Document #: 26.

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 1 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Lead Office Janitor
and Warehouse Signature on
Completed Food
Custodian completed Food
Safety Management
Supervisor Safety Management
System Weekly Weekly
System Weekly
Internal Audit
Warehouse Checker Internal Audit
Checklist
Ensure Checklist
Good Warehousing inspection/audit SQF Practitioner
Practices completion. Warehouse Foreman Operations Manager
or their designated Signature on
Completed Food
Hand Washing Ensure thorough representative General Manager completed Food
Safety Management Weekly (at a
Policy review of Safety Management
System Daily minimum)
PERSONNEL audit/inspection Operations Manager SQF Practitioner System Daily
Inspection Checklist
PRACTICES Employee Illness findings. or their designated Inspection Checklist
Policy representative NOTE: NOT the
Ensure corrective Operations Manager same person as the
Employee action has been one who recorded
Disciplinary initiated and the data. As needed, upon
General Manager
Process documented for all Signature on completion of
Completed Food
nonconformities. completed Food management’s
Safety/Good Customer
Safety/Good review of each Food
Warehousing Service/Office
Warehousing Safety/Good
Practices Violation Manager
Practices Violation Warehousing
sheet
sheet Practices Violation
Chief Engineer
sheet.
SQF Practitioner
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 2 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY

MONITORING
No specific facility Water test results Ensure water testing Visually verify
WATER
program exists; from ISO 17025 certificate is valid Operations Manager SQF Practitioner current testing Annually
MICROBIOLOGY
certificate only compliant laboratory and current. certificate
AND QUALITY

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure training SQF Practitioner
effectiveness.
Operations Manager
Facility Training Ensure all personnel Signature on As needed,
Trainer
System Employee Training initial and refresher General Manager completed Employee throughout the year,
TRAINING OF
Needs Tracker (sign- training is complete Training Needs upon completion of
PERSONNEL Trainee’s immediate
Employee Training in sheets) and up-to-date. Customer Tracker (sign-in each training
supervisor
Policy Service/Office sheet) session.
Ensure training Manager
needs have been
identified. Chief Engineer
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 3 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
SQF Practitioner Signature on
Completed Handheld
completed Handheld
Personal
Operations Manager Personal Weekly
Thermometer
Ensure the Records Thermometer
Calibration Log
calibration of all Clerk/Keeper General Manager Calibration Log
applicable devices Signature on
Completed Cooling SQF Practitioner NOTE: NOT the
was checked and completed Cooling
System same person as the
Equipment documented System Monthly
CALIBRATION Thermometer one who recorded
Calibration correctly. Thermometer
OF EQUIPMENT Calibration Log the data.
Program Calibration Log
Completed Monthly Ensure appropriate
Freezer action was taken on
any out-of-calibration Signature on
Thermometer
devices. completed Freezer
Calibration Checks Assistant Engineer Chief Engineer Monthly
Temperature
sheets in Freezer
Records document
Temperature
Records document
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 4 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Pest Control Service
Monthly
Provider’s Service Ensure servicing
Pest Control Service Signature on Service (after each Pest
Report completed as per
Provider Report Control Service
agreement.
Provider visit)
Visual inspection
Ensure pest control
devices are
maintained. Operations Manager Signature on
Completed Rodent Operations Manager
or their designated completed Rodent Weekly
Trap Checklist
Ensure Pest Control representative Trap Checklist
General Manager
Service Provider’s
thoroughness.
MANAGEMENT SQF Practitioner
Pest Control Ensure Lead Office Janitor Signature on
OF PESTS AND Completed Food
Program inspection/audit and Warehouse completed Food
VERMIN Safety Management NOTE: NOT the
completion. Custodian same person as the Safety Management
System Weekly Weekly
Supervisor one who recorded System Weekly
Internal Audit
Ensure thorough the data. Internal Audit
Checklist
review of SQF Practitioner Checklist
audit/inspection
findings. Warehouse Foreman
or their designated Signature on
Completed Food
representative completed Food
Safety Management Ensure corrective Weekly (at a
action has been Safety Management
System Daily minimum)
initiated and Operations Manager System Daily
Inspection Checklist
documented for all or their designated Inspection Checklist
nonconformities. representative
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 5 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Chief Engineer

