Operating Instructions

Copy/Document Server
Reference

1 Placing Originals
2 Copying
3 Document Server
4 Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.

Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.

Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.

Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see “Machine Types”, About This Machine.)
• Type 1: 35 copies/minute (A4K, 81/2" × 11"K)
• Type 2: 45 copies/minute (A4K, 81/2" × 11"K)
Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.

❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, and other consumables.

❖ Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.

❖ Copy/Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.

❖ Facsimile Reference
Explains Facsimile functions and operations.

❖ Printer Reference
Explains Printer functions and operations.

❖ Scanner Reference
Explains Scanner functions and operations.

i
 ❖ Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

❖ Other manuals
• Manuals for This Machine
• Safety Information
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
• UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
• Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒ “PostScript3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

ii
What You Can Do with This Machine
Functions differ depending on machine type and options.
Reference
p.2 “Functions Requiring Optional Configurations”

Types of Duplex Copies

❖ 1-sided 2 Pages → 2-sided 1 Page
See p.57 “Duplex”.

❖ 2-sided 1 Page → 2-sided 1 Page

See p.57 “Duplex”.

❖ 1-sided 4 Pages → 2-sided 1 Page

See p.65 “Two-Sided Combine”.

GCSHVY9E

iii
 ❖ 1-sided 8 Pages → 2-sided 1 Page
See p.65 “Two-Sided Combine”.

ANP020S

1 Front
2 Back

❖ 1-sided 16 Pages → 2-sided 1 Page

See p.65 “Two-Sided Combine”.

GCSHVY5E

1 Front
2 Back

❖ 2-sided 2 Pages → 2-sided 1 Page

See p.65 “Two-Sided Combine”.

GCSHVY1E

iv
❖ 2-sided 4 Pages → 2-sided 1 Page
See p.65 “Two-Sided Combine”.

GCSHVY2E

1 Front
2 Back

❖ 2-sided 8 Pages → 2-sided 1 Page

See p.65 “Two-Sided Combine”.

GCSHVY6E

1 Front
2 Back

❖ Bound Originals → 2-sided 1 Page

See p.68 “Series Copies”.

v
 ❖ Front/Back Bound Originals → 2-sided Pages
See p.68 “Series Copies”.

Booklet/Magazine
❖ 1-sided 4 Pages → Booklet
See p.70 “Booklet/Magazine”.
• Open to left

GCBOOK0E

• Open to right

GCBOOK1E

vi
❖ 2-sided 2 Pages → Booklet
See p.70 “Booklet/Magazine”.
• Open to left

GCAH010E

• Open to right

GCAH020E

❖ 1-sided → Magazine
See p.70 “Booklet/Magazine”.
• Open to left

GCBOOK3E

• Open to right

GCBOOK4E

vii
 ❖ 2-sided → Magazine
See p.70 “Booklet/Magazine”.
• Open to left

GCAH030E

• Open to right

GCAH040E

viii
Combining Multiple Pages onto a Single Page
See p.61 “One-Sided Combine”.

❖ 1-sided 2 Pages → 1-sided 1 Page

GCSHVY7E

❖ 1-sided 4 Pages → 1-sided 1 Page

GCSHVY8J

❖ 1-sided 8 Pages → 1-sided 1 Page

GCSHVY3J

ix
 ❖ 2-sided 1 Page → 1-sided 1 Page

GCSHVYOJ

❖ 2-sided 2 Pages → 1-sided 1 Page

GCSHVYBJ

❖ 2-sided 4 Pages → 1-sided 1 Page

GCSHVY4J

x
Copying Originals Such as Books
❖ Bound Originals → 1-sided Pages
See p.68 “Series Copies”.

CP2B0100

❖ Bound Originals → 2-sided 1 Page

See p.68 “Series Copies”.

❖ Front/Back Bound Originals → 2-sided Pages

See p.68 “Series Copies”.

xi
 Copying 2-Sided Pages onto 1-Sided Pages
See p.57 “Duplex”.

❖ 2-sided 1 Page → 1-sided 2 Pages

CP2B0200

xii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Booklet/Magazine...................................................................................................... vi
Combining Multiple Pages onto a Single Page ......................................................... ix
Copying Originals Such as Books............................................................................. xi
Copying 2-Sided Pages onto 1-Sided Pages........................................................... xii
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Functions Requiring Optional Configurations....................................................2
Display Panel..........................................................................................................3
User Tools Menu (Copier and Document Server Features) ...............................4

1. Placing Originals
Originals .................................................................................................................9
Sizes and Weights of Recommended Originals.........................................................9
Originals not recommended for the Auto Document Feeder (ADF) ......................10
Sizes Detectable with Auto Paper Select.................................................................11
Sizes difficult to detect...........................................................................................12
Missing Image Area .................................................................................................13
Placing Originals..................................................................................................14
Original Orientation ..................................................................................................15
Placing Originals on the Exposure Glass.................................................................16
Placing Originals in the Auto Document Feeder ......................................................17
Batch Mode ..............................................................................................................19
SADF Mode..............................................................................................................20
Mixed Size Mode......................................................................................................21
Placing Custom Size Originals.................................................................................22

2. Copying
Basic Procedure...................................................................................................23
Interrupt Copy ..........................................................................................................24
Left Original Beeper .................................................................................................25
Job Preset ................................................................................................................25
Copying from the Bypass Tray...........................................................................26
When Copying onto Regular Size Paper .................................................................28
When Copying onto Custom Size Paper..................................................................29
When Copying onto Special Paper ..........................................................................30
Copier Functions .................................................................................................31
Adjusting Copy Image Density .................................................................................31
Auto image density ................................................................................................31
Manual image density............................................................................................32
Combined auto and manual image density ...........................................................32
Selecting the Original Type Setting..........................................................................33
Selecting Copy Paper ..............................................................................................34
Auto Paper Select..................................................................................................35
Manual Paper Select .............................................................................................35
Rotated Copy ...........................................................................................................36
xiii
 Preset Reduce/Enlarge ............................................................................................37
Create Margin function ..........................................................................................38
Zoom ........................................................................................................................39
To select the ratio with [o] and [n].....................................................................39
To enter the ratio with the number keys ................................................................40
Auto Reduce/Enlarge ...............................................................................................41
Size Magnification ....................................................................................................42
Directional Magnification (%) ...................................................................................43
To enter the ratio with the number keys ................................................................43
To specify a ratio with [o] and [n] ......................................................................44
Directional Size Magnification (mm).........................................................................45
Sort........................................................................................................................... 46
Sample copy..........................................................................................................49
Changing the number of sets ................................................................................50
Stack ........................................................................................................................51
Staple .......................................................................................................................52
Punch .......................................................................................................................55
Duplex ......................................................................................................................57
Originals and copy orientation ...............................................................................59
One-Sided Combine.................................................................................................61
Two-Sided Combine.................................................................................................65
Series Copies...........................................................................................................68
Booklet/Magazine.....................................................................................................70
Margin Adjustment ...................................................................................................75
Erase........................................................................................................................76
Border Erase (same width)....................................................................................77
Border Erase (different width)................................................................................78
Centre Erase .........................................................................................................79
Centre/Border Erase (same width) ........................................................................80
Centre/Border Erase (different width)....................................................................81
Background Numbering ...........................................................................................82
Preset Stamp ...........................................................................................................83
Changing the stamp position, size and density .....................................................84
User Stamp ..............................................................................................................85
Changing the user stamp position .........................................................................87
To program the user stamp ...................................................................................87
To delete the user stamp.......................................................................................89
Date Stamp ..............................................................................................................90
To change the format of date ................................................................................92
To change the date stamp position .......................................................................92
Page Numbering ......................................................................................................93
Changing the stamp position .................................................................................95
Specifying the first printing page and start number
(“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”, “1,2...”) ..........................................................95
Specifying the first printing page and start number (“1/5,2/5…”)...........................96
Specifying the first printing page and start number (“1-1,1-2…”) ..........................97
Image Repeat...........................................................................................................98
Double Copies..........................................................................................................99
Centring..................................................................................................................101
Positive/Negative ...................................................................................................102
Covers....................................................................................................................103
Designate ...............................................................................................................105
Chapters.................................................................................................................106
Slip Sheets .............................................................................................................107
xiv
Storing Originals in the Document Server ......................................................109
Programs ............................................................................................................111
Storing a Program ..................................................................................................111
Changing a Stored Program ..................................................................................112
Changing the Name of a Stored Program..............................................................113
Deleting a Program ................................................................................................113
Recalling a Program...............................................................................................114

3. Document Server
Relationship between Document Server and Other Functions ..................... 115
Document Server Display ......................................................................................116
Using the Document Server.............................................................................. 117
Storing Data ...........................................................................................................117
To register or change a user name
(when using a user name registered to the Address Book) ..............................119
To register or change a user name
(when using a user name not registered to the Address Book) ........................120
To register or change a user name (when no name is registered to the Address Book) ...121
To change a file name .........................................................................................121
To set or change a password ..............................................................................122
Changing User Name, File Name or Password of a Stored Document .................123
Checking the Details of a Stored Document ..........................................................124
Searching for a Stored Document..........................................................................125
To search by file name ........................................................................................125
To search by user name......................................................................................126
Printing a Stored Document ...................................................................................127
When interrupting printing ...................................................................................129
Changing number of print copies while printing is in progress ............................129
Sample print ........................................................................................................130
Printing the first page...........................................................................................131
Deleting a Document..............................................................................................132
Displaying a Document in Document Server with Web Image Monitor..................133
Downloading Stored Documents............................................................................134

4. Appendix
Function Compatibility ......................................................................................135
Supplementary Information .............................................................................. 137
INDEX....................................................................................................... 149

xv
xvi
How to Read This Manual
Note
❒ For proper use of this product, be sure to read About This Machine first.
❒ Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.137 “Supplementary Information”

Symbols
This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.

Indicates supplementary explanations of the machine's functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.

1
 Functions Requiring Optional
Configurations
Certain functions require special machine configuration and extra options as follows.
Batch: Auto Document Feeder (ADF)
SADF: Auto Document Feeder (ADF)
Mixed Size: Auto Document Feeder (ADF)
Shift Sort: 1000-sheet finisher, 2 Tray finisher, or booklet finisher
Shift Stack: 1000-sheet finisher, 2 Tray finisher, or booklet finisher
Staple: 1000-sheet finisher, 2 Tray finisher, or booklet finisher
Saddle Stitch: Booklet finisher
Punch: 2 Tray finisher
Note
❒ The bridge unit and paper tray unit are required when you install the finisher.

2
Display Panel
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as cannot be used.

❖ Initial copy display

AHU007S

1. Original function, Image Density 5. Sort, Stack, Staple, Punch functions.

and Special Original function.
6. Displays contents of the shortcut
2. Operational status and messages. keys. You can register frequently used
functions in these keys. See “General
3. You can register up to three fre- Features”, General Settings Guide.
quently used reduce/enlarge ratios
other than the fixed reduce/enlarge 7. Displays available functions. Press
ratios. See “Reproduction Ratio”, a function name to display its menu.
General Settings Guide. For example, press [Reduce / Enlarge]
to bring up the Reduce/Enlarge menu.
4. Numbers of originals scanned into
memory, copies set, and copies made. 8. A clip mark indicates the current-
ly selected function.
Reference
“Reproduction Ratio”, “General Features”, General Settings Guide

3
 User Tools Menu (Copier and Document
Server Features)
This section describes items that can be specified on the copier initial screen.
Copier initial screen can be displayed by pressing the {User Tools/Counter} key.
For more information about how to set up these items, see General Settings
Guide.

❖ General Features
Item Description
Auto Paper Select Priority Auto Paper Select is the default setting. You can cancel this setting.
Auto Tray Switching If you load paper of the same size in two or more trays, the ma-
chine automatically shifts to the other when the first tray runs out
of paper (when Auto Paper Select is selected.) This function is
called “Auto Tray Switching”. This setting specifies whether to use
Auto Tray Switching or not.
Paper Display You can choose to have the available paper trays and sizes shown
on the initial display.
Original Type Priority You can select the original type effective when the power is turned
on, or modes cleared.
Original Type Display You can have the original types shown on the initial display.
Auto Image Density Pri- You can set whether Auto Image Density is “On” or “Off” when
ority the machine is turned on, reset, or modes are cleared.
Copy Quality You can adjust the copy quality level for each original type (Text,
Text/Photo, Photo, Pale, Generation Copy).
Image Density You can adjust the image density level for each original type (Text,
Text/Photo, Photo, Pale, Generation Copy).
Duplex Mode Priority You can select the type of the Duplex function effective when the
power is turned on, or modes cleared.
Copy Orientation in Du- You can set the copy orientation when making two-sided copies.
plex Mode
Original Orientation in You can set the original orientation when making two-sided copies.
Duplex Mode
Change Initial Mode You can select standard mode or Program No.10 as the mode effec-
tive when power is turned on, or modes cleared.
Max. Copy Quantity The maximum copy quantity can be set between 1 and 999.
Tone: Original Remains The beeper (key tone) sounds if you forget to remove originals af-
ter copying.
Job End Call You can choose whether or not the beeper sounds when copying is
complete.
Copy Function Key: F1–F5 You can assign frequently used functions to function keys F1 to F5.
Document Server Storage You can assign frequently used functions to function keys F1 to F5.
Key: F1–F5

4
❖ Reproduction Ratio
Item Description
Shortcut R / E You can register up to three frequently used Reduce/Enlarge ra-
tios other than the fixed Reduce/Enlarge ratio and have them
shown on the initial display.
Enlarge 1-5 You can customize available enlargement ratios by pressing [Re-
duce / Enlarge], followed by [Enlarge].
Priority Setting: Enlarge You can set the ratio with priority when [Reduce / Enlarge] is
pressed, followed by [Enlarge].
Reduce 1-6 You can customize available reduction ratios by pressing [Reduce /
Enlarge], followed by [Reduce].
Priority Setting: Reduce You can set the ratio with priority when [Reduce / Enlarge] is
pressed, followed by [Reduce].
Ratio for Create Margin You can set a Reduce/Enlarge ratio when registering Create Mar-
gin in a shortcut key.
R / E Priority You can specify which tab has priority on the display panel when
[Reduce / Enlarge] is pressed.

❖ Edit
Item Description
Front Margin: Left / Right Specify left and right margins on the front side of copies in Margin
Adjustment mode.
Back Margin: Left / Right Specify left and right margins on the back side of copies in Margin
Adjustment mode.
Front Margin: Top / Bottom Specify top and bottom margins on the front side of copies in Mar-
gin Adjustment mode.
Back Margin: Top / Bottom Specify top and bottom margins on the back side of copies in Mar-
gin Adjustment mode.
1 Sided→2 Sided Auto When using the 1 sided → 2 sided Duplex function, you can specify
Margin: TtoT the margins on the back side. The margin is set to the same value
of “Back Margin: Left / Right”.
1 Sided→2 Sided Auto When using the 1 sided → 2 sided Duplex function, you can specify
Margin: TtoB the margins on the back side. The value set for “Back Margin: Top
/ Bottom” is used.
Erase Border Width Specify the width of the erased border margins using this function.
Erase Original Shadow in In Combine Copy or Booklet/Magazine Copy mode, you can spec-
Combine ify whether to erase a 3 mm, 0.1" bounding margin around all four
edges of each original.
Erase Centre Width Specify the width of the erased centre margins using this function.
Image Repeat Separation You can select a separation line using the Image Repeat function
Line from: None, Solid, Broken A, Broken B, or Crop Marks.
Double Copies Separation You can select a separation line using the Double Copies function
Line from: None, Solid, Broken A, Broken B, or Crop Marks.
Separation Line in Com- You can select a separation line using the Combine function from:
bine None, Solid, Broken A, Broken B, or Crop Marks.

5
 Item Description
Copy on Designating Pa- Specify whether to copy onto slip sheets.
per
Front Cover Copy in You can make a combined copy on the front cover sheet when you
Combine select the Front Cover mode.
Copy on Designating Specify whether to make a combined copy on the inserted slip
Page in Combine sheets in Desig./Chapter mode.
Orientation: Booklet, You can select the opening orientation of copies to open when us-
Magazine ing Booklet or Magazine mode.
Copy Order in Combine You can set the copy order in Combine mode to Left to Right or
Top to Bottom.

