Property Management Proposal Template

Prepared for [CLIENT.Company]

By [COMPANY.FirstName] [COMPANY.LastName]

[COMPANY.Company]

Cover Letter
Dear [CLIENT.FirstName] [CLIENT.LastName],

Almost every real estate investor desires a satisfactory income from

their properties without the inconvenience of having to manage and
attend to it.

At [COMPANY.Company] we offer our expertise and personalized

techniques of managing your property. Our management concept is
founded on professionalism, integrity, accountability, and quality
service that guarantees the maximum return from your investment,
while maintaining your property at the highest standards to attract the
best tenants possible.

[COMPANY.Company] offers leasing and property management

services for residential and commercial properties in [LOCATION OF
SERVICES]. Our Company has [NUMBER YEARS EXPERIENCE] years
experience in the property management business. We are a full-service
property management company, providing rental property supervision
and management, from rent collection, tenant relations, evictions and
mortgage and bill payments to disaster protection and property
 maintenance, etc. We will eliminate your headaches that come from
being a landlord.

We will gladly submit a free quotation for the management of your

real estate property. Below you will find a list of our clients for your
reference.

Sincerely,

[COMPANY.FirstName] [COMPANY.LastName]

[COMPANY.Company]

[COMPANY PHONE]

1. Executive Summary
Mission Statement

[COMPANY.Company] manages your Real Estate Properties 24-7! Our

Mission: Maximizing Client income by applying exceptional Real Estate
Property Management skills, while ensuring Tenant satisfaction by
adopting first rate property maintenance!

The Headache:

All Real Estate Investors have 4 major concerns:

 Maximizing Earnings while Minimizing Expenses
 Timely and Proper Rental Collections and Payables Disbursement
 Up to Date Reporting and Complete Accountability
 Regular and Complete Real Estate Maintenance
The Answer:
Take the headaches of property management away by hiring us- the
experts, then sit back and enjoy your well deserved profits!

[COMPANY.Company] website will provide your vacant property with

continuous quality exposure. By using innovative marketing and
advertising techniques we will fill out vacant spaces with qualified
tenants fast. We take great care throughout the tenant qualification
and selection process.

Our streamlined operations system eliminates unnecessary costs and

wastage. We have a stringent selection process for all suppliers and
service providers in place.

We have an automated Collections and Disbursement system that

takes care of the revenue flow of the property; all entries are also
checked by our auditor monthly. We have also engaged the services of
an external auditor that inspects our books quarterly.

Everything is documented intimately in user friendly forms and

documents that are open for inspection by property owners and their
representatives.

We employ professional maintenance people to care for all properties

under our management. Our dedicated staffs are knowledgeable on all
aspects of real estate property maintenance and supervision. We have
contingency plans for all risks and disaster related incidents in place.

We safeguard your investment by keeping your property attractive

through painstakingly detailed maintenance, attention to the Cost to
Benefit Ratio and practicing regular inspections in order to prevent
rather than fix problems.

We will be honored to manage your real estate properties for you.

2. Company Profile
Company Information

Company Name: [COMPANY.Company]

Head Office Address: [COMPANY ADDRESS]

Email Address: [COMPANY EMAIL]

Website: [COMPANY WEBSITE]

Telephone Numbers: [COMPANY PHONE NUMBERS]

References

1. Name: [REFERENCE1 NAME]

Contact Information: [REFERENCE1 CONTACT INFO]

2. Name: [REFERENCE2 NAME]

Contact Information: [REFERENCE2 CONTACT INFO]
3. Name: [REFERENCE3 NAME]
Contact Information: [REFERENCE3 CONTACT INFO]

Awards & Recognitions Earned

1. Award Issuing Body: [AWARD1] Date Received: [DATE RECEIVED

AWARD1]
2. Award Issuing Body: [AWARD2] Date Received: [DATE RECEIVED
AWARD2]

License & Permits

1. License Issuing Body: [LICENSE1] Expiration: [EXPIRATION OF

LICENSE1]

2. License Issuing Body: [LICENSE2] Expiration: [EXPIRATION OF

LICENSE2]

3. Costs
Detailed Estimation

[PRICING TABLE]

No additional charges for regular evictions, however additional legal

fees, court charges and expenses will apply.

