Preventive Maintenance

Preventive maintenance is a schedule of planned maintenance actions aimed at the prevention of

breakdowns and failures. The primary goal of preventive maintenance is to prevent the failure of
equipment before it actually occurs. It is designed to preserve and enhance equipment reliability
by replacing worn components before they actually fail. Preventive maintenance activities
include equipment checks, partial or complete overhauls at specified periods, oil changes,
lubrication and so on. In addition, workers can record equipment deterioration so they know to
replace or repair worn parts before they cause system failure. Recent technological advances in
tools for inspection and diagnosis have enabled even more accurate and effective equipment
maintenance. The ideal preventive maintenance program would prevent all equipment failure
before it occurs.

Value of Preventive Maintenance

There are multiple misconceptions about preventive maintenance. One such misconception is
that PM is unduly costly. This logic dictates that it would cost more for regularly scheduled
downtime and maintenance than it would normally cost to operate equipment until repair is
absolutely necessary. This may be true for some components; however, one should compare not
only the costs but the long-term benefits and savings associated with preventive maintenance.
Without preventive maintenance, for example, costs for lost production time from unscheduled
equipment breakdown will be incurred. Also, preventive maintenance will result in savings due
to an increase of effective system service life.

Long-term benefits of preventive maintenance include:

 Improved system reliability.

 Decreased cost of replacement.
 Decreased system downtime.
 Better spares inventory management.

Long-term effects and cost comparisons usually favor preventive maintenance over performing
maintenance actions only when the system fails.

When Does Preventive Maintenance Make Sense

Preventive maintenance is a logical choice if, and only if, the following two conditions are met:

 Condition #1: The component in question has an increasing failure rate. In other words,
the failure rate of the component increases with time, thus implying wear-out. Preventive
maintenance of a component that is assumed to have an exponential distribution (which
implies a constant failure rate) does not make sense!
 Condition #2: The overall cost of the preventive maintenance action must be less than the
overall cost of a corrective action. (Note: In the overall cost for a corrective action, one
 should include ancillary tangible and/or intangible costs, such as downtime costs, loss of
production costs, lawsuits over the failure of a safety-critical item, loss of goodwill, etc.)

If both of these conditions are met, then preventive maintenance makes sense. Additionally,
based on the costs ratios, an optimum time for such action can be easily computed for a single
component. This is detailed in later sections.

The Fallacy of "Constant Failure Rate" and "Preventive Replacement"

Even though we alluded to the fact in the last section of this on-line reference, Availability, it is
important to make it explicitly clear that if a component has a constant failure rate (i.e. defined
by an exponential distribution), then preventive maintenance of the component will have no
effect on the component's failure occurrences. To illustrate this, consider a component with an
MTTF = 100 hours, or λ = 0.01, and with preventive replacement every 50 hours. The reliability
vs. time graph for this case is illustrated in Figure 7.3. In Figure 7.3, the component is replaced
every 50 hours, thus the component's reliability is reset to one. At first glance, it may seem that
the preventive maintenance action is actually maintaining the component at a higher reliability.

Figure 7.3: Reliability vs. time for a single component with an MTTF = 100 hours, or λ =
0.01, and with preventive replacement every 50 hours.

However, consider the following cases for a single component:

Case 1: The component's reliability from 0 to 60 hours:

  With preventive maintenance, the component was replaced with a new one at 50 hours so
the overall reliability is the reliability based on the reliability of the new component for
10 hours, R(t = 10) = 90.48%, times the reliability of the previous component, R(t = 50) =
60.65%. The result is R(t = 60) = 54.88%.
 Without preventive maintenance, the reliability would be the reliability of the same
component operating to 60 hours, or R(t = 60) = 54.88%.

Case 2: The component's reliability from 50 to 60 hours:

 With preventive maintenance, the component was replaced at 50 hours so this is solely
based on the reliability of the new component, for a mission of 10 hours, or R(t = 10) =
90.48%.
 Without preventive maintenance, the reliability would be the conditional reliability of the
same component operating to 60 hours, having already survived to 50 hours, or

As it can be seen, both cases, with and without preventive maintenance, yield the same results.

