Section

11
DEPUTATION/ASSIGNMENT ABROAD
COPIES OF CSIR DECISIONS
1
Copy of CSIR O.M.No.21/Dir/97-ISTAD dated 15.10.1997
Sub: Procedure for processing of proposals for constitution of CSIR
delegation.
The Director General, CSIR has been please to approve of the following
procedure for processing of proposals for constitution of CSIR delegation:

1. The proposals for all overseas CSIR delegations will emanate from or
through ISTAD, prepared in consultation with all the key players,
including the concerned laboratories, and bilateral partners, as the case
may be.

2. These proposals will be vetted by FA CSIR.

3. The proposals would, then, be considered by the following committee:

DGCSIR Chairman
Head ISTAD Member
JS(A) Member
FA Member.
4. The proposals as cleared by the above committee would then be put up to
the VP., CSIR for his formal approval.

2
Copy of CSIR letter no.27/470/87-ISTAD dated 17.10.97
Sub: Grant of Daily Allowance to Scientists/Officials deputed abroad.

I am directed to invite attention to CSIR Circulars of even number dated

1st April, 1987, 6th October 1989 and 14th June 1990 (Copies enclosed) and para
3.5 of Foreign Deputation Guidelines 1996. Based on the instructions contained
in the circular letters and the provision made in the guidelines, daily allowance at
all inclusive rates, split rates and for training including equipment training is
payable as per the conditions laid down in sub paras 3.5.2, 3.5.3 and 3.5.4 of para
3.5 of the guidelines. As the grant of daily allowance is subject to the specified
conditions as laid down under these paras, it is reiterated that the same are
followed scrupluously in all cases while paying advances to the deputationists on
their visits abroad and the subsequent adjustments are carried out in conformity
with the instructions and necessary vouchers as prescribed are produced
invariably in all cases. In the event of non-production of vouchers with the
adjustment bills, the claims are restricted to the reduced rates admissible.
The following conditions for grant of all inclusive rates of Daily
Allowance as per para 3.5.2 of the Foreign Deputation Guidelines 1996 should be
strictly followed while settling the dues :-

(1) In case vouchers are produced in support of accommodation charges,

these will be admitted subject to a maximum of 35% of the per diem
rates, besides the entitlement of 65% towards expenses on food tips,
VAT, service charges, local travel and incidental expenses.

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(2) In case the officer does not produce vouchers in support of
accommodation charges, his claim will be limited to 80% of the
entitled rates.
(3) In case the officer is provided free lodging alone, his claim will be
limited to 65% of entitled rates.
(4) In case the officer is provided free boarding and lodging, his claim will
be limited to 30% of the entitled rate. In addition, he will also be
allowed the actual expenses incurred on hire of car, railway fare or air
fare while travelling from one place of stay to another.

With regard to the provisions made at para 3.5.3 of the guidelines that split
rates of daily allowance as per Govt. of India, Ministry of External Affairs, FD
section order NO. Q/FD/695/1/90 dated 28.3.95 (Appendix IX) as amended from
time to time will be admissible, copies of the latest circulars of even No. dated
20th August 1996, 11th November 1996 and 4th July 1997 are enclosed for
regulating daily allowance etc. as envisaged in these orders. However, the revised
rates as contained in these orders shall be effective from the date of issue of this
letter.

3
Copy of CSIR letter no.27/389/86-ISC.II dated 20.8.1998
Sub:- Delegation of powers to the Directors to approve the revised dates of
long term visits already approved by the Competent Authority.

