Wh at is a computer?

A computer is an electronic device that manipulates information, or data. It has the

Ability to store, retrieve, and process data. You may already know that you can use a

Computer to type, Documents send email play games ,and browse the web. You

Can also use it to edit or create spreadsheets ,presentations, and even videos.

A BEGINNER’S GUIDE TO MICROSOFT OFFICE

A Beginner’s guide to Microsoft Office

Microsoft word is a word processing program that was first public by Microsoft in

The early 1980s.it allows users to type and manipulate text in a graphic environment

That resembles a page of paper . extra features, such as tables, images and advanced

Formatting give users more options to customize their documents. Over the past three

Decades , there have been a number of updates and additions to Microsoft word. Today

It is one of the most widely used word processors available for macs and PCs. It is often

Taught to students in school and required as part of the basic computer requirements

For many office jobs. in this guide. New users will learn the basic functions of Microsoft

Word and how to use them.

Alignment- the alignment option dictate whether the left and right edges of the text

In a document adhere to the right side, left, center or justified. Alignment can be set

From the formatting toolbar at the top of the window or under by choosing “paragraph”

Under the format menu.

Bullets/Numbering-when creating list of text, items, users can choose from several

Bullet or numbering system to add a small graphic icon or series of numbers before

Each item. To add bullets or numbering to a series of text, click on the corresponding

Buttons in the formatting toolbar or choose “Bullets and numbering” from the format

Menu.
CLIPBOARD-THE CLIPBOARD AS A TYPE OF STORAGE AREA WHEN A

PIECE OF TEXT IS TEMPORARILY REMOVED AND STORED FOR LATER USE

WITHIN THE SAME SESSION. USING THE CUT OR COPY COMMANDS WILL

PLACE THE TEXT IN THE CLIPBOARD. CLICK “CLIPBOARD” UNDER THE EDIT

MENU TO VIEW ANY TEXT THAT MAY BE TEMPORARILY STORED IN IT.

Copy-copying text simply making a replica of any text that is currently

Selecting and saving it to the clipboard. Pressing the control and C keys in windows or

Command and C on a mac will copy the text. Alternatively, users can also select the

text and then click the “copy” option under the edit menu or in the main toolbar.

Cut-cutting text removes the text entirely from the viewable document and stores it in

the clipboard. Control-X or command-X is the keyboard shortcuts for the cut function

on windows and mac respectively. The cut function can also be found under the edit

menu or the toolbar.

Document-each document in Microsoft word is essentially a new file. Each document

Can be several pages long. A new file. Document can be created by hitting control-N or

Command-N or by closing the “new blank document” option from the menu or

The standard toolbar.

Edit- the edit menu or toolbar in Microsoft word allows users to perform basic editing

Functions in their document such as copying, cutting and pasting. It also contains

Option for the and find/ replace functions.

Font-A font is a type of design for text and typically incorporates this design into each

Letter, number and symbol found on a keyboard. Fonts can range from formal to

Whimsical. Microsoft word comes with a series of provided fonts and additional ones can also be
downloaded if needed. To change the font used in a document, select the

Text and either click on the main font menu, the font drop-down menu in the formatting

Toolbar or hit Control-d or command D.

Footer-the footer is the text that consistently appears on ever of a document,

At the bottom of each page. Footers normally include details such as the page number,

Or a company’s name and contact details in formal documents. Add or edit a footer by choosing
“header and footer” under the view men.

Format-the format menu (or toolbar) goes one step further than the edit menu.

Users can makes stylistic changes by changing the look of the text itself, paragraphs,

Lists and more.

Header-the header is similar to footer expect that it sits at the very of every page

In a document. Headers often contain page numbers, the document name or sub-titles

With a document. the header can be edited by clicking on “header and footer” within

The view menu.

Justify, left jus A justified-Justification is a type of alignment for text in a word processor, Justify ensure
that both the left and right sides of the text in very paragraph run in a straight line. Left justify makes
only the left side of the text aligned, while the right side remains ragged. Right justified does the
complete opposite, with only the right side of the text aligned. Users can apply justification to their text
by clicking on the corresponding buttons in the formatting toolbar or by selecting the text and clicking
on “paragraph” under the format menu.

Open-The open command open an existing document in Microsoft word. Command or control plus O,
or choosing “Open…”from the file menu will provide a pop-up window for users to select the document
they wish to open.

Paste-the paste command takes any previously copied or cut text and lays it down within the document
where the cursor is pointing. Control or command plus V or “paste” from the edit menu or standard
toolbar will run the paste function.

Print-the print command first opens a window where users can specify parameters of the paper,
printer and ink they wish to print with and it provides a preview of what the physical print will look like.
Control or command plus P, or clicking on “print” in the file menu or standard toolbar lets users access
the print window.

Quick access tool bar-the quick access toolbar is a small and moveable toolbar at the top of the
document window. It usually contains buttons to save, undo, redo and print. This toolbar can also be
customized to include or remove other commands.

Ribbon-the ribbon is a type of toolbar found in version of Microsoft 2007. It contains graphic buttons
for and similar commands are show in groups for easy access.
Save-the save command is one of the most important ones.it saves al of the work done to date within a
document. The save enables users to return to the same document later and continue writing, editing
or printing. Control or command plus S, or clicking “save” under the file menu or standard toolbar will
save the document. The “Save As” option is slightly different; it allows users to save the document as a
different version by adding a different file name.

Text- text is any of the words and paragraphs that a user types within a document.

Standard tool bar-the standard tool bar is the row of icons at the top of the document. Each of these
buttons is used for basic function such as saving, opening or printing documents, among other
commands.

Undo-the undo feature keeps track of each command that a user issues while working on their
document. Issuing the undo command allows the user to go back one step and restore the document
as it was before their latest editing command. Related to the undo command is Redo which lets the
user redo the same formatting command again. Control or command plus Z, or “Undo” under the edit
menu is used to undo a command, while control or command plus Y or “Redo” under edit is to redo a
command.

Instructions:

1. Setup the Margins, Paper(Size) and orientation

. MARGINS [Top = 0.8”& Bottom= 0.8”]
. Paper = Letter 8.5”X11.0”
. Orientation = Portrait
2. Save your Documents Filename: LastNameActivity2.o
3. Start typing
4. If done then save
5. Open new documents (CTRL+N) and copy all data from activity2.0
6. Shortcuts Command
Copy = CTRL+C
Paste = CTRL+V
Bold = CTRL+B

Italic = CTRL+U
Underline = CTRL+L
Align text left = CTRL+L
Align text right = CTRL+R
Center = CTRL+E
Justify = CTRL+J