Project Costing Training Manual - Completed
Project Costing Training Manual - Completed
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Introduction............................................................................................................4
Overview of Applications...................................................................................6
Creation of Project Template...........................................................................8
Create Project Using Project Template......................................................11
Create Project Using Project..........................................................................14
Create Financial Task Breakdown Structure............................................17
Projects Setup.....................................................................................................21
Enter Initial Cost Approve/submit and Baseline the budget.............28
Enter Pre-Approved Expenditure Batches................................................33
Track Commitments in Project costing – Requisition..........................42
Track Commitments in Project costing – Purchase order..................47
Track Commitments in Project costing – Payables Invoice..............52
Interface the Payables Projects based Expenditure to oracle
Projects..................................................................................................................56
Project Status inquiry.......................................................................................60
View the cost expenditure details:..............................................................64
Create the Asset in Project and assign the same at Project/Task
Level........................................................................................................................66
Generate Asset Lines........................................................................................69
Interface Asset to Oracle Assets..................................................................70
Capitalize the Asset in Assets Module........................................................73
Tieback the Asset details to Projects..........................................................77
Open and Closed Issues for this Deliverable...........................................80
[N]: Navigation
[F]: Function
[B]: Button
[PL]: Pick List
[DFF]: Descriptive Flex Field
Find
Save
Close Form
Cut
Copy
Paste
Clear Record
Delete Record
Edit Field
To close a form: F4
To query a record: F11, then Control F11
Click on Structures
It leads to open self service web page to input the structures details
Choose the options you want to use and display when new project created
Enter the Elements which are mandatory at the time of creation of project.
You can find all the details of this project as per the template framed earlier:
Click find
Click copy to
Once the project is created, click open to find the new project details in summary window:
To Create Financial Breakdown structure, Search for the Project which we created in earlier
session Eg: Project% then click find.
Pick the respective project from search result.
Click ok and open the project from Projects, Template summary window.
Select Tasks from project options and then click for details
To View/update the project option details, Query the project created in previous sessions.
Pick the respective project from search result.
Click ok and open the project from Projects, Template summary window.
Tasks detail
Work plan information
Classifications
Currency
Key Members
Transaction controls
Asset details
Enter the Necessary details and query the project as shown below:
Select Tasks from project options and then click for details
Allow charges enabled at lower task level (Task 1.3) (default level it comes as like)
Select and Click on detail – this leads to open you self-service webpage
This helps you to limit on accept the cost against each expenditure category with specific
dates.
Enter the Entry method as “Project at Completion W/Res” and “choose the resource list as
“Expenditure category” and then click Details
Once you click the submit button, the status turns to Submitted and the button name
change to Baseline.
Rework the Initial cost budget: (if any rework requires on this budget click on rework)
Navigation Projects Vision Services (USA) Expenditures Pre Approved Batches Enter
Entering pre-approved expenditure for the project 1000.100.103 to the labor hours (time
View
the Status of
the
expenditure
batch we
created
Verify the status of the batch we created (now it turns to status as “Submitted”)
Review the released expenditure from Expenditure inquiry window before we distribute labor
cost
Navigation > Expenditures > Expenditure inquiry> project > Enter the Project Number and
then click find.
Check the draft accounting lines of the distributed cost > click item details > choose cost
distribution lines > then click ok
View > Request > Click on Submit new request > opt for Single Request > Click ok>
Create accounting
View > Request > Click on Submit new request > opt for Single Request > Click ok>
Navigation > Open and select the Expenditure line > go to menu bar > select Tools >
Choose view Accounting
Switch to the Responsibility Projects Vision Services (USA) to run the update project
summary amounts for this project: Project 1000.100.103.
Before we run a program to track commitments in to project costing, let’s verify the Current
status of this project.
Run Program to update the project summary amounts for single project.
Enter the necessary details and submit the program as shown below
Click ok
then click on submit
Close the submit request window
Click on cancel to close the submit a new request window
On requests window, click on refresh data until the program completes
once its successfully completed, view the output file
View Output:
Navigation> click on commitments button > Find commitments > provide commitment type
“Requisition” > Tracked the requisition as commitment in commitment details
Click on create
Note: It defaults all the information we provided at the time of create requisition.
PO Approved.
Run Program to update the project summary amounts for single project.
Enter the necessary details and submit the program as shown below
Click ok
then click on submit
Close the submit request window
Click on cancel to close the submit a new request window
On requests window, click on refresh data until the program completes
once its successfully completed, view the output file
Navigation> click on commitments button > Find commitments > provide commitment type
“Purchase orders” > Tracked the Purchase order details as commitment in commitment
details
Enter the Invoice in payables against the Purchase order (We created in previous Session).
Match the Invoice against the Purchase order
Run the update project summary amounts for a single Project in project costing
Track the commitment details in Project status inquiry as supplier invoice.
Run Program to update the project summary amounts for single project.
Enter the necessary details and submit the program as shown below
Click ok
then click on submit
Close the submit request window
Click on cancel to close the submit a new request window
On requests window, click on refresh data until the program completes
once its successfully completed, view the output file
View output
Navigation> click on commitments button > Find commitments > provide commitment type
“Supplier invoice” > Tracked the payables invoice details as commitment in commitment
Details
Click on search in menu bar and provide the PO number details to find the relevant invoice
(We created in previous Session). Then find.
Validate the invoice.
Create final accounting for the invoice
Transfer the accounting entries to GL
Interface the Projects expenditure to oracle Project costing
Select the Relevant Payables invoice of PO: 3449 (Vision Services OU)
Click find
Click on Actions
Enable Validate Check box then click Ok
Find the status as Validated
Create final Accounting
Click on actions
Enable create accounting check box and opt for Final Post
Then click ok
System runs some concurrent programs to finish the accounting
Switch to the Responsibility Projects Vision Services (USA) to run the PRC: Interface
supplier cost concurrent program.
View output file of the “AUD: Supplier Costs Interface Audit” child program of
“PRC: Interface Supplier Costs”
Navigation Projects Vision Services (USA) Projects Status Inquiry Projects Status Inquiry
Click ok
then click on submit
Close the submit request window
Click on cancel to close the submit a new request window
On requests window, click on refresh data until the program completes
once its successfully completed, view the output file
Verify the status bar to find the request id and Click ok to submit the concurrent program to
create an asset line.
Check the
Asset Line
status as
Transferred to
oracle Assets
Details
Find
Open
Select the Line which shows as new in Queue column, click open
Change Queue status from NEW to POST (Select from the List of Values)
Now system will allow you to post mass additions to capitalize the asset.
Navigation Click on View (Menu bar) > Requests > click on submit a new Request button>
opt for single request > choose the Program name “PRC: Tieback Asset Lines from Oracle
Assets”.
Navigation > Capitalization > Capital Projects > Enter the Project Number
Review the Asset details and the updated history.
Open Issues
Closed Issues