HR PLUS USER-GUIDE

ESS - EMPLOYEE SELF SERVICE

How to go to Employee's HOME page?
How to plot schedule through Shift Deviation?
How to apply for LEAVE, OFFICIAL BUSINESS (OB) and CTO?
How to apply for Correct Time Entries (DTR Correction)?
How to reset PASSWORD in case forgotten or locked?
How to Sign Out properly?

MSS - MANAGER SELF SERVICE

MODULE 1 TIME MANAGEMENT

How to Change Context to Supervisor Role?
How to Plot Schedule through Shift Deviation?
How to Approve Schedule through Shift Deviation?
How to Plot BACK DATE Shift Deviation?
How to Approve Time Entries and Overtime?
How to Edit/Correct Time Entries using Clock Details?

MODULE 2 LEAVE MANAGEMENT

How to Approve Leave Applications?

MODULE 3 RECRUITMENT & SELECTION

How to Request for Hire?
How to Approve Request for Hire?

MODULE 4 EMPLOYEE INDUCTION

How to Transfer Employees?
How to PromoteEmployees?
How to Approve Transfer / Promotion?
How to Separate Employees?

Q&A
FREQUENTLY ASKED QUESTIONS
FREQUENTLY ENCOUNTERED ERRORS
HOW TO GO TO EMPLOYEE'S HOME OR MANAGER'S DASHBOARD
STEP 1 Go to https://maxs.ramcoes.com/RVW > ENTER your HR+ Username and Password

Upon LOGIN, you will be directed to EMPLOYEE'S HOME page if not proceed to STEP 2
STEP 2 In the ACTIVITY SEARCH, type HOME > Click EMPLOYEE INFORMATION --> EMPLOYEE'S HOME
CLICK TO GO
BACK HOME
ed to STEP 2
EMPLOYEE'S HOME
IMPORTANT NOTES:
Username for PeopleCore and HR+ are DIFFERENT
Your account will be LOCKED after 3 WRONG attempts
How to recover password?

IMPORTANT NOTES:
Upon LOGIN, if you are not directed to Employee's Home Page
TYPE "HOME" and Click "Employee's Home"
HOW TO RESET OR RETRIEVE PASSWORD
STEP 1 Go to https://maxs.ramcoes.com/RVW > ENTER Username > Click FORGOT YOUR PASSWORD?

STEP 2 SELECT Security Question > TYPE Correct Answer > Click CHANGE PASSWORD
STEP 3 TYPE New Password > CONFIRM Password > Click SET USER PASSWORD
CLICK TO GO
BACK HOME
T YOUR PASSWORD?
IMPORTANT NOTES:
Security Questions:
1. What is your mother's name?
2. What was the color of your first vehicle?
3. Name the first college you attended after school.
4. What is the month and year of birth of your oldest sibling? (eg : feb74)?
5. Name the city in which your mother was born.

Reminders:
Answers are CASE sensitive!

IMPORTANT NOTES:
Password Rules:
Minimum of 6, Maximum of 25
Alphanumeric
Cannot contain your Name

E.g. 8WELCOME!
HOW TO PLOT SCHEDULE THROUGH SHIFT DEVIATION
STEP 1 Go to EMPLOYEE'S HOME > Click MY ATTENDANCE

STEP 2 Click SHIFT DEVIATION

STEP 2 Choose the EFFECTIVE DATE FROM and TO > INPUT Shift Schedule CODE
STEP 3 Click SAVE to submit the Shift Deviation Application
CLICK TO GO
BACK HOME
IMPORTANT NOTES:
How to go to Employee's Home?
Tips & Tricks:
Prepare a list of SHIFT SCHEDULE CODES in advance.
You may type them in the box instead of searching through the dropdown.