❖ Stamp
Item Description
Background Numbering
Size You can set the size of the numbers.
Density You can set the density of the numbers.
Preset Stamp
Stamp Priority You can select the stamp type given priority when [Preset Stamp] is
pressed.
Stamp Language You can select the language of the message printed in Stamp mode.
Stamp Position You can set the position where the stamp is printed.
Stamp Format You can adjust the stamp's size, density, and print page.
User Stamp
Program / Delete Stamp You can register, change, or delete user stamps.
Stamp Position: 1-4 Specify position where the stamp is printed.
Stamp Format: 1-4 You can adjust the print page for User Stamps 1 to 4 already registered.
Date Stamp
Format You can select the date format for the Date Stamp function.
Font You can select the Date Stamp font.
Stamp Position You can set the position where the stamp is printed.
Stamp Setting You can have the date printed on the first page or all pages.
Size You can set the Date Stamp size.
Superimpose You can have the Date Stamp printed in white when it overlaps
black parts of the image.
Page Numbering
Stamp Format You can select the page number format given priority when [Page
Numbering] is pressed.
Font You can select the page number printed in Page Numbering mode.
Size You can set the size of the stamp printed in Page Numbering mode.
Duplex Back Page Stamp- You can set the position of the duplex back page number printed
ing Position in Duplex mode.
6
 Item Description
Page Numbering in Com- You can set page numbering when using the Combine function
bine and the Page Numbering function together.
Stamp on Designating You can print the page number onto slip sheets when using the
Slip Sheet Designate function and the Page Numbering function together.
Stamp Position You can set the position where the stamp is printed.
Superimpose You can have page numbers printed in white when they overlap
black parts of the image.
Page Numbering Initial You can select the page numbering initial letter between “P1, P2.../
Letter P.1, P.2...” and “S1, S2.../ S.1, S.2...”.

❖ Input / Output
Item Description
Switch to Batch You can select to have Batch mode or SADF mode displayed when
you press [Special Original].
SADF Auto Reset When you set one original at a time in the ADF, the Auto Feed in-
dicator lights for a specified time after an original is fed, to show
the ADF is ready for another original. You can adjust this time from
3 to 99 seconds in increments of 1 second.
Rotate Sort: Auto Paper Specify to continue copying when paper of the required orienta-
Continue tion has run out during rotate sort.
Auto Sort You can specify whether the Sort function is selected when the ma-
chine is turned on, or the functions are cleared.
Memory Full Auto Scan When memory becomes full while scanning originals, the machine
Restart can make copies of scanned originals first, and then automatically
proceed scanning remaining originals.
Select Stack Function Specify whether Stack or Rotate Sort has priority on the initial dis-
play.
Select Stapling Position Specify whether Top 2 or Bottom stapling position has priority to
be shown on the initial display.
Select Punch Type Specify which punch type (2 holes or 3 holes) has priority to be
shown on the initial display.
Letterhead Setting If you select [Yes] in this function, the machine rotates the image
correctly.

❖ Administrator Tools
Item Description
Menu Protect Using Menu Protect, you can prevent unauthenticated users from
changing the user tools.

7
8
 1. Placing Originals

This chapter describes the types of originals you can set and how to place originals.

Originals
This section describes the types of originals that can be placed, paper sizes that
are automatically detected, and missing image area.

Sizes and Weights of Recommended Originals

The following describes recommended paper sizes and non-recommended orig-
inals for the ADF.

❖ Metric version
Original location Original size Original weight
Exposure glass Up to A3 -
ADF One-sided originals: A3L - B6 JIS 40-128 g/m2
(Japanese Industrial Standard)KL
Two-sided originals: A3L - A5KL 52-105 g/m2

❖ Inch version
Original location Original size Original weight
Exposure glass Up to 11" × 17" -
ADF One-sided originals: 11-34 lb.
11" × 17"L-51/2" × 81/2"KL
Two-sided originals: 14-28 lb.
11" × 17"L-51/2 × 81/2"KL

Note
❒ The maximum number of originals that can be placed in the ADF is about 80
(80 g/m2, 22 lb.).
❒ The weight range for originals when using Mixed Size mode is 52-81 g/m2
(13.8-21.5 lb.).

9
 Placing Originals

Originals not recommended for the Auto Document Feeder (ADF)

Placing the following types of originals in the ADF can cause paper misfeeds or
light & black lines or result in damage to the originals. Place these originals on
1 the exposure glass instead.
• Originals other than those specified on “Sizes and Weights of Recommended
Originals”.
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, alu-
minum foil, carbon paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin, highly flexible originals
• Thick originals such as postcards
• Originals of inappropriate weight
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are still wet with ink or correction fluid.
Note
❒ The original might become dirty if it is written with a pencil or a similar tool.
Reference
p.9 “Sizes and Weights of Recommended Originals”

10
 Originals

Sizes Detectable with Auto Paper Select

Sizes detectable from the exposure glass and ADF are:

❖ Metric version 1
: Detectable size
× : Undetectable size
Size A3 B4 A4 B5 A5 B6 11" 81/2" 81/2" 8" 81/4" 81/2" 51/2"
L JIS KL JIS KL JIS × × × × × × ×
Orig-
L KL KL 17" 14" 13" 13" 13" 11" 81/2"
inal
L L L L L KL KL
loca-
tion
Ex-
po-
× × × × × *1 × *1 ×
sure *1
glass
ADF
*2
× *1
× *1 × *1 ×

*1
You can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Set-
tings).
*2 The machine cannot detect two-sided originals of B6 JIS size.

❖ Inch version
: Detectable size
× : Undetectable size
Size A3 B4 A4 B5 A5 11" 81/2" 81/2" 51/2" 81/2" 10"
L JIS KL JIS KL × × × × × ×
Original L KL 17" 14" 11" 81/2" 13" 14"
location L L KL KL L L

Exposure
× × × × × × × ×
glass
ADF × × × ×

11
 Placing Originals

❖ Exposure glass

CP01AEE

❖ ADF

CP02AEE

Note
❒ When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly.
Reference
p.22 “Placing Custom Size Originals”

Sizes difficult to detect

It is difficult for the machine to automatically detect the sizes of the following
types of originals, so select the paper size manually.
• Originals with indexes, tags, or other projecting parts
• Transparent originals such as OHP transparencies or translucent paper
• Dark originals with a lot of text and drawings
• Originals which partially contain a solid image
• Originals which have solid images at their edges

12
 Originals

Missing Image Area

Even if you place originals in the ADF or on the exposure glass correctly, 3 mm
(0.1") margins on all four sides might not be copied.
1

GCGENK2E

1 2 + 2.5/-1.5 mm, 0.08" + 0.1"/-0.06"

2 2 ± 2 mm, 0.08" ± 0.08"
3 2 ± 1.5 mm, 0.08" ± 0.06"
4 3 ± 2 mm, 0.12" ± 0.08"

13
 Placing Originals

Placing Originals
This section describes the procedure for placing originals on the exposure glass
and in the ADF.
1 Take care to place originals after any correction fluid and ink has completely
dried. Not taking this precaution could cause marks on the exposure glass that
will be copied onto paper.
Note
❒ For original sizes you can set, see “Originals”.
Reference
p.9 “Originals”

14
 Placing Originals

Original Orientation
When using the ADF, place the original face up.
When using the exposure glass, place the original face down.
1

ZGVX010E

1 ADF
2 Exposure glass
When copying A3K, B4 JISK or 11" × 17"K size originals, select as the Orig-
inal Orientation. The machine then rotates the copy image by 90°. This is useful
for copying large originals using the Staple, Duplex, Combine, or Stamp functions.
For example, to copy A3K or 11" × 17"K originals with the Staple function selected:

ART011S

15
 Placing Originals

A Press [Special Original].

B Select the original orientation ([ ] or [ ]), and then press [OK].

Note
❒ It is recommended that you use the Original Orientation function with the
Auto Paper Select or Auto Reduce / Enlarge function.

Placing Originals on the Exposure Glass

Place originals on the exposure glass.
Important
❒ Do not lift the exposure glass cover or the ADF forcefully. Otherwise, the cov-
er of the ADF might open or be damaged.

A Lift the exposure glass cover or the ADF.

Be sure to lift the exposure glass cover or the ADF by more than 30 degrees.
Otherwise, the size of the original might not be detected correctly.

B Place the original face down on the exposure glass. The original should be
aligned with the rear left corner.
Start with the first page to be copied.

ZEWH050E

1 Positioning mark
2 Scale

C Lower the exposure glass cover or the ADF.

16
 Placing Originals

Placing Originals in the Auto Document Feeder

Place originals in ADF.
There are four types of special originals. Setting should be made in the following
situations:
1
❖ When placing originals consisting of more than 80 pages:
See “Batch Mode”.

❖ When placing originals one by one:

See “SADF Mode”.

❖ When placing originals of various sizes:

See “Mixed Size Mode”.

❖ When placing custom size originals:

See “Placing Custom Size Originals”.

17
 Placing Originals

A Adjust the document guide to the original size.

B Set the aligned originals face up into the ADF.
Do not stack originals beyond the limit mark.
1 The last page should be on the bottom.
Be sure not to block the sensor or load the original untidily. Doing so may cause the machine
to detect the size of the scanned image incorrectly or display a paper misfeed message. Also, be
sure not to place originals or other objects on the top cover. Doing so may cause a malfunction.

1 Sensors

ZGHS060E

1 Limit mark
2 Document guide
Note
❒ Straighten curls in the originals before placing them on the ADF.
❒ To prevent multiple sheets from being fed at once, fan the original before
placing it on the ADF.
❒ Set the original squarely.
Reference
p.19 “Batch Mode”
p.20 “SADF Mode”
p.21 “Mixed Size Mode”
p.22 “Placing Custom Size Originals”
18
 Placing Originals

Batch Mode
In Batch mode, the machine copies an original of more than 80 pages as one doc-
ument, even if it is placed on the ADF in parts.
1
Important
❒ Place special originals, such as translucent paper, one by one.

A Press [Special Original].

B Select [Batch] and then press [OK].

C Place the first part of the original, and then press the {Start} key.
D After the first part of the original has been fed, place the next part, then
press the {Start} key.
Note
❒ When [SADF] is displayed in step B, set [Batch] with [Switch to Batch]. See
“Input/Output”, General Settings Guide.
❒ To copy subsequent originals in this mode, repeat step D.
❒ When the Sort, Combine or 1 Sided→2 Sided mode has been set, press the
{q} key after all originals have been scanned.
Reference
“Input/Output”, General Settings Guide

19
 Placing Originals

SADF Mode
In SADF mode, even when an original is placed page by page in the ADF, each
page is automatically fed when placed.
1
Important
❒ You should make a setting so that [SADF] is displayed when you press [Special
Original]. See “Input/Output”, General Settings Guide.

A Press [Special Original].

B Press [SADF], and then press [OK] .

C Place one page of an original, and then press the {Start} key.
D When the machine instructs you to place another original, place the next
page.
The second and subsequent pages will be fed automatically without pressing
the {Start} key.
Reference
“Input/Output”, General Settings Guide

20
 Placing Originals

Mixed Size Mode

Mixed size mode allows you to load originals of various sizes in the ADF at the
same time.
1
Important
❒ When placing originals of different sizes in the ADF and making copies with-
out using the Mixed size mode, paper might become jammed or parts of the
original image might not be copied.
❒ The sizes of the originals that can be placed in this mode are follows:
• Metric version
A3L, B4 JISL, A4KL, B5 JISKL
• Inch version
11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"KL
❒ You can place two different sizes of originals in the ADF at the same time.

A Press [Special Original].

B Select [Mixed Sizes], and then press [OK].

C Align the rear and left edges of the originals as shown in the illustration.

CP19AE

1 Place the originals into the ADF

2 Vertical size

D Adjust the document guide to the widest original size.

E Place originals in ADF.
F Press the {Start} key.

21
 Placing Originals

Placing Custom Size Originals

When placing custom size originals in the ADF, specify the size of the originals.

1 Important
❒ Paper that has a horizontal length of 128–1,260 mm (5"-49") and a vertical
length of 128–297 mm (5"-11") can be specified.

A Press [Special Original].

B Press [Custm Size Origi.].

C Enter the horizontal size of the original with the number keys, and then
press [q].

D Enter the vertical size of the original with the number keys, and then press
[q].

E Press [OK].
F Place the originals, and then press the {Start} key.
Note
❒ If you make a mistake in step C or D, press [Clear] or the {Clear/Stop} key in
step C, and then enter the value again.

22
 2. Copying

This chapter describes procedures for making copies in various modes.

Basic Procedure
This section describes the basic procedure for making copies.
Important
❒ When User Code Authentication is set, enter your user code (up to eight dig-
its) with the number keys so that the machine accepts copy jobs. See “Admin-
istrator Tools”, General Settings Guide.
❒ When Basic Authentication, Windows Authentication, LDAP Authentica-
tion, or Integration Server Authentication is set, enter your login user name
and user password so that the machine accepts copy jobs. Ask the user ad-
ministrator for the login user name and login password. For details, see
“When the Authentication Screen is Displayed”, About This Machine.

A Make sure “Ready” appears on the screen.

If any other function is displayed, press the {Copy} key on the left side of the
control panel.
• Initial copy screen

B Make sure no previous settings remain.

When there are previous settings remaining, press the {Clear Modes} key and
enter the setting again.

C Place your originals.

D Make desired settings.
E Enter the number of copies using the number keys.
The maximum copy quantity that can be set is 999.

23
 Copying

F Press the {Start} key.

The machine starts copying.
When placing originals on the exposure glass, press the {q} key after all
originals are scanned.
Copies are delivered face down.
Note
2 ❒ Always log off when you have finished using the machine to prevent un-
authorized users from using the machine.
❒ To stop the machine during a multi-copy run, press the {Clear/Stop} key.
❒ To return the machine to its initial state after copying, press the {Clear Modes} key.
❒ To clear entered values, press the {Clear/Stop} key or [Cancel] on the screen.
❒ To confirm settings, press the {Check Modes} key.
Reference
“When the Authentication Screen is Displayed”, About This Machine
“Administrator Tools”, General Settings Guide

Interrupt Copy
Use this function to interrupt a long copy job to make urgently needed copies.
Important
❒ You cannot use Interrupt Copy with the scanner function, or when fax origi-
nals are being scanned.

A Press the {Interrupt} key.

The interrupt key indicator lights.

B The machine stops scanning. Remove the originals that were being copied.
C Place the originals you want to copy.
D Press the {Start} key.
The machine starts making copies.

E When copying is complete, remove the originals and copies.

F Press the {Interrupt} key again.
The interrupt key indicator goes off.

G Replace the originals that you were copying, and then press the {Start} key.
Following the instructions on the display, replace the originals that you were copying.
Note
❒ The previous copy job settings are restored. Simply press the {Start} key to
continue copying from where it left off.
24
 Basic Procedure

Left Original Beeper

The beeper sounds and an error message is displayed when you leave your orig-
inals on the exposure glass after copying.
Note
❒ For details, see “General Features”, General Settings Guide.
Reference
2
“General Features”, General Settings Guide

Job Preset
You can make settings for the next copy job while copying is in progress.
When the current copy job is finished, the next copy job will start automatically.

A Press [NextJob] when “Copying...” appears.

B Make settings for the next copy job.

C Place the originals in the ADF, and then press the {Start} key.
All originals are scanned.

D Press [To "Printing"].

The initial copy display appears.
Following the current copy job, the next job starts automatically.
Note
❒ You can switch the display to the current copy job by pressing [To "Printing"].
You can switch the display to the preset job by pressing [To "Reserving"].

