriented language which is compliant to basic CORBA,
object languages DCOM and other popular object standards.
SAP R/3 provides a set of object libraries, which can be registered with Visual Basic. The library adds object types to
VBA which allow RFC calls to R/3.
DLLs installed with The libraries are installed to the workstation with the SAPGUI installation. They are technically public linkable
SAPGUI objects, in WINDOWS these are DLLs or ACTIVE-X controls (which are DLLs themselves).
Object library SAP The object library SAP contains among others the object type FUNCTIONS whose basic method CALL performs an
provides a method CALL RFC call to a specified R/3 function module. With the call you can pass object properties which will be interpreted as
which will call a function the interface parameters of the called function module.
module with all interface
parameters If the RFC call appear not to be working, you should first try out to call one of the standard R/3 RFC function like
RFC_CALL_TRANSACTION_USING (calls a specified transaction or RFC_GET_TABLE (returns the content of a
specified R/3 database table).
SAP R/3 provides a set of object libraries, which can be registered with JavaScript to allow RFC calls to R/3.
The object library SAP contains among others the object type FUNCTIONS whose basic method CALL performs an
RFC call to a specified R/3 function module.
Try to call standard If the RFC call appears to be not working, you should first try out to call one of the standard R/3 RFC functions like
routines for testing RFC_CALL_TRANSACTION_USING (calls a specified transaction) or RFC_GET_TABLE (returns the content of
a specified R/3 database table).

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11.2 Call Transaction From Visual Basic for WORD 97

This is a little WORD 97 macro, that demonstrates how R/3 can be called with a mouse click directly from within WORD 97.
The shown macro calls the function module RFC_CALL_TRANSACTIION_USING . This function executes a
dynamic call transaction using the transaction code specified as the parameter.
You can call the macro from within word, by attaching it to a pseudo-hyperlink. This is done by adding a
MACROBUTTON field to the WORD text. The macrobutton statement must call the VBA macro R3CallTransaction
and have as the one and only parameter the name of the requested transaction
MACROBUTTON R3CallTransaction VA02
This will call transaction VA02 when you click on the macrobutton in the text document. You can replace VA02 with
the code of your transaction.
For more information see the Microsoft Office help for MACROBUTTON and Visual Basic.
Calling SAP R/3 from within WORD 97 with a mouse click

Word 97 Macro by Axel Angeli Logos! Informatik GmbH D-68782 Bruehl

From website http://www.logosworld.com
This WORD 97 document contains a Visual Basic Project which allows to call SAP R/3
transaction using the SAP automation GUI. The call is done via the WORD field insertion
MACROBUTTON. You must have the SAP Automation GUI or SAP RFC Development Kit
installed on your workstation to give SAP the required OLE functionality.
Example:
Click to start transaction { MACROBUTTON R3CallTransaction VA02 }
and another call to { MACROBUTTON R3CallTransaction VA02 } .
To show the coding of the MACROBUTTON statement, right-mouse-click on the transaction
code link and choose "Toggle Field Codes".
Listing 5: WORD 97 text with MACROBUTTON field inserted

Dim fns As Object

Dim conn As Object

Dim SAP_logon As Boolean
Sub R3CallTransaction()
' get the TCODE from the WORD text, MACROBUTTON does not allow parameters
tcode = Selection.Text & ActiveDocument.Fields(1).Code
ll = Len("MACROBUTTON R3CallTransaction ") + 3
tcode = Mid$(tcode, ll)
R3CallTransactionExecute (tcode)
End Sub
Sub R3CallTransactionExecute(tcode)
On Error GoTo ErrCallTransaction
R3Logon_If_Necessary
Result = fns.RFC_CALL_TRANSACTION(Exception, tcode:=tcode)
the_exception = Exception
ErrCallTransaction: ' Error Handler General
Debug.Print Err

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If Err = 438 Then

MsgBox "Function module not found or RFC disabled"
R3Logoff ' Logoff to release the connection !!!
Exit Sub
Else
MsgBox Err.Description
End If
End Sub
Sub R3Logon_If_Necessary()
If SAP_logon <> 1 Then R3Logon
End Sub
Sub R3Logon()
SAP_logon = False
Set fns = CreateObject("SAP.Functions") ' Create functions object
fns.logfilename = "wdtflog.txt"
fns.loglevel = 1
Set conn = fns.connection
conn.ApplicationServer = "r3"
conn.System = "DEV"
conn.user = "userid"
conn.Client = "001"
conn.Language = "E"
conn.tracelevel = 6
conn.RFCWithDialog = True
If conn.logon(0, False) <> True Then
MsgBox "Cannot logon!."
Exit Sub
Else
SAP_logon = conn.IsConnected
End If
End Sub
Sub R3Logoff()
conn.logoff
SAP_logon = False
End Sub

Visual Basic code with macros to call R/3 from WORD 97

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11.3 R/3 RFC from JavaScript

