Volume 4, Issue 11, November – 2019 International Journal of Innovative Science and Research Technology

ISSN No:-2456-2165

ICT Impact on Quality and Excellence in Library

Functions, Collections, Services and its Impression on
NAAC and NBA Policy in Higher Education
Charushila Rajan Gaikwad
Librarian
Dr. D Y Patil School of Management
Dr D Y Patil Knowledge City
Lohegaon, Pune

Abstract:- This Article gives overview information about I. INTRODUCTION

ICT Impact on quality and excellence in Library
Functions, Library Collection, Library Services and it’s In this age of Globalization, Information and
impressed on NAAC and NBA Policy. Communication Technology changed the role of workplace
in each and every Sector –Including Libraries- Academic;
Libraries are shifted Traditional Information public and Research.
resources to Digital/Electronic Resources. Librarians are
professionally and practically trained in Acquisition, How Communication and Technology affected Library
Cataloguing, Organizing, Preserving and disseminating Function; Collection; Services; and Overall Library
in Traditional format. Now, librarians must not only Administration. New Opportunities to Learn Techno Skill-
facilitate access, organization, storage, and retrieval of Searching online Information; Download and Store in require
information, but they must also become change agents Format. Packaging and Repackaging Information and
and assume a proactive role in the diffusion of Provide to right User in Right Time as per their demand. Use
technological innovations. different type of Tools like -Multimedia, Scanner, and
different Types of Apps.
Today’s Libraries are a combination of both the
Traditional and Digital Library. Resources available in Library Functions changing into Traditional to
Printed format as well as Digital format like CD ROM to Electronic form. Acquisition, Cataloguing, Circulation, Serial
Online Databases, e books, e-journals and Internet Control, Document Storage, Dissemination of Information,
Resources. Feedback from Students and Faculty, Library Rules and
Regulations, Notice Board, Reminders of Over dues,
The Role of Librarian has rapidly changed in ICT Collection Development in digital format, Resource
era. Challenges in Services Providing, Demand of generation through Internet. Maintenance and Observation
Library users, New Competitors, Correct Information service Area through CCTV. All this functions transmitted in
provide to correct user. More Expectations and services digital based format. Library Services change the mode of
demand from Library Users. Librarian must have skill offline based services to online based services. OPAC, CAS,
and knowledge of handling new technologies related to SDI, Document Delivery, Inter Library Loan, Provided
collection, storage, packaging and repackaging, online resources -ebooks, ejournals, Databases and Online
processing and dissemination of information in digital information retrieval and Internet Access. Developed
library environment. Institutional repositories. Orientation programs, new arrivals
and provide Link of Online Resources, Library Induction
ICT used in overall Library administration. through PPT.
Quality and Excellence increased in each and every
section of the Library. Work pattern are changed from Adopted digital technologies in different types of
manually to digitize. It’s impressed on the NAAC and Libraries – It is for better Learning, better Quality, better
NBA policy for the Higher Education. services, better library collections and for better assessment
of learning Opportunities and New Skills.
Keywords:- Library Functions; Services; Collection;
Quality; Excellence and Skills in Library Administration; All Library activities, Functions, Services and overall
Best Practices/Services; Policy of NAAC and NBA. library administration maintained through Information
Communication Technology. And it helps to increased
Quality of works, saved time in day today activities –e.g.
Circulation section, maintained users in-out data, security
maintained through CCTV, Saved money in online
Information resources compare to hard copies of text books,