4. Property Management Agreement

THIS PROPERTY MANAGEMENT AGREEMENT is entered into on [DATE
ENTERED INTO] By and Between: [CLIENT.Company] hereinafter
referred to as the “OWNER”, and [COMPANY.Company] hereinafter
referred to as the “MANAGER.”

PARTICULARS

WHEREAS The OWNER is the duly registered and lawful owner of the
Real Estate Property for lease hereunder described as follows:
Title Number: [TITLE NUMBER]

Lot Area: [LOT AREA]

Building(s): [BUILDING]
Floor Area: [FLOOR AREA]

Location: [LOCATION]

WHEREAS the MANAGER is a duly and registered licensed Property

Management company; WHEREAS the MANAGER agrees to manage
the above mentioned property for the OWNER; NOW THEREFORE
both parties bind themselves and agree as follows:

1. DUTIES AND AUTHORITY OF THE MANAGER

1.1 General Duties and Authority
MANAGER shall have the sole and exclusive duty and authority to fully
manage the Property and supervise and direct the business and affairs
associated or related to the daily operation thereof, to collect on
behalf of OWNER all revenues related to the Property, to pay on
behalf of OWNER all expenses of the Property (including payment of
all debt service to the mortgage lender with respect to the Property if
any) and to execute on behalf of OWNER such documents and
instruments as, in the sole judgment of MANAGER, are reasonably
necessary or advisable under the circumstances in order to fulfill
MANAGER’s duties hereunder. Such duties and authority shall include,
without limitation, those set forth below.

1.2 Renting Of The Property

MANAGER shall establish policies and procedures for the marketing
activities for the Property, and shall advertise the Property through
such media as MANAGER deems advisable, including, without
limitation, advertising with the Yellow Pages. MANAGER’s marketing
activities for the Property shall be consistent with the scope and
quality implemented by MANAGER at any other properties managed
by MANAGER. MANAGER may jointly advertise the Property with other
properties owned or managed by MANAGER.

1.3 Repair, Maintenance and Improvements

MANAGER shall make, execute, supervise and have control over the
making and executing of all decisions concerning the acquisition of
furniture, fixtures and supplies for the Property, and may purchase,
lease or otherwise acquire the same on behalf of OWNER. MANAGER
shall make and execute, or supervise and have control over the
making and executing of all decisions concerning the maintenance,
repair, and landscaping of the Property. MANAGER shall, on behalf of
OWNER, negotiate and contract for and supervise the installation of all
capital improvements related to the Property; provided, however, that
MANAGER agrees to secure the prior written approval of OWNER on
all such expenditures, except monthly or recurring operating charges
and/or emergency repairs if in the opinion of MANAGER such
emergency-related expenditures are necessary to protect the Property
from damage.

1.4 Personnel
MANAGER shall select all vendors, suppliers, contractors,
subcontractors and employees with respect to the Property and shall
hire, discharge and supervise all labor and employees required for the
operation and maintenance of the Property. Any employees so hired
shall be employees of MANAGER, and shall be carried on the payroll
of MANAGER. Employees may include, but need not be limited to, on-
site resident managers, on-site assistant managers, and relief
managers located, rendering services, or performing activities on the
Property in connection with its operation and management.
MANAGER shall be responsible for all legal and insurance
requirements relating to its employees.

1.5 Service Agreements

MANAGER shall negotiate and execute on behalf of OWNER such
agreements which MANAGER deems necessary or advisable for the
furnishing of utilities, services, concessions and supplies, for the
maintenance, repair and operation of the Property and such other
agreements which may benefit the Property or be incidental to the
matters for which MANAGER is responsible hereunder.