25
 Copying

Copying from the Bypass Tray

Use the bypass tray to copy onto OHP transparencies, adhesive labels, translu-
cent paper, postcards and copy paper that cannot be loaded in the paper trays.
Important
❒ When copying from the bypass tray, select [1 Sided] for copying in [Dup./Com-
2 bine/Series] (for example [1 Sided] → [1 Sided] or [2 Sided] → [1 Sided]).
❒ Paper has a vertical length of 100-297 mm (3.9"-11.6") and a horizontal length
of 148-600 mm (5.8"-23.4") can be copied from the bypass tray.
❒ The machine can automatically detect the following sizes as standard size
copy paper:
• Metric version: A3L, A4K, A4L, A5K, A5L, 81/2" × 13"L
• Inch version: A3L, 11" × 17"L, 81/2" × 11"K, 81/2" × 11"L, 51/2" × 81/2"L
❒ If you want to use the size of paper other than the above, be sure to specify
the size.
❒ When copying on OHP transparencies or paper heavier than 128 g/m2 (about 34 lb.),
you need to specify the type and size of paper in “Special Paper”.
❒ The maximum number of sheets you can load into the bypass tray depends
on paper type. The number should not exceed the upper limit.
❒ Paper larger than 433 mm (17.0") in length is likely to jam, crease, or not feed
in properly.

26
 Copying from the Bypass Tray

A Open the bypass tray.

ZDSH110J

B Insert the paper with the side you want to copy facing down until you hear
the beep, and then align the paper guide to the paper size.
If the guides are not flush against the copy paper, image skewing or misfeeds
might occur.
Do not stack paper over the limit mark, if you do image skewing or misfeeds
might occur.
Swing out the extender to support paper sizes larger than A4L, 81/2" × 11"L.
Fan paper to get air between the sheets and avoid multi-sheet feeds.

ZDSH100J

1 Extender

C Select the paper type and size.

D Place the originals, and then press the {Start} key.
E When the copy job is finished, press the {Clear Modes} key to clear the settings.

27
 Copying

When Copying onto Regular Size Paper

Makes copies onto regular size paper from the bypass tray.

A Open the bypass tray.

B Insert the paper face-down, and then adjust the paper guide.
2 C Press the {q} key.
D Press [Select Size].

E Select the paper size.

F Press [OK].
G Place originals, and then press the {Start} key.
H When the copy job is finished, press the {Clear Modes} key to clear the settings.

28
 Copying from the Bypass Tray

When Copying onto Custom Size Paper

Makes copies onto custom size paper from the bypass tray.

A Open the bypass tray.

B Insert the paper face-down, and then adjust the paper guide.
C Press the {q} key. 2
D Press [Custom Size].

E Enter the vertical size of the paper using the number keys, and then press
[q].

F Enter the horizontal size of the paper using the number keys, and then
press [q].
If [Horiz.] is not highlighted, press [Horiz.].

G Press [OK].
H Place originals, and then press the {Start} key.
I When the copy job is finished, press the {Clear Modes} key to clear the settings.
Note
❒ If you make a mistake in step E or F, press [Clear] or the {Clear/Stop} key,
and then enter the value again.
❒ To register the custom size entered in F, press [Program] and then press [Ex-
it] in the confirmation screen.

29
 Copying

When Copying onto Special Paper

When copying onto special paper such as OHP transparencies and thick paper,
select the type and size of paper.
Important
❒ When copying onto OHP transparencies, remove copied sheets one by one.
2 A Open the bypass tray.
B Insert the paper face-down, and then adjust the paper guide.
C Press the {q} key.
D Select the paper type in “Special Paper”.

E Press [OK].
F Place originals, and then press the {Start} key.
G When the copy job is finished, press the {Clear Modes} key to clear the settings.

30
 Copier Functions

Copier Functions
This section describes the copy functions.

Adjusting Copy Image Density

There are three types of adjustment available. 2
❖ Auto Image Density
The machine automatically adjusts the image density by scanning the densi-
ties of originals. Dark texture originals (such as newspaper or recycled paper)
will be copied so that background will not be reproduced.

❖ Manual image density

You can adjust the general density of the original in seven increments.

❖ Combined auto and manual image density

Adjusts the density of an image only for dark texture originals.

Auto image density

The machine automatically adjusts the image density by scanning the densities
of originals. Dark texture originals (such as newspaper or recycled paper) will
be copied so that background will not be reproduced.

A Make sure that [Auto Image Density] is selected.

31
 Copying

Manual image density

You can adjust the general density of the original in seven increments.

A If [Auto Image Density] is selected, press [Auto Image Density] to cancel it.
B Press [Lighter] or [Darker] to adjust the image density.
2

Combined auto and manual image density

Adjusts the density of an image only for dark texture originals.

A Make sure [Auto Image Density] is selected.

B Press [Lighter] or [Darker] to adjust the density.

32
 Copier Functions

Selecting the Original Type Setting

Select one of the following 5 types to match your originals:

❖ Text
When originals contain only text (no pictures).

❖ Text/Photo 2
When originals contain photographs or pictures alongside the text.

❖ Photo
When you want to reproduce the delicate tones of photographs and pictures.

❖ Pale
When you want to reproduce originals that have lighter lines in pencil, or
faintly copied slips. Faint lines are copied with greater clarity.

❖ Generation Copy
When originals are copies (generation copies), the copy image can be repro-
duced sharply and clearly.

A Select the original type.

If the original type keys are not displayed, press [Original Type], select the orig-
inal type, and then press [OK].

33
 Copying

Selecting Copy Paper

There are two ways to select copy paper:

❖ Auto Paper Select

The machine selects a suitable size of copy paper automatically based on the
original size and the reproduction ratio.
2 ❖ Manual Paper Select
Choose the tray containing the paper you wish to copy onto: a paper tray, by-
pass tray or Large Capacity Tray (LCT).
The following table shows copy paper sizes and orientations that can be used
with Auto Paper Select (when copying at a ratio of 100%).

❖ Metric version
Original location Paper size and orientation
Exposure glass A3L, B4 JISL, A4KL, B5 JISKL
ADF A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISKL,
11" × 17"L, 81/2" × 11"KL

❖ Inch version
Original location Paper size and orientation
Exposure glass 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL
ADF A3L, A4KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
51/2" × 81/2"KL, 10" × 14"L

Note
❒ Only the paper trays set to [No Display] or [Recycled Paper] in Paper Type and
also set to [Yes] in Apply Auto Paper Select in Tray Paper Settings can be se-
lected in Auto Paper Select mode.
Reference
“Tray Paper Settings”, General Settings Guide

34
 Copier Functions

Auto Paper Select

The machine selects a suitable size of copy paper automatically based on the
original size and the reproduction ratio.

A Make sure that [Auto Paper Select] is selected.

Trays with a key mark will not be automatically selected. See “Tray Paper Set-
tings”, General Settings Guide. 2

Reference
“Tray Paper Settings”, General Settings Guide

Manual Paper Select

Choose the tray containing the paper you wish to copy onto: a paper tray, bypass
tray or LCT.

A Select the tray containing the paper you wish to copy onto: a paper tray, by-
pass tray or LCT.
If the paper tray keys are not displayed, press [Auto Paper Select] to display
them.
The indicator corresponding to the selected paper tray is highlighted. See
“Copying from the Bypass Tray”.

Reference
p.26 “Copying from the Bypass Tray”

35
 Copying

Rotated Copy
If the direction in which your original is placed (K or L) is different from that of the
paper you are copying onto, this function rotates the original image by 90° and fits it
on the copy paper (rotated copy). This function works when [Auto Paper Select] or
[Auto Reduce / Enlarge] is selected. See “Auto Paper Select” and “Auto Reduce/Enlarge”.

GCROTA0E

The default setting for Auto Tray Switching is [With Image Rotation]. You cannot
use the Rotated Copy function if this setting is changed to [Without Image Rotation]
or [Off]. See “General Features”, General Settings Guide.
You cannot use the Rotated Copy function when enlarging onto A3, B4 JIS or
11" × 17", 81/2" × 14" size paper. To do this, place original in the L orientation.
Original size and orientation Copy paper size and orientation
You cannot A4, When enlarg- B4 JIS
rotate: B5 JIS, ing to → or
or A3
A5K

GCROTA1E

GCROTA2E

However, A4, When enlarg- B4 JIS

you can use: B5 JIS, ing to → or
or A3
A5L
GCROTA3E
GCROTA4E

Note
❒ You cannot use the Rotated Copy function when [Left 2] or [Top 2] is selected
for stapling or if the Punch function is selected when using the 2 Tray finisher.
See “Staple” and “Punch”.
❒ You cannot use the Rotated Copy function if “Left 2”, “Top 2” or “Saddle
Stitch” is selected for stapling when using the booklet finisher. See “Staple”.

36
 Copier Functions

Reference
p.35 “Auto Paper Select”
p.41 “Auto Reduce/Enlarge”
p.52 “Staple”
p.55 “Punch”
“General Features”, General Settings Guide
2
Preset Reduce/Enlarge
Reduces or enlarges images. You can select a preset ratio for copying.

❖ Base Point
The base point of Reduce/Enlarge differs depending on how the original is
scanned. When the original is set on the exposure glass, the upper left corner
will be the base point. When it is set to ADF, the bottom left corner of the orig-
inal will be the base point.
Shown below are the resulting copy images that differ depending on how the
original is scanned.

GCKA031e

1 Base point when placed on the exposure glass.

2 Base point when placed in the ADF.

37
 Copying

A Press [Reduce / Enlarge].

B Press [Reduce] or [Enlarge].

C Select a ratio, and then press [OK].
D Place the originals, and then press the {Start} key.
Note
❒ To select a preset ratio on the initial display in step A, press the shortcut
reduce/enlarge key and go to step D.
Reference
“Reproduction Ratio”, General Settings Guide

Create Margin function

Use Create Margin to reduce the image to 93% of original size using the centre
as reference. You can assign this function to a shortcut key on the initial display.
By combining it with the Reduce/Enlarge function, you can also provide the Re-
duce/Enlarge copy with a margin.

A Press [Create Margin] displayed on the initial display.

B If you do not wish to combine it with the Reduce/Enlarge function, place

your originals, and then press the {Start} key.
Reference
“General Features”, “Reproduction Ratio”, General Settings Guide

38
 Copier Functions

Zoom
You can change the reproduction ratio in increments of 1%.

To select the ratio with [o] and [n]

Select a ratio using [o] or [n].

A Press [Reduce / Enlarge].

B Press [Reduce] or [Enlarge].

C Select a preset ratio which is close to the desired ratio.
D Specify the ratio using [o] or [n].
Pressing [o] or [n] changes the ratio in increments of 1%. Pressing and hold-
ing down the relevant key changes the ratio in increments of 10%.

E Press [OK].
F Place the originals, and then press the {Start} key.
Note
❒ If you have incorrectly entered the ratio in D, readjust it with [o] or [n].

39
 Copying

To enter the ratio with the number keys

Select a ratio using the number keys.

A Press [Reduce / Enlarge].

B Press [Mag. Ratio].

C Enter the desired ratio with the number keys, and then press [q].
D Press [OK].
E Place the originals, and then press the {Start} key.

40
 Copier Functions

Auto Reduce/Enlarge
The machine automatically chooses an appropriate reproduction ratio based on
the paper and original sizes you select.

Important
❒ You cannot use the bypass tray with this function.
❒ When using Auto Reduce/Enlarge, see the following table for original sizes
and orientations you can use:

❖ Metric version
Original location Original size and orientation
Exposure glass A3L, B4 JISL, A4KL, B5 JISKL
ADF A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISKL,
11" × 17"L, 81/2" × 11"KL

❖ Inch version
Original location Original size and orientation
Exposure glass 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL
ADF A4KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
51/2" × 81/2"KL

A Press [Auto Reduce / Enlarge].

B Select the paper tray.

41
 Copying

C Place the originals, and then press the {Start} key.

Reference
p.10 “Originals not recommended for the Auto Document Feeder (ADF)”

Size Magnification
2 You can calculate an enlargement or reduction ratio based on the lengths of the
original and copy.

ANP059S

Measure and specify the lengths of the original and copy by comparing “A” with
“a”.

A Press [Reduce / Enlarge].

B Press [Specifd. Ratio].

C Make sure [Size Magnificatn] is highlighted.
D Enter the length of the original with the number keys, and then press [q].
You can enter sizes between 1 to 999 mm (0.1" to 99.9") in 1 mm (0.1") steps.

E Enter the length of the copy with the number keys, and then press [q].
F Press [OK] twice.
G Place the originals, and then press the {Start} key.

42
 Copier Functions

Note
❒ To change the length after pressing [q] in E, select [Original] or [Copy], and
then enter the desired length.

Directional Magnification (%)

Specify the horizontal and vertical lengths of the original and copy image at dif-
ferent reproduction ratios. Copies can be reduced or enlarged at different repro- 2
duction ratios horizontally and vertically.

CP2P01EE

a: Horizontal ratio
b: Vertical ratio
Note
❒ You can also select a preset ratio close to the ratio using [Reduce] or [Enlarge],
and then adjust it further, using [n] or [o].

To enter the ratio with the number keys

Select a ratio using the number keys.

A Press [Reduce / Enlarge].

B Press [Specifd. Ratio].

C Press [Direct. Mag.%].
D Press [Horizontal].
43
 Copying

E Enter the desired ratio with the number keys, and then press [q].
F Press [Vertical].
G Enter the desired ratio with the number keys, and then press [q].
H Press [OK] twice.
2 I Place the originals, and then press the {Start} key.
To specify a ratio with [o] and [n]
Select a ratio using [o] or [n].

A Press [Reduce / Enlarge].

B Press [Specifd. Ratio].

C Press [Direct. Mag.%].
D Press [With no].
E Press [Horizontal].
F Specify the desired ratio using [n] or [o].
Pressing [n] or [o] changes the ratio in increments of 1%. Pressing and hold-
ing down the relevant key changes the ratio in increments of 10%.

G Press [Vertical].
H Specify the desired ratio using [n] or [o].
I Press [OK] twice.
J Place the originals, and then press the {Start} key.
Note
❒ If you have incorrectly entered the ratio in steps F or H, readjust it with [n]
or [o].

44
 Copier Functions

Directional Size Magnification (mm)

A suitable reproduction ratio is automatically selected when you enter the hori-
zontal and vertical lengths of the original and copy image you require.

CP2M01EE

1 Horizontal original size: A mm (inch)

2 Vertical original size: B mm (inch)
3 Horizontal copy size: a mm (inch)
4 Vertical copy size: b mm (inch)
Measure and specify the lengths of the original and copy by comparing “A” with
“a” and “B” with “b”.

A Press [Reduce / Enlarge].

B Press [Specifd. Ratio].

C Press [Dir. Size Mag mm].
D Enter the horizontal size of the original with the number keys, and then
press [q].
You can enter sizes between 1 to 999 mm (0.1" to 99.9") in 1 mm (0.1") steps.

E Enter the horizontal size of the copy with the number keys, and then press
[q].

F Enter the vertical size of the original with the number keys, and then press
[q].
You can enter sizes between 1 to 999 mm (0.1" to 99.9") in 1 mm (0.1") steps.
45
 Copying

G Enter the vertical size of the copy with the number keys, and then press
[q].

H Press [OK] twice.

I Place the originals, and then press the {Start} key.
Note
2 ❒ To change a length in steps D to G, press the key you wish to change and
enter the new value.

Sort
The machine assembles copies as sets in sequential order.
Important
❒ To use the Rotate Sort function, two paper trays with paper identical in size
and different in direction (KL) are required. See “Tray Paper Settings”, Gen-
eral Settings Guide.

❖ Sort
Copies are assembled as sets in sequential order.

❖ Rotate Sort
Every other copy set is rotated by 90 degrees (KL) and delivered to the copy
tray.

46
 Copier Functions

❖ Shift Sort
• 1000-Sheet finisher
Each time the copies of one set or those of each job are delivered, the next
copy is shifted when delivered so you can separate each set or job.
• 2 Tray finisher
The shift tray moves backward or forward each time the copies of one set
or those of each job are delivered, causing the next copy to shift when de-
livered so that you can differentiate each set or job. 2

• Booklet finisher
Each time a set of copies or a job is delivered, the finisher shift tray moves
backward or forward , causing the top sheet of each set to shift when de-
livered, separating each set or job.

GCANSO1E

A Press [Sort] or [Rotate Sort].

