Safety Orientation for New Employees

Occupational Health and Safety Overview

Rights & Responsibilities, Workplace Hazards, Emergency Procedures and Resources
(Part 1 of 3 Modules)

Prepared by
Occupational Health & Safety Department

rev March 2013

 Completing Your Safety Orientation

 This is the first of three separate Safety Orientation Training modules that must be completed.
 Review the presentation slides and complete the New Employee Safety Orientation Test and
submit it to the OHS Office in room F102.
 The other two modules you must complete are located in eLearn@mohawk. Log in using your
MoCoMotion username and password and complete:
1) Workplace Hazardous Materials Information System (WHMIS) and
2) Workplace Violence and Harassment
 At the end of each module, you are required to successfully complete the review test which
requires a grade of 80% or higher.
 Upon successful completion of all the modules, go to the Employee/Supervisor Review Form,
print it and meet with your Supervisor to review any job specific safety requirements.
 Sign and return the form to the OHS Office in room F102 at Fennell Campus.

Note:
 Please contact OHS at extension 4293 or 2225 if you have any questions or require assistance.

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 Occupational Health and Safety Overview
(Part 1 of 3 Modules)

This module includes

• Rights and responsibilities of workplace parties under the Occupational Health and
Safety Act and Regulations and the Workplace Safety and Insurance Act and
Regulations.

• Workplace Hazards and Hazard reporting.

• Emergency procedures such as: Fire; Lockdown, First Aid and Medical Emergencies
and Accident/Incident reporting.

• Mohawk College Health and Safety policies, procedures, programs and resources
available to you.

Notes
(1) This presentation contains hyperlinks to some resources. Hyperlinks are underlined.
(2) If you have any questions or require assistance, please contact OHS at extension 4293 or 2225.

3
 Occupational Health & Safety
at Mohawk College
Commitment to Health & Safety
Mohawk College values the health, safety and well being of
students, staff and visitors to the college and is committed to
the provision of a safe and secure learning and working
environment.

 Please read the Safety Policy CR871

4
 The Ontario OHS System

Enforcement Insurance
Workplace Safety &
Ministry of Labour
Insurance Board

Health & Safety Ontario

Infrastructure Health & Safety Association, Public Services Health & Safety Association,
Workplace Safety North, Workplace Safety & Prevention Services

5
 Internal Responsibility System

The Internal Responsibility System

(IRS) is a health & safety philosophy
based on the principle that everyone in
the workplace is responsible for health
& safety.

6
 Occupational Health & Safety Act
OHS Act
 The “Act”, sometimes referred to as “the green book”, is
based on the Internal Responsibility System (IRS) and
provides the legislative framework for worker protection in
Ontario.
 Applies to virtually all workplaces in Ontario.
• Exceptions include federally regulated workplaces such as; banks;
telecommunications; air, rail, water transportation.
 Outlines general workplace requirements including:
• Duties of Employers and other Persons
• Violence and Harassment
• Toxic Substances
• Right to Refuse or Stop Unsafe Work
• Notices
• Enforcement
• Offences and Penalties
7
 OHSA Responsibilities
Employer responsibilities include (s.25 and 26 of the Act)
 Ensure proper equipment, materials and protective devices as
prescribed are provided
 Ensure equipment, materials and protective devices provided are used
as prescribed and maintained in good condition
 Provide instruction, training and supervision to protect Health and
Safety of all workers
 Prepare and post a Health & Safety Policy and Workplace Violence
and Harassment Policy. These must be reviewed at least annually.
 Take every reasonable precaution needed in circumstances for the
protection of a worker (due diligence)
 Complying with standards limiting exposures to hazardous chemical,
physical or biological agents as prescribed.
 Carry out training programs for workers, supervisors or JHSC members
as prescribed.
8
 OHSA Responsibilities cont’d
Supervisor responsibilities include (s.27 of the Act)
 Ensure worker works in compliance with OHS
Act and Regulations
 Ensure worker uses or wears the equipment,
protective devices or clothing required by
employer
 Advise worker of any potential or actual danger
to health and safety of the worker
 Provide a worker with written instructions (as
prescribed).
 Take every precaution reasonable in the
circumstances to protect the worker (due
diligence)
9
 OHSA Responsibilities cont’d
Duties of Workers include (s.28 of the Act)
 Work in compliance with the provisions of the Act and
regulations
 Use or wear the equipment, protective devices or
clothing required by the employer
 Report to his or her employer or supervisor the absence
of or defect in any equipment or protective device of
which the worker is aware and which may endanger
himself, herself or another worker
 Report to his or her employer or supervisor any
contravention of this Act or the regulations
 Report the existence of any hazard of which he or she
knows.
10
 OHSA Responsibilities cont’d
No worker shall,
 Remove or make ineffective any protective device
required by the regulations or by the employer unless
an adequate temporary device is provided
 Must replace the original protective device

