INTERNAL MEMORANDUM UNIVERSITI KUALA LUMPUR To : Deans, UniKL Institutes From: General Manager, Academic Management Division Copy: President & Deputy President (Academic and Technology) Date: 20CT 2014 Subject: MID-SEMESTER RESULTS REVIEW AND NEW TIMELINE FOR SUBMISSION AND RELEASED OF COURSEMARKS MARKS Assalamu’alaikum wbth, Dear Deans, 1.0 Decision of Senate No 56 (29 Aug 2014) 1.1. The Senate in its meeting number 56 (29 August 2014) has endorsed the implementation of the mid-semester IEB review starting from the September 2014 semester and the new timeline for submission and released of coursemarks marks. 2.0 Mid-semester Institute Exam Board 2.1 The objectives of the mid-semester Institute Exam Board are 2.1.1 to review the academic performance of the undergraduate students of Universiti Kuala Lumpur; 2.1.2. to take suitable action to ensure students are able to follow the lessons; 2.1.3 to enable lecturers to advise students on the ways to improve their academic performance ; and 2.1.4 to allow students opportunity to catch up and improve on their coursework prior to the final exams 2.2 As this would be the first time we are implementing the mid-semester IEB review, the Dean of UniKL institute is allowed to set the minimum coursework marks that must be submitted by lecturers. 2.2.1 the minimum marks available must be 20 marks from the 50 or 60 marks contributed by coursework towards the final results. 2.3. The coursework marks must be key-ed and saved at the E-CITIE by the end of week 7 to be followed through with a mid-semester Institute Exam Board review by week 8.2.3.1 The coursework marks need to be released on-line vie the ECITIE after the Institute Exam Board 2.4 A report by the institute on the performance of the students will be presented at a special UAC. 3.0 Assessment Timeline 3.1 The timeline for marks distribution set up, coursework marks key in and released of coursework marks on-line is as shown in Table 1 below Table 1-Timeline to Key in Marks for UniKL No. Activity Timeline’ 3.1.1_| Setting Up of Marks Distribution Week 3 3.1.2 | Key in and save coursework marks End of Week 7 | (refer to 2.3 above) UniKL MIAT (other than BAVM)-Week 10 3.1.3 | Mid-Sem IEB Week 8 NB-All coursework marks to be UniKL MIAT (other than BAVM)-Week released on line after the mid semester | 11 IEB | 3.1.4 | Subjects graded based on 100% Week 16 ‘coursework - key in 100% coursework UniKL MIAT (other than BAVM)-Week - release up to 70% of the coursework | 20 marks, - submits coursework marks on-line - advise students to check their marks on- line so that any discrepancy can be addressed before the final results are processed 3.1.5 | Subjects graded based on coursework | Week 16 marks and final exams - key in 100% coursework - release up to 40% of the coursework marks ~ save the coursework marks on-line - advise students to check their marks on- line so that any discrepancy on the coursework marks can be addressed before the final results are processed 3.1.6 | For the Final Year Subject and Industrial | The Last Deadline Training (7 days after the last exam session) NB (i) 70% coursework must be released via on-line to students by Week 16 and Week 19 (UniKL MIAT) even though all coursework marks are already available. (ii) For subjects with final exams, coursework marks must be100% key-ed in and saved by Week 164.0 44 4.2 43 44 45 (i) Final grades must only be released after Senate endorsement. (iv) Advice students to check and verify the coursework marks released on line, we need to educate our students to be concerned with their academic performance. (v) Next year, we will not entertain any change to the coursework marks after the final results have been endorsed by Senate Submission Deadlines The submission deadlines are set by ACMD by Week 1 of the semester, the deadlines are already available on the lecturers’ on-line services and lecturers should be able to view them. As agreed in the Senate No 56 (29 Aug 2014), the deadline to submit coursework marks at Week 16 cannot be extended 4.1.1. the reports on the status of lecturers’ marks submissions and released on- line for students to view will be provided to the Deans/Deputy Deans for time to time for their further actions. AcMD hope to submit the report on the release of marks on-line by academicians as part of UniKL Feedback system (Criteria 2: Process (3) (h) Transparency: Student formative assessment results are communicated to the student within reasonable time (within 4 weeks after assessments) for SETARA 2014 The deadline for the submission of final examination marks is 7 days after the respective exam session but discretion is given to institute to extend only with the Dean's approval It is advisable that the extension allowed in 4.3 must not be the same date as Last Deadline which is 7 days after the final exam session as this will impinge on the deadline for the submission of Final Year Project and Industrial Training. The 7-day submission policy will be observed for the long semester (14 weeks) but the policy is inapplicable in a 7-week semester where a shorter timeframe for the submission of marks will apply. ‘AcMD looks forward to receiving your support and cooperation on this matter Thank you Universiti Kuala Lumpur “Ash'ariah Badarudin General Manager ‘Academic Management Division