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Volume 4, Issue 11, November – 2019 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
Reference books, Handbook, and Encyclopedia –e.g.-  E-Journals:
ebooks, ejournals and databases. Libraries have been major problems of increasing
prices of print journals, Library space requirements and
Mentioned Functions and Services impressed on decreasing usage level of Print Journals. Also libraries are
National Assessment and Accreditation Council and required to maintain back issues of the journals, usually in
National Board of Accreditation as per their Policy of bound form.
Academic Libraries.
 Electronic journal helps the librarians to solve these
II. ICT IMPACT ON TRANSFORMATION OF problems without affecting the Library service providing
LIBRARY FUNCTIONS ACTIVATES to the Users. Library Users can be accessed E-journals via
COLLECTIONS AND SERVICES: internet through the remote Access from any Places. This
is great opportunity to researcher possible only of ICT.
A. Library Functions:
 E-Books
 Acquisition: E-book has been described as a text analogous to a
ICT use in the Library Acquisition system is concerned book that is in Digital form to be displayed on a computer
with finding Book selection, placing order of required screen. Now books are available in Audio and talking MP3
books, Keeping Track of Orders, Receiving and recording format. E-book offer advantages like 24 hours access.
Materials, Settlement of Invoice, accessing and maintaining Published ebook, There is also some issues like Intellectual
details in Accounts of funds, requisition of payments all this Property Rights but as the reader’s point of view. It is very
things including in this process but in a computerized library good opportunity to Increase the knowledge of society
the material are to be entered only once and at different through ICT. Ebooks helped to save money, time, and space
stages for different jobs done by the computer through to the Libraries in digital era.
integrated software. And it helps to completed process
without any errors.  Quick Access to Information through web. Updates and
Modifications time to time, Available 24x7 to access.
 Cataloguing: Multiusers Access at a time. Database Provided
Print (Books) and also electronic materials like CD’s Information to Access is Safe, Current, Accurate,
has been acquired in digital format, it is necessary to assign Validated and Well Organized.
the identification number and to catalogue it. Resource-
sharing of cataloguing activities is very notable change  CD ROMS:
through ICT. Today’s library has the Online Public Access CD ROM stands for Compact Disc Read Only
Catalogue which is database containing the library’s Memory. It is an optical disc that has the capacity to store
collection that can be accessed online by anyone. data, music files, and video files etc. Storage capacity is
Technology has made cataloguing more efficient. 3000,000 text pages in one CD. This is most important way
to data is stored and organized in very less space compare to
 Circulation: print format. And it’s possible only of Information
Issuing and Returning Library Material through communication and Technology.
automated System. This Process completed transactions very
quickly and accurately through Barcode Reader. Circulation  On-line information Resources- www/internet access:
systems match the borrower’s identity with the item loaned Information sources provided in electronic form
and the date due. An automated circulation system should be available on internet. Ebooks, ejournals Library catalog,
able to: information of companies – (annual Reports), Industries,
 Check that each borrower is eligible for service Educational Institutions, current affairs, Political, Social,
 Keep track of borrowed Material Economy. Each and every topic available on Internet. Online
 Keep track of circulation statistics based on borrower Information Resources is the greatest contribution to enrich
name and Issued Material in Library Collection.
 Notify borrowers and staff of overdue items
 Automatically calculate overdue fines  Library website and Institutional repository:
 Reservation of Book
 SMS alert Facility  One more important tool helps to enrich quality of
Library Skills and Communicate for various activities of
B. Library Collections: Library and works as a knowledge portal to all Library
Users. A library website provides a detail of its services,
 ICT Impact on Library collection- Collection, Library Rules and regulations and to tell its
Electronic Material has taken place with Traditional story to its community. In most of the library website
Material. ebooks, ejournals, CD ROM’s, Databases, On-line online catalogue is included.
information Resources- internet access, Institutional  An institutional repository is an online archive for
Repository. collecting, preserving, and disseminating digital copies of
the intellectual output of an institution, particularly a

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Volume 4, Issue 11, November – 2019 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
research institution. e.g. Research Articles, ebooks and  Book Renew Facility:
other library resources which is available in digital form. Library has provided Book renews facility on Phone or
 Many types of library materials such as journals, books, Mail. Students can call or send mail to Librarian. And the
patents, newspapers, standards, photographs, pictures, process had done by Library Staff. SMS alert to the Users.
motion pictures or music are now available in electronic
or digital form. From the user’s point of view, digital  Scanning and Printing:
resources hold many advantages such as time and place Library has Provided Scanning and Printing Facility to
convenience. the Library Users. Library Members can scan their Personal
 The library’s point of view digital format offers Documents require for Admission Purpose, Articles from the
convenience of storage and maintenance, cost printed Journals. Also Provided Printing Facility to the
 Advantage and ability to target global users, etc. Library Users but limited pages.

