Training Guide
Cash Management
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Training Guide
Table of Contents
Oracle EBS R12 Cash Management ..................................Error! Bookmark not defined.
Navigation ................................................................................................................................... 3
Moving Around the Navigator Window (Main Menu) – Quick Keys ................................................... 3
Help Menu ............................................................................................................................................. 3
Keyboard Quick Keys ............................................................................................................................ 3
Tab and Enter Keys ................................................................................................................................ 4
Tool Bar Icons........................................................................................................................................ 4
Cash Management...................................................................................................................... 5
Bank Statement Reconciliation ................................................................................................. 5
Overview ................................................................................................................................................ 5
Enter Bank Statement............................................................................................................................. 6
Load/Import Bank Statement ................................................................................................................. 9
AutoReconciliation .............................................................................................................................. 12
Manual Reconciliation of New Transactions ....................................................................................... 15
Unreconciling Transactions ................................................................................................................. 21
Completing Bank Statement ................................................................................................................ 23
Accounting Entries ............................................................................................................................... 24
Reports ................................................................................................................................................. 24
Bank Accounts .......................................................................................................................... 25
Maintain Bank and Branch Information ............................................................................................... 25
Bank Accounts ..................................................................................................................................... 26
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Navigation
Moving Around The Navigator Window (Main Menu) – Quick Keys
+ Expand the highlighted item by one level.
- Collapse the highlighted item back to main menu level.
+ Expand all the sublevels of the currently selected item.
++ Expand all the sublevels of all expandable items in the main menu.
-- Collapses all currently expanded items in menu list
Help Menu
Click on Help on top menu bar
Click on Window Help to obtain information about the window you are in.
Click on Oracle Applications Library for a good overview of Oracle functionality.
Record History shows you the name of the person that created and last updated the
record as well as the date & time.
About Oracle Applications shows you the version numbers of various software
components.
Keyboard Quick Keys
For list, select Help on menu bar, then Keyboard Help or Ctrl K.
Examples:
TAB Move to Next Field
Ctrl S Save
Ctrl L List of Values
Ctrl C Copy
Ctrl V Paste
Ctrl P Print
Ctrl E Edit
F11 Enter Query Mode
Ctrl F11 Run Query
F4 Exit
F5 Clear Field
F8 Clear Form
Shift F5 Duplicate Field
Shift F6 Duplicate Record
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Tab & Enter Keys
Tab key is used to navigate through fields. The Enter key selects the currently highlighted
button, which varies in each screen.
Tool Bar Icons
New
Find
Show Navigator
Save
Next Step
Print
Close Form
Cut
Copy
Paste
Clear Record
Delete
Edit Field
Zoom
Translations
Attachments
Folder Tools
Window Help
Switch Responsibilities
.
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Cash Management
The key area of functionality in Cash Management is Bank Statement Reconciliation. Reports
are also provided to support this function.
Some limited cash forecasting and positioning is also available in Cash Management.
Bank Statement Reconciliation
Overview
Bank Statements are loaded electronically using the Bank Statement Upload program. Bank
Statements can also be entered manually if required.
Each Bank Account must have its own their GL code for reconciliation purposes. Clearing
Accounts can also be used.
Reconciliation may be automatic or manual, or a mixture. Auto-Reconciliation can be used to
‘create’ transactions (eg Interest) from unreconciled items, or this can be completed manually.
Bank Statements use a Transaction Code to determine the transaction type to match to, and use
the Transaction Number to reconcile against. Transaction Codes are determined by the Bank
you use.
Accounting entries generated by the Reconciliation are transferred to the General Ledger by
running the Transfer process in the AP and AR subledgers.
Reconciliation comprises:
Statement Closing Balance
less unreconciled statement lines
plus uncleared payments
less unpresented cheques
= GL Bank Account Balance
Items available for matching to the Bank Statement are:
Receipts and Remittance Batches (note, does not include Receipt Batches – you have
to create a Remittance Batch to allow reconciliation, or alternatively reconcile the
single line to all the Receipts in a batch)
Payments and Payment Batches
Journals coded to the GL Account that is used for the Bank Account
Miscellaneous Receipts (eg Interest)
Miscellaneous Payments (negative Receipts eg Bank Fees)
Stopped for Void or Stopped payments in Payables
NSF (Non-Sufficient Funds) for reversed receipts where the bank has rejected a
receipt.
Sweep In for incoming funds from an internal bank account
Sweep Out for outgoing funds from an internal bank account
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Note you can reconcile a single Bank Statement Line to multiple transactions.
You cannot reconcile multiple Bank Statement lines to a single Transaction.