 Use or operate any equipment, machine, device or

thing or work in a manner that may endanger
themselves or another worker

 Engage in any prank, contest, feat of strength,

unnecessary running or rough and boisterous conduct.

11
 OHSA Penalties
The Act specifies penalties/fines for contraventions
 Anyone up to $25,000 and/or 12 months in jail
 Corporations up to $500,000 per offence
 25% surcharge on fines over $1000
 Officers, directors, manager, supervisor may be liable as if
offence committed by the accused

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 OHSA Rights

Worker Rights

13
 Worker Rights
The Occupational Health and Safety Act provides
three basic rights to workers

The Right to Know

The Right Refuse

The Right to Participate

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 Right to Know
OHS Act requires employers and supervisors to:
 Inform workers of workplace hazards

 Provide instruction, training and supervision to

protect against those hazards

 Provide safety related information, reports to joint

health and safety committee or health and safety
representative

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 Right To Refuse Unsafe Work
One of the most powerful worker rights is the Right to
Refuse unsafe work (s.43 of the Act)

A worker may refuse to work or do particular worker where they have

reason to believe they, or another person are likely to be endangered
by:
 Equipment, machine, device or thing the worker is to use or operate;
 The physical condition of the workplace or part thereof in which they work
 Workplace violence
 Using or operating any machine, device or thing or the physical condition of the
workplace that is in contravention of the Act or Regulations where the contravention is
likely to endanger.

The work refusal process is illustrated on the following slides. Please

also refer Mohawk College’s work refusal procedure
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 Right To Refuse Cont’d
There are basically two stages for investigating and resolving a work refusal:

Stage 1 - Resolved internally by workplace parties

Stage 2 - Cannot be resolved internally. Ministry of Labour contacted to resolve

Important Notes
(i) Workers cannot be penalized for exercising their right to refuse
(ii) Some workers do not have the right to refuse. These are specified in s43 and
include:
 When hazards are inherent in the worker’s work or is a normal condition of the
worker’s employment
 When the refusal would directly endanger the life, health or safety of another
person.
 Police, firefighters, correctional officers, hospitals and similar institutions, ambulance
service…..

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 WORK REFUSAL PROCEDURE
First Stage
Worker notifies Supervisor they have reason to believe work is unsafe
and likely to endanger himself or herself based on: Until investigation is completed,
worker is to remain in a safe
Physical condition of the workplace, place near as reasonably
possible to his/her workstation,
Workplace violence,
and available for purpose of the
Equipment or physical conditions of workplace investigation.
contravening OHS Act or Regulation.

Supervisor notifies OHS (2225/4293) and

JHSC worker member.

Situation investigated by above parties.

YES
Worker returns to work.
Resolved

No

Second Stage Refusal

Ministry of Labour to Decide
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WORK REFUSAL PROCEDURE
Second Stage
Worker has reasonable grounds to
continue to refuse .
Pending the Inspector’s
investigation and decision:

1. Worker must remain in a

safe place near as reasonably
possible to his/her
Ministry of Labour must be
workstation and available for
contacted.
the investigation or;

2. Worker may be reassigned

reasonable alternative work
during normal work hours.

