"Online Examination For Hawassa University Informatics Department" Project School of Informatics
"Online Examination For Hawassa University Informatics Department" Project School of Informatics
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HAWASSA UNIVERSITY
1. ACKNOWLDGMENT
The satisfaction that accompanies that the successful completion of any task would be
incomplete without the mention of people whose ceaseless cooperation made it possible, whose
constant guidance and encouragement crown all efforts with success.
I am grateful to my project adviser I. Dawit Tesfaye (MSC) for the advising, inspiration and
constructive suggestions that helpful in the preparation of this project.
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2. INTRODUCTION
Online examinations (e-examinations), are the examinations conducted through the internet or
in an intranet (if within the Organization) for a remote candidate (s).
These examinations are conducted as open-book type examinations. Candidate is given a
limited time to answer the questions and after the time expiry the answer paper is disabled
automatically and answers is sent to the examiner. The examiner will evaluate answers, either
through automated process or manually and the results will be sent to the candidate through
email or made available in the web site. Today many organizations that are found in abroad
conducting online examinations worldwide successfully and issue results online.
There are advantages and disadvantages in online examinations. The main advantage is that it
can be conducted for remote candidates and evaluation of answers can be fully automated for
MCF(matching, choosing and fill in the blanks) questions and other essay type questions can be
evaluated manually or through automated system, depending on the nature of the question s and
the requirements. Also online examinations can be conducted at any time and does not incur
higher cost as traditional exam scenario as there is no paper work involved(e.g.: printing exam
papers, prepare paper admissions etc) , there is no invigilators, also no need of arrangement of
exam centers. When comparing
with traditional exam scenario the cost for an online examination will be almost zero after the
online exam system is establishment and if maintenance cost is not considered.
The disadvantage of the e-examination is the inability of invigilating. There are methodologies
used in these examinations, when registering candidates and presentation of questions, so that to
test candidates knowledge and skills. However with a limited time, candidate is not capable of
totally depend on the reference materials or a supporting person.
2.1 Background
Hawassa University (HU) was established at Hawassa in April 2000.Since 1976 the different colleges
of HU had been operational starting with the college of Agriculture. The University has been formed by
merging three colleges in Southern Ethiopia:
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Main campus
The university has since upgraded its capabilities, adding new colleges, institutes and departments,
programs and research facilities. Currently, HU is actively engaged in expansion activities to increase its
intake capacity. As part of this, the University has got 61 hectares of land from Administration of
Yirgalem Town, and has started construction of buildings to expand the existing programs and to launch
new ones.
From the upgraded campus, main campus is the one. In this campus there are many faculties like
technology faculty, social faculty and natural science (FNS) etc. In these faculties there are many
departments, this Informatics is one of them. And get by this it become a center of research.
At this time Hawassa university is a comprehensive university engaged in the provision of all around
education, research, training and community service through its diversified areas of academic.
Security
Timed exam
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HAWASSA UNIVERSITY
3. PURPOSE
The purpose of on-line test simulator is to take online test in an efficient manner and no time wasting
for checking the paper. For students they give papers according to their convenience and time and there
is no need of using extra thing like paper, pen etc.
This Web Application provides facility to conduct online examination world wide
It save time as it allow number of students to give the exam at a time and display the result as the test
gets over, so no need to wait for result. It is automatically generated the server
Administrator has a privilege to create ,modify and delete the test paper and its
particular questions
User can register, login and give the test with his specific id, and can see the result
as well
1. Applicants (users) apply for the exam online or through other medium
2. After evaluating the applications admissions are sent to the accepted candidates
3. Users register and take the exam and submit the answers.
4. After evaluating answers examiner issues result.
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4. FEATURE
Secure
Easy to use
Reliable and accurate
No need of examiner
5. OVERVIEW
The online test created for taking online test has following stages
Login
Test
Result
Login:-
There is a quality login window because this is more secure than other login forms as in a normal
login window there are multiple logins available so that more than one person can access to test
with their individual login. But in this project there is only one login id i.e. administrator id and
password by which a person enter the site. Hence it is more secure and reliable than previously
used on-line test simulators.
