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Mass Creation of PR in SAP

This document discusses setting up a mass purchase requisition creation process in SAP. It will involve creating PRs based on predefined account assignment categories like projects, cost centers, and plant stock. A template will be used to upload multiple PRs at once which requires fields like document type, material, quantity, and delivery date. The scope includes creating test PRs to check for errors before mass uploading. PR document types like projects, assets, consumables, and stock transfers will be supported.

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samirjoshi73
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912 views3 pages

Mass Creation of PR in SAP

This document discusses setting up a mass purchase requisition creation process in SAP. It will involve creating PRs based on predefined account assignment categories like projects, cost centers, and plant stock. A template will be used to upload multiple PRs at once which requires fields like document type, material, quantity, and delivery date. The scope includes creating test PRs to check for errors before mass uploading. PR document types like projects, assets, consumables, and stock transfers will be supported.

Uploaded by

samirjoshi73
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Mass Creation of PR in SAP

Purchase requisition is created in Sap through material requirement planning by


exploding Bill of material.(In our case it is carried out in Planvisage application and
PR's are uploaded in SAP). Material which are not part of Bill of material and required
for Plant stock or Cost centre has to be created manually in SAP.

In order reduce the time required for PR creation we are going for mass creation of
PR in sap enhancement. Based on frequency of manual PR creation activity following
Account assignment categories are considered.

 Q - Project Stock
 P - Project (This is used by Despatch department for creation of Packing box
required for Project)
 N - Third Party (Project department attach materials to Project structure for third
party procurement in order to capture material wise cost which is time
consuming activity, as for every material Project department needs to enter
mandatory details such as Plant, quantity, procurement type, Purchasing group ,
Price, procurement parameter & Customer code. This activity is carried out in
SAP just to create third party PR in SAP system. By using this enhancement PR
creation time will be drastically reduced.
 K- Cost center
 Blank- Plant stock (Plant stock such as hardware, Inserts , rolled section such
as angles, beams & channel etc)
 A- Asset Procurement
 F- Order (Material required for Maintenance order)

Following item category are considered:

 Blank - Standard used for Plant stock


 S - Third Party
 U- Stock transfer (Between Plant)

Other Item categories are not consider owing to complexity.


Scope :

Mass creation of PR with test mode in order to check error before uploading. Below
mentioned PR document type to be considered

 ZCR- Asset requisition


 ZPC - Consumable and Maintenance requisition
 ZPR - Project requisition
 ZNB- Project requisition (Projects)
 ZPS - Stationary requirement
 ZUB- Stock transfer (MM Delivery)

Following mandatory fields are required in Template:

 Document Type
 Account Assignment
 Item Category
 Material
 Quantity
 Plant
 Delivery Date
 MRP Controller
 Tracking Number
 Account Assignment fields (Cost Centre/ WBS element/Asset/
 network & Activity)
 GL Account *
 Item Text
 Material PO Text**
 Requisitioner
 Vendor Material Code
 Desired Vendor
 Unloading Point
 Customer Code
 Price
 Supplying Plant (In case of STO)

* In case GL account is not maintained in Excel template by default material GL has


be considered.

** PO text maintained in Excel sheet should overwrite text maintained in material


master if any.
Document Type and Account assignment combination

Document Type Account Assignment Item Category


ZNB N S
ZPR Q&P -
ZUB Blank, Q U
ZPC K,F, -
ZCR A -
ZPS K -

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