3. Another worker may be

MOL Inspector investigates with assigned the work, but
workplace parties and decides he/she must be advised of
whether: the refusal and the reason in
the presence of OHS, JHSC
• Circumstances are likely to endanger worker member (preferably
the worker or another person Certified)

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 Right to Participate
The right for workers to participate in workplace health and
safety is supported in the OHS Act by requiring employers
to:
 Inform workers of workplace hazards
 Provide instruction, training and supervision to protect
against those hazards.
 Establish joint health and safety committee or cause
workers to select health and safety representative
 Provide safety related information and reports to JHSC or
health and safety representative

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Health and Safety Representatives and
Joint Health and Safety Committees

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 Health and Safety Representatives and
Joint Health and Safety Committees
Depending on the size of the workplace, the OHS Act requires either a health and
safety representative or a joint health and safety committee (JHSC) to be established.
(s.8 of the Act) or (s.9 of the Act)

Unless a JHSC is required by s.9 and where the number of employees regularly
exceeds 5:
 the employer must cause the workers to select one or more health and safety
representatives, who do not exercise managerial functions. (s.8)

Where there are more than 20 employees, employers are required to establish a
JHSC with the following composition:
 At least 2 or 4 persons for workplace where fewer than 50 or more than 50 employees are regularly
employed respectively
 Members of the committees that represent workers must be selected by the workers or trade union
 At least 50% of the members must be workers employed at the workplace and who do not exercise
managerial functions
 Committees must be co-chaired (1 management; 1 worker representative)
 Certified members required [at least 1 management and 1 worker representative]
 To become “certified” requires specially approved H&S training by a recognized provider/trainer.
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 Powers of Health and Safety
Representatives

Powers of Health and Safety Representatives include (s. 8 (11))

 Identify hazards and make recommendations to improve safety

 Recommend practices, procedures and programs
 Conduct monthly workplace inspections
 Obtain information respecting potential or existing hazards of materials, processes or
equipment
 Obtain information concerning tests of any equipment, machine device or thing,
material or biological, chemical or physical agent for purposes of OHS.
 Be consulted about and present at beginning of testing.
 Investigate cases where a worker is killed or critically injured.
 Entitled to time from work to perform functions (attend meetings, inspections and
investigations)

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 Powers of Joint Health and Safety
Committees
Powers of Joint Health and Safety Committees (s.9 (18))
 Must meet at least every three months
 Identify hazards and make recommendations to improve safety
 Recommend practices, procedures and programs
 Conduct monthly workplace inspections
 Obtain information respecting potential or existing hazards of materials,
processes or equipment
 Obtain information concerning tests of any equipment, machine device or
thing, material or biological, chemical or physical agent for purposes of OHS.
 Be consulted about and present at beginning of testing.
 Investigate cases where a worker is killed or critically injured.
 Entitled to time from work to perform functions (attend meetings, inspections
and investigations)

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 JHSCs cont’d
Site specific JHSCs are located at the following
campuses
 Fennell
 Stoney Creek
 Brantford
 IAHS

Refer to Mohawk’s JHSC webpage to find out the committee

members and health and safety representatives are at your
work location.

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 OHS Regulations
Regulations
 Regulations are specific legislative requirements made under a particular
Act.
 There are a number of safety-related regulations that are made under the
Occupational Health and Safety Act and the Workplace Safety and
Insurance Act. Specific regulations may apply depending on the
workplace and type of work involved.
 Regulations describe specific requirements such as:
 Equipment (properly maintained, inspected and tested)
 Workplace Conditions (e.g. floors, stairs, guardrails, lighting)
 Machine Guarding (e.g. protect pinch points, lockout)
 Maintenance and Repair (e.g. portable ladders, supporting structures)
 Material Handling (e.g. drums, cylinders, lifting devices)
 Protective Equipment (e.g. eye, hand, foot, head, skin, fall protection)
 First Aid [WSIB]
 Accident Reporting [OHSA and WSIA]
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 Safety Regulations cont’d

Examples of Safety Regulations include:

 Industrial Establishments (O.Reg 851)

 Construction Projects (O.Reg. 213/91)
 Health Care and Residential Facilities (O.Reg. 67/93)
 Control of Exposure to Biological or Chemical Agents (O.Reg. 833)
 Designated Substances (O.Reg. 490/09) e.g. Benzene, Lead, Mercury, Silica
 Workplace Hazardous Materials Information System (O.Reg. 860)
 Asbestos on Projects and in Buildings and Repair Operations (O.Reg. 278/05)
 Critical Injuries (O.Reg. 834)
 First Aid Requirements (O.Reg. 1101)
 The First Aid Regulation is actually under the Workplace Safety & Insurance Act

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General Workplace Hazards and Reporting
at Mohawk College

