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Keyboard Shortcuts

1) Keyboard shortcuts are combinations of keys that perform tasks faster than using a mouse in Excel. Common shortcuts include Ctrl+S to save, Ctrl+C to copy, and Ctrl+V to paste. 2) Shortcuts like Ctrl+arrows navigate between cells and worksheets quickly. Formatting shortcuts like Ctrl+B make text bold. 3) Other useful shortcuts insert dates, times, autosum ranges, and add/delete rows and columns without using menus. Shift+F11 inserts a new worksheet. Learning shortcuts improves efficiency in Excel.

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azib yaseen
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58 views

Keyboard Shortcuts

1) Keyboard shortcuts are combinations of keys that perform tasks faster than using a mouse in Excel. Common shortcuts include Ctrl+S to save, Ctrl+C to copy, and Ctrl+V to paste. 2) Shortcuts like Ctrl+arrows navigate between cells and worksheets quickly. Formatting shortcuts like Ctrl+B make text bold. 3) Other useful shortcuts insert dates, times, autosum ranges, and add/delete rows and columns without using menus. Shift+F11 inserts a new worksheet. Learning shortcuts improves efficiency in Excel.

Uploaded by

azib yaseen
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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General Keybaord Shortcuts

What: Keyboard Shortcut is a combination of Keyboard Keystorks that are associated with certain task or oper
associated operation is performed quickly.
Why: Learning the Keyboard shortcuts will drastically improve your efficiency when working in excel
General
New file Ctrl + N
Close file Ctrl + F4
Save file Ctrl + S
Open file Ctrl + O
Save as F12
Display the print Options and Print Ctrl + P
Preview
Undo last action Ctrl + Z 4
Redo last action Ctrl + Y 10
Exit Excel Alt + F4
Spell Check F7
Cut Ctrl + X
Copy Ctrl + C
Paste Ctrl + V
Find text Ctrl + F
Find and Replace Text Ctrl + H
ated with certain task or operation. Once this combination is pressed than an

hen working in excel

Paste
Text To Copy

Text To Move
Navigating Shorcuts
What: These Keyboard Shortcuts are used to move around with in the
Worksheets and Work books

Navigating
Move to next cell in row Tab
Move to previous cell in row Shift + Tab
Up one screen Page Up
Down one screen Page Down
Move to next worksheet Ctrl + Page Down
Move to previous worksheet Ctrl + Page Up
Go to first cell of Sheet Ctrl + Home
Go to last cell that contains a data Ctrl + End
Data Region Left Ctrl + Left Arrow
Data Region Right Ctrl + Right
Data Region Down Arrow
Ctrl + Down
Data Region Up Arrow
Ctrl + Up Arrow
Move between open workbooks Ctrl + F6
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
Data Data Data
Data Data Data
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
Data Data Data
Data Data Data
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
Data Data Data Data Data Data Data
32 33 25 14 15 23 23 46
16 39 37 19 47 50 49 13
18 17 17 19 33 22 25 31
39 40 16 40 21 42 15 15
40 33 47 26 21 24 18 49

49 47 34 48 26 29 50 44
32 36 15 30 31 22 29 14
12 21 40 49 38 24 22 38
31 20 44 48 40 43 49 44
43 18 18 24 30 12 17 32
Editing and Selection Keyboard Shortcuts

Editing KBS are Useful in modifying Cell Contents


Editing/Deleting Text

Delete one character to Delete


right
Delete one character to Backspace
left
Edit active cell F2
Cancel cell entry while Escape Key
typing a value in Cell

Seletion Or Highlighting Cells are useful in quicky selecting desired Cell


Highlighting Cells
Select entire worksheet Ctrl + A
Select entire row Shift + Spacebar
Select entire column Ctrl + Spacebar
Manual select Shift + Arrow Key
Select Data Range Ctrl + Shift + Arrows Keys
Select Whole Data Region Ctrl + Shift + 8 or Ctrl + *
Delete a Single Character to the right of Cursor
Delete a Single Character to the left of Cursor
Value to be edited Press F2

32 33 25 14 15 23 23 46
16 39 37 19 47 50 49 13
18 17 17 19 33 22 25 31
39 40 16 40 21 42 15 15
40 33 47 26 21 24 18 49
Ctrl + PgDn to Move to the Next She
o the Next Sheet
Ctrl + PgDn to Move to the Previous
o the Previous Sheet
Keyboard Shortcuts Part 3 Formating Shorcuts
What: A list of useful keyboard shortcuts used to format data with in Worksheet

Formatting Text In Worksheet


Bold toggle for selection Ctrl + B
Italic toggle for selection Ctrl + I
Underline toggle for selection Ctrl + U
Strikethrough for selection Ctrl + 5
Apply outline borders Ctrl + Shift + 7
Remove all borders Ctrl + Shift + Press Ctrl + Shift + Unders
UnderScore(_)

Formatting Numbers and Date


Open Format cells Cell Dialogue Box Ctrl + 1
Format as number Ctrl + Shift + 1
Format as date Ctrl + Shift + 3
Format as currency Ctrl + Shift + 4
Format as percentage Ctrl + Shift + 5
Format as General Ctrl + Shift + ~
Bold Text
Italic Text
Underline Text
Strke through
Apply Outline Borders
Press Ctrl + Shift + Underscore

General Format Different Format


4310100% 43101
1-Jan-18 43101
43101 43101
43101 43101
43101 43101

24% 500 600 120%


Keyboard Shortcuts Part 4 Insert Date, Time, Rows, Column and a Work
What: A list of useful keyboard shortcuts that are not menu-based
Why: Learning the Keyboard shortcuts will drastically improve your efficiency when working in excel

Inserting Text Automatically


Autosum a range of cells Alt + Equals Sign 2
Insert the date Ctrl + ; (semi-
colon) 4
Insert the time Ctrl + Shift + ;
(semi-colon) 6
10

Inserting Row Alt + I + R


Inserting Column Alt + I + C
Deleting Row/Column Alt + E + Select Option

Insert a new worksheet Shift + F11


Column and a Worksheet

hen working in excel

32 33 25 14
16 39 37 19
18 17 17 19
39 40 16 40
40 33 47 26

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