JavaScript is a fully object oriented language. Therefore you can easily connect from JavaScript to R/3 via the CORBA
compatible object library (in WINDOWS known also DLLs or ACTIVE-X (=OLE/2) components).
JavaScript is a typical object oriented language which is compliant to basic CORBA, DCOM and other popular
object standards.
SAP R/3 provides a set of object libraries, which can be registered with JavaScript to allow RFC calls to R/3.
DLLs installed with The libraries are installed to the workstation with the SAPGUI installation.
SAPGUI
The object library SAP contains among others the object type FUNCTIONS whose basic method CALL performs an
RFC call to a specified R/3 function module.
Try to call standard If the RFC call appears to be not working, you should first try out to call one of the standard R/3 RFC functions like
routines for testing RFC_CALL_TRANSACTION_USING (calls a specified transaction) or RFC_GET_TABLE (returns the content of
a specified R/3 database table).

Figure 77: HTML Page with a button to call a transaction via RFC

<script language="JavaScript">

<!--
retcd = 0;
exceptions = 0;
// *** SAPLogon() creates an object that has the methods to
// execute a call to an SAP function module
function SAPlogon()
{ fns = new ActiveXObject("SAP.Functions");
trans = fns.Transactions;
conn = fns.connection; /* get a new connection object */
conn.System = "DEV"; /* Set the system ID (see: SY-SYSID) */
conn.user = "userid"; /* set userid (blank for dialog) */
conn.password = ""; /* set password (blank for dialog) */
conn.Client = "100"; /* set password (blank for dialog) */
conn.Language = "E"; /* set language (blank for default) */
conn.tracelevel = 6; /* set password (blank for dialog) */
conn.RFCWithDialog = 1; /* true: opens visible session window */
exceptions = 0;
conn.logon(0, 0); /* *** this call creates the object *** */
};
function SAPlogoff()
{ conn.logoff(0, 0);
exceptions = 0;
};
// *** execute the SAP function MODULE "RFC_CALL_TRANSACTION_USING"
// as a method execution of object type SAP.functions
function SAPcallTransaction(tcode)

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{ exceptions = 0;
callta = fns.add("RFC_CALL_TRANSACTION_USING");
callta.exports("TCODE") = "VA02";
callta.exports("MODE") = "E";
retcd = callta.call;
conn.logoff();
alert(retcd);
SAPcallTransaction = retcd;
};
// --></script>
<body>
<!—Create an HTML button with a JavaScript call attached -->
Call VA02
<input TYPE = "submit"
VALUE = "VA02"
OnClick = "SAPlogon();
SAPcallTransaction(&quot;VA02&quot;);
SAPlogoff()"
>
</body>
Figure 78: JavaScript example to call an R/3 function module via OLE/RFC

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11.4 R/3 RFC/OLE Troubleshooting

Problems connecting via RFC can usually be solved by reinstalling the full SAPGUI and/or checking your network
connection with R/3.
Reinstall the full SAPGUI If you have problems to connect to R/3 via the RFC DLLs then you should check your network installation. It would
be out of the reach of this publication to detail the causes and solutions when an RFC connection does not work.
I may say, that in most cases a full install of the SAPGUI on the computer which runs the calling program will secure
a reliable connection, provided that you can login to R/3 problem-free with this very same SAPGUI installation.
Another trivial but often cause are simple network problems. So impossible it may appear, you should always go by
the book and first check the network connection by pinging the R/3 system with the PING utility and checking the
proper access authorities.
Check spelling However, if you successfully passed the SAPlogon method, then the problem is mostly a misspelling of object or
method names or an incompatibility of the called function.
Make certain that the If you are quite sure that you spelled everything right and correct, and still get an error executing the
function module in R/3 is SAP.FUNCTIONS.CALL method then you should investigate the function module in R/3.
marked as “RFC
allowed” Check for syntax errors Generate the function group to see if there is an syntax error
Make sure that the function is tagged as RFC allowed

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12 Batch Input Recording

The batch input (BTCI) recorder (SHDB) is a precious tool to develop inbound IDocs. It records any transaction like a macro
recorder. From the recording, an ABAP fragment can be created. This lets you easily create data input programs without
coding new transactions.

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12.1 Recording a Transaction With SHDB

The BTCI recorder lets you record the screen sequences and values entered during a transaction. It is one of the most
precious tools in R/3 since release 3.1. It allows a fruitful cooperation between programmer and application consultant.
The section below will show you an example of how the transaction SHDB works. With the recording, you can easily
create an ABAP which is able to create BTCI files.
Record a session with You will be asked for a session name and the name of the transaction to record. Then you can enter the data into the
transaction SHDB transaction as usual.

shdb_md1c_01.gif (11025 Byte)

Figure 79: Starting a new recording with SHDB

Now the transaction is The following screens will show the usual transaction screens. All entries that you make are recorded together with
played and all entries the screen name and eventual cursor positions.
recorded