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 General Workplace Hazards
A hazard is a condition, practice or substance with potential for causing injury,
damage or harm to life, health or property. Hazards can be grouped:
Physical
noise, vibration, temperature extremes, ionizing (x-ray) and non- ionizing (microwaves, UV-Vis light)
Chemical
chemical cleaners, solvents, adhesives, welding and soldering fume, vehicle emissions, paints, oils.
Biological
bacteria, fungi, body fluids
Energy
contact with electricity (wires, damaged cords or plugs); compressed gases, pneumatics or hydraulic
pressure, gravity
Ergonomic
awkward postures such as reaching, bending or twisting, excessive forces for lifting ,pushing or pulling
Safety
slips trips and falls, working at heights, crushing, pinching, cutting, struck against or struck by objects or
flying particles

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 General Workplace Hazards cont’d
The following slides outline some of the general hazards you may
encounter at Mohawk College.
 Slips, Trips and Falls
 Working at heights [e.g. ladders]
 Chemical Hazards (WHMIS)
 Asbestos Containing Materials
 Violence [and Harassment] in the workplace
 Ergonomics and Musculoskeletal Disorders
 Machinery and Tools
 Miscellaneous
 In addition to these you need to be familiar with any other hazards associated
with your specific work area and tasks.
 Be sure to discuss this with your supervisor so you know how to work safely and
protect yourself at work.

30
 Slips/Trips and Falls
Slips trips and falls account for approximately 45% of all incidents reported
by Mohawk College employees [2012]. Many of these incidents occur
outside during inclement weather, but a large percentage occur indoor on
stairs and on flat walking surfaces also.
Selecting proper footwear is important for increasing your stability and
reducing the risk of slipping and falling. Wear “sensible” footwear (i.e. avoid
high heels, strapless and slip-on style shoes).
 Refer to Mohawk’s Footwear Selection Guideline to learn more about footwear
for the workplace.
Walking on Stairs
 Do not allow yourself to become distracted
 Pay attention to your footing
 Always use the handrails
 Avoid carrying too much
 Don’t rush!

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 Slips/Trips and Falls Cont’d
Slipping and Tripping Hazards
 Extension cords, wires and cables
Do not run cords or cables across aisles.
Secure with tape or cable ties and keep them out
of the way.
 Materials stored on floor
Store boxes or other items away from doorways,
aisles and other paths of travel.

 Filing Cabinets and Drawers

Keep drawers closed
Ensure cabinets are not top-heavy.
 Load lowest drawers with heaviest items for stability.
 Only open one drawer at a time to prevent tipping.
32
 Slips/Trips and Falls cont’d
Floor Surfaces
 Floors can become slippery from water tracked in from outside [ice,
snow, rain] or from housekeeping activities
 Watch for wet floors and warn others in the area if necessary
 If you see water or a spill, promptly clean up or report it to Security
Services, Facilities Management or housekeeping
External Grounds
 Parking lots and sidewalks can present slip and trip hazards from ice,
snow or uneven surfaces.
 Stay on paved surfaces - avoid short cuts!
 In inclement weather
 Take short steps
 Avoid sharp turns
 Report unsafe conditions to your Supervisor, Security Services or Facilities
Management
33
 Working at Heights, Ladders and Step Stools

Working at Heights
 Working “at heights” generally refers to working in
an area or on equipment [e.g. long ladders,
elevated work platforms] where there is a hazard of
falling more than 3 metres.
 Fall arrest system must be worn [i.e. full body
harness, lanyard, lifeline].
 Special training is required.
 Contact your supervisor if you are required to “work
at heights”.

34
 Ladders, Step Stools and Working at Heights

Ladders and Step Stools

 There is a risk of falling when climbing, descending or working
from a ladder or step stool
 Ladders come in many different styles and lengths. Learn to select
the ladder type and length appropriate for the work to be done
 In general, ladder safety requires:
 Maintain 3-point contact [e.g. both feet and one hand or one foot and both hands]
 Always face the ladder when climbing or descending
 Keep hips between rails or centre of stool
 Do not overreach
 Do not stand on or above pail shelf
 Refer to the equipment manual for specific ladder or stool used

Refer to Mohawk’s Ladder Selection and Safe Use Procedure for more information if
you use a ladder.

35
 Workplace Hazardous Materials
Information System [WHMIS]

WHMIS Regulation (O. Reg. 860)

 Applies to the use of “controlled” (i.e. hazardous) products used in the

workplace.

