System overview

System description

 the dashboard gives the total registered population, sexes and

registered voters; as well as the barangay officials and
puroks/areas.
 List of residents and necessary information
 Capacity to add or edit new resident
 Blotter creation and management
 Settlement reports and schedules
 Issuing of Barangay clearance
 Issuing of Certificate of Residency

Barangay Information
System List of
Functionalities
Dashboard for Barangay Official / Officer

 List of Officials
 List of Puroks
 Barangay Details (Logo, Name, City, Province)
 Population Breakdown(By Gender, Voter Status, Resident Type)
Resident Information Management

 List of Residents

 Search Resident

 Register New Resident

 View Resident Records

 Personal Information

 Blotter Records

 Certificate Issuance History (for current year)

 Edit Resident Records

  Delete Resident Records

Blotter Records

 List of Blotter Records

 Search/Filter Blotter Records (Blotter Type, Date Reported)
 View Blotter Records
 Blotter Details
 Narrative Report
 List of Persons Involved
 Settlement History
 View Settlement Record
 Generate Printable Report
Settlement Schedules

 Scheduled Today
 New Settlement Report
 Search/Filter
 Scheduled Settlements
 Search/ Filter
 Print Letter of Summon
 Create new settlement Report
 Unscheduled Settlements
 Set settlement report
 Search/Filter
 Settled cases
 Search/ Filter
 View Records
Resident Search

 Resident Search
 Issue Certificate
 View Restricted Certificate and Restriction
 Generate and Print Certificate
Customized Reports

 Customized Reports
Barangay Config


  Details
 Update Barangay Details(name, City, Province)
 Update barangay Logo
 Puroks
 List of puroks with population count
 Edit purok name,
 Delete purok
 New purok
 Officials
 Year of service Filter
 List of current officials
 Update List
 Edit Individual barangay official
 Create new List
User Accounts

 Accounts

 Delete Account
 New Accounts
 Session history
 List of Sessions
 Filter
 Current User Account Setting
 Update Password
Maintenance

 System
 Update City Logout
 Religion
 Add New Religion
 Edit Religion
 Update Religion
Login

 Login
 Forgot Password Feature
 Username search
 Security Question
 Update password
System Overview

Objective

The main goal of the study is to develop a Computerized Barangay Information

System that can automate the record-keeping process in order to produce
efficient and accurate reports and proper automated files management.
Furthermore, the system will be able to secure residents confidential records, to
easily update resident‟s profile, provides backup database of all records and to
issue certificates/permits and other related records. In addition, the software
product is compiled using Windows XP operating system and is written in visual
basic 6.0; a member of Microsoft Integrated Development Environment
applications. The software product supports Windows XP, Vista, 7, 8 and 10.
Features Below are the main features of the proposed system. Login is the
procedure used to get access to an application and this would ask for the
username and password. Files Button contains the data that are being recorded
especially for official purposes. E.g. Certificates, Permits and other Barangay
Issuance. Backup and Restore Button, backup refers to the copying of files or
databases to a secondary site for preservation in case of equipment failure or
other

13. 5 catastrophe; restore refers to bring back the files and to put back into a
former or in an original state. Quick Search Button is a search engine that
operates on material stored in a digital database and it allows to search the
recorded data in the database. User Account Button is a location in a database
used to store a username, password, and other information, that can be used in
logging in the system. Temporary Lock Button will allow the end user to be
temporarily locked from his/her current work without logging-out. To resume
from his/her current work, end user must enter his/her password. Print is a
process for reproducing text and images using a master form or template; this
allows printing files like certificates, permits and other barangay issuance. Saved
Button is to copy data from a temporary area to a more permanent storage.
Furthermore, all the data will be stored in a single string which will be put back
into the database. Purok Button displays how many purok are there in the
barangay and displays also the registered residents in every purok. Organizational
chart and list of employees displays the current names of the barangay officials
and it contains their specified position.

14. 6 Load Event is the part of an application that is responsible for loading
preferences and also responsible for preparing the database to connect to the
application. Limitations The system will only cover records like certificates,
permits and other barangay issuances. Product Characteristics The barangay
information system consist of the following characteristics: Maintainability The
software can be easily maintained. End users may run an antivirus for the
computer where the software product is running. Furthermore, the software
product requires a running and updated OS. In addition, trained personnel who
can handle the software product is highly recommended. Thus, the program has
the ability to maintain security of the database. Dependability It will help the user
in making their job easier and can lessen their time. The end users can secure the
files by putting credentials where only the authorized personnel can access.

15. 7 Efficiency The software is designed by the researchers that it can achieve the
required needs of the end users. It can save time in record retrieval, filing and
other processes. It is faster and dependable than doing the manual recording.
User - Friendly The software is designed for the end users to be able to
understand easily, effectively and efficiently without deep instructions.
Significance of the Study The significance of the study is very timely for wherein
technology is getting bigger and in demand. The proposed system will have a
significant effect on both the residents of the barangay and barangay employees
who manage the system as well as the barangay itself. The implementation of the
system will change the methods and process that the barangay is accustomed to
for keeping their files. This will also ensure that all the records will be intact and
updated. The system will also create a census-based environment to monitor the
population of the locale. The barangay will also be assured that the file will be
protected and safe for it will require authorization before someone can access the
system.
16. 8 Barangay Officials The one who manages the files and information of the
barangay for it will bring easy access to the data they need. This will also
eliminate tons of papers they usually keep and allow the system to store it in such
a manner that can be easily accessed. Residents It will be easy for them to access
their records if there are some changes to be done on their part. It will also be
easier for them to request some information and services because of the
information that barangay have about them. This will also assure the residents
that their information is properly secured and maintained through the use of the
proposed system. Future Researchers The ideas presented may be used as a
reference data in conducting new research. The outcome of the study will serve
beneficial to the neither present researchers or the future researchers for their
cross-reference that will give them a background or an overview. This study may
be one of the bases where a new theory in learning will arise. Researchers In
order to increase the personal knowledge of problem solving and contributing to
that of humanity, developing skills and interests in programming.