Enter Bank Statement
Bank statements can be entered manually by going into the Reconcile Bank Statements form.
In the Navigator window choose
(N) Bank Statements > Bank Statements and Reconciliation
From the Find Bank Statement window, click New to manually create a new bank statement.
Click to add a new
statement.
Enter bank statement header information.
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Click Lines to add statement lines.
From the Bank Statement Lines window, click the torch button at the top left-hand side of the screen
to navigate to the Find Lines window.
Click Lines. If required, from the Find Lines window, click New to add statement lines for the
bank statement.
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Enter statement lines.
For foreign currency transactions enter the currency and rate information in the Exchange Tab.
Load/Import Bank Statement
Load and Import Bank Statement
Download bank statements from your desktop banking software. Transfer bank statements to a
pre-designated directory/folder on the Oracle server.
Submit request set to load and import bank statement into Oracle Cash Management.
In the Navigator window choose
(N) Other > Programs > Run
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Select Bank Statement Loader. Enter the bank statement file name to be loaded and the directory
the bank statement has been down loaded to.
Select the Mapping
from the LOV
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The following requests will be executed.
Check the Bank Statement Import Execution report to verify the bank statement has been
successfully imported.
If there is error in the Bank Statement Import Execution report, user can correct the error online
from the Bank Statement Interface window.
Correct Bank Statement Online
Correct bank statement data online and re-submit the import process.
In the Navigator window choose
(N) Bank Statements > Bank Statement Interface
If there is more than 1 statement on the interface table, select the statement to be corrected. Click
Lines to open the Bank Statement Interface Lines window to correct any erroneous statement
line.
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Exercise
1. Create a new bank statement manually.
2. Download a bank statement from your desktop banking facility. Load and import bank
statement into Oracle.
2110Jun1102U.dat
222500Jun1103U.dat
AutoReconciliation
The Bank Statement is viewable using the navigation:
(N) Bank Statements > Bank Statements and Reconciliation
Select the Bank Account to view Statements for (or enter the Bank Statement number if known)
and hit the Find button
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The Reconcile Bank Statements Form provides a summary of the Bank Statements:
Place your cursor on the Bank Statement that you wish to reconcile, and then select from the
menubar:
(N) Tools > AutoReconciliation ..1
The Automatic Reconciliation form is displayed
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Name Description
Options Select from:
Import – Import Bank Statement from Interface (but not
required
if you reconciling from the Bank Statement Summary
screen)
Reconcile Only – the Default, and just reconciles the Bank
Statement
Import and Reconcile – Imports and then reconciles the
Bank Statement
Bank Branch, Bank Account, All these fields default from the Bank Statement that you have
Statement Number To, Statement Date chosen to reconcile
From, Statement Date To
GL Date Specify the GL Date you would like reconciliation entries to be
dated
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Name Description
Receivable Activity The Receipt Activity that Oracle uses for differences when reconciling
Remittance Batches
Payment Method The Payment Method that Oracle uses for differences when
reconciling
Remittance Batches
NSF Handling Specify the Action to be taken when a Transaction is coded as NSF
No Action: Resubmit the check or request for transfer later.
Reverse: Reverse the Receipt and reopen the invoice.
Debit Memo Reverse: Create a debit memo that replaces the item
closed by the original receipt.
Hit the Submit button to execute the Autoreconciliation.
(N) View Requests to confirm that the Autoreconciliation process has completed. Select the
Review button to view the Bank Statement.
Select the Lines button to view Bank Statement Lines:
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From this screen you can determine which Lines are reconciled.
Manual Reconciliation of New Transactions
Manual Reconciliation can be used to match Transactions that have not been reconciled through
the AutoReconciliation process.
Select the Bank Statement Line that is not reconciled and hit the Available button.
This opens the ‘Find Transaction’ form and prepopulates the Find criteria (based on the
Transaction Type of the Bank Statement Line).
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Select ‘Find’ to find matching Available Transactions that have not been reconciled yet.
This screen shows Available Transactions in that Bank Account matching the criteria you
specified. If there are no Available Transactions the screen will be empty. Close the screen.
Otherwise, tick the transaction you wish to reconcile to (line will turn blue) and select the
‘Reconcile’ button:
Note: that you can reconcile multiple Transactions to a single Bank Statement Line – select all
the transactions to reconcile against. But you can’t reconcile multiple Bank Statement lines to a
single statement line.
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Amount Reconciled =
Transaction Totals
Amount Remaining =
Amount of Bank
Statement Line not yet
reconciled
Creating a Miscellaneous Transaction
You may need to create new transactions if they do not exist already in Oracle eg Bank Interest
received.