 Controlled products are determined by a product’s chemical and/or

physical properties
(e.g. toxic; flammable or combustible; compressed gas; corrosive bio-hazardous etc.)

 Applies to anyone exposed to or likely to be exposed to controlled

products.
 This is a far-reaching regulation since “controlled products” are widely used.
 Mohawk College’s WHMIS program requires all employees to complete training

36
 WHMIS Cont’d
There are two self-paced courses available on eLearn@Mohawk.
Basic WHMIS
For employees who are not likely to be exposed to hazardous materials in the course of their work. Examples include
employees working in offices and programs or areas that do not store or use hazardous materials.
Advanced WHMIS
For employees who work with, or in close proximity to hazardous materials, and for those who supervise such
employees. Examples include employees working in: Facilities Management, Motive Power, Chemistry, Skilled Trades,
Health Sciences and supervisors of these employees.

To complete your WHMIS training go to the eLearn courses by clicking on the home
page link to WHMIS, or open the WHMIS module directly from the “My Courses”
channel.
1) Select the Basic or Advanced WHMIS
2) Complete the module and quizzes [80% minimum score required]
3) Print the Certificate of Completion for your records

A refresher quiz is required to be completed annually to ensure your level of

understanding stays current.

37
 Workplace Harassment and
Workplace Violence
Changes were made to the OHS Act in 2010 to include specific
provisions for protecting workers through the implementation of
workplace harassment and workplace violence policies and
programs (s.32 of the Act)

 All employees are required to complete the self-paced training modules to

learn about these important safety topics and Mohawk’s policies and
programs to keep you safe in the workplace.

 Speak with your supervisor to determine whether you require additional

training or information.

38
 Workplace Harassment and
Workplace Violence

To complete your Workplace Violence and Harassment training:

 Go to the eLearn Workplace Violence and Harassment courses by clicking on

the home page link to WPV or open the module directly from the “Employee” tab
directly from the “My Courses” channel.

1) Complete the module and quizzes [80% minimum score required]

2) Print the Certificate of Completion for your records

Once completed, you will always have access to these modules and you are
encouraged to review the material periodically.

39
 Asbestos Containing Materials
Asbestos is a mineralogical term for naturally occurring fibres that were
widely used in products because asbestos is chemically, thermally and
electrically resistant.
 The primary health concern with asbestos is the potential to become airborne
and be inhaled into the lungs.
 Asbestos does not pose a health risk as long as it is maintained in good
condition, is not disturbed and is prevented from becoming airborne.
 Asbestos related work can be done safely to protect workers performing the
work as well as controlling the spread of asbestos during that work.
 Asbestos work must be performed in accordance with regulated procedures.

40
 Asbestos Containing Materials cont’d
Asbestos containing materials (acm) are present at some campus
locations
 Insulation on some pipes, ducting and boilers
 Older vinyl floor tiles
 Some cement products [e.g. rain water drains; cement wallboard]
 Sprayed on fireproofing (Fennell) [encapsulated or enclosed to contain
the material and prevent it from becoming airborne]
 Older lab benches/counter tops
Mohawk College has an Asbestos Management Plan to:
 Maintain inventory of asbestos containing materials
 Regularly inspect ACM
 Ensure asbestos work is performed by qualified workers

Please contact Facilities Management or the OHS Department if you have any
questions regarding asbestos at your work location.
41
 Ergonomics and Musculoskeletal
Disorders (MSD)
Ergonomics refers to the study of interactions of people with their
environment. The guiding principle to ergonomics is to “fit the task to the
person”. Doing this, providing maximum adjustability and mechanical assists
where necessary, reduces the risk of suffering a musculoskeletal injury.

MSDs, sometimes referred to as repetitive strain injuries (RSI), are soft tissue
injuries that occur over time. They usually occur in areas of the neck,
shoulders, back or wrists. Examples of MSDs include:
Carpal Tunnel Syndrome (hand/wrist)
Tendonitis (forearm/elbow)
 Lateral epicondylitis (tennis elbow)
 Medial epicondylitis (golfer’s elbow)
Tenosynovitis
Tension neck syndrome
Rotator cuff tendonitis (shoulder)
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 Signs and Symptoms of
Musculoskeletal Disorder
There are a number of signs and symptoms of musculoskeletal disorders.
It’s important to be proactive and take action before symptoms appear.
 Contact your supervisor immediately if you are experiencing any discomfort
with a task or if you notice any of the following signs or symptoms.
 Prompt reporting allows corrective action to be taken before the problem
worsens or develops into something more serious.