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shdb_md1c_02.gif (14450 Byte)

Figure 80: First screen of MB1C (goods entry)

Figure 81: Recorded list screen for goods entry

shdb_md1c_04.gif (13500 Byte)

Figure 82: Recorded detail screen for goods entry

From the recorded After you finished the recording, you have the possibility to generate ABAP coding from it. This will be a sequence
session, you can of statements which can generate a batch input session, which is an exact replay of the recorded one.
generate an ABAP
The generated program contains an include BDCRECXX which contains all the FORM routines referenced.
Put the coding into a To make the recorded code usable for other programs, you should make a function module out of it. Starting with
function module release 4.5A the recorded code provides a feature to automatically generate such a function module. For earlier
releases, we give the coding of a program which fulfils this task further down.

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12.2 How to Use the Recorder Efficiently

This routine replaces BDCRECXX to allow executing the program generated by SHDB via a call transaction instead of
generating a BTCI file.
From the recorded The SHDB transaction creates an ABAP from the recording. When you run this ABAP, it will generate a BTCI group
session, you can file, with exactly the same data as in the recording.
generate an ABAP
The recorder is able to generate an ABAP. Releases before 4.5A include a routine BDCRECXX. This include
contains FORM routines which fill the BDCDATA table and execute the routines BDC_OPEN_GROUP and
BDC_CLOSE_GROUP. These are the routines which create batch input files.
Replace the include with If we modify this FORM routines a little bit, we can make the ABAP replay the recording online via a CALL
modified FORM routines TRANSACTION, which is much more suitable for our development and testing purposes. If you replace the standard
to allow CALL include BDCRECXX with the shown one ZZBDCRECXX, you can replay the recording online.
TRANSACTION
Starting with release 4.5A you can create a function module from the recording. This function module replaces the
recorded constants with parameters and gives you the option to choose between a batch input file or a direct call
transaction.
Scrolling areas with table A remark on screen processing, if there are table controls (scroll areas). If you enter many lines or try to extend a list,
controls require to modify it will be impossible to tell where to place the cursor. Therefore, most transactions provide a menu option that
the recording and to add positions the list in a calculable manner. If you choose a new item, most transactions will either pop up a detail
a loop. screen or will position the list, so that the next free line is always line 2. If this feature is not provided in a
transaction, it is regarded as a malfunction by SAP and can be reported to SAPNET/OSS.

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12.3 Include ZZBDCRECXX to Replace BDCRECXX

This routine replaces BDCRECXX to allow executing the program generated by SHDB via a call transaction instead of
generating a BTCI file.
*----------------------------------------------------------------------*

* INCLUDE ZZBDCRECXX *
*----------------------------------------------------------------------*
FORM OPEN_GROUP.

REFRESH BDCDATA.
ENDFORM.
*---------------------------------------------------------------------*

FORM CLOSE_GROUP.

ENDFORM.
*----------------------------------------------------------------------*

FORM BDC_TRANSACTION USING TCODE.

CALL TRANSACTION TCODE USING BDCDATA MODE 'A' MESSAGES INTO

BDCMESS.
ENDFORM.
*---------------------------------------------------------------------*

FORM BDC_TRANSACTION_MODE USING TCODE AMODE.

CALL TRANSACTION TCODE USING BDCDATA UPDATE 'S'

MODE AMODE MESSAGES INTO BDCMESS.
ENDFORM.
*----------------------------------------------------------------------*

FORM BDC_DYNPRO USING PROGRAM DYNPRO.

CLEAR BDCDATA.
BDCDATA-PROGRAM = PROGRAM.
BDCDATA-DYNPRO = DYNPRO.
BDCDATA-DYNBEGIN = 'X'.
APPEND BDCDATA.
ENDFORM.
*----------------------------------------------------------------------*

FORM BDC_FIELD USING FNAM FVAL.

FIELD-SYMBOLS: <FLD>.
ASSIGN (FNAM) TO <FLD>.
CLEAR BDCDATA.
DESCRIBE FIELD FVAL TYPE SY-FTYPE.
CASE SY-FTYPE.
WHEN 'C'.

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WRITE FVAL TO BDCDATA-FVAL.

WHEN OTHERS.
CONDENSE FVAL.
WRITE FVAL TO BDCDATA-FVAL LEFT-JUSTIFIED.
ENDCASE.
BDCDATA-FNAM = FNAM.
APPEND BDCDATA.
ENDFORM. " BDC_FIELD
*----------------------------------------------------------------------*

FORM GET_MESSAGES TABLES P_MESSTAB STRUCTURE BDCMSGCOLL.