When a finisher is not installed:

When the 1000-sheet finisher is installed:

47
 Copying

When the 2 Tray finisher is installed:

2
When the booklet finisher is installed:

When the optional finisher is installed, use the User Tools to display [Rotate
Sort]. See “Input/Output”, General Settings Guide.

B Enter the number of copy sets using the number keys.

C Set the originals.
When placing originals on the exposure glass, start with the first page to be
copied. When placing originals in the ADF, set the first page on top.
When placing originals on the exposure glass or in the ADF using the Batch
function, press the {q} key after all the originals have been scanned.

D Press the {Start} key.

Note
❒ To confirm the type of finishing, press the {Sample Copy} key in step C.
Reference
“Input/Output”, “Tray Paper Settings”, General Settings Guide

48
 Copier Functions

Sample copy
You can use this function to check the copy settings before making a long copy run.
Important
❒ This function can be used only when the Sort function is turned on.

A Select Sort and any other necessary functions, and the place the originals.
2
B Press the {Sample Copy} key.
One copy set is delivered as a sample.

ZHWS020E

C If the sample is acceptable, press [Print].

The number of copies made is smaller than the specified number by one.
Note
❒ If you press [Suspend] after checking the results, you can return to step A.
You can change the settings for Staple, Duplex (one-sided → one-sided,
one-sided → two-sided), Copy Orientation, Margin Adjust., and Cov-
er/Slip Sheet. However, depending on the combination of functions, you
may not be able to change certain settings.

49
 Copying

Changing the number of sets

You can change the number of copy sets during copying.
Important
❒ This function can be used only when the Sort function is turned on.

A While “Copying...” is displayed, press the {Clear/Stop} key.

2
B Press [Change Quantity].

C Enter the number of copy sets with the number keys, and then press the
{q} key.

D Press [Continue].
Copying starts again.
Note
❒ The range of print copies enterable in step C depends on when the {Clear/Stop}
key is pressed.

50
 Copier Functions

Stack
Copies can be assembled with each page placed.
• 1000-Sheet finisher
Each time the copies of one page are delivered, the next copy is shifted when
delivered so you can separate each job by page.
• 2 Tray finisher
The shift tray moves backward or forward each time the copies of one page
2
are delivered, causing the next copy to shift when delivered so that you can
separate each job by page.

• Booklet finisher
Each time the copies of one page are delivered, the finisher shift tray moves
backward or forward , causing the top sheet of each page stack to shift when
delivered, separating each job by page.

A Press [Stack].

B Enter the number of copies with the number keys.

C Place the originals, and then press the {Start} key.
Note
❒ When placing originals on the exposure glass, start with the first page to
be copied. When placing originals in the ADF, set the first page on top.
❒ When placing originals on the exposure glass or in the ADF using the
Batch function, press the {q} key after all the originals have been scanned.
51
 Copying

Staple
Individual copy sets can be stapled.

Important
❒ You cannot use the bypass tray with this function.

❖ Original orientation and stapling position

Place originals in the ADF in the orientation in which they can be read nor-
mally. When placing the original on the exposure glass, keep the same orien-
tation, but set the original facing downwards.
When copy paper is identical in size and orientation to the original, the orig-
inal orientations and staple positions are as follows.

❖ 1000-sheet finisher

ARS009S

52
 Copier Functions

❖ 2 Tray finisher

ART007S

❖ Booklet finisher

ART008S

53
 Copying

This table shows the stapling positions, not the orientation of delivery.
Vertical Left 2 and horizontal Top 2 are not available for paper larger than A4 size.

A Select one of the stapling positions.

1000-sheet finisher

2 Tray finisher

Booklet finisher

When you select a stapling position, Sort mode is automatically selected.

B Enter the number of copy sets with the number keys.

C Place the originals, and then press the {Start} key.
Note
❒ When placing originals on the exposure glass, start with the first page to
be copied. When placing originals in the ADF, set the first page on top.
❒ When placing originals on the exposure glass or in the ADF using the
Batch function, press the {q} key after all the originals have been scanned.

54
 Copier Functions

Punch
You can make punch holes in copies.

❖ 2 holes

GCPNCH1E

❖ 3 holes

GCPNCH3E

❖ 4 holes

GCPNCH0E

Important
❒ You cannot use the bypass tray with this function.
55
 Copying

❖ Original orientation and punch hole positions

The relationship between the orientation in which you place the original and
the punch hole positions is as follows:
Orientation in which original is set Punch hole
positions
Exposure glass ADF
2 holes K

2
L

3 holes K
Standard

4 holes K

2 holes K

3 holes K
90° Turn

4 holes K

This table shows the punch hole positions, not the orientation of delivery.

A Select one of the punch hole positions.

56
 Copier Functions

B Enter the number of copy sets with the number keys.

C Place the originals, and then press the {Start} key.

Duplex
There are three types of duplex copies:

❖ 1 Sided → 2 Sided
2
Copies 2 one-sided pages onto 1 two-sided page.

❖ 2 Sided → 2 Sided
Copies 1 two-sided page onto 1 two-sided page.

❖ 2 Sided → 1 Sided
Copies each side of a two-sided original onto two separate pages.

57
 Copying

❖ Original orientation and completed copies

Copy images differ according to the orientation in which you place the origi-
nals (K or L).
The table shows the orientation of images on the front and back of copies, not
the orientation of delivery.

GCRYOU1E

A Press [Dup./Combine/Series].

B Select [1 Sided] or [2 Sided] for Original, and then select [1 Sided] or [2 Sided]
for Copy.

58
 Copier Functions

C Press [OK].
D Place the originals, and then press the {Start} key.
Note
❒ You cannot use the bypass tray with this function.
❒ The maximum paper weight that can be used with duplex copying is 64–105 g/m2,
17-28 lb. (55-90 kg, 121.3-198.4 lb.).
❒ When placing originals on the exposure glass, start with the first page to
2
be copied. When placing originals in the ADF, set the first page on top.
❒ You can also select “1 Sided to 2 Sided” or “2 Sided to 2 Sided” directly by
pressing the copy function key in step A. In that case, proceed to step D.
❒ To change originals and copy orientation in step B, press [Orientation].
❒ When placing originals on the exposure glass or in the ADF using the
Batch function, press the {q} key after all the originals have been scanned.
Reference
p.75 “Margin Adjustment”
“Edit”, General Settings Guide

Originals and copy orientation

The orientation can be selected when copying Duplex job.
• Top to Top

Duplex1

• Top to Bottom

Duplex2

A Press [Dup./Combine/Series].

59
 Copying

B Press [Orientation], select the orientation (Original/Copy), and then press

[OK].

Note
❒ The default setting is [Top to Top]. You can change the default orientation
with Copier/Document Server Features.
Reference
“General Features”, General Settings Guide

60
 Copier Functions

One-Sided Combine
Combine several pages onto one side of a sheet.
There are six types of One-Sided Combine.

❖ 1 Sided 2 Pages → Combine 1 Side

Copies 2 one-sided originals to one side of a sheet.
2

GCSHVY7E

❖ 1 Sided 4 Pages → Combine 1 Side

Copies 4 one-sided originals to one side of a sheet.

GCSHVY8J

❖ 1 Sided 8 Pages → Combine 1 Side

Copies 8 one-sided originals to one side of a sheet.

GCSHVY3J

61
 Copying

❖ 2 Sided 1 Page → Combine 1 Side

Copies 1 two-sided original to one side of a sheet.

GCSHVYOJ

❖ 2 Sided 2 Pages → Combine 1 Side

Copies 2 two-sided originals to one side of a sheet.

GCSHVYBJ

❖ 2 Sided 4 Pages → Combine 1 Side

Copies 4 two-sided originals to one side of a sheet.

GCSHVY4J

62
 Copier Functions

❖ Orientation of the original and combine image position

Open to left (K) originals

Open to top (L) originals

GCSHUY1E

GCSHUY2E

Placing originals and copying (originals placed in the ADF)

• Originals read from left to right

Combine5

• Originals read from top to bottom

Combine6

63
 Copying

A Press [Dup./Combine/Series].

B Select [1 Sided] or [2 Sided] for original, and then press [Combine 1 Side] for
Copy.

C Select the number of originals to combine, and then press [OK].

D Select the paper size.
E Press [OK].
F Place the originals, and then press the {Start} key.
Note
❒ You cannot use the bypass tray with this function.
❒ You can also select “1 Sided 2 Pages → Combine 1 Side” or “1 Sided 4 Pag-
es → Combine 1 Side” directly by pressing the copy function key in step A.
In that case, proceed to step F.
Reference
“Edit”, General Settings Guide

64
 Copier Functions

Two-Sided Combine
Combine various pages of originals onto one two-sided sheet.
There are six types of Two-Sided Combine.

❖ 1 Sided 4 Pages → Combine 2 Sides

Copies 4 one-sided originals to one sheet with two pages per side.
2

GCSHVY9E

❖ 1 Sided 8 Pages → Combine 2 Sides

Copies 8 one-sided originals to one sheet with four pages per side.

GCSHVYAE

1 Front
2 Back

❖ 1 Sided 16 Pages → Combine 2 Sides

Copies 16 one-sided originals to one sheet with eight pages per side.

GCSHVY5E

1 Front
2 Back

65
 Copying

❖ 2 Sided 4 Pages → Combine 2 Sides

Copies 2 two-sided originals to one sheet with two pages per side.

2
GCSHVY1E

❖ 2 Sided 8 Pages → Combine 2 Sides

Copies 4 two-sided originals to one sheet with four pages per side.

GCSHVY2E

1 Front
2 Back

❖ 2 Sided 16 Pages → Combine 2 Sides

Copies 8 two-sided originals to one sheet with eight pages per side.

GCSHVY6E

1 Front
2 Back

66
 Copier Functions

A Press [Dup./Combine/Series].

B Select [1 Sided] or [2 Sided] for Original, and then press [Combine 2 Side] for
Copy.

C Select the number of originals to combine, and then press [OK].

D Select the paper size.
E Press [OK].
F Place the originals, and then press the {Start} key.
Note
❒ You cannot use the bypass tray with this function.
Reference
“Edit”, General Settings Guide

67
 Copying

Series Copies
This function copies the front and back of a two-sided original separately, or the
two facing pages of a bound original onto two sheets.
There are three types of Series Copies.
Important
2 ❒ You cannot use the Series Copies function with the ADF.
❒ The following table shows the paper sizes of two facing pages of a bound
original (book) and one-sided copy (when copying at a ratio of 100%).
• Metric version

ART018S

• Inch version

ART019S

❒ The following table shows the paper sizes of two facing pages of a bound
original (book) and two-sided copy (when copying at a ratio of 100%).
• Metric version

ART020S

• Inch version

ART021S

68
 Copier Functions

❖ Book → 1 Sided
You can make one-sided copies from two facing pages of a bound original
(book).

CP2B0100

❖ Book → 2 Sided
Copies a two-page spread original onto one sheet with one page per side.

❖ Front & Back → 2 Sided

Copies each two-page spread original as it is onto both sides of a sheet.

69
 Copying

A Press [Dup./Combine/Series].

B Press [Series / Book].

C Press [Series].
D Select [Book→1 Sided], [Book→2 Sided], or [Front&Back→2 Sided], and then
press [OK].

E Press [OK].
F Make sure [Auto Paper Select] is selected.
G Place original on the exposure glass, and then press the {Start} key.
Note
❒ Press the {q} key after all originals have been scanned.

Booklet/Magazine
Copies two or more originals in page order.
There are four types of Booklet/Magazine.
The following table shows paper sizes available for originals and two-sided cop-
ies when copying at a ratio of 100%.

❖ Metric version

ARS013S

❖ Inch version

ARS014S

70
 Copier Functions

❖ 1 Sided → Booklet
Make copies in page order for a folded booklet as shown.
• Open to left

GCBOOK0E

• Open to right

GCBOOK1E

❖ 2 Sided → Booklet
Make two-sided originals to copies in page order for a folded booklet as
shown.
• Open to left

GCAH010E

71
 Copying

• Open to right

2
GCAH020E

❖ 1 Sided → Magazine
Copies two or more originals to make copies in page order when they are
folded and stacked.
• Open to left

GCBOOK3E

• Open to right

GCBOOK4E

72
 Copier Functions

❖ 2 Sided → Magazine
Copies two or more originals of two-sided to make copies in page order when
they are folded and stacked.
• Open to left

GCAH030E

• Open to right

GCAH040E

❖ How to fold and unfold copies to make a booklet

As shown below, fold a copy along the centreline, and open.

GCBOOK2E

1 Open to left
2 Open to right

73
 Copying

❖ How to fold and unfold copies to make a magazine

As shown below, fold and stack copies to make a magazine, and open.
• Open to left

GCBOOK5E

• Open to right

GCBOOK6E

Important
❒ Before using this function, select [Open to Left] or [Open to Right] with [Orienta-
tion: Booklet, Magazine] in advance. See “Edit”, General Settings Guide.

A Press [Dup./Combine/Series].

B Press [Series / Book].

C Press [Book].
D Select [1 Sided→Booklet], [2 Sided→Booklet], [1 Sided→Magazine], or [2 Sided→Magazine],
and then press [OK].

E Press [OK].
F Select the paper.
74
 Copier Functions

G Place original, and then press the {Start} key.

Note
❒ You cannot use the bypass tray with this function.
❒ When placing originals on the exposure glass or in the ADF using the
Batch function, press the {q} key after all the originals have been scanned.
❒ The machine sets the reproduction ratio automatically to fit the paper size.
Reference
2
“Edit”, General Settings Guide

Margin Adjustment
You can make a binding margin.

A Press [Edit / Stamp].

B Press [Margin Adjustment].

C Set a binding margin for a front page. Press [←] and [→] when setting the
left and right margins, and [↓] and [↑] when setting the top and bottom margins.

D Set a binding margin for the back side pages. Press [←] and [→] when set-
ting the left and right margins, and [↓] and [↑] when setting the top and bot-
tom margins, and then press [OK].
Margin on the back side of the page is valid when [2 Sided] or [Combine 2 Side]
is selected.

E Press [OK] twice.

75
 Copying

F Place the originals, and then press the {Start} key.

Note
❒ You can set the binding margin up to 30 mm (1.2") in 1 mm (0.1") increments.
❒ If you make a mistake, press [←], [→], [↓], [↑] to set a new value.
❒ If you do not need to specify the margins for the back side pages in step C,
press [OK] and proceed to step E.
2 Reference
“Edit”, General Settings Guide

Erase
You can erase the centre and/or all four sides of the original image.
This function comes in the following modes:

❖ Border
Erases the original's edge margin from the copy.

❖ Centre
Erases the original's centre margin from the copy.

❖ Centre/Border
Erases both the original's centre and edge margins from the copy.

76
 Copier Functions

Note
❒ The erase width is set to 10 mm (0.4 inch) as a default. You can change this set-
ting with Edit under User Tools Menu (Copier and Document Server Features).
❒ The relationship between the original orientation and the erased part is as follows:
L original K original

1 Erased part
2 2-99 mm (0.1"-3.9")
Reference
“Edit”, General Settings Guide

Border Erase (same width)

This mode erases the edge margin of the original image.

A Press [Edit / Stamp].

B Press [Erase].
C Press [Same Width].
D Set an erase border width with [n] or [o].

77
 Copying

E Press [OK] twice.

F Place the originals, and then press the {Start} key.
Note
❒ To change the value entered in step D, press [n] and [o] to set a new value.

2 Border Erase (different width)

This mode erases the edge margin of the original image.

A Press [Edit / Stamp].

B Press [Erase].
C Press [Diff. Width].
D Press the key for the border you want to change and set an erase width with
[n] and [o].

E Press [OK] twice.

F Place the originals, and then press the {Start} key.

78
 Copier Functions

Centre Erase
This mode erases the centre margin of the original image.

A Press [Edit / Stamp].

B Press [Erase].
C Press [Centre].
D Set the erase centre width with [n] and [o].
E Press [OK] twice.
F Place the originals, and then press the {Start} key.

79
 Copying

Centre/Border Erase (same width)

This mode erases both the centre and edge margins of the original image.

A Press [Edit / Stamp].

