Teacher: Mrs.

Daisy Perez
Subject: EDPM
Date: January 7th to January 18th 2019
Class: Third Form
Duration: 40 minutes
Topic: Mail Merge and Manuscript (Assignment 1)
Subtopics: Manuscript definition, Abbreviations, Manuscript correction signs, Instructions for
performing a mail merge:
References:
 Electronic Document Preparation and Management for CSEC, 2ND Edition, Ann
Margaret, Agatha Augustine, pg.115-131, 147-150
 Using Mail merge. (n.d.). Retrieved August 3rd, 2018, from
https://www.gcflearnfree.org/word2007/using-mail-merge/1/
 Basic Editing Symbols – Manuscripts Signs. (n.d.) Retrieved August 3rd, 2018, from
https://sielearning.tafensw.edu.au/MBA/BSBITU401A_v2/12605/lo/11189/documents/m
anuscript_signs.pdf
Previous Knowledge:
 Students are able to create a mail merge document using Microsoft Word office.
Objectives: Through group work, presentations class work and power point presentation

students will be able to:

1. Interpret and apply manuscript signs in Microsoft Word Office documents.

2. Create typescript from manuscript or typed notes using accepted rules.
3. List the different usages of mail merge
4. Identify the different file for creating a mail merge.
5. Produce a letter using mail merge.
6. Appreciate the importance of

Concepts:
A manuscript is the original written or type written work of an author that is used to prepare a
mail-able or printable document.

The manuscript may contain:

 Abbreviations that must be spelled out.
 Correction symbols or marks that must be interpreted and applied.
Abbreviations are shortened forms of words.
These must be typed in full.

Styles:To apply a style to text:

1.) Select the text you want to change.

2.) Open the styles and Formatting task pane
by clicking Format then Styles and
Formatting.
3.) Click the style you want in the Styles and
Formatting task pane.
Manuscript correction signs are standard set of signs
and symbols used to indicate corrections and proofs.

Mail merge:

Mail merge is a word processing tool that enables

you to easily personalize circular letters, labels and envelopes.

To do a mail merge you must create the following:

1. A main document or form letter that contains the text and graphics that are the same for each
letter. Typical merge fields are <<first_name>>, <<surname>> or <<city>>.
2. A data source file that contains the information to be merged or placed into the main
document. This is usually a table containing the list of recipient’s names and addresses.
3. The data source is merged with the form letter to create personal letters for each recipient.
This merged document consists of a letter for each recipient listed in the data source.

Instructions for performing a mail merge:

On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.

Select document type

1.) In the Mail Merge task pane, click Letters. This will allow you to send letters to a group of
people and personalize the results of the letter that each person receives.

2.) Click Next: Starting document. Select the starting document

Click one of the following options:

1. Use the current document: Use the currently open document as your main document.

2. Start from a template: Select one of the ready-to-use mail merge templates.

3. Start from existing document: Open an existing document to use as your mail merge main
document.

4. In the Mail Merge task pane, click Next: Select recipients.

To use an existing data source, follow these steps:

1. In the Mail Merge task pane, click Use an existing list.

2. In the Use an existing list section, click Browse.

3. In the Select Data Source dialog box, select the file that contains the variable
information that you want to use, and then click Open.

Note If the data source is not listed in the list of files, select the appropriate drive and
folder. If necessary, select the appropriate option in the All Data Sources list. Select the
file, and then click Open.

Word displays the Mail Merge Recipients dialog box. You can sort and edit your data if
you want to.

1. Click OK to return to the main document.

2. Save the main document.

Skills:

 Identify the importance of mail merge

 Create a mail merge document with manuscript signs
 List different manuscript signs and symbols
Attitudes:
 Awareness of manuscript and mail merge
 Willingness to participate in group work
Materials: Newsprint, Markers, Computers, Projector, Whiteboard, Video, PowerPoint,
Worksheets, Notes
Activities:

Week 1:

Monday Wednesday(Double Period) Thursday

 Teacher will explain the  Students will be shown  Have students’ power on
EDPM SBA format and some pictures of integrated their computers and open
their mail merge
how it will be submitted. software.
document.
 Have students’ power on the  Students will be asked to  Students will be guided
computers. identify the name of each. step by step on doing the
mail merge.
 Have students create a  Students will be asked
 Students will be given a
portfolio called questions on how can the worksheet with
EDPM_SBA_Yourname pictures are related to mail instructions to finish off
the mail merge.
 Students will be shown a merge.
 Teacher will ask students
power point presentation on  Students will be shown a questions on their
the instructions and short video of mail merge. experience on creating a
mail merge.
requirements for their  Students will be asked
 Students will be given a
EDPM SBA. questions during the video, Newsprint, markers and
 Students will be allowed to so they get a better rulers.
ask questions of the SBA. understanding of the  Students will create a
chart on mail merge.
concept.
 Students will state the
 Students will be asked to function of mail merge
power on their computers. and the importance of
each file.
 Students will be asked to
 Students will present
open a Microsoft word their chart.
office as the teacher will  Students will be given a
demonstrate via power worksheet, whereby they
will create a letter
point how to create a mail
informing all the fourth
merge using different files. form students about
 Have students research for Sports day.
 Teacher will walk
assignment different ways
around guiding students
they can create a mail who need extra help
 merge on Microsoft Word  Students and teacher will
Office. discuss the helpfulness
of mail merge.
 Students will be given a
cross word puzzle on
database documents.
 Students will be given
their Assignment One
instructions for their
SBA.

Week 2:

Monday Wednesday(Double Period) Thursday

 Students will be asked  Students will be given  Students will be given

randomly to go in front of their first Assignment one their Test one on
the class and explain on mail merge and Manuscript and mail
manuscript in their own manuscript to complete in merge.
words. class.
 Have students get in  Have students save their
groups of four and each work in their electronic
group will be assigned a portfolio and also email it
subtopic of manuscript. to the teacher.
 Students will be given
notes, newsprint, rulers
and markers.
 Students will be given 20
minutes to complete their
chart and go over the
content to present.
 Have students present
their information to the
 class.
 Students will be given a
worksheet on Manuscript
signs to complete at the
end of the presentations.
 Students will be guided
via projector on how to
create typescripts.
 Students will be asked to
email their work when
they are finished.
 Students will be informed
on Test 1 for Thursday on
Manuscript and mail
merge.

Assessment: Worksheets, Quiz, Presentation, Assignment One, Class discussion, Group work,
Computer Practical, Test 1.

Evaluation:

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