IMPORTANT NOTES:
•Default Schedule is 8am-5pm (Saturday Off)
•Week Coverage: Sunday to Saturday
•Plot schedules every THURSDAY or 2 Days before the following week starts (SUNDAY)
•Change default RD first before plotting the schedules for the week
•Double RDs in 1 Week is not allowed
•Do not plot schedule on Rest days and Holidays, if with duty.
•Jump Shift is NOT ALLOWED.
HOW TO APPLY FOR LEAVE, OB AND CTO
STEP 1 Go to EMPLOYEE'S HOME > Click MY LEAVE

STEP 2 Click NEW REQUEST

STEP 3 FILL OUT all INFORMATION NEEDED (1-5) > Click SUBMIT > Click "NOTIFY PEOPLE" to inform your dire
STEP 4 Indicate EMAIL ADDRESS of Employee you wish to notify > Click NOTIFY and they will receive an emai
ADDITIONAL INFORMATION

CLICK TO GO
BACK HOME
PEOPLE" to inform your direct reports or other member of your team
nd they will receive an email.
IMPORTANT NOTES:
Types of Applications: Rules:
Vacation Leave Vacation leave should be scheduled and filed 5 days before the start date
Sick Leave Sick leave should be filed 3 days after the actual SL date or 3 days prior if
Supporting documents will be required for 3 days SL.
Official Business (OB) OB is used for official duty outside workbase
Official Business can be filed before, during and after the OB Date.
Compensatory Time Off (CTO) Will only be available upon approval of your Overtime
Refer to PSI Guidelines
New Terms:
Session I Refers to AM Leave For 8-hour duty, first 4 duty-hours
For 9-hour duty, first 4.5 duty-hours

Session II Refer to PM Leave For 8-hour duty, last 4 duty-hours

For 9-hour duty, last 4.5 duty-hours
Avoid SWIPE OVERLAPPING WITH LEAVE,
Check in / out exactly before or after Session I or II applications.
IMPORTANT NOTES:
Icons
A Edit Leave Application
B Cancel APPROVED Leave Applications
C Delete Leave Applications pending for approval
D Approval Trail
E Leave Summary
F Number of Available Leave Credits
d and filed 5 days before the start date of leave.
er the actual SL date or 3 days prior if due to medical operation /check-up
red for 3 days SL.

e, during and after the OB Date.

al of your Overtime
HOW TO CHANGE CONTEXT FROM EMPLOYEE TO SUPERVISOR
STEP 1 In the EMPLOYEE'S Home, click DROP DOWN

STEP 2 Click "Employee - OU (Company Name)" > Choose CHANGE CONTEXT > Click YES
STEP 3 Click DROP DOWN for "Role Description" > Choose SUPERVISOR > Click OK
NEXT PAGE >>
CLICK TO GO
BACK HOME
HOW TO SIGN OUT PROPERLY
STEP 1 In the EMPLOYEE'S Home, click DROP DOWN

STEP 2 Click "Employee - OU (Company Name)" > Choose SIGN OUT

CLICK TO GO
BACK HOME
HOW TO INITITATE SEPARATION - EMPLOYEE
STEP 1 In the EMPLOYEE'S Home, click DROP DOWN

STEP 2 Click BPC > Employee Induction > Employee Movements > Initiate Employee Separation - Self Service
STEP 3 Choose RESIGNED from Drop Down > INDICATE Reason for Resignation > ATTACH Resignation Letter >
CLICK TO GO
BACK HOME
ee Separation - Self Service
ATTACH Resignation Letter > Click SAVE > Click SUBMIT
IMPORTANT NOTES:
Upon submission, Resignation will be routed to SBU HR for approval
Always attach copy of Resignation Letter

To withdraw resignation, click WITHDRAW REQUEST and Indicate Withdrawal Reason

HOW TO PLOT SCHEDULE THROUGH SHIFT DEVIATION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Time Management > Time Management Scheduling > Record Shift Deviation
STEP 3 Choose Time Management Scheduling Unit > Click MAGNIFYING GLASS to Search Employee
STEP 4 Click SEARCH to fetch the name of the Employee > Choose by Ticking the Employee > Click OKAY
STEP 5 Write "1" in the Assignment No. > Click MAGNIFYING GLASS to search for new SHIFT SCHEDULE