Engineering and
Maintenance
Personnel
Completed CityIce
Maintenance
Work Orders Operations Manager As needed, after
Program Ensure corrective Initials/Signature on
each corrective
maintenance was completed CityIce
Operator’s Daily SQF Practitioner maintenance task
CORRECTIVE effective. Work Order
Checklist for Electric has been completed.
MAINTENANCE
Forklifts Engineering and General Manager
Maintenance
Personnel NOTE: NOT the
same person as the
PREMISES AND one who completed
EQUIPMENT the task.
MAINTENANCE
SQF Practitioner
Maintenance
Ensure completion of Initials/Signature on
Program Work Order Operations Manager
all preventive Work Order
Summary Task Quarterly
maintenance tasks Summary Task
PREVENTIVE Count Report General Manager
from previous period. Count Report
MAINTENANCE
Chief Engineer
Warehouseman
Ensure completion of Initials on completed
Equipment Operator’s Daily Warehouse Foreman Operations Manager
preoperational “Operator’s Daily
Cleanliness Checklist for Electric or their designated Daily
equipment Checklist for Electric
Program Forklifts Utility Personnel representative
inspections. Forklifts” Tracker
Head Lumper
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 6 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure report has
been completely
filled out. Operations Manager
Chief Engineer
Certify that all General Manager
Operations Manager As needed, after
deficient items noted
Initials/Signature on every Glass,
Glass, Ceramics, will be/have been Chief Engineer
General Manager Glass, Ceramics, Ceramics, and Brittle
and Brittle Plastics addressed and
and Brittle Plastics Plastics Breakage
Breakage Report resolved in an Any employee, but
NOTE: NOT the Breakage Report Report has been
expedient manner generally done by
same person as the completed.
and in accordance Engineering and
one who recorded
with food safety Maintenance
the data.
practices, and Personnel
company policies
CONTROL OF and procedures.
Foreign Matter
PHYSICAL
Control Policy
CONTAMINANTS Ensure Lead Office Janitor Signature on
Completed Food inspection/audit and Warehouse completed Food
Safety Management completion. Operations Manager Safety Management
Custodian
System Weekly Weekly
Supervisor System Weekly
Internal Audit Ensure thorough General Manager Internal Audit
Checklist review of SQF Practitioner Checklist
audit/inspection SQF Practitioner
findings.
Warehouse Foreman NOTE: NOT the
Ensure corrective or their designated same person as the Signature on
Completed Food
action has been representative one who recorded completed Food
Safety Management Weekly (at a
initiated and the data. Safety Management
System Daily minimum)
documented for all Operations Manager System Daily
Inspection Checklist
nonconformities. or their designated Inspection Checklist
representative
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 7 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure Lead Office Janitor Signature on
Completed Food
inspection/audit and Warehouse completed Food
Safety Management
completion. Custodian Operations Manager Safety Management
System Weekly Weekly
Supervisor System Weekly
Internal Audit
Ensure thorough General Manager Internal Audit
Checklist
review of SQF Practitioner Checklist
audit/inspection SQF Practitioner
findings. Warehouse Foreman
Signature on
or their designated NOTE: NOT the
Completed Food completed Food
Ensure corrective representative same person as the Safety Management Weekly (at a
Safety Management
action has been one who recorded minimum)
System Daily System Daily
initiated and Operations Manager the data.
Inspection Checklist Inspection Checklist
documented for all or their designated
nonconformities. representative
Cleaning Program Visually inspect to Operations Manager
ensure that janitorial Signature on
Completed Janitorial
CLEANING Hazard tasks are Office Janitors General Manager completed Janitorial Weekly
Standards Checklists
Communication satisfactorily Standards Checklist
Program completed. SQF Practitioner
Lead Office Janitor
and Warehouse
Visually inspect to Custodian
ensure that custodial Supervisor Initials on completed
tasks are Custodial Standards
Daily (by trained
satisfactorily SQF Practitioner Checklist by day
second party) and
Completed Custodial completed. Warehouse
Weekly (by SQF
Standards Checklists Ensure checklist is Custodians Operations Manager Signature on
Practitioner or
completely filled out. General Manager completed Custodial
Operations Manager)
Ensure that tasks are Standards Checklist
being completed in a NOTE: NOT the by week
timely manner. same person as the
one who completed
the task.
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 8 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure Lead Office Janitor Signature on
Completed Food
inspection/audit and Warehouse completed Food
Safety Management
completion. Custodian Operations Manager Safety Management
System Weekly Weekly
Supervisor System Weekly
Internal Audit
Waste Management Ensure thorough General Manager Internal Audit
Checklist
Program review of SQF Practitioner Checklist
WASTE
audit/inspection SQF Practitioner
MANAGEMENT
Hazard findings. Warehouse Foreman
AND DISPOSAL
Communication or their designated NOTE: NOT the Signature on
Completed Food
Program Ensure corrective representative same person as the completed Food
Safety Management Weekly (at a
action has been one who recorded Safety Management
System Daily minimum)
initiated and Operations Manager the data. System Daily
Inspection Checklist
documented for all or their designated Inspection Checklist
nonconformities. representative
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 9 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure food safety
data has been As needed, every
recorded on Warehouse Checker time a Receiving
receiving documents Report is completed
Signature on
Completed Extended and Extended Cover Utility Personnel for product being
Receiving Program completed Extended
Cover Sheets Sheet and received into frozen
Cover Sheet
appropriate action Warehouseman storage (see
was taken on all program document
nonconforming Warehouse Checker for further guidance).
Warehouse Foreman
observations.
Utility Personnel
Completed Load SQF Practitioner
Summary sheets Warehouseman
TRANSPORT (computer Operations Manager
AND DELIVERY generated) As needed, every
Ensure food safety Warehouse Foreman General Manager time a Delivery Order
data has been
Completed Load is completed for
recorded on shipping SQF Practitioner Customer
Summary sheets product that is being
documents and Load Service/Office Signature on
(handwritten) shipped out of frozen
Shipping Program Summary sheet and Operations Manager Manager completed Load
storage on a
appropriate action Summary sheet
Completed Container transport vehicle
was taken on all NOTE: NOT the
Load Summary (see program
nonconforming same person as the
sheets document for further
observations. one who recorded guidance).
Completed Railcar the data.
Load Summary
sheets
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 10 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure Lead Office Janitor Signature on
Completed Food
inspection/audit and Warehouse Operations Manager completed Food
Safety Management
completion. Custodian Safety Management
System Weekly General Manager Weekly
Supervisor System Weekly
Internal Audit
Ensure thorough Internal Audit
Checklist Chief Engineer
review of SQF Practitioner Checklist
audit/inspection
findings. Warehouse Foreman SQF Practitioner
or their designated NOTE: NOT the Signature on
Completed Food
Ensure corrective representative same person as the completed Food
Safety Management Weekly (at a
action has been one who recorded Safety Management
System Daily minimum)
Operations Manager the data or System Daily
Inspection Checklist initiated and
or their designated completed the task. Inspection Checklist
documented for all
representative
nonconformities.
Warehouse Checker