1.6 Regulations and Permits

MANAGER shall comply in all respects with any statute, ordinance, law,
rule, regulation or order of any governmental or regulatory body,
having jurisdiction over the Property, respecting the use of the
Property or the maintenance or operation thereof, the non-
compliance with which could reasonably be expected to have a
material adverse effect on OWNER or the Property. MANAGER shall
apply for and obtain and maintain, on behalf of OWNER, all licenses
and permits required or advisable in connection with the management
and operation of the Property.

1.7 Records and Reports of Disbursements and Collections

MANAGER shall establish, supervise, direct and maintain the operation
of a system of record keeping and bookkeeping with respect to all
receipts and disbursements in connection with the management and
operation of the Property. The books, records and accounts shall be
maintained at the MANAGER’s office or at OWNER’s office, or at such
other location as MANAGER and OWNER shall determine, and shall be
available and open to examination and audit quarterly by OWNER, or
its representatives. On or before sixty (60) days after the close of each
quarter, MANAGER shall cause to be prepared and delivered to
OWNER a monthly statement on a per-Property basis, of receipts,
expenses and charges, together with a statement, on a per-Property
basis, of the disbursements made by MANAGER during such period on
OWNER’s behalf.

1.8 Collection
MANAGER shall be responsible for the Billing and Collection of all
Accounts Receivable and for payment of all Accounts Payable with
respect to the Property and shall be responsible for establishing
policies and procedures to minimize the amount of bad debts.

1.9 Legal Actions

MANAGER shall cause to be instituted, on behalf and in its name or in
the name of OWNER as appropriate, any and all legal actions or
proceedings MANAGER deems necessary or advisable to collect
charges, rent or other income due to OWNER with respect to the
Property and to oust or dispossess Owners or other persons unlawfully
in possession under any lease, license, concession agreement or
otherwise, and to collect damages for breach thereof or default
thereunder by such Owner, licensee, concessionaire or occupant.

1.10 Insurance
MANAGER shall obtain and maintain in full force and effect the
insurance with respect to the Property and the operation of OWNER’s
and MANAGER’s business operations thereat, and MANAGER’s
employees, as required by law.

1.11 Taxes
During the term of this Agreement, MANAGER shall pay on behalf of
OWNER, prior to delinquency, all real estate taxes, personal property
taxes, and all other taxes assessed to, or levied upon, the Property. If
required by the holder of any note secured by the Property,
MANAGER will set aside, from OWNER’s funds, a reserve from each
month’s rent and other income collected, in an amount required by
said holder for purposes of payment of real property taxes.

1.12 Limitations on Manager Authority

Notwithstanding anything to the contrary set forth in this Section 1,
Manager
shall not, without obtaining the prior written consent of Owner:
1.12.1 Rent storage space in the Property by written lease or
agreement for a stated term in excess of one year unless such lease or
agreement is terminable by the giving of not more than thirty (30)
days written notice; 1.12.2 Alter the building or other structures of the
Property;
1.12.3 Make any other agreements which exceed a term of one year
and are not terminable on thirty day’s notice at the will of Owner,
without penalty, payment or surcharge;
1.12.4 Act in violation of any Law, or
1.12.5 Violate any term or condition of the Loan Documents if any.

1.13 Deposit of Gross Revenues

All Gross Revenues shall be deposited into a bank account maintained
by MANAGER for the benefit of the OWNER. Gross Revenues of the
OWNER shall be applied first to the repayment of OWNER’s senior
debt with respect to the Property, and then to MANAGER in
reimbursement of expenses and for Management Fees as provided
under Section 3 below.
1.14 Obligations under Loan Documents and other Material Contracts
MANAGER shall take such actions as are necessary or appropriate
under the circumstances to ensure that OWNER is in compliance with
the terms of the Loan Documents and any other Material Agreement
relating to the Property to which OWNER is a party. Nothing herein
contained shall be deemed to obligate MANAGER to fund from its
own resources any payments owed by OWNER under the Loan
Documents or otherwise be deemed to make MANAGER a direct
obligor under the Loan Documents, except as may otherwise be
expressly provided therein.