STEP 6 Click SEARCH to fetch list of Shift Schedule > TYPE applicable Shift Schedule and click Magnifying Glas
STEP 7 INDICATE the Effective Date From and TO > Click SAVE > View Employee Time Table to check if Applica
STEP 8 CLICK "View Employee Time Table" to check SHIFT DEVIATION status
CLICK TO GO
BACK HOME
Shift Deviation
o Search Employee
Employee > Click OKAY
 new SHIFT SCHEDULE

ule and click Magnifying Glass to Search > TICK applicable Shift Schedule > Click OK
ime Table to check if Application is successful
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
•Default Schedule is 8am-5pm (Saturday Off)
•Week Coverage: Sunday to Saturday
•Prepare Schedule 1 Week in Advance
•ONLY IMMEDIATE SUPERIORS are allowed to record BACK DATED SHIFT DEVIATION
•Plot schedules every THURSDAY or 2 Days before the following week starts (SUNDAY)
•Change default RD first before plotting the schedules for the week
•Double RDs in 1 Week is not allowed
•Do not plot schedule on Rest days and Holidays, if with duty.
•Jump Shift is NOT ALLOWED.
OU BRAND
MAX'S GROUP, INC. Pancake House
Dencio's - Co Owned
Maple
Eco Eats

PCK MTB, INC. PH Harbourview

PCK MSC, INC. PH Cash n Carry
PCK ESTANCIA CAPITOL, INC. PH Estancia

TERIYAKI BOY GROUP, INC. Teriyaki Boy

Sizzlin' Steak
Combi TBSS
TB MS, INC. TB Cash n Carry

DFSI ONE NAKPIL, INC. Dencio's JV

Tips & Tricks:
Prepare a list of SHIFT SCHEDULE CODES in advance.
You may type them in the box instead of searching.

IMPORTANT NOTES:
•Default Schedule is 8am-5pm (Saturday Off)
•Week Coverage: Sunday to Saturday
•Prepare Schedule 1 Week in Advance
•Plot schedules every THURSDAY or 2 Days before the following week starts (SUNDAY)
•Change default RD first before plotting the schedules for the week
•Double RDs in 1 Week is not allowed
•Do not plot schedule on Rest days and Holidays, if with duty.
•Jump Shift is NOT ALLOWED.
•ONLY IMMEDIATE SUPERIORS are allowed to record BACK DATED SHIFT DEVIATION
IMPORTANT NOTES:
"SD" will appear below the SHIFT SCHEDULE CODE when application is successful
HOW TO PLOT BACK DATED SCHEDULE THROUGH SHIFT DEVIATION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Time Management > Employee Time Data > Manage Time Entry
STEP 3 FILTER Exception Status "OK" > FILTER Record Status "Authorized" > Choose Covered Period > Tick Em
STEP 4 Click BPC > Time Management > Time Management Scheduling > Record Shift Deviation
STEP 5 Choose Time Management Scheduling Unit > Click MAGNIFYING GLASS to Search Employee

STEP 6 Click SEARCH to fetch the name of the Employee > Choose by Ticking the Employee > Click OKAY
STEP 7 Write "1" in the Assignment No. > Click MAGNIFYING GLASS to search for new SHIFT SCHEDULE
STEP 8 Click SEARCH to fetch list of Shift Schedule > TYPE applicable Shift Schedule and click Magnifying Glas
STEP 9 INDICATE the Effective Date From and TO > Click SAVE > View Employee Time Table to check if Applica

STEP 10 CLICK "View Employee Time Table" to check SHIFT DEVIATION status
CLICK TO GO
BACK HOME
se Covered Period > Tick Employee to UNAUTHORIZE > Click UNAUTHORIZE
Shift Deviation
o Search Employee

Employee > Click OKAY

new SHIFT SCHEDULE
ule and click Magnifying Glass to Search > TICK applicable Shift Schedule > Click OK
ime Table to check if Application is successful
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
•Default Schedule is 8am-5pm (Saturday Off)
•Week Coverage: Sunday to Saturday
•Prepare Schedule 1 Week in Advance
•ONLY IMMEDIATE SUPERIORS are allowed to record BACK DATED SHIFT DEVIATION
•Plot schedules every THURSDAY or 2 Days before the following week starts (SUNDAY)
•Change default RD first before plotting the schedules for the week
•Double RDs in 1 Week is not allowed
•Do not plot schedule on Rest days and Holidays, if with duty.
•Jump Shift is NOT ALLOWED.