B Press [Erase].
C Press [Centre / Border].
D Press [Same Width].
E Press [Centre], and then set the erase centre width with [n] and [o].

F Press [Border], and then set the erase border width with [n] and [o].
G Press [OK] twice.
H Place the originals, and then press the {Start} key.

80
 Copier Functions

Centre/Border Erase (different width)

This mode erases both the centre and edge margins of the original image.

A Press [Edit / Stamp].

B Press [Erase].
C Press [Centre / Border].
D Press [Diff. Width].
E Press the key for the part you want to change and set an erase width with
[n] and [o].

F Press [OK] twice.

G Place the originals, and then press the {Start} key.

81
 Copying

Background Numbering
Use this function to have numbers printed on the background of copies. If this
function is used in conjunction with Sort, same numbers are printed on a depart-
ment basis, helping you to keep track of confidential documents.

GCSTMP2E

A Press [Edit / Stamp].

B Press [Stamp].
C Press [Background Numbering].
D Enter the number to start counting from with the number keys, and then
press [OK].

E Press [OK] twice.

F Place the originals, and then press the {Start} key.
Note
❒ You can enter a number between 1 and 999.
Reference
“Stamp”, General Settings Guide

82
 Copier Functions

Preset Stamp
Frequently used messages can be stored in memory and stamped on copies.
Important
❒ You cannot use the bypass tray with this function.
❒ Only one message can be stamped at a time.
2

GCSTMP1E

• The following eight messages are available for stamping.

“COPY”, “URGENT”, “PRIORITY”, “For Your Info.”, “PRELIMINARY”,
“For Internal Use Only”, “CONFIDENTIAL”, “DRAFT”

❖ Stamp position and original orientation

The stamp positions differ according to the orientation in which you place
your originals.

GCSTMP5E

83
 Copying

A Press [Edit / Stamp].

B Press [Stamp].
C Press [Preset Stamp].
D Select the desired message.
You can change the position, size, and density of the stamp.

E Press [All Pages] or [1st Page Only] to select the print page.
F After you specify all desired settings, press [OK].
G Press [OK] twice.
H Place the originals, and then press the {Start} key.
Reference
“Stamp”, General Settings Guide

Changing the stamp position, size and density

Changes the stamp position, size and density.

A Press [Change].
B Select the position for print, size, and density, and then press [OK].

84
 Copier Functions

User Stamp
Prints a registered stamp onto copies. Letters or images you use frequently can
be registered.
Important
❒ You have to program a user stamp before using this function.
❒ You cannot use the bypass tray with this function. 2
❒ Only one message can be stamped at a time.

GCSTMP0E

❖ Stamp position and original orientation

The user stamp positions differ according to the orientation in which you
place your originals.

GCSTMP6E

85
 Copying

A Press [Edit / Stamp].

B Press [Stamp].
C Press [User Stamp].
D Select the stamp number.
You can change the stamp position.

E Press [All Pages] or [1st Page Only] to select the print page.

F After you specify all desired settings, press [OK].

G Press [OK] twice.
H Place the originals, and then press the {Start} key.
Reference
“Stamp”, General Settings Guide

86
 Copier Functions

Changing the user stamp position

Changes the stamp position.

A Press [Change].
B Select the desired position, and then press [OK].
2

To program the user stamp

This function scans an image that is used as a user stamp.
The range of stamp images for readability is 10–297 mm (0.4"-11.7") high and 10–
432 mm (0.4"-17.0") wide. However, if the value exceeds the maximum value of
the area (5,000 mm2, 7.75 inch2), it is corrected within the range of the area auto-
matically.

ARS019S

Important
❒ Up to four frequently used images can be stored in memory.

A Make sure that the machine is in Copy mode.

B Press the {User Tools/Counter} key.

ZCAS100E

87
 Copying

C Press [Copier / Document Server Features].

D Press [Stamp].
E Press [User Stamp].
F Press [Program / Delete Stamp].
G Press [Program], and then press the stamp number you want to program.
H Enter the user stamp name (up to ten characters) with the letter keys, and
then press [OK].

I Enter the horizontal size of the stamp with the number keys, and then press
[q].

J Press [Vertical], enter the vertical size of the stamp with the number keys,
and then press [q].

K Place the original for user stamp on the exposure glass, and then press [Start
Scanning].
The original will be scanned, and the stamp will be registered.

L Press [Exit].
M Press [Exit].
The display returns to the User Tools/Counter/Inquiry menu screen.

N Press [Exit].
Exits settings and gets ready to copy.
Note
❒ Stamp numbers with m already have settings in them.
❒ If the user stamp number is already being used, the machine will ask you
if you want to overwrite it. To overwrite it, press [Yes]; otherwise, press
[No].
❒ Originals cannot be scanned from the ADF when programming the user
stamp.

88
 Copier Functions

To delete the user stamp

Deletes an image registered as a user stamp.
You cannot restore a deleted stamp.

A Make sure that the machine is in Copy mode.

B Press the {User Tools/Counter} key. 2

ZCAS100E

C Press [Copier / Document Server Features].

D Press [Stamp].
E Press [User Stamp].
F Press [Program / Delete Stamp].
G Press [Delete], and then press the stamp number you want to delete.
H Select [Delete], and then press [Exit].
I Press [Exit].
The display returns to the User Tools/Counter/Inquiry menu screen.

J Press [Exit].
Exits settings and gets ready to copy.

89
 Copying

Date Stamp
You can use this function to print dates onto copies.

ANP055S

The following five date print styles are available.

• MM/DD/YYYY
• MM.DD.YYYY
• DD/MM/YYYY
• DD.MM.YYYY
• YYYY.MM.DD

❖ Stamp position and original orientation

The date stamp positions differ according to the orientation in which you
place your originals.

AMG023S

Important
❒ You cannot use the bypass tray with this function.
90
 Copier Functions

A Press [Edit / Stamp].

B Press [Stamp].
C Press [Date Stamp].
You can change the format and position of the date to be stamped.

D Press [All Pages] or [1st Page Only] to select the print page.

E After you specify all desired settings, press [OK].

F Press [OK] twice.
G Place the originals, and then press the {Start} key.
Reference
“Stamp”, General Settings Guide

91
 Copying

To change the format of date

Changes the style of date to be stamped.

A Press [Change Format].

B Select the date format, and then press [OK].

To change the date stamp position
Changes the stamp position.

A Press [Change] under Stamp Position.

B Select the desired position, and then press [OK].

92
 Copier Functions

Page Numbering
You can use this function to print page numbers onto copies.

CP2G0100

There are six types of page numbering.

• P1,P2,…
• 1/5,2/5,…
• -1-,-2-,…
• P.1,P.2,…
• 1, 2, …
• 1-1,1-2,…

❖ Original orientation and stamp position

The page stamp positions differ according to the orientation in which you
place your originals.

GCSTMP8E

93
 Copying

Important
❒ You cannot use the bypass tray with this function.

A Press [Edit / Stamp].

B Press [Stamp].
C Press [Page Numbering].
D Select the format.

You can specify the stamp position, pages to be stamped, and numbering.

E After you specify all desired settings, press [OK].

F Press [OK] twice.
G Place the originals, and then press the {Start} key.
Reference
“Stamp”, General Settings Guide

94
 Copier Functions

Changing the stamp position

Changes the stamp position.

A Press [Change] under Stamp Position.

B Select the desired position, and then press [OK].
2

Specifying the first printing page and start number (“P1,P2...”, “-1-,-2-...”, “P.1,P.2...”,
“1,2...”)
Below explains the example when “P1, P2 …” is selected. The steps are the same
for other cases.

A Press [Change] on the right side.

B Press [First Printing Page], enter the original page number from which to start
printing with the number keys, and then press the {q} key.

C Press [Numbering from / to], enter the number of page from which to start
numbering with the number keys, and then press the {q} key.
The example below shows when the first printing page is “2”and the start
number is “3”.

GCANPE2J

95
 Copying

D Press [Last Number], enter the number of the page at which to stop number-
ing with the number keys, and then press the {q} key.

If you want to number all pages to the end, press [to the End].

E When page designation is complete, press [OK].

F Press [OK] three times.
G Place the originals, and then press the {Start} key.
Note
❒ To change the number entered in step B, press [Clear] or the {Clear/Stop}
key, and then enter a new number.

Specifying the first printing page and start number (“1/5,2/5…”)

A Press [Change] on the right side.

B Press [First Printing Page]. Enter the original page number from which to start
printing with the number keys, and then press the {q} key.

You can enter between 1 and 9999 for the original page number from which
to start printing.

C Press [Numbering from / to], enter the number of page from which to start
numbering with the number keys, and then press the {q} key.

96
 Copier Functions

D To change the number to end numbering, press [Last Number], enter that
number with the number keys, and then press the {q} key.
Proceed to step E when not changing.
If you want to number all pages to the end, press [to the End].
The last number is the last page number to print. For example, if Total Pages
is ten, if you want to print up to seven pages and do not want to print from
page 8 on, enter “7” for Last Number. Normally, you do not need to enter the
number. 2
E Press [Total Pages], enter the total number of original pages with the number
keys, and then press the {q} key.

F When page designation is complete, press [OK].

G Press [OK] three times.
H Place the originals, and then press the {Start} key.
Note
❒ To change the number entered in step B, press [Clear] or the {Clear/Stop}
key, and then enter a new number.
❒ To change the settings (the first printing page, the number of page from
which to start numbering, or total number of pages) after pressing [OK] in
step F, press [Change] and then enter the numbers again.

Specifying the first printing page and start number (“1-1,1-2…”)

A Press [Change] on the right side.

B Press [First Printing Page], enter the original page number from which to start
printing with the number keys, and then press the {q} key.

C Press [First Chapter No.], enter the chapter number from which to start num-
bering with the number keys, and then press the {q} key.
You can enter between 1 and 9999 for the chapter number from which to start
numbering.

D Press [Numbering from / to], enter the page number from which to start print-
ing with the number keys, and then press the {q} key.
97
 Copying

E Press [OK].
F When page designation is complete, press [OK].
G Press [OK] twice.
H Place the originals, and then press the {Start} key.
2 Note
❒ To change the number entered in step B, press [Clear] or the {Clear/Stop}
key, and then enter a new number.
❒ To change the settings (the first printing page, the chapter from which to
start numbering, or the page from which to start numbering) after pressing
[OK] in step F, press [Change] and then enter the numbers again.

Image Repeat
The original image is copied repeatedly.

The number of repeated images depends on the original size, copy paper size,
and reproduction ratio. For example, see the following table.

❖ Original: A5K/Copy paper: A4K or Original: A5L/Copy paper: A4L

4 repeats (71%) 16 repeats (35%)

Repeat1 Repeat2

❖ Original: A5K/Copy paper: A4L or Original: A5L/Copy paper: A4K

2 repeats (100%) 8 repeats (50%) 32 repeats (25%)

Repeat5
Repeat3 Repeat4

98
 Copier Functions

A Select the size of copy paper and the reproduction ratio.

B Press [Edit / Stamp].

C Press [Edit Image].

D Press [Image Repeat].
E Press [OK] twice.
F Place the originals, and then press the {Start} key.
Reference
“Edit”, General Settings Guide

Double Copies
One original image is copied twice onto one sheet, as shown.

Important
❒ You cannot use the bypass tray with this function.
❒ Originals with a size of A5L, B6 JISKL, 51/2" × 81/2"L cannot be detected
properly on the exposure glass. Be sure to select the copy paper manually or
place the originals in the ADF.
❒ The following table shows original and copy paper sizes (when copying at a
ratio of 100%).
99
 Copying

❖ Metric version

2
ART009S

❖ Inch version

AMG016S

A Press [Edit / Stamp].

B Press [Edit Image].

C Press [Double Copies].
D Press [OK] twice.
E Select the paper.
F Place the originals, and then press the {Start} key.
Reference
“Edit”, General Settings Guide

100
 Copier Functions

Centring
You can make copies with the image moved to the centre of the copy paper.

GCCNTR0E

Important
❒ You cannot use the bypass tray with this function.
❒ The original sizes and directions for centring are listed below.

❖ Metric version
Original location Original size and orientation
Exposure glass A3L, B4 JISL, A4KL, B5 JISKL
ADF A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISKL,
11" × 17"L

❖ Inch version
Original location Original size and orientation
Exposure glass 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL
ADF A3L, A4KL, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"K,
51/2" × 81/2"KL

A Select the paper.

B Press [Edit / Stamp].

C Press [Edit Image].

101
 Copying

D Press [Centring].
E Press [OK] twice.
F Place the originals, and then press the {Start} key.

Positive/Negative
2 If your original is black and white, copy images are inverted.

GCHATN1E

A Press [Edit / Stamp].

B Press [Edit Image].

C Press [Positive / Negative].
D Press [OK] twice.
E Select the paper.
F Place the originals, and then press the {Start} key.

102
 Copier Functions

Covers
You can use this function to create cover sheets by adding additional pages of
different paper, or copying existing pages onto different paper.
Important
❒ You cannot set the copy paper in the bypass tray. Only set cover or slip sheets
in the bypass tray. 2
❒ When selecting [Copy], select whether the front and back covers are copied 1
Sided or 2 Sided.
Covers function includes Front Cover and Front/Back Covers.

❖ Front cover
The first page of your originals is copied on specific paper sheet for covers, or
a cover sheet is inserted before the first copy.
• Copy

• Blank

103
 Copying

❖ Front/Back Covers
The first and last pages of your original are copied on separate paper for use
as covers, or a cover sheet is inserted before the first copy and after the last
copy.
• Copy

GCCOVE0J

• Blank

A Set the tray for the front cover or back cover sheet.
You can select the tray for the front or back cover sheet using Tray Paper Set-
tings in System Settings.
The cover sheet should be the same size and orientation as the copy paper.

B Press [Cover / Slip Sheet].

C Press [Front Cover] or [Front/ Back Cover].

D Select [Copy] or [Blank] for the cover sheet.
E Select the paper tray containing the paper to copy the originals onto, and
then press [OK].

F Place originals in the ADF, and then press the {Start} key.
Reference
“Tray Paper Settings”, General Settings Guide

104
 Copier Functions

Designate
Use this function to have certain pages of your original copied onto slip sheets.

Important
❒ You cannot place the copy paper in the bypass tray.

A Set the tray you want to use for slip sheets.

You can select the tray for slip sheets using Tray Paper Settings in System Settings.
The paper for slip sheets should be of the same size and orientation as the
copy paper.

B Press [Cover / Slip Sheet].

C Press [Desig. / Chapter].

D Press the key to select the chapter number.
To select chapters 11 to 20, press [T11∼20].

E Enter the page number of the original's location you want to copy onto a
slip sheet with the number keys, and then press the {q} key.

F To specify another page location, repeat steps D to E.

Up to 20 pages can be specified.

G When you finish specifying pages, press [OK] twice.

H Select the paper tray that contains the sheet paper to copy the originals.
I Place the originals in the ADF, and then press the {Start} key. 105
 Copying

Reference
“Tray Paper Settings”, General Settings Guide

Chapters
The pages you specify with this function will appear on the front of copy sheets.
2

GCSHOWOJ

Important
❒ Before selecting this function, press [Dup./Combine/Series] and select “1
Sided→2 Sided” or “Combine”.
❒ This function can be used only when you use the Duplex (1 Sided→2 Sided)
or Combine function.

A Press [Cover / Slip Sheet].

B Press [Desig. / Chapter].

C Press [Chapter].
D Press the key to select the chapter number.
To select chapters 11 to 20, press [T11∼20].

E Enter the page location of the first page of the chapter with the number
keys, and then press the {q} key.
Up to 20 chapter locations can be specified.

F To specify another page location, repeat steps D to E.

106
G When you finish specifying page location, press [OK] twice.
 Copier Functions

H Select the paper tray that contains the sheet paper to copy the originals.
I Place the originals, and then press the {Start} key.

Slip Sheets
Every time an original page changes, a slip sheet is inserted. This function can
be used to automatically insert a slip sheet between OHP transparencies, or as a 2
stacking function.
You can also copy onto slip sheets.

Important
❒ If [1 Sided→2 Sided] is set, change it to [1 Sided→1 Sided].