P_MESSTAB[] = BDCMESS[].
LOOP AT P_MESSTAB.
AT LAST.
READ TABLE P_MESSTAB INDEX SY-TABIX.
MOVE-CORRESPONDING P_MESSTAB TO SYST.
ENDAT.
ENDLOOP.
ENDFORM. " GET_MESSAGES
*----------------------------------------------------------------------*
FORM GET_RESULTS TABLES MESSTAB STRUCTURE BDCMSGCOLL

RETURN_VARIABLES STRUCTURE BDWFRETVAR

CHANGING WORKFLOW_RESULT LIKE BDWF_PARAM-RESULT.
PERFORM GET_MESSAGES TABLES MESSTAB.
DESCRIBE TABLE MESSTAB LINES SY-TFILL.
REFRESH: RETURN_VARIABLES.
CLEAR: WORKFLOW_RESULT, RETURN_VARIABLES.
WORKFLOW_RESULT = 99999.
IF SY-TFILL GT 0.
READ TABLE MESSTAB INDEX SY-TFILL.
IF MESSTAB-MSGTYP CA 'S'.
WORKFLOW_RESULT = 0.
RETURN_VARIABLES-DOC_NUMBER = MESSTAB-MSGV1.
APPEND RETURN_VARIABLES.
ENDIF.
ENDIF.
ENDFORM. " GET_RESULTS

Figure 83: Program ZZBDCRECXX (find at http://www.idocs.de)

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12.4 ZZBRCRECXX_FB_GEN: Generate a Function from Recording

The shown routine ZZBDCRECXX_FB_GEN replaces BDCRECXX in a recorded ABAP. Upon executing, it will generate a
function module from the recording with all variables as parameters.
The ABAP generated by SHDB is a very useful tool for developers. However, it does not replace the recorded
constants by variables.
The following routine generates a function module from the recording. All you have to do is put the coding below in
an include.
ZZBDCRECXX_FBGEN Give it the name ZZBDCRECXX_FBGEN.
Replace BDCRECXX Then replace the include BDCRECXX in the recording with ZZBDCRECXX_FBGEN.
Execute the ABAP once When you execute the ABAP, a function module in an existing function group will be created. The created function
will contain the recording with all the constants replaced by variables, which show in the function module interface.
The following useful routine is written for releases up to 4.0B. In release 4.5B a similar functionality is provided.
You can generate a function module from the recording transaction directly.
Before you generate the function, a function group must exist. This you have to do manually. The function group
must also contain the include ZZBDCRECXX shown before, to have the declarations of the referenced FORM
routines.
*----------------------------------------------------------------------*

PARAMETERS: FUNCNAME LIKE RS38L-NAME DEFAULT 'Z_TESTING_BTCI_$1'.

PARAMETERS: FUGR LIKE RS38L-AREA DEFAULT 'Z_BTCI_TESTING'.
*----------------------------------------------------------------------*
DATA: TABAP LIKE ABAPTEXT OCCURS 0 WITH HEADER LINE.
DATA: BEGIN OF XCONST OCCURS 0,
NAM LIKE DD03L-FIELDNAME, FREF LIKE DD03L-FIELDNAME,
FVAL LIKE BDCDATA-FVAL, FIDX(6),
END OF XCONST.
DATA: STRL1 LIKE SY-FDPOS.
DATA: STRL2 LIKE STRL1.
DATA: IMPORT_PARAMETER LIKE RSIMP OCCURS 0 WITH HEADER LINE.
DATA: EXPORT_PARAMETER LIKE RSEXP OCCURS 0 WITH HEADER LINE.
DATA: TABLES_PARAMETER LIKE RSTBL OCCURS 0 WITH HEADER LINE.
DATA: CHANGING_PARAMETER LIKE RSCHA OCCURS 0 WITH HEADER LINE.
DATA: EXCEPTION_LIST LIKE RSEXC OCCURS 0 WITH HEADER LINE.
DATA: PARAMETER_DOCU LIKE RSFDO OCCURS 0 WITH HEADER LINE.
DATA: SHORT_TEXT LIKE TFTIT-STEXT
VALUE 'Generated BTCI for transaction ##'.
DATA: XTCODE LIKE SY-TCODE.
DATA: STR255(255).
TABLES: TLIBG, TFDIR.
*----------------------------------------------------------------------*
FORM OPEN_GROUP.
FORMAT COLOR COL_TOTAL.
WRITE: / 'Trying to generate function ', FUNCNAME.