IMPORTANT NOTES:
To Change OFF (RD) for Back Dated Schedule, IS needs to UNAUTHORIZE Time Entries First before
plotting the correct shift schedule through Shift Deviation.

CONSEQUENCE OF BACK DATED SHIFT DEVIATION

TIME ENTRIES may not be reflected in the Manage Time Entries (MTE) Screen resulting
Employees need to manually plot their Time Entries using CLOCK DETAILS or
Immediate Superiors will have to PLOT time entries of their subordinates manually.
OU BRAND
MAX'S GROUP, INC. Pancake House
Dencio's - Co Owned
Maple
Eco Eats

PCK MTB, INC. PH Harbourview

PCK MSC, INC. PH Cash n Carry
PCK ESTANCIA CAPITOL, INC. PH Estancia

TERIYAKI BOY GROUP, INC. Teriyaki Boy

Sizzlin' Steak
Combi TBSS

TB MS, INC. TB Cash n Carry

DFSI ONE NAKPIL, INC. Dencio's JV

Tips & Tricks:
Prepare a list of SHIFT SCHEDULE CODES in advance.
You may type them in the box instead of searching.

IMPORTANT NOTES:
•Default Schedule is 8am-5pm (Saturday Off)
•Week Coverage: Sunday to Saturday
•Prepare Schedule 1 Week in Advance
•Plot schedules every THURSDAY or 2 Days before the following week starts (SUNDAY)
•Change default RD first before plotting the schedules for the week
•Double RDs in 1 Week is not allowed
•Do not plot schedule on Rest days and Holidays, if with duty.
•Jump Shift is NOT ALLOWED.

IMPORTANT NOTES:
"SD" will appear below the SHIFT SCHEDULE CODE when application is successful
E) Screen resulting to ABSENT exceptions

ates manually.
HOW TO APPROVE SHIFT DEVIATION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Time Management > Time Management Employee Self Service > Authorize Shift Deviation
STEP 3 Click SEARCH to fetch Shift Deviation applications > TICK Employee > Click AUTHORIZE.
CLICK TO GO
BACK HOME
e > Authorize Shift Deviation
AUTHORIZE.
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

HOW TO APPROVE TIME ENTRIES AND OVERTIME
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Time Management > Employee Time Data > Manage Time Entry
STEP 3 Select applicable DATE > Click SEARCH to fetch Time Entries > Check EXCEPTIONS
STEP 4 Check OVERTIME
STEP 5 Check STATUS > TICK Employee > Click SUBMIT (for DRAFT) or AUTHORIZE (for Pending for Authorizati

CLICK TO GO
BACK HOME
(for Pending for Authorization)
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
Types of Exceptions: Definition
Lateness Employee is Late
Early Out Employee checked out early
Absent No Time Entries (may also be due to late recording of Shift Deviation)
OK Employee's Time Entries are correct and match the Shift Schedule
With approved Leave, CTO or OB
Employee on Rest Day
Missing In No CHECK IN or BREAK IN
Missing Out No CHECK OUT or BREAK OUT
Swipe Overlapping with Leave Checked in within the time of LEAVE (Session I or II)
Odd Punches Multiple Time Entries
Lateness and Early Out Late and early out, possible Shift Schedule Mismatch

Action
Lateness Authorize if Shift Schedule is Correct, if not, apply for Shift Deviation
Early Out Authorize if Shift Schedule is Correct, if not, apply for Shift Deviation
Absent Authorize if Absent, if not, employee has to input time entries using CLOC
OK Authorize if Correct
Missing In Ask employee to complete time entries using CLOCK DETAILS before auth
Missing Out Ask employee to complete time entries using CLOCK DETAILS before auth
Swipe Overlapping with Leave Correct time entries using CLOCK DETAILS before authorizing
Odd Punches Correct time entries using CLOCK DETAILS before authorizing
Lateness and Early Out Authorize if Shift Schedule is Correct, if not, apply for Shift Deviation

How to use clock details?