2. DUTIES OF OWNER
OWNER shall cooperate with MANAGER in the performance of
MANAGER’s duties under this Agreement and to that end, upon the
request of Manager, to provide, at such rental charges, if any, as are
deemed appropriate, reasonable office space for MANAGER’s
employees on the premises of the Property and to give MANAGER
access to all files, books and records of OWNER relevant to the
Property. OWNER shall not unreasonably withhold or delay any
consent or authorization to MANAGER required or appropriate under
this Agreement.

3. COMPENSATION OF MANAGER
3.1 Reimbursement of Expenses
MANAGER shall be entitled to reimbursement, on a monthly basis, for
all out-of-pocket reasonable and customary expenses actually incurred
by MANAGER in the discharge of its duties hereunder. Such
reimbursement shall be the obligation of OWNER, whether or not
Gross Revenues are sufficient to pay such amounts.

3.2 Management Fee

OWNER shall pay to MANAGER as the full amount due for the services
herein provided a Monthly Service Fee (the “Management Fee”) which
shall be [MANAGEMENT FEE] ([PERCENT]%) of the Property’s Gross
Revenue, plus an annual incentive fee (the “Incentive Fee”) at each
fiscal year ending, based upon the performance of the Property. For
purposes of this Agreement, the term “Gross Revenue” shall mean all
receipts (excluding security deposits unless and until OWNER
recognizes the same as income) of MANAGER or OWNER (whether or
not received by MANAGER on behalf or for the account of OWNER)
arising from the operation of OWNER ‘s business at the Property,
including without limitation, rental payments of self-storage customers
at the Property, vending machine or concessionaire revenues,
maintenance charges, if any, paid by the Owners of the Property in
addition to basic rent and parking fees, if any. Gross Revenue shall be
determined on a cash basis. The Management Fee shall be paid
promptly, in arrears, within thirty (30) days of OWNER ‘s receipt of the
invoice therefor, which invoice shall be sent from MANAGER to
OWNER following the end of each calendar month. Such invoice shall
be itemized and shall include reasonable detail. Except as provided in
this Section 3, it is further understood and agreed that MANAGER shall
not be entitled to additional compensation of any kind in connection
with the performance by it of its duties under this Agreement.

3.3 Inspection of Books and Records

OWNER shall have the right, upon prior reasonable notice to
MANAGER, to inspect MANAGER’s books and records with respect to
the Property, to assure that proper fees and charges are assessed
hereunder. MANAGER shall cooperate with any such inspection.
OWNER shall bear the cost of any such inspection; provided, however,
that if it is ascertained that MANAGER has overcharged OWNER by
more than [PERCENT OVERCHARGED]% in any given month, the cost
of such inspection shall be borne by MANAGER. MANAGER shall
promptly reimburse OWNER for any overpayment.

4. DEFAULT; TERMINATION
4.1 Any material failure by MANAGER or OWNER (a “Defaulting Party”)
to perform their respective duties or obligations hereunder (other than
a default by OWNER under Section 3 of this Agreement), which
material failure is not cured within thirty (30) calendar days after
receipt of written notice of such failure from the non-defaulting party,
shall constitute an event of default hereunder; provided, however, the
foregoing shall not constitute an event of default hereunder in the
event the Defaulting Party commences cure of such material failure
within such thirty (30) day period and diligently prosecutes the cure of
such material failure thereafter but in no event shall such extended
cure period exceed ninety (90) days from the date of receipt by the
non-defaulting party of written notice of such material default; In
addition, following notice to MANAGER of the existence of any such
material failure by MANAGER, OWNER shall each have the right to
cure any such material failure by MANAGER, and any sums so
expended in curing shall be owed by MANAGER to such curing party
and may be offset against any sums owed to MANAGER under this
Agreement.
4.2 Any material failure by OWNER to perform its duties or obligations
under Section 3, which material failure is not cured within ten (10)
calendar days after receipt of written notice of such failure from
MANAGER, shall constitute an event of default hereunder.

4.3 OWNER shall have the right to terminate this Agreement, with or
without cause, by giving not less than thirty (30) days’ written notice to
MANAGER pursuant to Section 10 hereof. MANAGER shall have the
right to terminate this Agreement, with or without cause, by giving not
less than ninety (90) days’ written notice to OWNER pursuant to
Section 10 hereof.