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FORMAT RESET.
ULINE.
SELECT SINGLE * FROM TLIBG WHERE AREA EQ FUGR.
IF SY-SUBRC NE 0.
MESSAGE I000(38) WITH 'Function Pool' FUGR 'does not exit'.
EXIT.
ENDIF.
MOVE 'PERFORM OPEN_GROUP.' TO TABAP.
APPEND TABAP.
*----------------------------------------------------------------------*
XCONST-FNAM = 'INPUT_METHOD'.
XCONST-FREF = 'BDWFAP_PAR-INPUTMETHD'.
XCONST-FVAL = 'A'.
APPEND XCONST.
ENDFORM.
*---------------------------------------------------------------------*
FORM CLOSE_GROUP.
LOOP AT XCONST.
IMPORT_PARAMETER-PARAMETER = XCONST-FNAM.
IMPORT_PARAMETER-DBFIELD = XCONST-FREF.
CONCATENATE '''' XCONST-FVAL '''' INTO
IMPORT_PARAMETER-DEFAULT.
IMPORT_PARAMETER-OPTIONAL = 'X'.
CASE XCONST-FIDX.
WHEN 'E'.
MOVE-CORRESPONDING IMPORT_PARAMETER TO EXPORT_PARAMETER.
APPEND EXPORT_PARAMETER.
WHEN '*'.
WHEN OTHERS.
APPEND IMPORT_PARAMETER.
ENDCASE.
* --make table parameters for obvious loop fields (fields with index)
IF XCONST-FIDX CA ')*'.
MOVE-CORRESPONDING IMPORT_PARAMETER TO TABLES_PARAMETER.
TABLES_PARAMETER-DBSTRUCT = IMPORT_PARAMETER-DBFIELD.
IF XCONST-FIDX NE '*'.
TABLES_PARAMETER-PARAMETER(1) = 'T'.
ENDIF.

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IF XCONST-FIDX CA '*'.
APPEND TABLES_PARAMETER.
ENDIF.
FORMAT COLOR COL_POSITIVE.
ENDIF.
WRITE: / XCONST-FNAM COLOR COL_TOTAL, (60) XCONST-FVAL.
ENDLOOP.
* SORT import_parameter BY parameter.
* DELETE ADJACENT DUPLICATES FROM import_parameter COMPARING parameter.
* SORT tables_parameter BY parameter.
* DELETE ADJACENT DUPLICATES FROM tables_parameter COMPARING parameter.
*----------------------------------------------------------------------*
LOOP AT TABAP.
WRITE: / TABAP COLOR COL_KEY.
ENDLOOP.
*----------------------------------------------------------------------*
REPLACE '##' WITH XTCODE INTO SHORT_TEXT.
WRITE: / FUNCNAME COLOR COL_NEGATIVE.
WRITE: / SHORT_TEXT.
SELECT SINGLE * FROM TFDIR WHERE FUNCNAME EQ FUNCNAME.
IF SY-SUBRC EQ 0.
MESSAGE I000(38) WITH 'Function' FUNCNAME 'already exists'.
PERFORM SUCCESS_MESSAGE
USING 'Function' FUNCNAME 'already exists' SPACE ' '.
EXIT.
ENDIF.
CALL FUNCTION 'RPY_FUNCTIONMODULE_INSERT'
EXPORTING
FUNCNAME = FUNCNAME
FUNCTION_POOL = FUGR
SHORT_TEXT = SHORT_TEXT
TABLES
IMPORT_PARAMETER = IMPORT_PARAMETER
EXPORT_PARAMETER = EXPORT_PARAMETER
TABLES_PARAMETER = TABLES_PARAMETER
CHANGING_PARAMETER = CHANGING_PARAMETER
EXCEPTION_LIST = EXCEPTION_LIST
PARAMETER_DOCU = PARAMETER_DOCU

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SOURCE = TABAP
EXCEPTIONS
OTHERS = 7.
IF SY-SUBRC NE 0.
MESSAGE I000(38) WITH 'Error creating' 'Function ' FUNCNAME.
ENDIF.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_TRANSACTION USING TCODE.
APPEND '*' TO TABAP.
MOVE 'PERFORM BDC_TRANSACTION_MODE USING I_TCODE INPUT_METHOD.'
TO TABAP.
APPEND TABAP.
*----------------------------------------------------------------------*
XTCODE = TCODE.
STR255 = FUNCNAME.
REPLACE '$1' WITH XTCODE INTO STR255.
CONDENSE STR255 NO-GAPS.
FUNCNAME = STR255.
*----------------------------------------------------------------------*
XCONST-FNAM = 'I_TCODE'.
XCONST-FREF = 'SYST-TCODE'.
XCONST-FVAL = TCODE.
XCONST-FIDX = SPACE.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
MOVE 'PERFORM GET_RESULTS TABLES TMESSTAB' TO TABAP.
APPEND TABAP.
MOVE ' RETURN_VARIABLES' TO TABAP.
APPEND TABAP.
MOVE ' USING ''1'' ' TO TABAP.
APPEND TABAP.
MOVE ' CHANGING WORKFLOW_RESULT .' TO TABAP.
APPEND TABAP.
MOVE ' READ TABLE RETURN_VARIABLES INDEX 1.' TO TABAP.
APPEND TABAP.
MOVE ' DOC_NUMBER = RETURN_VARIABLES-DOC_NUMBER.' TO TABAP.
APPEND TABAP.