DGSIR has been pleased to decide that the Directors of CSIR labs/ Instts
may approve, without referring to CSIR, Hqrs. any revision in the dates of long-
term visits of the duration exceeding 90days/3 months, in respect of scientists
upto the level of ‘F’ whose deputation have already been approved earlier. This is
in continuation of CSIR circular of even No. dated 30.9.1994 and shall be subject
to the same conditions as in the case of short term visits which are reiterated
below:
1. The duration of the revised visit is the same as earlier approved by the
Competent Authority.
2. Supporting documents of the host institution/ organisation are produced
consenting to the revised visits.
3. The revised dates will not devolve any extra expenditure on CSIR.
4. The revised visits are under taken within three months from the dates
earlier approved by the CSIR.
5. In case revised visits are undertaken in the next financial year then
provision of budget should be ensured at Laboratory level.
6. OM regarding revision of dates of visits should be issued before the
departure of the official concerned and a copy endorsed to CSIR
invariably alongwith reasons/ justifications for the revision of the dates of
the visits.
7. The cases of scientist ‘G’ and above will continue to be referred to CSIR
as before.

4
Copy of CSIR letter no.27/470/87-ISTAD dated 25.8.1999
Sub: Daily Allowance rates in Foreign Countries while attend Int’l
Conference, Seminars etc.

In continuation of this office letter of even number dated 17.10.97, kindly

find enclosed a copy of each of the following MEA orders which are self-

65
explanatory. A copy of these orders may please be circulated to Chairman
ISTAG, COA, AO, Sr. F&AO, F&AO and all concerned of your Lab./Instt. for
their records/information and necessary action.

1. MEA Order No. Q/FD/695/1/90 dated 11.11.96

2. MEA Order No. Q/FD/695/1/90 dated 4.7.97
3. MEA Addendum No. Q/FD/695/1/90 dated 11.8.97
4. MEA Corrigendum No. Q/FD/695/1/98 dated 15.9.98
5. MEA Addendum No. Q/FD/695/1/90 dated .6.1.99

NOTE: The CSIR has published Guidlenes-1996 for overseas visits of CSIR
Personnel which were already circulated amongst all the national Labs/Instts.
Besides the rules and regulations on the subject the booklet also contains several
useful Appendices and Annexures. A list of GOI/CSIR orders which are
included in the Appendices is given as under:

1 Min./ OM/Letter Date Subject Reference

Dept. No.
2 GoI/ 16011/3/81 15.10.8 Terms of deputation etc for Annex.-1
DPA -Estt 3 Govt. officials who are
R permitted to take up short
term foreign
assignment/consultancy
with UN and other Int’l
Agencies like World Bamk,
Asian Bank, ESCAPE etc.
3 GOI DST/JSF/1 28.12.8 Simplification of App.-IV
DST 7 3 administrative procedure for
(3)/1/83 Scientific
Departments/Organisations-
Delegation of enhanced
financial powers.
4 CSIR 9(122)/85- 18.1.85 Delegation of powers to App.-V
E.II DGSIR to sanction
visit/deputation abroad of
CSIR Scientist in certain
cases.
5 CSIR 27/470/86- 10.8.87 Grant of Entertainment App.-X II
ISC-II allowance to leaders of
Delegation on deputation
abroad.
6 CSIR 27/470/86- 6.10.89 Grant of Daily Allowance to App.-VII
ISC-II the Scientist/Officials
deputed abroad-Revision of
Rates
7 CSIR 27/470/86- 28.1.91 Gradation of Officers for App.-X
ISC-II the purpose of payment of
all inclusive DA and Cash
Allowance for visits abroad
on deputation.
8 CSIR Nil 16.12.9 Provision of Sabbatical App.-II
1 Leave for Scientist of CSIR
9 CSIR 27/470/87- 3.2.94 Delegation of powers to the App.-III

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 ISC-II Directors to approve
deputation abroad of
scientist for Business
Promotion/Development
10 CSIR CSIR/SK/S 13.7.94 Provision of Sabbatical Annex.-II
L/91/HRD Leave for Scientist of CSIR of App .II
G
11 CSIR 27/389/86- 30.9.94 Delegation of powers to the App.-VI
ISC-II Directors to approve of the
revised dates of short-term
deputation already approved
by Competent Authority.
12 GoI., Q/FD/695/ 28.3.95 Revised Daily Allowance App.-IX
MEA 1/90/ for journeys to other
countries.

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