4.4 Upon termination of this Agreement, MANAGER shall promptly

return to OWNER all monies, books, records and other materials held
by MANAGER for or on behalf of OWNER and shall otherwise
cooperate with OWNER to promote and ensure a smooth transition to
the new manager and MANAGER shall be entitled to receive its
Management Fee and reimbursement of expenses through the
effective date of such termination, including the reimbursement of any
prepaid expenses for periods beyond the date of termination.

5. INDEMNIFICATION
MANAGER hereby agrees to indemnify, defend and hold OWNER, all
persons and companies affiliated with OWNER, and all officers,
shareholders, directors, employees and agents of OWNER and of any
affiliated companies or persons (collectively, the “Indemnified
Persons”) harmless from any and all costs, expenses, attorneys’ fees,
suits, liabilities, judgments, damages, and claims in connection with
the management of the Property and operations thereon (including
the loss of use thereof following any damage, injury or destruction),
arising from any cause or matter whatsoever, including, without
limitation, any environmental condition or matter, except to the extent
attributable to the willful misconduct or gross negligence on the part
of the Indemnified Persons.

6. ASSIGNMENT
MANAGER shall not assign this Agreement to any party without the
consent of OWNER.

7. STANDARD FOR PROPERTY MANAGER’S RESPONSIBILITY

MANAGER agrees that it will perform its obligations hereunder
according to Industry Standards, in good faith, and in a commercially
reasonable manner.

8. TERM; SCOPE
Subject to the provisions hereof, this Agreement shall have an initial
term of [TERM] year(s) commencing on the date
hereof [DAY] of [MONTH], [YEAR] and ending on [DAY
ENDING] of [MONTH ENDING], [YEAR ENDING].
9. HEADINGS
The headings contained herein are for convenience of reference only
and are not intended to define, limit or describe the scope or intent of
any provision of this Agreement.

10. NOTICES
Any notice required or permitted herein shall be in writing and shall be
personally delivered or mailed first class postage prepaid or delivered
by an overnight delivery service to the respective addresses of the
parties set forth above on the first page of this Agreement, or to such
other address as any party may give to the other in writing. Any notice
required by this Agreement will be deemed to have been given when
personally served or one day after delivery to an overnight delivery
service or five days after deposit in the first class mail.
11. SEVERABILITY
Should any term or provision hereof be deemed invalid, void or
unenforceable either in its entirety or in a particular application, the
remainder of this Agreement shall nonetheless remain in full force and
effect and, if the subject term or provision is deemed to be invalid,
void or unenforceable only with respect to a particular application,
such term or provision shall remain in full force and effect with respect
to all other applications.

12. SUCCESSORS
This Agreement shall be binding upon and inure to the benefit of the
respective parties hereto and their permitted assigns and successors in
interest.

13. ATTORNEYS’ FEES

If it shall become necessary for any party hereto to engage attorneys
to institute legal action for the purpose of enforcing their respective
rights hereunder or for the purpose of defending legal action brought
by the other party hereto, the party or parties prevailing in such
litigation shall be entitled to receive all costs, expenses and fees
(including reasonable attorneys’ fees) incurred by it in such litigation
(including appeals).

14. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which together shall
constitute one and the same instrument.

15. AMENDMENT AND SUPPLEMENT

Any amendment and supplement to this Agreement shall come into
force only after a written agreement is signed by both parties seven (7)
days before the start of management. The amendment and
supplement duly executed by both parties shall be part of this
Agreement and shall have the same legal effect as this Agreement.

16. GOVERNING LAW

This Agreement shall be governed by and construed in accordance
with the laws of the USA.

IN WITNESS THEREOF the parties hereto have caused this Agreement

to be duly executed on their behalf by a duly authorized
representative as of the date first set forth above.

______________________________ _______________

[CLIENT.FirstName] [CLIENT.LastName]
[CLIENT.Company]

______________________________ _______________

[COMPANY.FirstName] [COMPANY.LastName]

[COMPANY.Company]