ADVANCED FEATURES IN EXCEL : FORMAT

Custom Format Cell Entry How it Appears

Using text
"Rs"#,##0 1500 Rs1,500
"Answer: "General 2500 Answer: 2500
The amount is 1,500
"The amount is "#,##0" Rupees" 1500 Rupees

Scaling large
numbers
#,##0, 123456789 123,457
#,##0, 12345678912 12,345,679
#,##0, 1234 1

Data Validation
0.00;"Positive numbers only!" 123 123.00
Positive numbers
0.00;"Positive numbers only!" -123 only!
0.00;"Positive numbers only!" 0 0.00

Zero with
Dashes
#,##0_);(#,##0);-0-_) 0 -0-
#,##0_);(#,##0);-0-_) 12.2 12
#,##0_);(#,##0);-0-_) -12 (12)

Telephone
Numbers
(###) ###-### 8005551212 (800) 555-1212
###"/"###-#### 8005551212 800/555-1212

Social Security
Numbers
###-##-#### 421897322 421-89-7322
SSN ###-##-#### 421897322 SSN 421-89-7322

Date Formats
mmmm-yy 01/06/1995 June-95
mmmm d, yyyy 01/06/1995 June 1, 1995
dddd 01/06/1995 Thursday
June 1, 1995
mmmm d, yyyy (dddd) 01/06/1995 (Thursday)
"It's" dddd 01/06/1995 It's Thursday
 Custom Format Cell Entry How it Appears

Different colors
and formatting
[Red][<1]0.0%;[Blue][>=1]#,##0;General 1 1
[Red][<1]0.0%;[Blue][>=1]#,##0;General -1 -100.0%
[Red][<1]0.0%;[Blue][>=1]#,##0;General 45 45

General;General;General;[Red]General Only text is red Only text is red

General;General;General;[Red]General 234 234

Special
symbols
©General 1994 ©1994
General;General;General;General® Registered Registered®
General;General;General;General™ Coca-Cola Coca-Cola™
General;General;General;“General” Text in quotes “Text in quotes”
General;General;General;“General” 123 123

Descriptive Positive;"Negative";"Zero";"Text" 12 Positive

Positive;"Negative";"Zero";"Text" -32 Negative
Positive;"Negative";"Zero";"Text" 0 Zero
Positive;"Negative";"Zero";"Text" Hello Text

Hidden ;;; 1234

;;; -145

Conditional
[>100]#,000;;; 99
[>100]#,000;;; 102 102
[>100]#,000;;; -54
[>100]#,000;;; Hello
 ADVANCED FEATURES IN EXCEL (continued)
The advanced function in Excel is not made available by default. To enable these features, click on Tools
and find Add-Ins... in the menu and click on it. The palette appears (Fig.1.1). Check the Analysis ToolPak
and click OK. The system may ask for MS Office CD media, insert the CD media and the features are
installed within a short time.

(Fig. 1.1)

Now the advanced features are available with the fx in Excel. Click on fx and look at the commands and examples.
Try out the given examples.

1. Calculating Date of retirement from Date of birth:

A B C D E F G H
1 Date of Date of
Birth Retirement
2 15/04/2007 30/04/2067
3 =EOMONTH(DATE(YEAR(A2)+60,MONTH(A2),DAY(A2)),IF(DAY(A2)=1,-1,0))

The Date of Birth is written on cell A2 and the formula (shown in row 3) is written on cell B2 that returns
the date of retirement.

2. Finding out the next working day from 26/03/2007 after 9 working days excluding holidays:

A B C D E
1 Start Date Days Holidays Result Date
2 26/03/2007 9 06/04/2007 Wednesday, April 11, 2007
3 09/04/2007
4 10/04/2007
* Dummy dates used for example only.

Formula given in cell D2 is =WORKDAY(A2,D2,C2:C4)

 Another example to find out the next working day from 01/04/2007 after 30 days excluding holidays:

A B C D E
1 Start Date Days Holidays*
2 01/04/2007 30 30/04/2007 Thursday, May 03, 2007
3 01/05/2007
4 02/05/2007
* Dummy dates used for example only.

Formula given in cell D2 is =WORKDAY((A2+B2-1),1,C2:C4)

3. Data Validation: The input data can be restricted through data validation
To use this feature in cell A2 for all dates falling in financial year 2007-08, select A2 and click
Data>>Validation. The palette below appears.

Now in the setting tab, the validation criteria ask for Allow: select date; Data: between;
Start date: 01/04/2007 & End date: 31.03.2008. The start date and end date both are the two
dates starting and ending dates of financial year 2007-08.
 Next, in the Input message tab the palette asks for Title and Input message that appears
when the cursor is at cell A2. Type in.

Then in the Error Alert tab, the title and Error message is asked to display when any date
is inserted in cell A2 that does not fall in financial year 2007-08. In Style if warning is selected
the error date is accepted but on selecting Stop, the error date is not accepted.

Click OK.
The date restriction on cell A2 is active. Click on A2. The message that was given in the palette
is displayed.

When a date that is not within financial year 2007-08, is typed, an error message appears. This
is the typed message on the palette error tab.

In cell A2, 15/04/2006 is inserted which is an error to that cell. So the error message appeared.
4. SUBTOTAL(function_num, ref1, ref2, ...)
Function_num Function_num
Function
(includes hidden values) (ignores hidden values)
1 101 AVERAGE
2 102 COUNT
3 103 COUNTA
4 104 MAX
5 105 MIN
6 106 PRODUCT
7 107 STDEV
8 108 STDEVP
9 109 SUM
10 110 VAR
11 111 VARP

Counting of rows in a table:

In the table above, 2 is used to count numerical values (text data ignored) and 3 to count both text
and number data in a table. The formula to count is shown in the formula bar below:-

Counting numerical value Counting Alfa numerical value