You return to the Bank Statement Lines screen. Ensure you are on the correct Bank Statement
Line and hit the ‘Create’ button to create the transactions.
You will be asked to specify what transaction type to create:
Name Description
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Name Description
Miscellaneous Miscellaneous Transaction is any transaction that is not related to a
Supplier or a Debtor and includes such transactions as:
Bank Interest Payable (created as Negative Misc Receipts)
Bank Interest Receivable (created as Misc Receipts)
Bank Fees (Created as Misc Receipts)
AP Payments Creates an AP Payment – using the Payments window from the
Payables Module
AR Receipts Creates an AR Payment – using the Payments window from the
Payables Module
If you select Miscellaneous you are prompted with the Miscellaneous Receipt Screen. This is
used for both Miscellaneous Payments (negative) and Miscellaneous Receipts.
Name Description
Organization Defaults to XXX OU
Activity Select the type of Activity to use (this determines
the GL Account codes)
Receipt Number Specify the Receipt Number. Default is Bank
Statement Number/Line
Date Specify the Date of the Receipt. Defaults with the GL
Date of the Bank Statement
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Name Description
Currency Defaults to XXX (functional currency)
Method Determine the Payment Method
Amount The Amount of the Misc transaction
GL Date The GL Date of the Misc transaction
Comments Optionally add a comment to describe the transaction
After completing the relevant details, select the Create button
This creates the Transaction. You will also be prompted with the following Decision message:
Select ‘Yes’ to reconcile the Transaction to the Bank Statement Line. Screen is now greyed out.
Close the form and return to the Bank Statement:
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Exercise
1. Submit AutoReconciliation to reconcile statement. Select a transaction and manually reconcile
to either AR or AP.
2. Create a miscellaneous transaction from a statement line.
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Unreconciling Transactions
Select the Transaction to Unreconcile, and use the ‘Reconciled’ button.
The Reconciled Transactions screen shows all Transactions that the Bank Statement line is
reconciled to.
Select the Transaction you wish to unreconcile (line will turn blue) and choose the ‘Unreconcile’
button to unreconcile lines
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Bank Statements can also be unreconciled in full from the Bank Statement Summary Window.
Select the Bank Statement you wish to unreconcile:
(N) Reconcile Bank Statement > menubar Tools > Unreconcile All.
You are then asked if you wish to unreconcile the whole statement or just one line.
Exercise
1. Select a reconciled statement from the previous exercise. Unreconcile the statement line.
Completing Bank Statement
Once a Bank Statement is fully reconciled, you may wish to Complete the Bank Statement to
ensure that no further changes are made to it eg accidentally gets unreconciled. (You can also
incomplete it later if you need to)
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Tick the Complete
checkbox and Save.
Records are greyed out
and no further changes
can be made unless
Incompleted first.
You can complete an un-reconciled statement, but you will get a warning.
Accounting Entries
Accounting Entries for reconciled transactions are generated in the subledgers (ie Receivables
and Payables). Run the respective Interface and Transfer programs from the subledger modules
and import the journals to account for the reconciled transactions.
Reconciled transactions have a status of ‘Reconciled’ in the subledgers (prior to being
reconciled, transactions would have been ‘negotiable’).
Reports
There are a few reports in the Cash Management report; several reports are useful for Bank
Statement Reconciliation:
AutoReconciliation Execution Report – automatically generated during
AutoReconciliation, this report provides a summary of what was reconciled.
Bank Statement Detail Report – Shows a summary of the selected Bank Statements,
and shows what has and hasn’t been reconciled
Transactions available for Reconciliation Report – Shows all transactions not yet
reconciled that have been recorded against the selected Bank Account. This includes:
Available Receipts, Available Payments, Available Journal Entry Lines and
unreconciled Statement Lines.
General Ledger Reconciliation Report – Summarises the reconciled activities for
the GL Account for the Bank Account. Should only be run after Bank Statement
reconciliation is completed for the period, and all subledger journals have been
posted.
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Bank Accounts
Maintaining Bank and Branch information
(N) Cash Manager > Setup > Banks > Banks
Bank Maintenance
The following displays all XXX bank accounts. Bank accounts may be added or updated.
Select to update the bank Select to view and
information maintain Branches
Select to create Branch
Bank Accounts
(N) Cash Manager > Setup > Banks > Bank Accounts
This form will show Internal Bank accounts only.
Select an Account Name to
view or maintain an account
You can create new bank accounts or view and update existing accounts.
Bank Account Information
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