MSD Signs and Symptoms Include

 Decreased range of motion or grip strength
 Muscle weakness
 Fatigue, stiffness, pain, tenderness, numbness or tingling
 Inflammation or redness

43
 Risk Factors for MSDs
Force, Repetition and Posture are recognized risk factors for
musculoskeletal injuries. Individual factors such as physical fitness,
health status and non-occupational activities are also important.

The risk of injury increases with the number of risk factors involved

A musculoskeletal injury may occur from performing tasks such as

working at a computer workstation; manual material handling involving
“regular” office-related materials/items or heavier work or when using
equipment or tools.

44
 Risk Factors for MSDs
Force
Refers to the force exerted by muscles or to joints to move, push or pull, lift or carry.

Repetition
Frequently performed tasks increase the risk of injury. Muscles need adequate
recovery time to prevent injury.

Posture
Neutral postures preferred because they keep body in “alignment” for optimum
performance and minimum forces exerted on musculoskeletal system.

Awkward postures such as an extended arm or twisted back increases the risk of
injury

45
 Computer Workstations
Ergonomic considerations for working on computers
 Avoid continued use for extended periods to allow your
body (wrist/arms/eyes/back) to rest
 Take short (5 min/hr) “breaks” from keyboarding
 Getting comfortable at your workstation requires
adjusting the chair, monitor, keyboard and mouse to
fit you.
 Keep regularly accessed desktop items within a
comfortable arm’s reach

Refer to Mohawk’s Workstation Ergonomics webpage for more

information and resources.

46
 Manual Material Handling
Manual Material Handling
 Get help with heavy or awkward items
 Avoid awkward postures and forces
 Use proper lifting techniques
Use 2 hands to grab heavy materials
Keep the load close to your body
Keep you back straight
Lift with your legs….not your back!
Pushing/Pulling (e.g. Carts)
 Pushing is usually more safe than pulling
Better control
Use body weight to push
Can see where you’re going
Refer to Mohawk’s Manual Material Handling webpage for more
information and resources.
47
 Hand and Power Tools

Examples of hand and power tools include:

 Paper cutter, utility knife, box cutters
 Hammers, screw drivers, wrenches
 Saws (hand, portable, table)
 Lathes, milling machines, planers
 Drills
 Grinders
 Hydraulic lifts

Use the proper tools for task - do not improvise

 Inspect all equipment before using.
 Do not use damaged equipment
 Replace or report damaged equipment to your supervisor
48
 Power Tools
 Only use power tools if authorized
 Make sure tools are unplugged or locked out if adjustments or
repairs are required
 Make sure safety guards are in place
 Make sure tools and power cords are in good condition
Do not use damaged equipment – report damage to your Supervisor
 Wear required personal protection equipment
 E.g. CSA approved safety footwear, safety glasses; hearing protection
 Know and follow the proper safe operating procedures and
safety features for all power equipment

49
 Lockout/Tagout

“Locking-out” refers to procedures for securing equipment to

prevent accidental start-up and ensure machines are safe,
and remain safe, while work is performed on it.
Lockout procedure can be as simple as unplugging a machine or can be
complicated involving locks and special devices applied to:
 Disconnect switches
 Pipes
 Valves
 Hydraulic lines
 Gas lines etc…

Refer to Mohawk’s Lockout/Tagout program for more information.

50
 Machine Guarding
 Powered machines can cause serious injuries
by striking you or by drawing you into the
machine.
 Exposed moving parts must be guarded to
prevent access to the moving part and/or to
prevent materials from endangering a worker.
 Never operate a machine without the proper
safety guards or shields in place. Examples of
guards include:
 Covers over points of operation on woodworking and
metal machining equipment: e.g. saws, lathes, milling
machines
 Covers over machine belts and pulleys
 Light sensors that automatically shut off a machine if it
senses a persons presence in a hazardous location.