IMPORTANT NOTES:
If OT is PRE-APPROVED, authorize Time Entries, if NOT, correct time entries using CLOCK DETAILS

How to use clock details?

IMPORTANT NOTES:
Types of Record Status Definition
Authorized Time Entries are ready for Payroll Processing
Draft Time Entries needs to be Authorized, otherwise Unpaid
Pending for Authorization Time Entries are edited by Employees due to Missing In, Missing Out or A
Rejected Time Entries that are rejected

Action Needed
Authorized None
Draft Submit
Pending for Authorization Authorize
Rejected None
rding of Shift Deviation)
h the Shift Schedule

Consequence if authorized incorrect

pply for Shift Deviation Salary deduction on lateness
pply for Shift Deviation Salary deduction on early out
put time entries using CLOCK DETAILS Unpaid day
CLOCK DETAILS before authorizing Unpaid day
CLOCK DETAILS before authorizing Unpaid day
ore authorizing Only Leaves will be paid
ore authorizing Unpaid day
pply for Shift Deviation Salary deduction on lateness/early out
Missing In, Missing Out or Absent
HOW TO EDIT/CORRECT TIME ENTRIES USING CLOCK DETAILS
STEP 1 Go to MANAGER'S DASHBOARD (for Managers only) > Employees Proceed to STEP 2

STEP 2 Click BPC > Time Management > Employee Time Data > Manage Time Entry
STEP 3 Select applicable DATE > Click SEARCH to fetch Time Entries > Check SWIPE DETAILS > Click CLOCK DET
STEP 4 TICK "Copy Original ARS Data" to Transfer Original Time Entries > INPUT Missing Time Entry > Click SU
CLICK TO GO
BACK HOME
E DETAILS > Click CLOCK DETAILS
issing Time Entry > Click SUBMIT
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
Employees may only EDIT Clock Details ONCE, if incorrect, the IS should EDIT for the employee.
IS can edit Clock Details MULTIPLE times
Consequence if authorized incorrect
Salary deduction on lateness
Salary deduction on early out
Unpaid day
 Unpaid day
Unpaid day
Only Leaves will be paid
Unpaid day
Salary deduction on lateness/early out

or the employee.
HOW TO EDIT/CORRECT TIME ENTRIES USING CLOCK DETAILS
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click LEAVE

STEP 3 Approve or Reject Leave / OB
CLICK TO GO
BACK HOME
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
You may approve in BULK, just TICK on the employees and click BULK APPROVE
HOW TO REQUEST FOR HIRE
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click ME
STEP 3 SCROLL to the right > Click "MANAGE REQUISITIONS"
STEP 4 FILL OUT from 1-9 > Click SAVE
STEP 5 Cick ADDITIONAL DETAILS > Fill Out 2 - 5 > Attach Resume if with Referral > Click SAVE

STEP 6 Click HIRING SPECIFICATIONS > Fill Out 2 and 3 > Click 4 to save Qualification Details > Click SAVE > Cli
CLICK TO GO
BACK HOME
> Click SAVE

on Details > Click SAVE > Click SUBMIT

IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.
How to change Context?

RFH should be requested ONLY by the Immediate Superior

for proper Recruitment Process and Evaluation
IMPORTANT NOTES:
For No. 1 List of Applicable Position Codes:
MNTTR Management Trainee
SHMNG Shift Manager
ARTMG Assistant Restaurant Manager
RMGR Restaurant Manager
KITMR Kitchen Master
MAXSM Service Master

For Other Ops Positions and Support, refer to SBU HR.