ALLERGEN Allergen Control Ensure products are Utility Personnel

CONTROL Program received in
Warehouseman
accordance with the
Warehouse Checker
Allergen Control Warehouse Foreman
Program. As needed, every
Utility Personnel
SQF Practitioner time a Receiving
Completed
Ensure food safety Report is completed
Receiving Reports Warehouseman Operations Manager Signature on the
data has been for product that is
completed Extended
recorded on being shipped out of
Completed Extended Warehouse Foreman General Manager Cover Sheets
receiving documents frozen storage (see
Cover Sheets
and Extended Cover Customer program document
SQF Practitioner
Sheet and Service/Office for further guidance).
appropriate action Manager
Operations Manager
was taken on all
nonconforming NOTE: NOT the
observations. same person as the
one who recorded
the data.
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 11 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure that allergen Operations Manager
spills are thoroughly
Warehouseman
cleaned up in General Manager
accordance with the
Head Lumper
Allergen Control Chief Engineer Added to the As needed, any time
Discrepancy
Program. Discrepancy there is a significant
Management Warehouse Foreman SQF Practitioner Management allergen spill at this
Tracker
Ensure allergen Tracker facility.
Operations Manager NOTE: NOT the
spills are entered
into the Discrepancy same person as the
General Manager one who completed
Management
Tracker. the task.
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 12 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTALS PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure food safety
data has been
As needed, every
recorded on
time an Extended
receiving documents
Signature on the Cover Sheet has
Completed Extended and Extended Cover
Cover Sheet Sheet and Warehouse Checker completed Extended been completed for
Cover Sheet product being
appropriate action
Utility Personnel received into frozen
was taken on all
storage.
nonconforming
Warehouseman
observations.
Completed Load Warehouse Checker
Warehouse Foreman
Summary sheets
(computer Utility Personnel
SQF Practitioner
generated)
Frozen Food Warehouseman
Operations Manager
Products HACCP Completed Load
Program Summary sheets Ensure food safety Warehouse Foreman
FOOD SAFETY General Manager
(handwritten) data has been As needed, every
recorded on shipping SQF Practitioner time a Load
Customer
Completed Container documents and Load Signature on the Summary sheet has
Service/Office
Load Summary Summary sheet and Operations Manager completed Load been completed for
Manager
sheets appropriate action Summary sheet product being
was taken on all NOTE: NOT the shipped out of frozen
Completed Railcar nonconforming storage.
same person as the
Load Summary observations.
one who recorded
sheets the data.

Daily Freezer Ensure that records

Signature on Monthly
Storage Program Temperature are complete. Assistant Engineer Chief Engineer
completed Freezer (at a minimum)
Monitoring sheets in
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 13 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTALS PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Freezer Temperature Ensure that Temperature
Records document temperatures were Records document
monitored at the
correct frequency.

Ensure temperatures
have been
maintained within
proper ranges.

Ensure corrective
action was initiated
and documented in
response to any
nonconformities.
 Document #: 26.3

Monitoring and Verification Activities

Revision #: Five
Revision Date: 3.24.2015
Prepared By: Vaughn
SECTION: SQF SYSTEM VERIFICATION Approved By: Retz
SUB-SECTION: VERIFICATION SCHEDULE Pages: Page 14 of 14

RELATED WHO PERFORMS HOW IS

FOOD SAFETY FACILITY VERIFICATION MONITORING WHO CONDUCTS VERIFICATION VERIFICATION
FUNDAMENTAL PROGRAM DOCUMENT(S) GUIDANCE FUNCTION? VERIFICATION? DOCUMENTED? FREQUENCY
Ensure that the
document number,
Food Safety Manual document title,
Document Register revision number, and
revision date shown
Food Safety Manual in the document Signature on the
Document Revision header/footer Food Safety Manual
DOCUMENT Document
Log matches the SQF Practitioner Operations Manager Document Register, Quarterly
CONTROL Management Policy
information in the in the Review and
Other Food Safety Food Safety Manual Verification section
Management System Document Register
documents and and Food Safety
templates Manual Document
Revision Log for the
same document.