❖ When placing OHP transparencies in the bypass tray

• Copy

• Blank

107
 Copying

A Set the tray for the slip sheet.

You can select the tray for slip sheets using Tray Paper Settings in System Settings.
The paper for slip sheets should be of the same size and orientation as the
copy paper.

B Press [Cover / Slip Sheet].

2

C Press [Slip Sheet].

D Select [Copy] or [Blank], and then press [OK].
E Select the paper tray that contains the sheet paper to copy the originals.
F Place the originals, and then press the {Start} key.
Note
❒ When loading OHP transparencies, press the {q} key and then select
[OHP Sheet] in the special paper settings.
Reference
p.30 “When Copying onto Special Paper”
“Tray Paper Settings”, General Settings Guide

108
 Storing Originals in the Document Server

Storing Originals in the Document Server

Using the Document Server enables you to store documents being read with the
copy feature on the hard disk of this machine. Thus you can print them later ap-
plying necessary conditions.
Important
❒ Machine failure can result in data loss. Important data stored on the hard disk 2
should be backed up. The manufacturer shall not be responsible for any dam-
age that might result from loss of data.

A Press [Store File].

B Enter a user name, file name, or password if necessary.

C Press [OK].
D Place your originals.
E Make scanning settings for the original.

F Press the {Start} key.

Copies are delivered and scanned data is stored in the hard disk.
109
 Copying

Note
❒ When interrupting the scan, press the {Clear/Stop} key. Pressing [Continue]
from the confirmation screen resumes the scan. Pressing [Stop] deletes the
scanned images.
❒ When placing originals on the exposure glass, press the {q} key after all
originals are scanned.
❒ According to the factory default, the documents stored on the Document
2 Server are deleted three days (72 hours) after the storing date. You can can-
cel the automatic document deletion or select other period than three days
for the automatic deletion. For more information about changing settings,
see “Administrator Tools”, General Settings Guide.
❒ To check if the document has been stored, press the {Document Server} key
to display the document selection screen.
❒ If you want to store another document, do so after copying is complete.
❒ For further information about the Document Server, see “Document Server”.
❒ For details about printing stored documents, see “Printing a Stored Document”.
❒ For details about setting user name, file name, and password, see “Storing
Data”.
Reference
p.117 “Using the Document Server”
p.127 “Printing a Stored Document”
p.117 “Storing Data”
“Administrator Tools”, General Settings Guide

110
 Programs

Programs
You can store the frequently used copy job settings in the machine memory and
recall them for future use.
You can store up to 10 programs.
Note
❒ You can select the standard mode or program No. 10 as the mode to be set 2
when modes are cleared or reset, or immediately after the operation switch is
turned on. See “Change Initial Mode”, General Settings Guide.
❒ Paper settings are stored based on paper size. So if you place more than one
paper tray of the same size, the paper tray prioritized with the Copier Fea-
tures will be selected first. See “Tray Paper Settings”, General Settings Guide.
❒ Programs are not cleared by turning the power off or by pressing the {Clear
Modes} key.
Reference
“Tray Paper Settings”, “Change Initial Mode”, General Settings Guide

Storing a Program
Stores a program.

A Edit the copy settings.

B Press the {Program} key.

ZCAS070E

C Press [Register].

D Press the program number you want to store.

111
 Copying

E Enter the program name.

You can enter up to 40 characters.
If you do not want to enter a program name, proceed to step F.

F Press [OK].
The screen returns to the program screen, showing the program number fol-
lowed by the program name. The screen returns to the initial copy display af-
ter a short time.
Note
❒ Program numbers with m against them already have settings made for
them.

Changing a Stored Program

Changes program settings.

A Check the program settings.

B Set the contents of a program.
C Press the {Program} key.
D Press [Register].
E Press the program number you want to store.
F Press [Register].
G Enter the program name.
You can enter up to 40 characters.

H Press [OK].
The screen returns to the program screen, showing the program number fol-
lowed by the program name. The screen returns to the initial copy display af-
ter a short time.
Note
❒ When you want to check the contents of a program, recall the program.
❒ When it is overwritten, the previous program is deleted.
112
 Programs

Changing the Name of a Stored Program

Changes the name of a stored program.

A Press the {Program} key.

B Press [Change Name].
C Press the number of the program whose name you want to change. 2
D Enter a new name for the program.
You can enter up to 40 characters.

E Press [OK].

Deleting a Program
Erases the contents of a program.

A Press the {Program} key.

B Press [Delete].

C Press the program number you want to delete.

D Press [Yes].
The program is deleted, and the screen returns to the copy screen.

113
 Copying

Recalling a Program
Recalls a stored program and copies its contents.

A Press the {Program} key.

B Press [Recall].
2

C Press the program number you want to recall.

The stored settings are displayed.

D Place the originals, and then press the {Start} key.

Note
❒ Only programs with m against them contain a program in step C.

114
 3. Document Server

Using the Document Server enables you to store documents being read with the
copy feature on the hard disk of this machine. Thus you can print them later ap-
plying necessary conditions.

Relationship between Document Server

and Other Functions
State of the Document Server varies depending on the function used.

❖ Copier Functions
• Storing method: Copy/Document Server
• List display: Available
• Printing: Available
• Transmission: Unavailable

❖ Printer Functions
• Storing method: Document Server
• List display: Available
• Printing: Available
• Transmission: Unavailable

❖ Facsimile Functions
• Storing method: Facsimile
• List display: Available
• Printing: Available
• Transmission: Available
Transmission is done by use of the stored document transmission of the
facsimile feature. See “Sending Stored Documents”, Facsimile Reference.

❖ Scanner Functions
• Storing method: Scanner
• List display: Unavailable
When documents are stored with the scanner feature, you can confirm
them from the scanner feature screen. See “Displaying the List of Stored
Files”, Scanner Reference.
• Printing: Unavailable
• Transmission: Available
Transmission is done by use of the stored document transmission of the
scanner feature. See “Sending a Stored File”, Scanner Reference.

115
 Document Server

Reference
“Sending Stored Documents”, Facsimile Reference
“Displaying the List of Stored Files”, “Sending a Stored File”, Scanner Reference

Document Server Display

The following explains the screens and icons displayed in the Document Server
function.

❖ Document Server initial display

3

AHT028S

1. Operational status or messages 4. Keys for the current operation

2. Title of the currently selected screen 5. Icon of the function used to store
the document
3. The number of originals scanned
into memory, and the numbers of 6. A lock icon is displayed next to
sets and prints made each password-protected file.
The icons below show the functions active when the documents were stored in
the Document Server.
Function Copier Facsimile Printer Scanner
Icons --

Note
❒ Depending on the settings of security functions, not all the stored documents
may be displayed.

116
 Using the Document Server

Using the Document Server

The following describes how to use the Document Server.

Storing Data
The following describes the procedure for storing documents on the Document
Server.
Important
❒ Data stored in the machine might be lost if some kind of failure occurs. The 3
manufacturer shall not be responsible for any damage resulting from loss of
data.
❒ Be careful not to let anyone know your password, especially when entering a
password or recording it. Keep any record of your password in a secure place.
❒ Avoid using a single number or consecutive numbers for a password such as
“0000” or “1234”, since the numbers like this are easy to guess, so using them
will not provide a worthwhile level of security.
❒ A document accessed with a correct password remains selected even after op-
erations are complete, and it can be accessed by other users. To stop this, be
sure to press the {Clear Modes} key to cancel the document selection.
❒ The user name used when adding a document to the Document Server is to
identify the document creator and type. It is not to protect confidential docu-
ments from others.

❖ File Name
Stored documents are automatically named “COPY0001”, “COPY0002”. You
can change assigned file names.

❖ User Name
You can register a user name to identify the user or user group that stored the
documents. To assign it, you can register the user name using the name as-
signed to the user code, or by entering the name directly.

❖ Password
To prevent unauthorized printing, you can set a password for any stored file.
A protected file can only be accessed if its password is entered. When a pass-
word is set for the documents, appears next to the documents.

117
 Document Server

A Press the {Document Server} key.

3 ZCAS110E

B Press [Scan Original].

C Enter a user name, file name, or password if necessary.

If you do not enter a file name, one is automatically assigned.

D Place originals either on the exposure glass or in the ADF.

E Specify the original scanning conditions.

F Press the {Start} key.

The original is scanned. The document is saved in the Document Server.

118
 Using the Document Server

Note
❒ You can use four to eight digits for specifying the password.
❒ By default, data stored in the Document Server is deleted after three days
(72 hours). You can specify the time taken for the stored data to be deleted
automatically. See “Administrator Tools”, General Settings Guide.
❒ If you do not want stored data to be automatically deleted, select [No] in
Auto Delete File before storing a document. If you select [Yes] later, data
stored after will be automatically deleted.
❒ When the machine is printing a document stored using the copier function,
wait until printing has finished before you store a document in the Docu-
ment Server. 3
❒ To stop scanning, press the {Clear/Stop} key. To restart a paused scanning
job, press [Continue] in the confirmation display. To delete saved images
and cancel the job, press [Stop].
❒ When a password is set, appears on the left side of the file name.
❒ After scanning, stored documents appear on the Select Files to Print dis-
play. If this display does not appear, press [Scanning Finished].
❒ When placing an original on the exposure glass, press [Scanning Finished]
after all the originals have been scanned.
Reference
“Administrator Tools”, General Settings Guide

To register or change a user name (when using a user name registered to the Address
Book)
The following describes the procedure for registering or changing a user name
to be attached to a stored document.

A Display the Scan Original display.

B Press [User Name].

The Change User Name display appears.

C Select the user name and then press [OK].

119
 Document Server

To register or change a user name (when using a user name not registered to the
Address Book)
The following describes the procedure for registering or changing a user name
to be attached to a stored document.

A Display the Scan Original display.

B Press [User Name].

The Change User Name display appears.

C Press [Non-programmed Name].

D Enter the user name and then press [OK] twice.

120
 Using the Document Server

To register or change a user name (when no name is registered to the Address Book)
The following describes the procedure for registering or changing a user name
to be attached to a stored document.

A Display the Scan Original display.

B Press [User Name].

The User Name entry display appears.

C Enter the user name and then press [OK] twice.

To change a file name
The following describes the procedure for changing a name to be attached to a
stored document.

A Display the Scan Original display.

B Press [File Name].

The Change File Name display appears.

C Press [Delete All] to delete the old file name.

D Enter a new file name, and then press [OK].
Note
❒ In step C, pressing [Backspace] allows you to delete up to any desired location.
❒ Up to 20 characters can be entered as a file name. Note that only 16 charac-
ters of each file name appear in the document list.

121
 Document Server

To set or change a password

The following describes the procedure for setting or changing a password to be
attached to a stored document.

A Display the Scan Original display.

B Press [Password].

C Enter a password using the number keys, and then press [q].
You can use four to eight digits for specifying the password.

D Reenter the password for verification, and then press [q].

E Press [OK].

122
 Using the Document Server

Changing User Name, File Name or Password of a Stored

Document
The following describes the procedure for changing a user name, document
name or password.

A Press the {Document Server} key.

B Select the document whose user name, document name or password is to
be changed.
3

When a password is set, enter it and then press [OK].

C Press [File Management].

D Press [Change User Name], [Change File Name] or [Change Password].

E Enter the new user name, file name, or password using the letter keys or
number keys, and then press [OK].

F Press [OK].

123
 Document Server

Checking the Details of a Stored Document

The following describes the procedure for displaying details of a stored document.

A Press the {Document Server} key.

B Select the document whose details are to be displayed.

When a password is set, enter it and then press [OK].

C Press [Detail].

Details of the document will be displayed.

Note
❒ When you have selected two or more documents, you can view the infor-
mation of the documents in the order of [U][T].
❒ Pressing [OK] restores the Select Files to Print display.

124
 Using the Document Server

Searching for a Stored Document

The following describes the procedure for searching a stored document from
user name or document name.
You can rearrange the currently chronologically ordered documents in any de-
sired order.

❖ To search by file name

The following describes the procedure for searching a stored document from
the document name.

❖ To search by user name

3
The following describes the procedure for searching a stored document from
the user name.
Note
❒ If you install DeskTopBinder Professional or DeskTopBinder Lite on your
computer, you can search for and rearrange documents using your computer.
❒ For more information about DeskTopBinder Professional/Lite, see Instruc-
tion Manual and Help of DeskTopBinder Professional/Lite.

To search by file name

The following describes the procedure for searching a stored document from the
document name.

A Press the {Document Server} key.

B Press [Search by File Name].

C Enter the file name using the letter keys, and then press [OK].
Only files beginning with the name entered appear in the Select Files to Print
display.
Note
❒ To display all files stored in the Document Server, press [File List].

125
 Document Server

To search by user name

The following describes the procedure for searching a stored document from the
user name.

A Press the {Document Server} key.

B Press [Search by User Name].

C To specify a registered user name, select the user name from the displayed
list, and then press [OK].
To specify an unregistered user name, follow the procedure below.

D To specify an unregistered user name, press [Non-programmed Name]. Enter a

user name, and then press [OK].

E Press [OK].
Only files beginning with the name entered appear in the Select Files to Print
display.
Note
❒ To display all files stored in the Document Server, press [File List].

126
 Using the Document Server

Printing a Stored Document

The following describes the procedure for printing a stored document.
Web Image Monitor allows you to print documents stored in the Document
Server from a network computer.

A Press the {Document Server} key.

B Select the document to be printed.
When a password is set, enter it and then press [OK].

C When printing two or more documents at a time, repeat the operation in B. 3

Up to 30 documents can be printed.

D When specifying printing conditions, press [Print Settings].

The Print Settings display appears. User names, file names, and print order of
documents appear.

E Enter the number of print copies using the number keys.

Up to 999 copies are specifiable.

F Press the {Start} key.

Printing starts.

127
 Document Server

Note
❒ You can use [Search by User Name] or [Search by File Name] on the upper left
side of the screen to search for target documents in step B.
❒ In the display order field of step B, you can sort the documents by [User
Name], [File Name], [Date]. Press the item to be used for the sorting.
❒ If sizes or resolutions of selected documents are not the same, the docu-
ments may not be printed.
❒ If you wish to change the order for printing, cancel the selection, and rese-
lect in the desired order.
❒ Pressing the {Clear Modes} key cancels every selection.
3
❒ Pressing [Printg Odr] displays the selected documents in the printing order.
❒ Print settings made for printing in copier or printer function remain after
printing and will be applied to the next job. Print settings made in facsimile
mode, however, do not remain.
❒ If you select multiple documents, print settings remain applied to the first
document, but not to other documents.
❒ The following settings are available for the printing conditions. For respec-
tive printing results, see “Copier Functions”.
• Binding format (2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom,
Magazine, Booklet)
• Cover handling (Cover/Slip Sheet, Edit / Stamp)
• Finish (Sort, Stack, Staple, Punch)
❒ If you print more than one set using the Sort function, you can check the
print result by printing out only the first set. See “Sample copy”.
❒ When multiple documents are printed at the same time, you can combine
them into a single set by adjusting the print order.
❒ When multiple documents are printed at the same time, print settings
made for the document printed first are applied to all other documents.
❒ If you select multiple files, you can check file names or print order selected
in step B by scrolling the list using [T] and [U].
❒ Pressing [Select File] restores the Select Files to Print display.
❒ “Booklet”, “Magazine”, and “Stamp” cannot be set for documents saved in
facsimile mode.
Reference
p.31 “Copier Functions”
p.49 “Sample copy”

128
 Using the Document Server

When interrupting printing

The following describes the procedure for interrupting printing work.

A Press the {Clear/Stop} key.

B Press [Stop].
Changing number of print copies while printing is in progress
The following procedure explains changing the number of print copies after
printing has started. 3
Important
❒ This feature is enabled when the sort function is selected in the printing conditions.

A Press the {Clear/Stop} key.

B Press [Change Quantity].
C Enter the number of print copies anew using the number keys.
D Press the {q} key.
E Press [Continue].
Printing will be resumed.
Note
❒ The range of print copies enterable in step C depends on the timing of your
pressing the {Clear/Stop} key.