C. Library Services  Electronic mail (E-mail):

This medium can also be used to send and receive
 Information and Communication Technology or in Digital mails. This is commonly and widely used with the internet
era Library Services is not possible without ICT. facilities. E-mail is very useful for sending messages to and
from remote areas with enhanced network. Further, it is also
 OPAC: useful in various aspects of library environment. Thus, it may
Online public access catalog is an online database of be stated that e-mail may play a significant role in
materials held by a library or group of information dissemination service.
libraries. OPAC developed as stand-alone online catalogs of  New Arrivals- Provide Library Resources newly Added
the Library. Members can Search Library Material details in the Library. Display Books List, CD/DVD list, Project
e.g. Author, Title, Issue Status, and Book Reservation. Report, Fiction Books etc.
 Library Notices -Different Types of Library Notices,
 CAS: Photographs, Library Activities -Send by mail. It is
Current Awareness Service of a library is providing Disseminate very fast and Accurate than traditional notice
information about recent arrival of books, journals and other board.
library documents to the library members. This is usually  Question Papers- Old Question Papers Provide to the
done at libraries by taking printout list and displaying on Library Users through E- Mail.
notice board and circulating this list among various  Articles from the Journals- Provide Subject wise Full
departments. But the Adaption of Internet and Intranet Text articles to the Faculty and Students as per their
Technologies in educational institutions. It has given requirement.
opportunities to improve the information services to the  ebooks- provide ebooks to the Students and Faculties as
Library Users more effective way. per their Demand.
 Content Pages –Provide Scanned content pages from the
 SDI: Selective Dissemination Index print Journals to the Faculty and students. It is very useful
Is defined as the system in which selectively and to find out Accurate /Perfect article as they needed.
automatically compiled information about new documents
arrive in the Library and disseminated to the Library Users,  Bulletin Board Service:
and researchers as per the Specializations. Also Provided Full The major Bulletin Board Service available on the
text scanned Articles from the print Journals. internet is known as boards on topics as diverse as education.
Hobbies, science, politics, entertainment and employment
 Reprography opportunities.
Photocopy and Printing Facility is available in the
Library. Users can have this facility to photocopy of  World Wide Web/Internet:
Reference Sources (few pages) which are not available for Internet browsing service enhances information access
Home Lending. Like Handbook, Encyclopedia, Question in significant way. E- Resources Access through Internet.
Papers, News Paper Clippings etc.
 LAN and Wi-Fi:
 These technologies are still widely used technology in Campus Wide LAN and Wi-Fi Facility Provide to the
libraries globally. Most of the research libraries have Library Users.
reprographic machine and provide photocopies of any
document on demand.  Electronic Surveillance System CCTV:
This Service is very helpful to both Library and Library
 Book Reservation: Users for Security purpose.
Book Reservation are accepted on a first- come, first –
serve basis. Suppose the particular book is issued to library  Advantages of ICT in Library Management:
Member and the same book is needed to another Member.  Storage:
They can reserve the book online. When the book is returned  Preservation:
it is reserved on the name of particular Member. Who has  Ability to search:
reserve the book first.

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Volume 4, Issue 11, November – 2019 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
 Access current information: [4]. Dr. Sarangpani (2017) Issues and Challenges of
 Shared Catalogue Updated Library Facilities in Digital Era. International
Journals of Advanced Research in Computer Science
 NAAC is promoting the Use of Technology: and Software Engineering ISSN: 2277-128X (Volume-
ICT Impact overall Library Administration, Functions, 7, Issue-10)
Collections, Services and Its Impressed on NAAC and NBA [5]. Joseph Jestin (July 2005) Challenges for Library
policy of Higher Education. NAAC is promoting the Use of Professionals in India in the New Millennium.
Technology, Quest for Excellence -Contributing to nation- [6]. Satpathy, K. C. Best practices in library and
building and skills development of student. information Centre: A case study of NIT Silichar
NAAC: Library and Information Services, 2006.
NAAC is established in 1994 in response to [7]. www.google.com
recommendations of National Policy in Education (1986). [8]. www.pdfdrive.net
This policy was to "Address the Issues of Deterioration in [9]. https://shodhganga.inflibnet.ac.in
Quality of Education”. [10]. Wikipedia (Digital Library) available at:
[11]. http://en.wikipedia.org/wiki/Digital_library, 2010
The prime agenda of NAAC is to assess and accredit
institutions of higher learning with all objective of helping
them to work continuously to improve the Quality of
education.

 The institution adopts policies and strategies for adequate

technology deployment and maintenance. The ICT
facilities and other learning resources are adequately
available in the institution for academic and
administrative purposes. The staff and students have
access to technology and information retrieval on current
and relevant issues. The institution deploys and employs
ICTs for a range of activities.

III. CONCLUSION

 Library Functions, Collection, and Services Rapidly

Changed in ICT era. Traditional to Digital.
 Libraries Able to Provide Quality and More efficient
Services in Less Time.
 ICT Impact on Libraries to Save the Money, Time and
Space.
 Easy to Store and Maintain Library Information
Resources in Digital Format.
 Electronic Resources Available 24/7 Anywhere, Anytime.
Multiple Users Access At a Time
 Advantage and Ability to Target Global Users
 Easy Process of Purchase Library Resources/Material
 ICT Impact on Quality and Excellence in overall Library
Administration.

REFERENCES

[1]. Mokashi, R.M. (2009) Best Practices in Librarianship-

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[2]. R. Singh and S.C. Jindal. Promoting the use of e-
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presented at the International CALIBER, Uppsala, 2009
[3]. Sharp, K. (2001). Internet librarianship: Traditional
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