For No. 2 Per Store Basis

For No. 3 List of RFH For:

Addition >> Fill Out 4 & 5, Skip 6, Click 7
Addition - Not Budgeted >> Fill Out 4 & 5, Skip 6, Click 7
Replacement >> Fill Out 4, 5 & 6, Click 7

For No. 8 Lead Time

MT and Up & Support Positions 60 Days
Team Members 25 Days

For No. 9 Select Store Assignment or Department for Support

IMPORTANT NOTES:
For A: DO NOT CHANGE INFORMATION. These are automatically fetched from Key Details

For No. 2 Choose Applicable Resources Stream

Commissary
Operations
Support

For No. 3 Choose Regular for Probationary Employees

For No. 4 Choose Full Time for Probationary Employees

For No. 5 Input "REFER TO JOB DESCRIPTION"

For No. 6 Attach Updated RESUME for Referrals

IMPORTANT NOTES:
Icons
A Edit RFH Application
B Cancel RFH
C Request Funnel Where you will see the number of candidates per RFH
D Approval Trail
E RFH Summary
HOW TO APPROVE REQUEST FOR HIRE (RFH)
STEP 1 Go to MANAGER'S DASHBOARD > Click RFH Pending for Approval

STEP 2 APPROVE or REJECT RFH Application

CLICK TO GO
BACK HOME
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
Approval Process:
Requesitioner >> Immediate Superior (within 24 hours)

The system will throw an email notification to the Requisitioner and

Immediate Superior until acted upon.
HOW TO INITIATE EMPLOYEE TRANSFER (WORK LOCATION OR SUPERVISOR)
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Employee Induction > Employee Movements > Initiate Employee Promotion / Transfer
STEP 3 Choose applicable OU (Company Name) > Click SEARCH > Choose Employee for Transfer
STEP 4 Fill Out No. 1 - 4 > Click SAVE REQUEST
CLICK TO GO
BACK HOME
UPERVISOR)

ee Promotion / Transfer
ee for Transfer
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
OU BRAND
MAX'S GROUP, INC. Pancake House
Dencio's - Co Owned
Maple
Eco Eats

PCK MTB, INC. PH Harbourview

PCK MSC, INC. PH Cash n Carry
PCK ESTANCIA CAPITOL, INC. PH Estancia

TERIYAKI BOY GROUP, INC. Teriyaki Boy

Sizzlin' Steak
Combi TBSS

TB MS, INC. TB Cash n Carry

DFSI ONE NAKPIL, INC. Dencio's JV

IMPORTANT NOTES:
No. 1 Choose TRANSFER

No. 2 Choose from Drop Down

*Change in Work Location >> If without IS changes, proceed to No. 3
*Change in Supervisor >> If without Work Location changes, proceed to No. 4

**If BOTH will be changed choose CHANGE IN SUPERVISOR and Answer 3 & 4

REMINDERS!
Approve all PENDING Time Entries, Leave Applications before Initiating Transfer of Immediate Superior
or it will not be approved by neither IS

Approval Process:
IS > 2nd Level Superior > SBU HR
es, proceed to No. 4
HOW TO INITIATE EMPLOYEE PROMOTION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Employee Induction > Employee Movements > Initiate Employee Promotion / Transfer
STEP 3 Choose applicable OU (Company Name) > Click SEARCH > Choose Employee for Promotion
STEP 4 Fill Out No. 1 & 2 > Click MAGNIFYING GLASS for New Position Code
STEP 4 SEARCH for New Position Code

STEP 5 Click "Get Position Details" > CHECK fetched information > Change Immediate superior (if needed) > C
CLICK TO GO
BACK HOME
ee Promotion / Transfer
ee for Promotion
iate superior (if needed) > Click SAVE
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
OU BRAND
MAX'S GROUP, INC. Pancake House
Dencio's - Co Owned
Maple
Eco Eats