129
 Document Server

Sample print
When print copies are massive, you can print a single copy in advance to check
appropriateness of the printing order of the selected documents and the printing
conditions.
Important
❒ This feature is enabled when the sort function is selected in the printing conditions.

A Select the document to be printed.

3

When a password is set, enter it and then press [OK].

B Press the {Sample Copy} key.

Only one copy will be printed.

C Press [Print].
Printing will be resumed.
Note
❒ You can search for the target document using, in step A, [Search by User
Name] or [Search by File Name] situated in the upper left side of the screen.
❒ In the display order field of step A, you can sort the documents by [User
Name], [File Name], [Date]. Press the item to be used for the sorting.
❒ To cancel the selection in step A, press the highlighted document again.
❒ Press [Suspend] to cancel printing and return to the Print Settings menu to
change settings.

130
 Using the Document Server

Printing the first page

In order to confirm the print results, you can print the first page alone of the doc-
ument selected from the document selection screen.
When two or more documents are selected, the first page of the respective doc-
uments is printed.

A Select the document to be printed (confirmed).

When a password is set, enter it and then press [OK].

B Press [Print 1st Page]. 3

C Press the {Start} key.

Note
❒ You can search for the target document using, in step A, [Search by User
Name] or [Search by File Name] situated in the upper left side of the screen.
❒ In the display order field of step A, you can sort the documents by [User
Name], [File Name], [Date]. Press the item to be used for the sorting.
❒ To cancel the selection in step A, press the highlighted document again.

131
 Document Server

Deleting a Document
The following describes the procedure for deleting a stored document.
Important
❒ The Document Server can store up to 3000 documents. As the number of
stored documents reaches 3000, storing of a new document becomes unavail-
able. Thus, you should delete unnecessary documents as much as practicable.

A Press the {Document Server} key.

3 B Select the document to be deleted.
When a password is set, enter it and then press [OK].

C Press [Delete File].

D Press [Delete].
Note
❒ You can delete all stored documents at once with User Tools. See “Admin-
istrator Tools”, General Settings Guide.
❒ Web Image Monitor allows you to delete documents stored in the Docu-
ment Server from a network computer.
❒ It is also possible to select two or more documents and delete them.
❒ You can search for the target document using, [Search by File Name] or
[Search by User Name] situated in the upper left side of the screen.
❒ In the display order field, you can sort the documents by [User Name], [File
Name], [Date]. Press the item to be used for the sorting.
❒ When you could not identify the target document from the file name, print
the first page alone of the document in order to confirm the print results.
❒ To cancel your selection, press the highlighted document again.
❒ For the Web Image Monitor starting procedure, see “Displaying a Docu-
ment in Document Server with Web Image Monitor”.
Reference
p.133 “Displaying a Document in Document Server with Web Image Mon-
itor”
“Administrator Tools”, General Settings Guide
132
 Using the Document Server

Displaying a Document in Document Server with Web Image

Monitor
The following procedure explains using Web Image Monitor to view the prop-
erties of documents stored in the Document Server on your computer.

A Start your Web browser.

B Enter “http:// (IPv4 address of this machine) /” to the address.
Top page of Web Image Monitor will be displayed.

C Click [Document Server]. 3

The list of documents in the Document Server will be displayed.

D Click the properties icon of the document you want to confirm.

Information of the document will be displayed.

E Confirm contents of the document.

Note
❒ You can change the document list display format in step C. Click [Details],
[Thumbnails] or [Icons] from the [Display method] list.
❒ When you want to enlarge the preview display in step E, click [Enlarge Image].

133
 Document Server

Downloading Stored Documents

The following describes the procedure for downloading a stored document to a
computer by use of Web Image Monitor.
Important
❒ File Format Converter is required when downloading documents stored in
copier or printer mode.

A Start your Web browser.

3 B Enter “http://(IPv4 address of this machine)/” to the address.
Top page of Web Image Monitor will be displayed.

C Click [Document Server].

List of the documents will be displayed.

D Click the properties button of the document you want to download.

E Select [PDF] or [Multi-page TIFF] in the [File format] list.
F Click [Download].
G Click [OK] in the confirmation window.
Note
❒ You can change the document list display format in step C. Click [Details],
[Thumbnails] or [Icons] from the [Display method] list.
❒ In step E, [Multi-page TIFF] is available when file format converter is installed.
❒ In step E, [Multi-page TIFF] cannot be selected for documents stored in copier
or printer mode.

134
 4. Appendix

The following describes the copy machine's specifications and the function com-
patibility.

Function Compatibility
A given combination of the copy features may or may not be available depend-
ing on the order of its setup.
Blank space: Combination available
×: Combination unavailable (Precedence is given to the function selected earlier)
: Combination unavailable (Precedence is given to the function selected later)
The following lists the combinations of functions.

ART010S

135
 Appendix

*1
You cannot combine 1 Sided → 2 Sided / 2 Sided → 2 Sided with Copying from the
Bypass Tray or Slip Sheet.
*2
You cannot combine Rotate Sort with Copying from the Bypass Tray, Cover / Des-
ignate or Punch.
*3 You cannot combine Cover with 2 Sided → 1 Sided.
*4
You cannot combine Designate with Magazine.
*5
You cannot combine Staple Top 2 with Standard Punch position.
You cannot combine Staple Top, Top Slant, or Bottom with 90° turn Punch position.
*6
Available with the optional 2 Tray Finisher.

136
 Supplementary Information

Supplementary Information
The following describes the detailed specifications of the respective functions.

❖ Mixed Size mode

• Since small originals may not be correctly aligned with the original guide,
the copy image may be slanted.
• You can place originals of two different sizes at a time.
• Copying speed and scanning speed will be reduced.
• When using with 1 Sided→2 Sided mode, always ensure that the originals
of each size are in even numbers. If you have an odd number of originals,
insert blank sheets to adjust the total.
4

ADH027S

❖ Bypass Tray Copy

• The following paper sizes can be selected as the standard sizes:
A3L, A4KL, A5KL, A6L, B4 JISL, B5 JISKL, B6 JISL, PostcardL,
11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 51/2" × 81/2"L,
71/4" × 101/2"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"K, 11" × 14"L,
11" × 15"L, 10" × 14"L, 10" × 15"L, 81/4" × 14"L, 8" × 101/2"KL,
8" × 10"KL
• When the beeper is turned off, it will not sound if you insert paper into the
bypass tray. See “System Settings”, General Settings Guide.

137
 Appendix

❖ Preset Reduce/Enlarge
• You can select one of 12 preset ratios (5 enlargement ratios, 7 reduction ratios).
• The following shows the relation between the original's size and copied-to
paper size at respective scaling factors.
• Metric version
400% (Area ratio 16 times):-
200% (Area ratio 4 times): A5 → A3, B6 JIS → B4 JIS
141% (Area ratio 2 times): A4 → A3, A5 → A4, B5 JIS → B4 JIS, B6 JIS → B5 JIS
122%: F → A3, A4 → B4 JIS, A5 → B5 JIS
115%: B4 JIS → A3, B5 JIS → A4, B6 JIS → A5
93%:-
82%: F → A4, B4 JIS → A4, B5 JIS → A5
75%: B4 JIS→F4, B4 JIS→F
71% (Area ratio 1/2 times): A3 → A4, A4 → A5, B4 JIS → B5 JIS, B5 JIS → B6 JIS
4 65%: A3→F
50% (Area ratio 1/4 times): A3 → A5, F → A5, B4 JIS → B6 JIS
25%:-
• Inch version
400% (Area ratio 16 times): -
200% (Area ratio 4 times): 51/2" × 81/2"→11" × 17"
155% (Area ratio 2 times): 51/2" × 81/2"→81/2" × 14"
129%: 81/2" × 11"→11" × 17"
121%: 81/2" × 14"→11" × 17"
93%: -
85%: F→81/2" × 11"
78%: 81/2" × 14"→81/2" × 11"
73%: 11" × 15"→81/2" × 11"
65%: 11" × 17"→81/2" × 11"
50% (Area ratio 1/4 times): 11" × 17"→51/2" × 81/2"
25%: -
• You can select a ratio regardless of the size of an original or copy paper.
With some ratios, parts of the image might not be copied or margins will
appear on copies.

❖ Zoom
• The reproduction ratios you can specify are 25-400%.
• You can select a ratio regardless of the size of an original or copy paper.
With some ratios, parts of the image might not be copied or margins will
appear on copies.

❖ Size Magnification
• If the calculated ratio is over the maximum or under the minimum ratio, it
is automatically adjusted to within available range. However, with some
ratios, parts of the image might not be copied, or margins will appear on
copies.
• The machine selects reproduction ratios of between 25 - 400%.
138
 Supplementary Information

❖ Directional Size Magnification

• The reproduction ratios you can specify are 25-400%.
• When entering a percentage ratio, you can specify any value in the permit-
ted range, regardless of original or copy paper size. However, depending
on settings and other conditions, part of the image may not be copied, or
margins will appear on copies.
• When entering a size, if the calculated ratio is over the maximum or under
the minimum ratio, it is automatically adjusted to within available range.
However, with some ratios, parts of the image might not be copied or mar-
gins will appear on copies.

❖ Sort, Rotate Sort, Stack

• Paper sizes and orientations that can be used with the Shift Sort and Stack
functions are as follows: 4
1000-Sheet finisher 2 Tray finisher Booklet finisher
A3L, B4 JISL, A4KL, A3L, B4 JISL, A4KL, A3L, B4 JISL, A4KL,
B5 JISKL, A5KL, B5 JISKL, A5KL, B5 JISK, 11" × 17"L,
51/2" × 81/2"L, 11" × 17"L, 81/2" × 14"L, 81/2" × 14"L, 81/2" × 11"KL
11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
81/4" × 13"L, 8" × 13"L, 51/2" × 81/2"L
81/2" × 11"KL,
71/4" × 101/2"KL

• Paper sizes that can be used with the Rotate Sort function are as follows.
Metric version A4KL, B5 JISKL
Inch version 81/2" × 11"KL

• When the number of copies exceeds capacity, remove copies from the tray.
• The number of copies that can be placed on the tray is as follows.
Internal tray
Paper Size and Orientation Number of Copies
• A4K or smaller 500 sheets (80 g/m2) (20 lb.)
• 81 /2" × 11"K or smaller 250 sheets when the optional
bridge unit is installed.
• B4 JISL or larger 250 sheets (80 g/m2) (20 lb.)
• 81/2" × 14"L or larger 125 sheets when the optional
bridge unit is installed.

139
 Appendix

Internal tray 2 (1 bin tray)

Paper Size and Orientation Number of Copies
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, 125 sheets (80 g/m2) (20 lb.)
A6L, 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL,
71/4" × 101/2"KL, 51/2" × 81/2"L, 8" × 13"L,
81/2" × 13"L, 81/4" × 13"L

1000-sheet finisher (upper tray)

Paper Size and Orientation Number of Copies
• A4 or smaller 250 sheets (80 g/m2) (20 lb.)
• 8 /2" × 11" or smaller
1

4 • B4 JISL or larger
• 81/2" × 14"L or larger
50 sheets (80 g/m2) (20 lb.)

1000-sheet finisher (shift tray)

Paper Size and Orientation Number of Copies
• A4 or smaller 1000 sheets (80 g/m2) (20 lb.)
• 81/2" × 11" or smaller
• B4 JISL or larger 500 sheets (80 g/m2) (20 lb.)
• 81/2" × 14"L or larger

2 Tray finisher (shift tray 1)

Paper Size and Orientation Number of Copies
A4KL, 81/2" × 11"KL, A5K, B5 JISKL 500 sheets (80 g/m2) (20 lb.)

A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L 250 sheets (80 g/m2) (20 lb.)

A5L, 51/2"×81/2"L 100 sheets (80 g/m2) (20 lb.)

2 Tray finisher (shift tray 2)

Paper Size and Orientation Number of Copies

A4K, 81/2" × 11"K 2000 sheets (80 g/m2) (20 lb.)

1,500 sheets when stapled.
A3L, B4 JISL, A4L, B5 JISKL, A5K, 11" × 17"L, 750 sheets (80 g/m2) (20 lb.)
81/2" × 14"L, 81/2" × 11"L
A5K 500 sheets (80 g/m2) (20 lb.)
A5L, 51/2"×81/2"L 100 sheets (80 g/m2) (20 lb.)

140
 Supplementary Information

Booklet finisher (upper tray)

Paper Size and Orientation Number of Copies
A3L, B4 JISL, A4KL, B5 JISKL, A5KL, B6 JISL, 150 sheets (80 g/m2) (20 lb.)
A6L, 11" × 17"L, 11" × 15"L, 81/2" × 14"L,
81/2" × 11"KL, 51/2" × 81/2"L

Booklet finisher (shift tray)

Paper Size and Orientation Number of Copies
A4K, B5 JISKL, A5K, 81/2" × 11"K 1000 sheets (80 g/m2) (20 lb.)

A3L, B4 JISL, A4L, 11" × 17"L, 81/2" × 11"L 500 sheets (80 g/m2) (20 lb.)

Booklet finisher (booklet tray) 4

Paper Size and Orientation Number of Copies
A3L, B4 JISL, A4L, 11" × 17"L, 81/2" × 11"L (80 g/m2) (20 lb.)
• 2–5 sheets: 25 sets
• 6–10 sheets: 15 sets
• 11–15 sheets: 10 sets

• When using the Rotate Sort or Staple functions, the capacity may be reduced.

❖ Staple
• The following types of paper cannot be stapled:
• Translucent paper
• OHP transparencies
• Label paper (adhesive labels)
• Thick paper
• Curled paper
• Paper of low stiffness
• Paper of mixed sizes
• In the following cases, copies will be delivered to the shift tray without stapling:
• When the number of sheets for one set is over stapler capacity.
• When memory reaches 0% during copying.
• When using [Double Copies], and [1 Sided→1 Sided], [1 Sided→2 Sided], [2
Sided→1 Sided], or [2 Sided→2 Sided] with the Combine function, select K
original for L copy and L original for K copy.
• When using [Double Copies], and [1 Sided 2 Pages→ Combine 1 Side] or [1 Sid-
ed 4 Pages→ Combine 2 Side] with the Combine function, select K paper for
L original and L for K original.

141
 Appendix

• When using [Left 2] or [Top 2] with [Double Copies], or [1 Sided→1 Sided], [1

Sided→2 Sided], [2 Sided→1 Sided], or [2 Sided→2 Sided] with the Combine
function, select K paper for L original and L paper for K original.
• When the booklet finisher is installed, even if you place different size orig-
inals in the ADF, appropriate size of copy paper can be automatically se-
lected and stapled using the Mixed Size mode and Auto Paper Select
function. Load the paper you want to use in the paper trays beforehand.
Paper sizes that can be stapled when using the Mixed Size mode are as follows:
• A3L and A4K
• B4 JISL and B5 JISK
• 11" × 17"L and 81/2" × 11"K
• Paper sizes and orientations that can be used in the Staple function and the
stapler capacity are as follows:
4 1000-sheet finisher
Paper Size and Orientation Number of Copies
A4KL, B5 JISKL, 81/2" × 11"KL, 50 sheets
71/4" × 101/2"KL (80 g/m2) (20 lb.)
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 30 sheets
81/4" × 13"L, 8" × 13"L (80 g/m2) (20 lb.)

2 Tray finisher
Paper Size and Orientation Number of Copies
A4KL, B5 JISKL, 81/2" × 11"KL, 50 sheets
71/4" × 101/2"KL (80 g/m2) (20 lb.)

A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 30 sheets

81/4" × 13"L, 8" × 13"L (80 g/m2) (20 lb.)

Booklet finisher
Paper Size and Orientation Number of Copies
A4K, B5 JISK, 81/2" × 11"K, 71/4" × 101/2"K 50 sheets
(80 g/m2) (20 lb.)
A3L, B4 JISL, A4L, 11" × 17"L, 81/2" × 14"L, 30 sheets
81/2" × 13"L, 81/2" × 11"L (80 g/m2) (20 lb.)
When Saddle Stitch function is selected: 15 sheets
A3L, B4 JISL, A4L, 11" × 17"L, 81/ 2" × 11"L (80 g/m2) (20 lb.)