TEST:
Test page is the most creative and important page in this project. It consists of 2 modules
namely:
Subject selection
Utilities
Subject selection:-
From the given choices the candidate can select his field (like C, C++ and JAVA etc) for
taking on with the test.
Utilities:-
It includes:-
Skip and come back to the question afterwards if needed.
Give the list of attempted and unattempted questions and can go to any question directly
and can either attempted or change the answer of the already attempted question
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HAWASSA UNIVERSITY
7. REQUIRMENT
7.1 Functional Requirement
The users should be able to register online for the examination online after accepting the
application
The system should be capable of storing users’ records
Examiners should be able to setup the papers without involvement of other technical
personnel such as developers, system administrators.
Examiner should be able to issue exam index numbers to the candidates
Examiner should be able to modify the system passwords and change the authentications
if there are more than one user.
Examiner should be able to receive answers securely through the system.
System should be capable of presenting both MCF(matching, choosing, and fill in the
blank) and essay type questions
The system should be capable of present questions at once or one by one according to the
requirements of the examiner.
The system should be capable of generate statistical data for examiner
Number of registered users
Number of users on exam at the moment
Number of questions answered by the users etc.
The system should be synchronized with the server time and should be capable of disable
answer sheet automatically after time out
On automatic answer disable, the system should be capable of accept answers on that
time (Submit option should be activated or automatically saved)
System should not allow one candidate to (one index number holder) to take the exam
more than one time.
8. OBJECTIVE
Behind the proposed system is to provide a comprehensive computerized system, which can
capture, collate and analyze the data from these wards and evaluate the impact of the program
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HAWASSA UNIVERSITY
To allow faculty to create questions. Questions can have multiple options, multiple
answers or can be text answer
To allow faculty to create sections. Sections can be timed, sections can have individual
questions. Each question in sections can have marks
To create the application according the Hawassa University rules and regulation
Timed exam
9. EXISTING SYSTEM
The whole process of assigning test and evaluating their scores after the test, is doing manually
till date. Processing the test paper i.e. checking and distributing respective cores used to take
time .
The first problem is that there are loads of hard copied documents being generated. This brings
us to the age-old discussion of keeping information in the form databases versus keeping the
same on sheets of paper. Keeping the information in the form of hard-copied documents leads to
the following problems:
i. Lack of space – It becomes a problem in itself to find space to keep the sheets of paper being
generated as a result of the ongoing discussion. The documents being generated are too
important to be ill-treated.
ii. Filing poses a problem – Filing the documents categorically is a time consuming and tedious
exercise.
iii. Filtering is not easy – It becomes hard to filter relevant documents for the irrelevant ones if
the count of the same crosses a certain manageable number.
iv. Reviewing becomes time-consuming –
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HAWASSA UNIVERSITY
All the process done manually at the centers and all the records are maintained on the papers. So
the maintenance of the record is very difficult in the departments and as well as it’s very difficult
for the workers to check the record. The Existing system is paper based, time consuming,
monotonous, less flexible and provides a very complex working schedule. The chance of loss of
records are high and also record searching is difficult. Maintenance of the system is also very
difficult and takes lot of time.
v. Result Processing is slow due to paper work and requirement of staff
10. METHODOLOGY
This project is a web application that is developed in .
HTML
Advanced java
Interviewing: - it is just asking a person who is near (who works )to the department .
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Analysis phase
Implementation phase
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12. COST
MATERIAL PER YEAR
PAPER 100.00
PEN/PENCIL 40.00
PRINT 150.00
COPY 80.00
CD/DVD 80.00
TOTAL 590.00
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12. CONCULUSION
The On line test System or online examination (e-examination) will develop using Java and
sql fully meets the objectives of the system. The system will operate at a high level of efficiency
and all the teachers and user associated with the system understands its advantage. The system
solves the problem. It was intended to solve as requirement specification.
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