PCK MTB, INC. PH Harbourview

PCK MSC, INC. PH Cash n Carry
PCK ESTANCIA CAPITOL, INC. PH Estancia

TERIYAKI BOY GROUP, INC. Teriyaki Boy

Sizzlin' Steak
Combi TBSS

TB MS, INC. TB Cash n Carry

DFSI ONE NAKPIL, INC. Dencio's JV

IMPORTANT NOTES:
No. 1 Choose Promotion from Drop Down: Definition:
*Promotion - Traineeship Promotion within the same store or departm
*Promotion with Transfer - Traineeship Promotion with transfer to another store or

No. 2 Choose ONLY "Change in Position"

No. 3 Click Magnifying Glass to SEARCH for new position code

It is important that new position code is correct otherwise charging will not be accurate

List of Applicable Position Codes:

MNTTR Management Trainee From Service or Kitchen Master
SHMNG Shift Manager From Management Trainee
ARTMG Assistant Restaurant Manager From Shift Manager
RMGR Restaurant Manager From Assistant Restaurant Manager
ARMGR Area Manager From Restaurant Manager
OPTMG Operations Manager From Area Manager

For Other Ops positions and Support, please refer to SBU HR.

REMINDERS!
Approve all PENDING Time Entries, Leave Applications before Initiating Transfer of Immediate Superior
or it will not be approved by neither IS
IMPORTANT NOTES:
No. 2 To search faster, TYPE POSITION and click Magnifying Glass to Search.
No. 3 Tick check box to CHOOSE employee

IMPORTANT NOTES:
REMINDERS!
Approve all PENDING Time Entries, Leave Applications before Initiating Transfer of Immediate Superior
or it will not be approved by neither IS

Initiate Promotions ONLY upon advise of SBU HR.

Approval Process:
IS > SBU HR > 2nd Level Superior
he same store or department
nsfer to another store or department

be accurate

chen Master

taurant Manager

te Superior
HOW TO APPROVE TRANSFER / PROMOTION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Employee Induction > Employee Movements > Authorize Employee Promotion / Transfer
STEP 3 Choose applicable OU (Company Name) > Click SEARCH > Choose Employee for Promotion
STEP 4 REVIEW Position Details > CLICK AUTHORIZE
CLICK TO GO
BACK HOME
oyee Promotion / Transfer
ee for Promotion
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
IMPORTANT NOTES:
Review Positions Details before you CLICK AUTHORIZE.
If INCORRECT, you may edit as the Immediate Superior.
HOW TO INITIATE EMPLOYEE PROMOTION
STEP 1 Go to MANAGER'S DASHBOARD

STEP 2 Click BPC > Employee Induction > Employee Movements > Initiate Employee Separation
STEP 3 Choose applicable OU (Company Name) > Click SEARCH > Choose Employee for Separation
STEP 4 Fill Out Required Information 1 & 2 > ATTACH Resignation Letter > Click SAVE Request > Click SUBMIT
CLICK TO GO
BACK HOME
ee Separation
ee for Separation
VE Request > Click SUBMIT Request to Process
IMPORTANT NOTES:
Upon LOGIN, if you are not in SUPERVISOR Context, you should Change Context First.

How to change Context?

IMPORTANT NOTES:
Initiate Separation only ON THE SEPARATION DATE or else the Employee's Pay will be put ON HOLD.

For No. 1 * Process Initiated Through - COPY & PASTE Employee Code of Employee
* Employee & Employer Reason - RESIGNATION & RESIGNED
* Change only the REQUEST DATE and it will automatically indicate the
Last Available and Separation Date
Definition:
Request Date Date when the employee filed for Resignation
Should be 30 days before Separation Date

Separation Date Date after employee's Last Available Date

Last Available Date 30th Day upon submission of Resignation

* Indicate if ELIGIBLE for REHIRE - Yes or No

* Back Dated Separation - Should always be YES
* Notice Period Wave Off - Should always be NO

For No. 2 Always attach copy of the signed resignation letter and NOAR (Notice of Acceptance of Resignation)