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*----------------------------------------------------------------------*
XCONST-FNAM = 'TMESSTAB'.
XCONST-FREF = 'BDCMSGCOLL'.
XCONST-FVAL = SPACE.
XCONST-FIDX = '*'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'RETURN_VARIABLES'.
XCONST-FREF = 'BDWFRETVAR'.
XCONST-FVAL = SPACE.
XCONST-FIDX = '*'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'WORKFLOW_RESULT'.
XCONST-FREF = 'BDWF_PARAM-RESULT'.
XCONST-FVAL = SPACE.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'APPLICATION_VARIABLE'.
XCONST-FREF = 'BDWF_PARAM-APPL_VAR'.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
*----------------------------------------------------------------------*
XCONST-FNAM = 'DOC_NUMBER'.
XCONST-FREF = SPACE.
XCONST-FIDX = 'E'.
INSERT XCONST INDEX 1.
ENDFORM.
*----------------------------------------------------------------------*
FORM BDC_DYNPRO USING PROGRAM DYNPRO.
TABAP = '*'.
APPEND TABAP.
CONCATENATE
'PERFORM BDC_DYNPRO USING ''' PROGRAM '''' ' ''' DYNPRO '''.'
INTO TABAP.
APPEND TABAP.
ENDFORM.

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*----------------------------------------------------------------------*
FORM BDC_FIELD USING FNAM FVAL.
DATA: XFVAL LIKE BDCDATA-FVAL.
CLEAR XCONST.
CASE FNAM.
WHEN 'BDC_OKCODE' OR 'BDC_CURSOR' OR 'BDC_SUBSCR'.
CONCATENATE '''' FVAL '''' INTO XFVAL.
PERFORM ADD_BDCFIELD USING FNAM XFVAL.
WHEN OTHERS.
SPLIT FNAM AT '(' INTO XCONST-FREF XCONST-FIDX.
CONCATENATE 'I_' FNAM INTO XCONST-FNAM.
TRANSLATE XCONST-FNAM USING '-_(_) '." No dashes allowed
MOVE FVAL TO XCONST-FVAL.
TRANSLATE XCONST-FVAL TO UPPER CASE.
APPEND XCONST.
PERFORM ADD_BDCFIELD USING FNAM XCONST-FNAM.
ENDCASE.
ENDFORM. " BDC_FIELD
*---------------------------------------------------------------------*
FORM ADD_BDCFIELD USING FNAM XFNAM.
CONCATENATE
'PERFORM BDC_FIELD USING ''' FNAM ''' ' INTO TABAP.
STRL1 = STRLEN( TABAP ) + STRLEN( XFNAM ).
IF STRL1 GT 76.
APPEND TABAP.
CLEAR TABAP.
ENDIF.
CONCATENATE TABAP XFNAM '.' INTO TABAP SEPARATED BY SPACE.
APPEND TABAP.
ENDFORM. " add_bdcfield usinf fnam fval.
*----------------------------------------------------------------------*
FORM SUCCESS_MESSAGE USING V1 V2 V3 V4 OK.
CONCATENATE V1 V2 V3 V4 INTO SY-LISEL SEPARATED BY SPACE.
REPLACE '##' WITH FUNCNAME INTO SY-LISEL.
MODIFY LINE 1.
IF OK EQ SPACE.
MODIFY LINE 1 LINE FORMAT COLOR COL_NEGATIVE.
ELSE.

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MODIFY LINE 1 LINE FORMAT COLOR COL_POSITIVE.

ENDIF.
ENDFORM. "ccess_message USING v1 v2 v3 v4 ok.
Figure 84: Program ZZBDCRECXX_FBGEN found on http://www.idocs.de

Test the function module The created function module should work without modification for testing at least. However, you probably will need
and add eventual loops to modify it, e.g. by adding a loop for processing multiple entries in a table control (scroll area).
for detail processing.

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13 EDI and International Standards

With the growing importance of EDI, the fight for international standards heats up. While there are many business sectors
like the automotive industry and book distribution who have used EDI for a long time and want to continue their
investment, there are others who insist on a new modern standard for everybody.
The battle is still to reach its climax, but I shall estimate that the foray of the W3C for XML will succeed and make XML the EDI standard of the future.

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13.1 EDI and International Standards

Electronic Data Interchange (EDI) as a tool for paperless inter-company communication and basic instrument for
e-commerce is heavily regulated by several international standards.
Unfortunately, it is true for many areas in the industry that an international standard does not mean that everybody
uses the same conventions.
Manifold standards result Too many organizations play their own game and define standards more or less compatible with those set by
in a Babylon competing organizations.
National organizations The main contenders are the national standards organizations and private companies versus the big international
versus ANSI/ISO organizations ISO and ANSI.
Private companies want The private companies being backed up by their country organizations usually fight for maintaining conventions,
well established which have been often established for many years with satisfaction.
standards
All inclusive standards by The big American National Standards Organisation ANSI and the international partner
the big ones ANSI and International Standards Organization ISO will usually fight for a solid open standard to
ISO cover the requirements of everybody.
Pragmatism beats This generally leads to a more or less foul trade-off between pragmatism and completeness. Tragically the big
completeness organizations put themselves in question. Their publications are not free of charge. The standards are publications
which cost a lot of money. So they mostly remain unread.
Standards need to be Nowadays computing standards have mostly been published and established by private organizations who made their
accessible and published knowledge accessible free of charge to everybody. Examples are manifold like PostScript by Adobe, HTML and
free of charge JavaScript by Netscape, Java by SUN, SCSI by APPLE, ZIP by PK Systems or MP3 by – who cares, XML by W3C
and EDIFACT by the United Nations Organization UNESCO.

