Scribd
Upload
69 views

Office Automation I: Jun 2006 Intake

The document provides an overview of training content for Office Automation I, which includes introductions to Microsoft Word, Excel, and PowerPoint. It outlines topics like getting started, operations, formatting, printing, and additional features for each application. The training covers basic functions for creating, editing, and formatting documents, spreadsheets, and presentations.

Uploaded by

mishitas
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
69 views

Office Automation I: Jun 2006 Intake

The document provides an overview of training content for Office Automation I, which includes introductions to Microsoft Word, Excel, and PowerPoint. It outlines topics like getting started, operations, formatting, printing, and additional features for each application. The training covers basic functions for creating, editing, and formatting documents, spreadsheets, and presentations.

Uploaded by

mishitas
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
You are on page 1/ 4

Office Automation I

Jun 2006 intake

Microsoft word
Getting Started:
- Opening a word application,
- Opening an existing document,
- Creating a new document,
- Saving a document,
- Closing the document and
- Understanding the basic windows environment and the keyboard

Operations:
- Writing a sentence,
- Inserting a paragraph,
- Inserting special characters,
- Inserting a page break in a document,
- Selecting part of the text,
- Using the functions to copy/cut, delete, paste,
- Search and replace words.

Formatting:
- Applying some formats to texts such as change font size/type, bold,
italic, underline, apply different colors, indent, change line spacing, add
borders, bullet/number and creating templates

Finishing a Document:
- Insert page numbers, headers and footers (which can consist of date,
author, and page number),
- Spell and grammar check,
- Orientation, page size, and margins to the document

Printing:
- Preview the document,
- Use basic print options, and print a document to an installed printer.

Additional Features:
- Inserting tables, pictures/images and importing objects and
- Document exchange (i.e. saving a document under another file
format)

1
Microsoft Excel
Getting Started:
- Opening a spread sheet application,
- Opening an existing spread sheet,
- Creating a new spread sheet,
- Saving a spread sheet,
- Closing the spread sheet,
- Changing view mode and use the page view magnification tool/zoom
tool and understanding the basic windows environment

Operations:
- Inserting the following in the cell: numbers, text, special characters
and simple formulas.
- Using the functions to copy/cut, delete, paste,
- Search and replace spread sheet contents.
- Selecting cells, rows or columns,
- Inserting/deleting rows or columns,
- Modifying column/row size and sorting data (numerically or
alphabetically),
- Hiding columns/rows,
- Hiding work sheet(s) (adjacent and non-adjacent),
- Centering the heading and freezing the sheet area,
- Renaming, inserting and renaming the worksheet

Formatting:
- Change text size, bold, italic, font type, font color and adjust text
orientation.
- Modifying document margin settings,
- Adding headers and footers for the numbers;
- Change different number styles i.e. numbers with decimal places,
numbers with zeros after decimal point and introducing commas to
indicate thousands.
- Format cells to display date styles, currency symbols and numbers as
percentages and align cell contents

Formulas and Functions:


- Using the arithmetic and logical formulas like addition, subtraction,
multiplication and division.
- Identifying standard errors associated with formulas,
- use the fill handle tool to increment data entries.

2
- Understanding the cell address and using the sum and average
functions.

Printing:
- Use basic print options,
- Preview a spread sheet,
- Print a spread sheet, a work sheet or part of the work sheet.

Additional Features:
- Importing image files, graphs and texts into a spread sheet.
- Produce different charts and graphs in the spread sheet to analyze
data.

Microsoft PowerPoint
Getting Started:
- Opening a presentation application,
- Opening an existing presentation,
- Opening several presentations,
- Creating a new presentation,
- Saving a presentation,
- Closing the presentation,
- Changing view mode and use the page view magnification tool/zoom
tool, modify toolbar display,
- Save an application under different file formats
- understanding the basic windows environment

Operations:
- Choose an appropriate slide layout format, add text, images from
image library,
- Use the master slide,
- Use the functions to copy/cut, delete, paste, move and undo,
reordering slides within the presentation.

Formatting:
- Applying some formats to texts such as change font size/type, bold,
italic, underline, apply different colors, indent,
- Change line spacing; add borders, bullet/number and creating
templates.
- Position texts in the categories to centre, align left, align right, align
top/bottom

Graphics and Charts:


- Add different type of line to a slide,

3
- Move lines in a slide, change line color/modify line width, add various
forms of shapes, boxes, circles etc to a slide and apply shadow to a
drawing.
- Create organizational charts, modify the structure of organizational
charts,
- create different kinds of charts (bar charts, pie charts etc).
- Import images from other files, re-size and move an image in a slide,
import other objects (like text, spread sheet, table or chart).

Printing:
- Select appropriate output format for slide presentation (overhead,
handout, 35 mm slides, on-screen show.
- Change slide orientation (landscape or portrait), add presenter notes
to a slide, number the slides use spell-check program,
preview the document, change view mode and print slides in various
views and output formats.

Slide show effects:


- Add preset animation effects to slides,
- change preset animation effects and add transition effects.

View a slide show:


- Start a slide show on any slide,
- use on-screen navigation tools and hide slides.

You might also like