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Account Determination

The document provides information on account determinations and inventory postings for different types of goods movements in SAP, including: - Initial entry stock and goods receipt without purchase order - Goods receipt with reference to a purchase order - Goods returns - Reversal of goods receipt - Goods issue with reference to a pipeline material - Stationary, cement, and other non-stock item procurement - Service procurement, including framework orders and service sheets - Blanket procurement - Sub-contracting procurement, including transfer postings and scrap receipt from vendors It outlines the transaction keys, valuation classes, and G/L accounts used for inventory and accounting postings for each type of goods movement

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Jayababu
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492 views16 pages

Account Determination

The document provides information on account determinations and inventory postings for different types of goods movements in SAP, including: - Initial entry stock and goods receipt without purchase order - Goods receipt with reference to a purchase order - Goods returns - Reversal of goods receipt - Goods issue with reference to a pipeline material - Stationary, cement, and other non-stock item procurement - Service procurement, including framework orders and service sheets - Blanket procurement - Sub-contracting procurement, including transfer postings and scrap receipt from vendors It outlines the transaction keys, valuation classes, and G/L accounts used for inventory and accounting postings for each type of goods movement

Uploaded by

Jayababu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Account Determinations

 Initial Entry Stock


Goods Receipt with reference Material Master => Movement Type: 561

Truncation Key: GBB

Transaction Key:: GBB

Valuation General Valuation Class G/L account


Modif. Modification
0001 BSA 3000 4100000
0001 BSA 7920 4100000
0001 BSA 7900 4100000
XXXX XXXX XXXX XXXXX

Inventory Postings

Transaction Key: BSX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX
 Without Purchase Order
Goods Receipt with reference (GI receipt w/o PO Material Master => Movement
Type: 501

Truncation Key: GBB

Transaction Key:: GBB

Valuation General Valuation Class G/L account


Modif. Modification
0001 ZOB 3000 4100000
0001 ZOB 7920 4100000
0001 ZOB 7900 4100000
XXXX XXXX XXXX XXXXX

Inventory Postings

Transaction Key: BSX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX
 Purchase Order

Goods Receipt with reference Purchase Order => Movement Type 101

Transaction Key: BSX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: WRX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: EIN

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: EKG

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX
If any Freight Charges are applicable

Transaction Key: FR1

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: FRE

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Invoice Verifications

Transaction Key Uses of Transaction

KBS Vendor account


WRX GR/IR Clearing Account
CGT CGST
SGT SGCT
FR1 Freight Clearing account
 Goods Returns
After Goods receipt with Reference Purchase Order, if we received Poor
Quality/Rusted/Rejected then we will return to vendor

Goods Receipt with reference Purchase Order => Movement Type 161

Transaction Key: BSX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: WRX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX
 Reversal of GR (Cancellation Material Document)
If we want Reversal of Goods Receipt (i.e means whenever if end user made wrong
posting with reference purchase order or some other else, so we have to cancelled
the material documents )

Cancellation with reference Material Document => Movement Type 102

Transaction Key: BSX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX

Transaction Key: WRX

Valuation Class G/L account


3000 4200000
7920 4200000
7900 4200000
XXXX XXXXX
 GOODS R ISSUE
Goods Issue with Reference Pipeline Material

Movement Type: 201 P / 261 P (P – Pipeline)

Pipeline Process:

 Pipeline Material : Mandatory


 Info record with Info category is Pipeline : Mandatory
Note: Info record is mandatory, because while doing Pipeline
settlement the price will copy from Info Record only.
 Purchase Order : Not required
 Goods Issue (MIGO ) : Mandatory
(Movement type: 201 P / 261 P)
 Pipeline Settlement : MRKO

Transaction Key:: GBB

Valuation General Valuation Class G/L account


Modif. Modification
0001 VBR 3000 4100000

Transaction Key: EIN

Valuation Class G/L account


3000 4200000
Transaction Key: EKG

Valuation Class G/L account


3000 4200000

Consignment payables

Transaction Key: KON

Valuation Class G/L account


3000 4200000

Stationary, Cement…..etc. Procurement ( Regular


usage Procurement)
If we want Procure the Stationary, Cement and some other service Non
stock items.

Mandatory things are .1 Account Assignments: K

2. Short Text

3. Material Group

4. Order Units

5. Price

6. Cost Center and G/L account

Note : Vendor Master

In the Purchasing Data 1 .Just tick on Srv-Based Inv.Vefif.

2. Do not tick on GR-based Inv.Verif


Goods receipt with reference Stationery Purchase Order
Movement Type : 101

GR/IR Clearing account

Transaction Key: WRX

Valuation Class G/L account


4200000

Note: Here do not give Valuation class and just mentioned only GL
account for Stationary, Cement or some others Procurement.

 Service Procurement
The important field in service procurement is Item Category (D), Short
Text, Net Price, Material Group, Plant, Storage location, Account
assignment category and Service number in Service tab.

 Document Type : FO - Framework Order


 Account Assignment : K
 Item Category : D
 Short Text
 Material Group
 Validly start and end
 Service master record
 Service Sheet Entry
GR/IR Clearing account

Transaction Key: WRX

Valuation Class G/L account


4200000

Note: Here do not give Valuation class and just mentioned only GL
account for Stationary, Cement or some others Procurement.

 Blanket Procurement

Blanket order use to procure the meals, manpower, housekeeping


for certain time with some price limit.

 Document Type : FO - Framework Order


 Account Assignment : K
 Item Category : B
 Short Text
 Material Group
 Validly start and end
 Service master record
 Not Possible Goods Receipt
 Invoice Verification only Posible
Here I have made purchase order with my target Price Rs.1800 and
Overall limit Rs.2000

Invoice Verification to Blanket PO for each time


I have brought the Parcel of Meals for First time 1st. Rs.180

2nd Rs. 620

3rd Rs.1800

So, if we want bring another parcel for More than Rs.250 then system
will not allowed. Because my Overall Limited is Rs.2000 only.
 Sub-Contracting Procurement

 Transfer Posting …. Movement type : 541


 Goods Receipt ….. Movement type : 101
 Material Provide to Vendor : Movement type : 543
 Scrapping : Movement type : 545
 Scrape receiving from Sub-Contractor : Movement type : 542

(For Raw material)

Transaction Key:: GBB

Valuation General Valuation Class G/L account


Modif. Modification
0001 VBO 3000 4100000
XXXX XXX XXXX XXXXXX

(For Finished Product)

Transaction Key: BSX

Valuation Class G/L account


7920 4200000
XXXX XXXXX

(For Finished Product)

Transaction Key: WRX

Valuation Class G/L account


7920 4200000
XXXX XXXXX
(For Finished Product)

Transaction Key: BSV ( Changes in stock)

Valuation Class G/L account


7920 4200000
XXXX XXXXX

(For Finished Product)

Transaction Key: FRL ( External Activity )

Valuation Class G/L account


7920 4200000
XXXX XXXXX
How to Receive the Scrap material from the Sub-Contracting Vendor

Movement type : 542 T Code : ME2O

Here scrap lie at sub-contracting vendor 40 Kgs. Now we have to bring


back into our plant
Movement Type : 542

Transfer Posting Tab

 Scraping Material
 Part.Prov Vendor
 Qty

Partner Tab

 Vendor

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