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13.2 Characteristics of the Standards

The well-known standards EDIFACT, X.12 and XML have similar characteristics and are designed like a document
description language. Other standards and R/3 IDocs are based on segmented files.
ANSI X.12 ANSI X.12 is the US standard for EDI and e-commerce. Why is it still the standard? There are chances that X.12
will be soon replaced by the more flexible XML, especially with the upcoming boost of e-commerce. ANSI X.12 is a
document description language.
An ANSI X.12 message is made up of segments with fields. The segments have a segment identifier and the fields
are separated by a special separator character, e.g. an asterisk.
BEG*00*NE*123456789**991125**AC~

EDIFACT/UN EDIFACT was originally a European standard. It became popular when chosen by the UNO for their EDI
transactions. EDIFACT is a document description language. EDIFACT is very similar to ANSI X.12 and differs
merely in syntactical details and the meaning of tags.
XML XML and the internet page description language HTML are both subsets derived from the super standard SGML...
The patent and trademark holder of XML (W3C, http://w3c.org) describes the advantages of XML very precisely as
follows.
1. XML is a method for putting structured data in a text file.
2. XML looks a bit like HTML but isn't HTML.
3. XML is text, but isn't meant to be read.
4. XML is verbose, but that is not a problem.
5. XML is license-free and platform-independent.
And XML is fully integrated in the world wide web. It can be said briefly: XML sends the form just as the customer
entered the data.

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13.3 XML
This is an excerpt of an XML EDI message. The difference from all other EDI standards is that the message information is
tagged in a way that it can be displayed in human readable form by a browser.
XML differs from the other standards. It is a document markup language like its sister and subset HTML.
XML defines additional tags to HTML, which are specially designed to mark up formatted data information.
The advantage is that the XML message has the same information as an EDIFACT or X.12 message. In addition, it
can be displayed in an XML capable web browser
<!DOCTYPE Sales-Order PUBLIC>

<Purchase Order Customer="123456789" Send-to="http://www.idocs.de/order.in">

<title>IDOC.de Order Form</title>
<Order-No>1234567</Order-No>
<Message-Date>19991128</Message-Date>
<Buyer-EAN>12345000</Buyer-EAN>
<Order-Line Reference-No="0121314">
<Quantity>250</Quantity>
</Order-Line>
<input type="checkbox" name="partial" value="allowed"/>
<text>Tick here if a delayed/partial supply of order is acceptable
</text>
<input type="checkbox" name="confirmation" value="requested"/>
<text>Tick here if Confirmation of Acceptance of Order is to be returned by e-mail
</text>
<input type="checkbox" name="DeliveryNote" value="required"/>
<text>Tick here if e-mail Delivery Note is required to confirm details of delivery
</text>
</Book-Order>
Figure 85: XML sales order data

Figure 86: XML Order form as displayed in a browser after interpretation by a JAVA applet

XML plug-ins exist often The example shows an XML sales order. In order to be displayed with a standard browser like Internet Explorer 5,
as JAVA applets for plug-ins and JAVA applets exist that interpret the XML and translate the XML specific data tags into HTML form.
standard browsers

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13.4 ANSI X.12

This is an example of how an ANSI X.12 EDI message for a sales order looks . The examples do not show the control
record (the “envelope”). EDIFACT looks very much the same.
The example describes a sales order from customer 0111213 for 250 KGM. The fields of a segment are separated by
an asterisk (*).
We start with a header record describing the type of message (850). IDocs would store this information in the control
record.
ST*850*000000101~

ST01
ST02
Transaction 850 = Purchase Order
Set control number 453
Signal begin of transaction and identifies sender
BEG*00*NE*123456789**991125**AC~

BEG01

BEG02
BEG03
BEG04
BEG05
BEG07
00 - Original transaction, not a resend
NE - New Order
PO Number 123456789
VOID
PO Date 25/NOV/1999
Client requests an acknowledgment with details and changes
Bill-to party and Ship-to party
N1*BT***0111213~

N101

N104
Bill to (VBPA-PARVW)
0111213 number of bill-to-party ( VBPA-PARNR)
N1*ST***5566789~

N101

N104
Ship to (VBPA-PARVW)
5566789 (VBPA-PARNR)
The item segments for item 01 – 250 kg of material MY1001 for $15.3 per kg
PO1*1*250*KGM*15.3*SR*EAN*MY1001~