Determining Preventive Replacement Time

As mentioned earlier, if the component has an increasing failure rate, then a carefully designed
preventive maintenance program is beneficial to system availability. Otherwise, the costs of
preventive maintenance might actually outweigh the benefits. The objective of a good preventive
maintenance program is to either minimize the overall costs (or downtime, etc.) or meet a
reliability objective. In order to achieve this, an appropriate interval (time) for scheduled
maintenance must be determined. One way to do that is to use the optimum age replacement
model, as presented next. The model adheres to the conditions discussed previously, or:

 The component is exhibiting behavior associated with a wear-out mode. That is, the
failure rate of the component is increasing with time.
 The cost for planned replacements is significantly less than the cost for unplanned
replacements.
 Figure 7.4: Cost curve for preventive and corrective replacement.

Figure 7.4 shows the Cost Per Unit Time vs. Time plot. In this figure, it can be seen that the
corrective replacement costs increase as the replacement interval increases. In other words, the
less often you perform a PM action, the higher your corrective costs will be. Obviously, the
longer we let a component operate, its failure rate increases to a point that it is more likely to fail,
thus requiring more corrective actions. The opposite is true for the preventive replacement costs.
The longer you wait to perform a PM, the less the costs; while if you do PM too often, the higher
the costs. If we combine both costs, we can see that there is an optimum point that minimizes the
costs. In other words, one must strike a balance between the risk (costs) associated with a failure
while maximizing the time between PM actions.

Optimum Age Replacement Policy

To determine the optimum time for such a preventive maintenance action (replacement), we need
to mathematically formulate a model that describes the associated costs and risks. In developing
the model, it is assumed that if the unit fails before time t, a corrective action will occur and if it
does not fail by time t, a preventive action will occur. In other words, the unit is replaced upon
failure or after a time of operation, t, whichever occurs first.

Thus, the optimum replacement time can be found by minimizing the cost per unit time,
CPUT(t). CPUT(t) is given by:

(5)

Where:

 R(t) = reliability at time t.

 CP = cost of planned replacement.
 CU = cost of unplanned replacement.

The optimum replacement time interval, t, is the time that minimizes CPUT(t). This can be found
by solving for t such that:

(6)

Or by solving for a t that satisfies Eqn. (7):

(7)
Interested readers can refer to Barlow and Hunter [2] for more details on this model.

Introduction to Repairable Systems Example 2

The failure distribution of a component is described by a 2-parameter Weibull distribution, with

β = 2.5 and η = 1000 hours.

 The cost for a corrective replacement is $5.

 The cost for a preventive replacement is $1.

Estimate the optimum replacement age in order to minimize these costs.

Solution to Introduction to Repairable Systems Example 2

Prior to obtaining an optimum replacement interval for this component, the assumptions of Eqn.
(5) must be checked. The component has an increasing failure rate, since it follows a Weibull
distribution with β greater than one. Note that if β = 1, then the component has a constant failure
rate and if β < 1, it has a decreasing failure rate. If either of these cases exist, then preventive
replacement is unwise. Furthermore, the cost for preventive replacement is less than the
corrective replacement cost. Thus, the conditions for the optimum age replacement policy have
been met.

Using BlockSim, the failure parameters can be entered in the component's Block Properties
window. Select "Optimum Replacement" from the Block menu, enter the costs and compute the
optimum time, 493.0470. Figure 7.5 illustrates this.

Figure 7.5: Using BlockSim's Optimum Replacement utility to obtain the results in
Example 2.

Figure 7.6 shows a plot illustrating the cost per unit time.
 Figure 7.6: Graph of cost vs. replacement time for Example 2.

Discussion on Introduction to Repairable Systems Example 2

The effect of the corrective/preventive cost ratio on the optimum replacement interval is plotted
in Figure 7.7. It can be seen that as the cost ratio increases, the optimum replacement interval
decreases. This is an expected result because the corrective replacement costs are much greater
than the preventive replacement costs. Therefore, it becomes more cost effective to replace the
component more frequently before it fails.

Figure 7.7: Replacement interval as a function of the corrective/preventive cost ratio.