51
 Outdoor Hazards
Campus Traffic and Pedestrians
 Campus traffic includes automobiles, buses, maintenance and
construction equipment at times
 Obey traffic signs and speed limits
 Watch for pedestrians
 Do not allow yourself to be distracted
If you work outside
 Wear sunscreen
 Wear long-sleeved shirt, a hat and sunglasses
 Learn the symptoms of heat stress and preventive measures
 Drink lots of water – small quantities taken frequently are best. At least 1
cup every 20 minutes is recommended.
 Drink even if you’re not thirsty!
 Work in shade as much as possible
 Avoid working during the hottest periods of the day if possible
 Take breaks in shady or air-conditioned areas when possible
52
First Aid, Accident Reporting and
Medical Emergencies

53
 First Aid and Medical Emergencies
If you have an injury
 Get first aid immediately
 First aid can be provided by
First Aid attendant in your area
Security Services
Health Services
If emergency medical services are required
 Call Security at extension 55 on college phones other than at the IAHS or
Mohawk-Laurier Campuses
 Extension 88 or 5888 at IAHS or Mohawk-Laurier respectively
 Or call 911
Automatic External Defibrillators (AED)
 AEDs can be used in situations of sudden cardiac arrest
 Learn where AEDs are located at your campus

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 Accident/Incident Reporting

If you have an incident or injury at work

 Immediately report the incident or injury to your supervisor (or
alternate as appropriate)
 Investigate the incidents with your supervisor and complete the
college Accident/Incident Form
 Contact the Occupational Health and Safety Department if you have
any questions

Refer to Mohawk’s Accident and First Aid Policy for more information

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Emergency Procedures

Fire Evacuation
Lockdown and
Hold and Secure

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 Emergency Procedures

Refer to Emergency Safety & Security Procedures Booklet (also

available in hardcopy)
 Know the emergency procedures for your particular work location
 Be sure to inform your supervisor if you have a disability and require
assistance for emergency situations. Once you self-identify, a personal
emergency response plan will be prepared for you as per the Accessibility for
Ontarians with Disabilities Act. Further resource information regarding these
plans can be found in the “Integrated Accessibility Standards Tool Kit for
Ontario Colleges”.
 If you deal with someone with a disability, special arrangements may have to
be made for their evacuation from buildings.
 When dealing with students or visitors to the College you have a responsibility
to make them aware of our emergency procedures and evacuation routes.
 Faculty must review emergency procedures with their students.

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 Fire
Upon Discovery of Fire
 Leave the fire area immediately and close doors behind you
 Pull the nearest fire alarm
 Evacuate the building via the nearest safe exit
 Call Security at ext. 55 (ext. 88 at IAHS, 5888 at MLC) or call 911
from a safe location

Upon Activation of The Alarm

 Evacuate the building by the nearest safe exit and leave the building
 Close doors behind you

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 Fire cont’d

Important Notes
 Use an alternate exit if you encounter smoke
 Do not use elevators
 Do not endanger yourself
 If a person with a disability cannot be evacuated from the building, assist them to
a fire rated room such as an office or classroom that is away from smoke or fire,
as close as possible to an exit. Preference should be given to rooms with two
exits and a telephone or intercom. Notify Security and/or the Fire Department of
their specific location.
 Do not re-enter the building until authorized by the Fire Department, Security,
Staff or Fire Wardens.

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 Lockdowns
Lockdowns
 Emergency measures to protect people inside a building from a
dangerous situation taking place either inside or outside the building.
 Require securing a campus or an area as quickly as possible.
 Emergency Evacuation and Lockdown Reference Card

There are two kinds of “lockdown”

 Lockdown
 Hold and Secure

Contact Security Services if any threat is viewed or perceived

 Extension 55 on college phones other than IAHS or Mohawk-Laurier
 Extension 88 at IAHS
 Extension 5888 at Mohawk-Laurier
 Emergency buttons [mounted or on Bell payphones]
 911
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 Lockdown and Hold and Secure
Know the Difference
Lockdown
 Direct threat to safety and well being of college community such as a shooter, hostage
situation or terrorist attack.
 The goal is to remove yourself from the area of immediate threat, go to a secure area
and remain out of site.
 Lockdowns will be initiated by Security.
 A full lockdown requires securing a campus or an area as quickly as possible
Hold and Secure
 Arise from police action, environmental hazard or weather related activity outside the
college that does not pose a direct threat to people inside the building.
 A partial lockdown where everyone remains in the building. The College will continue to
conduct business as usual, but entrances would be locked to deny access to the building
from outside. Hold and Secure announcements will be initiated by Security or any
building management personnel.