Approval Process:
IS > SBU HR > Payroll
ptance of Resignation)
FREQUENTLY ASKED QUESTIONS
CLICK TO GO
BACK HOME
QUESTION
ANSWER

QUESTION
ANSWER
How to choose Shift Schedule?
Here's the step by step in choosing applicable shift schedule:
1. Click Search
2. Type the time you wish to see (e.g 5:00 AM)
3. Tick the Check Box (or Double Click)
4. Click OK

Shift Schedules with REG means it is applicable for REGULAR 8 HOURS DUTY
Shift Schedules with COM means it is applicable for REGULAR 9 HOURS DUTY

Why is there no ACTUAL TIME ENTRIES in the system?

1. Shift Deviation was not done in advance.
2. Time Entries do not match the recorded Shift Schedule
3. Employee is ABSENT
4. Employee filed for Leave, OB or CTO
SAMPLE SCREENSHOT
CLICK TO GO
BACK HOME
ENSHOT
PROBLEM ERROR - SESSION INVALID
CAUSE This is due to incorrect logout procedure.
ACTION TO BE TAKEN To fix error, go to the Internet History and clear HISTORY
Next time, you must log out properly to avoid this error.

PROBLEM USER ACCOUNT IS LOCKED

CAUSE Your account has been locked due to more than 3 failed login attempts
ACTION TO BE TAKEN To unlock, click forgot password
PROBLEM ATTENDANCE RECORD IS ALREADY AUTHORIZED
CAUSE This happens because of BACK DATED shift deviation
We have a Default OFF (Rest Day) and OFFs are automatically AUTHORIZE
To avoid this RECORD SHIFT DEVIATION IN ADVANCE!
ACTION TO BE TAKEN Unauthorize the record first before you do the shift deviation.
How to do back dated shift deviation?
PROBLEM SHIFT DEVIATION START TIME SHOULD BE 24 HOURS FROM PREVIOUS DA
CAUSE Jump Shift. The system recognizes that previous days SHIFT is within the 2
We have a Default OFF (Rest Day) and OFFs are automatically AUTHORIZE
ACTION TO BE TAKEN If previous day's Shift is incorrect, apply for Shift Deviation first for the pre
If it is a JUMP SHIFT, IT IS NOT ALLOWED. Change the schedule.

PROBLEM CANNOT RECORD SHIFT DEVIATION EMPLOYEE SCHEDULE HAS NOT BEEN
CAUSE There is no ROTA SCHEDULE plotted.
ACTION TO BE TAKEN Coordinate with Ms. Pia Ramos for ROTA MAPPING.
Contact Details - [email protected] / 0998 5821054
PROBLEM CANNOT AUTHORIZE THROUGH NOTIFICATION / INBOX
CAUSE System Error
ACTION TO BE TAKEN Authorize Shift Deviation through the correct process.
PROBLEM EMPLOYEE CANNOT APPLY FOR LEAVE
CAUSE Possible no Actual Confirmation Date or not tagged with Leave
ACTION TO BE TAKEN Coordinate with Ms. Pia Ramos for ROTA MAPPING.
Contact Details - [email protected] / 0998 5821054

PROBLEM CANNOT AUTHORIZE LEAVE APPLICATION OF SUBORDINATE

CAUSE System Error - DLS Issues
ACTION TO BE TAKEN Coordinate with Ms. Pia Ramos for ROTA MAPPING.
Contact Details - [email protected] / 0998 5821054
 clear HISTORY
void this error.

e than 3 failed login attempts

Fs are automatically AUTHORIZED
ADVANCE!
o the shift deviation.
 24 HOURS FROM PREVIOUS DAY
evious days SHIFT is within the 24 hours work cycle.
Fs are automatically AUTHORIZED
or Shift Deviation first for the previous day before the new application.
Change the schedule.

OYEE SCHEDULE HAS NOT BEEN GENERATED

use.com.ph / 0998 5821054

TION / INBOX

rect process.
ot tagged with Leave

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OF SUBORDINATE
use.com.ph / 0998 5821054