PO101

PO102
PO103

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PO104
PO106
PO107
Line item 1 – VBAP-POSNR
Quantity 250 - VBAP-KWMENG
Units Kilogram VBAP-MEINS
$15.30 - VBAP-PREIS
EAN – Material number
MY1001 (VBAP-MATNR)
Summary information to verify completeness
CTT*1*2~

CTT01

CTT02
1 PO1 segments
2 some of quantities (ignore unit)
SE*7*000000101~

SE01

SE02
7 segments altogether
Control number 453. This is the same as ST02

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14 EDI Converter
R/3 does not provide any tool to convert IDocs into international EDI format like ANSI X.12, EDIFACT or XML. This
conversion needs to be done by an external add-on product which is provided by a variety of companies who specialize in
general EDI and e-commerce solutions.
Summary
R/3 does not provide conversion to EDI standard formats like X.12, EDIFACT or XML.
Converters exist on UNIX and PC platforms.
Many converters are simple PC programs.
R/3 certification only guarantees that the converter complies to RFC technology and works fine with standard IDoc scenarios.
Real life situations require a flexible and easily adaptable converter program.

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14.1 Converter
SAP R/3 has foregone implementing routines to convert IDocs into international EDI standard formats and forwards those
requests to the numerous third party companies who specialize in commercial EDI and e-commerce solutions..
Numerous EDI standards Nearly every standard organization defined an own EDI standard for their members. So there is X.12 by ANSI for
the US, EDIFACT/UN adopted by the United Nations Organization UNO or XML as proposed by the internet
research gurus of W3C.
Big companies define But there is still more about it. All major industry companies define an additional file format standard for their EDI
their own standards or partners. Even if they adhere officially to one of the big standards, they yet issue interpretation guidelines with their
dialects own modifications according to their needs.
If a company does not play in the premier league of industry or banking companies, it will have to comply with the
demands of the large corporations.
A converter needs to be As this leads to the insight that there are as many different EDI formats as companies, it is evident that an EDI
open and flexible converter needs to have at least one major feature, which is flexibility in the sense of openness towards modification
of the conversion rules.
There are hundreds of converter solutions on the market not counting the individual in-house programming solutions
done by many companies.
EDI is a market on its own. Numerous companies specialize in providing EDI solutions and services. The majority
of those companies also provide converters.
Many of the converters are certified by SAP to be used with R/3. However, this does not tell anything about the
usability or suitability to task of the products.

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Alphabetic Index

ACTIVE/X, OLE/2 130

ALE - Application Link Enabling 107
ALE Change Pointers 68
ANSI X.12 151, 154
Change document 67
Change pointer, activation 69
Change Pointers, Trigger IDocs via ALE 68
Converter 156
EDI Converter 156
EDI Customizing 42
EDI Standard, ANSI X.12 151, 154
EDI Standard, EDIFACT/UN 151
EDI Standard, XML 151, 152
EDIFACT/UN 151
Engine, IDoc engine 72, 79
Event linkage, Workflow 100
IDoc Engine 72, 79
IDoc Segment, Creating 45
IDoc type 39
IDoc Type 37
IDoc type, purpose 87
JavaScript, RFC 134
LOCAL_EXEC, RFC 96
logical system 37
Logical System 42
Mail, send via SAPoffice 103
message type 37
Message Type 38
Message Type, define 49
Message type, purpose 87
NAST 61
NAST, RSNAST00 63
NAST, send via RSNASTED 64
OLE, ACTIVE/X 130
partner profile 37
partner profiles 38
Partner Profiles, Define with WE20 88
partner type 37
Port, Define with WE21 90
processing code 37, 39, 52
processing code, inbound 55

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Processing function, assign 51

RFC, Calling R/3 from JavaScript 134
RFC, Calling R/3 from MS Excel 131
RFC, Calling R/3 with MSWORD 132
RFC, calling the operating system 96
RFC, LOCAL_EXEC 96
RFC, remote function call 92
RFC, troubleshooting 137
rfc_remote_exec 96
RSNAST00 65
RSNAST00, send NAST messages 63
RSNASTED, send IDocs from NAST 64
Sample Inbound Routine 34
Sample Outbound Routine 32
Sample workflow handler 103
SAPoffice mail 103
Terminolgy 38
Trigger from change document 67
Trigger IDoc send 57
Trigger via ALE Change Pointers 68
Trigger via NAST 61
Trigger via RSNAST00 63
Trigger via workflow 66
Troubleshooting, RFC 137
Visual Basic, RFC via OLE 131
Visual Basic, RFC with WORD 132
Workflow 98
Workflow event coupling 100
Workflow event linkage 100
Workflow from change document 67
Workflow from change documents 101
Workflow from messaging (NAST) 102
Workflow handler, how to 103
Workflow, send SAPoffice mail 103
X.12, ANSI 151, 154
XML 151, 152

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Last Page
There is no new knowledge in this world.
And yet you thought to find it in these pages?
Arthur Schnitzler

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