IMPORTANT NOTES
(i) The signal for a lockdown or hold and secure at Fennell, STARRT and Brantford campuses is not an alarm . It is a pre-
recorded message that will be played over the building speaker system.
(ii) Lockdown procedures at IAHS and Mohawk-Laurier campuses are determined by McMaster and Laurier Security Services
respectively. Speak with your supervisor if you work at these locations

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 Lockdown Procedure
Upon Hearing the Announcement of a Lockdown
 If you are able to do so safely - exit the building immediately. If safe exit is not possible: REMAIN
CALM and encourage others to remain calm, immediately cease all activity.
 If you are in a classroom or office, remain there.
 If you are in a hallway, move to a room or other place of safety immediately.
 Provide assistance, where required, to individuals with a disability or language barrier.
 Secure doors if possible, turn out lights, cover windows or pull shades if possible.
 Remain quiet and out of sight. Stay away from all windows and doors.
 Silence cell phones or devices that can generate noise.
 Stay quiet and await instructions. Lockdowns can last a considerable time,
 Do not open the door under any circumstances.
 Do not evacuate if a fire alarm sounds unless identifiable emergency officials knock on your door
and advise evacuation or unless you are certain there is a need to evacuate.

For Open Areas (e.g. Cafeteria, Library, Gymnasium)

 Generally follow the same steps as those listed above.
 If there are no doors that can be locked or barricaded, take shelter under desks, tables, chairs or
behind bookcases or other furniture or equipment.

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 Hold and Secure Procedure
Upon Hearing the Hold and Secure Announcement
 Remain in the building until advised clear to leave
 The recorded announcement will play for 3 minutes
 Security staff responsible for securing all exits/entrances, monitoring entrance to building
and admitting authorized personnel.

End of Lockdown and Hold and Secure Situations

 “All Clear” will be announced over speakers for 3 minutes.
 Security will also conduct door to door confirmation.

IMPORTANT NOTES
(i) The signal for a lockdown or hold and secure at Fennell, STARRT and Brantford campuses is not an alarm . It is a pre-
recorded message that will be played over the building speaker system.

(ii) Lockdown procedures at IAHS and Mohawk-Laurier campuses are determined by McMaster and Laurier Security
Services respectively. Speak with your supervisor if you work at these locations

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 Summary
Now that you have reviewed all these slides, remember you still need
to do the following to complete your safety orientation training:
1) Complete the Occupational Health and Safety Overview Test at the end of this section.
2) Review the WHMIS Basic or Advanced modules and complete the review tests
3) Review the Workplace Violence and Harassment module and complete the review tests
4) Upon completion of all 3 modules, you are required to verify you have successfully
completed the tests and print your Employee/Supervisor Review Form
5) Take the Employee/Supervisor Review Form and meet with your Supervisor to review job
specific safety requirements.
6) Sign and return the Employee/Supervisor Review Form and to OHS Department in room
F102 at Fennell Campus.

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Occupational Health and Safety
Resources

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 OHS Department Services
Services Provided by OHS Department
 Promote safe work practises
 Advise workplace parties on health and safety requirements
 Support College Joint Health and Safety Committees
 Interpret applicable regulatory requirements
 Conduct accident/incident investigations
 Support WSIB related return-to-work accommodations
 Conduct ergonomic assessments
 Conduct occupational hygiene monitoring (asbestos, noise, chemicals, indoor
air quality etc…)
 Investigate safety-related concerns
 Coordinate hazardous waste disposal
 OHS Website:
http://www.mohawkcollege.ca/Explore/jobs/currentjobopps/hrstaffservices/OHS.html

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 OHS Department Services
Deliver or coordinate training
 Asbestos Awareness
 Confined Space Awareness
 Fall Protection
 Fire Warden
 First Aid
 Ladder Safety
 Lift Truck Operator
 Elevated Work Platform
 Lockout/Tagout
 Office Ergonomics
 Safe Lifting and Carrying
 New Employee Safety Orientation
 Health and Safety for Supervisors
 Workplace Hazardous Materials Information System
 Workplace Violence and Workplace Harassment
 Transportation of Dangerous Goods
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 Thank You

Remember to always….
Think Safe ! Be Safe!

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