• When the number of copies exceeds tray capacity, copying stops. If this
happens, remove the copies from the shift tray, and then resume copying.

142
 Supplementary Information

• The tray capacity for the stapled sheets is as follows: (paper weight: 80 g/m2, 20 lb.)
1000-sheet finisher
Paper Size and Orientation Tray Capacity
A4K, 81/2" × 11"K • 10–50 sheets: 100–20 sets
• 2–9 sheets: 100 sets
A4L, B5 JISKL, 81/2" × 11"L • 10–50 sheets: 50–10 sets
• 2–9 sheets: 100 sets
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L • 10–30 sheets: 50–10 sets
• 2–9 sheets: 50 sets

2 Tray finisher (shift tray 1)

Paper Size and Orientation Tray Capacity
4
A4KL, B5 JISKL, 8 /2" × 11"KL
1 • 10–50 sheets: 50–10 sets
• 2–9 sheets: 50 sets
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L • 10–30 sheets: 25–8 sets
• 2–9 sheets: 25 sets
mixed size • 2–30 sheets: 8 sets

2 Tray finisher (shift tray 2)

Paper Size and Orientation Tray Capacity

A4K, 81/2" × 11"K • 15–50 sheets: 100–30 sets

• 2–14 sheets: 100 sets
A4L, B5 JISKL, 81/2" × 11"L • 15–50 sheets: 50–15 sets
• 2–14 sheets: 50 sets
A3L, B4 JISL, 11" × 17"L, 81/2" × 14"L • 15–30 sheets: 50–25 sets
• 2–14 sheets: 50 sets
mixed size • 2–30 sheets: 25 sets

Booklet finisher (shift tray)

Paper Size and Orientation Tray Capacity

A4K, B5 JISKL,A5K, 81/2" × 11"K 750 sheets or 30 sets

A3L, B4 JISL, A4L, 11" × 17"L, 81/2" × 14"L, 500 sheets or 30 sets
81/2" × 11"L

143
 Appendix

Booklet finisher (booklet tray)

Paper Size and Orientation Tray Capacity

A3L, B4 JISL, A4L, 11" × 17"L, 81/2" × 11"L • 2–5 sheets: 25 sets
• 6–10 sheets: 15 sets
• 11–15 sheets: 10 sets

• You cannot change stapling positions during copying.

• When the original image is rotated, the staple orientation changes by 90°.
• The maximum original image size that can be rotated is as follows:
Metric version A4
Inch version 81/2" × 11"

4 • When using [Top Slant], [Left 2] or [Top 2] with the Combine function, Dou-
ble Copies, or Auto Reduce/Enlarge, the “Blank part will appear.
Check orientation.” message may appear. If this happens, change the
paper orientation.
• When [Left 2] or [Top 2] is selected, the following settings are useful to rotate
images appropriately:
• Auto Reduce/Enlarge or Auto Paper Select
• With image rotation in Auto Tray Switching of User Tools
• If you select Saddle Stitch function with the optional booklet finisher, the ma-
chine staples and folds the paper in the centre, then delivers the paper folded.
• If you select Saddle Stitch function in Magazine mode, the machine staples
the paper, and folds it like a book, then delivers the paper folded.

❖ Punch
• When using Punch and Combine, Double Copies, or Auto Reduce/En-
large, the message “Blank part will appear. Check orientation.”
may appear because of the orientation of the original and the copy paper.
If this occurs, change the orientation of the copy paper.
• Since punch holes are made in each copy, the punch hole positions vary
slightly.
• Punchable paper sizes are as follows:
• 2 and 4 holes type (2 holes)
A3L – A5KL, 11" × 17"L, 81/2" × 14"L – 51/2" × 81/2"L
• 2 and 4 holes type (4 holes)
A3L, B4 JISL, A4K, B5 JISK, 11" × 17"L, 81/2" × 11"K
• 4 holes type
A3L – A5K, 11" × 17"L, 81/2" × 14"L – 51/2" × 81/2"L
• 2 and 3 holes type (2 holes)
A3L – A5KL, 11" × 17"L, 81/2" × 14"L – 51/2" × 81/2"L
• 2 and 3 holes type (3 holes)
A3L, B4 JISL, A4K, B5 JISK, 11" × 17"L, 81/2" × 11"K
144
 Supplementary Information

❖ Duplex
• The following paper sizes and directions allow the double-side copy.
A3L, B4 JISL, A4KL, B5 JISKL, A5L, 11" × 17"L, 81/2" × 14"L,
81/2" × 11"KL
• You cannot use the following copy paper with this function:
• Paper smaller than A5, 51/2" × 81/2"
• Translucent paper
• Label paper (adhesive labels)
• OHP transparencies
• Paper thicker than 105 g/m2, 24 lb.
• Paper thinner than 64 g/m2, 20 lb.
• Postcards
• If you place an odd number of 1-sided originals in the ADF, the reverse
4
side of the last page is left blank.
• When original images are copied, the images are shifted by the width of
the binding margin.

❖ Combine
• When using this function, the machine selects the reproduction ratio automat-
ically. This ratio depends on copy paper sizes and the number of originals.
• The machine selects reproduction ratios of between 25 – 400%.
• If the calculated ratio is under the minimum ratio, it is automatically ad-
justed to within available range. However, with some ratios, parts of the
image might not be copied.
• You cannot use custom size paper.
• If the orientation of originals is different from that of the copy paper, the
machine will automatically rotate the image by 90° to make copies properly.
• If the number of originals placed is less than the number specified for com-
bining, the last page segment is left blank as shown.

145
 Appendix

❖ Booklet/Magazine
• The machine sets the reproduction ratio automatically to meet the paper
size and copies the originals together onto the paper.
• The machine selects reproduction ratios of between 25 – 400%.
• If the calculated ratio is under the minimum ratio, it is automatically ad-
justed to within available range. However, with certain ratios, parts of the
image might not copy.
• If the orientation of originals is different from that of the copy paper, the
machine will automatically rotate the image by 90° to make copies properly.
• You cannot copy using originals that are different in size and orientation.
• If the number of originals scanned is less than a multiple of 4, the last page
is copied blank.
4 • When using the Magazine function, copying may take some time after
scanning originals.
• When the optional booklet finisher is installed, if you select Saddle Stitch
function in Magazine mode, the machine staples and folds the paper in the
centre, then delivers the paper folded.

❖ Image Repeat
• Depending on the paper size, ratio, and orientation, parts of repeated im-
ages may not be copied.

❖ Centring
• Though the original is set to a different orientation from the paper loaded,
the machine will not rotate the image by 90° (Rotated copy).

❖ Erase
• The width of the erased margin varies depending on the reproduction ratio.
• If the size of the original is different from sizes listed in the following chart,
the erased margin might be shifted:
• Metric version
Exposure glass : A3L, B4 JISL, A4KL, B5 JISKL, A5KL,
81/2" × 13"L
ADF : A3L, B4 JISL, A4KL, B5 JISKL, A5KL, 81/2" × 13"L
• Inch version
Exposure glass: 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL
ADF: 11" × 17"L, 81/2" × 14"L, 81/2" × 11"KL, 10" × 14"L,
51/2" × 81/2"L

❖ Margin Adjustment
• If you set a binding margin that is too wide, part of the image may not be
copied.
• When making copies in the Combine mode, the binding margin is added
to the copies after the combination is finished.
146
 Supplementary Information

❖ Background Numbering
• The numbers appear to overlap the copied image in some cases.

❖ Preset Stamp
• You can change the size and density of the stamp with User Tools. De-
pending on the setting, density may change.
• Depending on paper size, if you change the stamp size, parts of the stamp
might not be printed.

❖ Date Stamp
• If you use this function with the Combine, Magazine, or Booklet function,
the date stamp is printed as follows:
• With the Combine function
4

AMG026S

• With the Magazine or Booklet function

AMG027S

❖ Page Numbering
• If you use this function with the Combine, Magazine, or Booklet function,
page numbers are printed as follows:
• Page Numbering per original:
With 1 Sided/2 Sided using the Combine function

GCANPE0E

With the Magazine or Booklet function

GCANPE1E

147
 Appendix

• Page Numbering per copy:

With 1 Sided/2 Sided using the Combine function

GCANPE2E

• If you use this function with the Duplex (Top to Top) function and select
[P1,P2] or [1/n, 2/n], page numbers on the back are printed as follows:

4
GCSTMPBE

1 Front
2 Back

❖ Front Cover, Front/Back Covers

• If Blank is selected, the cover will not be counted as a copy.
• Front and back covers are two-sided copied depending on the settings
made in Display Time in Cover Sheet Tray of User Tools (System Settings).
• At Mode Selected… Depends on the setting done from Cover Sheet
Tray.
• Full Time… Depends on the setting done from Paper Type.
See “Tray Paper Settings”, General Settings Guide.

❖ Designate
• When “Combine (1 Sided→2 Sided)” has been selected, specified pages
will always be copied on the front of copies in the same way as in Chapters
function.

❖ Slip sheet
• If you do not copy onto slip sheets, they are excluded from the number of
copies counted.

148
INDEX
C
1 Sided 16 Pages to Combine 2 Sides, 65 Centre, 79, 80, 81, 101
1 Sided 2 Pages to Combine 1 Side, 61 Centre/Border Erase, 76, 80
1 Sided 4 Pages to Combine 1 Side, 61 Centre Erase, 76, 79
1 Sided 4 Pages to Combine 2 Sides, 65 Centring, 101, 137
1 Sided 8 Pages to Combine 1 Side, 61 Changing a Stored Program, 112
1 Sided 8 Pages to Combine 2 Sides, 65 Changing number of print copies while
1 Sided to 2 Sided, 57 printing is in progress, 129
1 Sided to Booklet, 70 Changing the Name of a Stored Program, 113
1 Sided to Magazine, 70 Changing the number of sets, 50
2 Sided 16 Pages to Combine 2 Sides, 65 Changing User Name, File Name or
2 Sided 1 Page to Combine 1 Side, 61 Password of a Stored Document, 123
2 Sided 2 Pages to Combine 1 Side, 61 Chapters, 106
2 Sided 4 Pages to Combine 1 Side, 61 Checking the Details of a Stored Document, 124
2 Sided 4 Pages to Combine 2 Sides, 65 Check the copy, 49
2 Sided 8 Pages to Combine 2 Sides, 65 Combine, 137
2 Sided to 1 Sided, 57 Combined auto and
2 Sided to 2 Sided, 57 manual image density, 31, 32
2 Sided to Booklet, 70 Copier Functions, 31, 115
2 Sided to Magazine, 70 Copying, 23
Copying 2-Sided Pages onto 1-Sided Pages, xii
A Copying from the Bypass Tray, 26
Copying Originals Such as Books, xi
Adjusting Copy Image Density, 31 Covers, 103
Administrator Tools, 4 Create Margin function, 38
Auto Document Feeder, 10 Custom size, 29
Auto image density, 31
Auto Paper Select, 34, 35 D
Auto Reduce/Enlarge, 41
Date, 92
B Date Stamp, 90, 137
Deleting a Document, 132
Background Numbering, 82, 137 Deleting a Program, 113
Basic Procedure, 23 Density, 84
Batch mode, 19 Designate, 105, 137
Binding margin, 75 Detect, 12
Booklet, 70 Different sizes, 21
Booklet/Magazine, vi, 70, 137 Directional Magnification, 43, 44
Book to 1 Sided, 68 Directional Size Magnification, 137
Book to 2 Sided, 68 Directional Size Magnification (mm), 45
Border Erase, 76, 77, 78, 80, 81 Display, 3
Bypass tray, 26, 28, 29 Displaying a Document in Document
Bypass Tray Copy, 137 Server with Web Image Monitor, 133
Document Server, 115
Document Server Display, 116
Double Copies, 99
Downloading Stored Documents, 134
Duplex, iii, 57, 137

149
 E M
Edit, 4 Magazine, 70
Erase, 76, 137 Manual image density, 32
Manual Paper Select, 34, 35
F Manuals for This Machine, i
Margin Adjustment, 75, 137
Facsimile Functions, 115 Missing image area, 13
First printing number, 95, 96, 97
Mixed size mode, 21, 137
First printing page, 95, 96, 97
Format of date, 92 N
Front/Back Covers, 103, 137
Front & Back to 2 Sided, 68 Number keys, 40, 43
Front cover, 103, 137
Function Compatibility, 135 O

G One-Sided Combine, ix, 61

Option, 2
General Features, 4 Original, 9
Generation Copy, 33 Original Orientation, 15
Original orientation, 52, 83, 85, 90, 93
H Original orientation and completed copies, 57
Originals, 9, 13
How to fold, 70 Originals and copy orientation, 59
How to fold and unfold copies to
make a booklet, 70 P
How to fold and unfold copies to
make a magazine, 70 Page Numbering, 93, 95, 96, 97, 137
How to Read This Manual, 1 Pale, 33
How to unfold, 70 Photo, 33
Placing, 9
I Placing Custom Size Originals, 22
Placing Originals, 14
Image density, 31
Placing Originals in the
Image Repeat, 98, 137
Auto Document Feeder, 17
Input / Output, 4
Placing Originals on the Exposure Glass, 16
Interrupt Copy, 24
Position, 52, 85
Interrupting Printing, 129
Positive/Negative, 102
Invert, 102
Preset Reduce/Enlarge, 37, 137
Preset Stamp, 83, 84, 137
J
Printer Functions, 115
Job Preset, 25 Printing a Stored Document, 127
Printing the first page, 131
L Program, 87
Programs, 111
Last Number, 95, 96 Punch, 55, 137
Left Original Beeper, 25
R
Ratio, 39, 40
Recalling a Program, 114
Regular size paper, 28
Repeat, 98
Reproduction Ratio, 4
Rotated Copy, 36
150 Rotate Sort, 46, 137
S T
SADF, 20 Text, 33
SADF mode, 20 Text/Photo, 33
Sample copy, 49 To change a file name, 121
Sample print, 130 To delete the user stamp, 89
Scanner Functions, 115 To register or change a
Searching for a Stored Document, 125 user name, 119, 120, 121
Selecting Copy Paper, 34 To search by file name, 125
Series Copies, 68 To search by user name, 126
Shift Sort, 46 To set or change a password, 122
Size, 84 Two-Sided Combine, 65
Size Magnification, 42, 137
Sizes and Weights of U
Recommended Originals, 9
User Stamp, 85, 87, 89
Sizes Detectable, 11
Using the Document Server, 117
Sizes difficult to detect, 12
Slip Sheet, 137
V
Slip Sheets, 107
Sort, 46, 137 Various sizes, 21
Special paper, 30
Stack, 51, 137 W
Stamp, 4
Stamp position, 83, 84, 85, 87, 90, 92, 93, 95 What You Can Do with This Machine, iii
Staple, 52, 137 When no name is registered to the
Storing a Program, 111 Address Book, 121
Storing Data, 117 When using a user name not registered
Storing Originals in the Document Server, 109 to the Address Book, 120
Symbols, 1 When using a user name registered
to the Address Book, 119

Z
Zoom, 39, 137

151
152 GB GB B297-6700
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and its amending di-
rectives and the Low Voltage Directive 73/23/EEC and its amending directives.”

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
c means STAND BY.

Trademarks
PostScript®, Acrobat® are registered trademark of Adobe Systems Incorporated.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows® 95 is Microsoft® Windows® 95
• The product name of Windows® 98 is Microsoft® Windows® 98
• The product name of Windows® Me is Microsoft® Windows® Millennium Edition (Windows Me)
• The product names of Windows® 2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
Microsoft® Windows® 2000 Server
Microsoft® Windows® 2000 Professional
• The product names of Windows® XP are as follows:
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
• The product names of Windows ServerTM 2003 are as follows:
Microsoft® Windows ServerTM 2003 Standard Edition
Microsoft® Windows ServerTM 2003 Enterprise Edition
Microsoft® Windows ServerTM 2003 Web Edition
• The product names of Windows NT® are as follows:
Microsoft® Windows NT® Server 4.0
Microsoft® Windows NT® Workstation 4.0

Copyright © 2006
Operating Instructions Copy/Document Server Reference

B297-6700
GB GB