IT@Intel White Paper

Intel Information Technology

Computer Manufacturing
Business Value, TCO, ROI

Gaining a Competitive Advantage

through User Experience Design
To help deliver a long-term competitive advantage for Intel, Intel IT incorporated the
tenets of user experience design (UED) into our products and services. Because
compelling user experiences are more efficient, more effective, and more desirable,
they deliver greater business value, enabling us to contribute to organizational
objectives as a strategic business partner.

David Sward, Intel Corporation

January 2006
Executive Summary
To provide compelling user experiences that add long-term value to Intel’s bottom line, Intel IT
incorporated the tenets of user experience design (UED) into our products and services. Because
compelling user experiences are more efficient, more effective, and more desirable, they deliver
greater business value, helping us become a strategic business partner to deliver a competitive
advantage for Intel.

As technology becomes increasing standardized, IT organizations that provide

compelling user experiences by understanding how to support employees’ rapidly
changing work practices will create a competitive advantage and impact their
companies’ bottom lines.

In most organizations today, IT is viewed as a cost center. One result of this perspective is an exclusive
focus on total cost of ownership (TCO). While this is a necessary IT management practice, to broaden
this view, IT must demonstrate the impact it has on the profitability of the company it supports
by becoming a strategic partner that contributes toward organizational objectives and enables a
competitive advantage.

Intel IT implemented a three-stage process to help realize a vision of delivering a competitive advantage
through compelling user experiences.

• Stage One: Linking IT to the bottom line

• Stage Two: Developing a user experience design program
• Stage Three: Using an IT user experience Capability Maturity Framework


Contents
Executive Summary.. ................................................................................................................................ 2
Business Challenge.................................................................................................................................. 3
Stage One: Linking IT to the Bottom Line.................................................................................................... 4
Stage Two: Developing a User Experience Design Program........................................................................... 4
What is User Experience Design?.............................................................................................................. 4
User Experience Design within Intel IT........................................................................................................ 5
User Experience Design in IT solutions....................................................................................................... 5

Stage Three: Using an IT User Experience Capability Maturity Framework....................................................... 7

Conclusion.............................................................................................................................................. 8
Author .................................................................................................................................................. 8
Acronyms.. .............................................................................................................................................. 8

Business Challenge from Intel Press. In this paper, we discuss three essential
stages to realizing the goal of delivering a competitive
In most organizations today, IT is viewed as a cost center. advantage through compelling user experiences.
One result of this perspective is a sustained focus on
total cost of ownership (TCO). While this is an acceptable • Stage One: Linking IT to the bottom line
and often necessary approach to IT management, used • Stage Two: Developing a user experience design program
in isolation, it does nothing to demonstrate the impact IT
• Stage Three: Using an IT user experience Capability
has on the profitability of the company it supports. When
Maturity Framework
a department is viewed solely as a cost center, budgets
are squeezed year over year as competition continually
erodes budgetary resources. As a result, it is difficult for IT Stage One: Linking IT
organizations to enable the long-term competitive advantage to the Bottom Line
senior management demands. Intel IT created and runs an IT Business Value (ITBV)
How can IT move from being perceived as a cost center to a program, details of which we published in the white paper
strategic partner that contributes to organizational objectives “How Intel Measures the Business Value of Technology”
and enables a competitive advantage for the organization? (http://www.intel.com/it). Creating an ITBV program forced us
to do two critical things:
Corporations operate in a complex mix of markets on a
global scale that is altering at ever increasing speed. Users • Define IT value using the vocabulary and language of our
have never been so sophisticated or demanding with respect customers and end users.
to the IT services they require in this highly competitive • Link IT success to the impact on Intel’s bottom line.
environment. As technology becomes increasingly
To achieve these ends, the ITBV program had several
standardized, IT organizations that provide compelling user
key components:
experiences by understanding how to support employees’
rapidly changing work practices will create a competitive • A common language of business value (business
advantage and impact their companies’ bottom lines. In value dials) developed in partnership with customers
short, because compelling user experiences are more and end users
efficient, more effective, and more desirable, they deliver
• A common approach to measuring business value and
greater business value.
determining return on investment (ROI)
Intel IT has established programs over the past six years
• Tracking of the total value delivered in a business value
that address these issues. We introduced our IT business
portfolio
management practices in Managing IT for Business Value


Figure 1. Relationship between UCD and UED

User-Centered Design

User Experience Design

Stage One was critical to demonstrating that IT is not a interaction design, usability engineering, and so on) all
cost center, because it: seek to humanize our interaction with technology. Figure 1
shows the relationship between UCD and UED.
• Helped us develop strategic partnerships with our
customers. UCD generally focuses on usability: graphics and other
design elements serve to facilitate and enhance the end
• Showed that IT assists in achieving organizational
user’s interaction with a product or service. UED is a
objectives and understands how to deliver solutions
process that extends the UCD philosophy to incorporate
that impact customers’ bottom lines, as they themselves
all aspects of the end user’s interaction—even those that
defined it.
might seem intangible. Experience begins with an awareness
• Helped IT continuously understand and identify the value of the product or service and includes each aspect of the
of projects—which allows business value to be the driving interaction to achieve goals.
force in funding decisions.
Common definitions of UED usually include at least these
This was the first step in changing IT culture from a five vectors of experience, which are discussed in more
tech‑centric to a user-centric focus. detail on page 5.

• Marketing and brand awareness

Stage Two: Developing a User
Experience Design Program • Order, delivery, and install

• Product or service use

In Stage Two, we implemented a user experience design
(UED) program to continue transitioning from tech-centric • Training and support
to user-centric thinking. Our UED program focuses on
• Removal
designing, developing, and measuring the user experience
we deliver and manage. This stage signaled a culture shift User Experience Design within Intel IT
in how we thought about supporting our end users. Within Intel IT, we recognized that we had ease-of-use
issues with deployed IT products. These issues showed
What is User Experience Design?
up in support calls, quality indicators, and surveys from
UED has its roots in user-centered design (UCD), a end users. A development team with a visionary program
philosophy that places the end user at the center of all manager recognized the need to get help from a “usability
design activities. UCD and other related areas (such as professional” to correct the issues.
human factors engineering, human-computer interaction,


Figure 2. Designing a good user experience

Exploration Planning Development Deployment

A good user experience results from involvement in the earliest phases of the design process.

With support from key senior managers, our UCD initiative

grew from a summer intern to a fully staffed team managed
by senior UCD professionals. It didn’t happen overnight: Considering User Experience
we have invested six years into the group to establish from the Start
processes and procedures and to raise awareness of the
Many IT organizations think they are the best
need for UCD throughout the IT organization. Senior members
judge of what the customer needs from IT.
of this team played a key role in creating the ITBV program,
as they have the skills and training to address employee
Sometimes, they deploy solutions that do not
productivity as it related to IT solutions. integrate well into the customer’s business
processes and the customer perceives them
The next step in the evolution of our UCD effort was as extra work. These organizations are not
establishing the UED program. The program focuses
user-centric—and a user-centric view is critical
on these key elements:
to getting the maximum business value from
• Developing standard metrics for user experience an IT solution.
with products and services
IT delivers the greatest business value when
• Developing metrics for the overall experience IT it understands what end users need to do
delivers and manages to accomplish work-related activities that
• Delivering a consistent user experience through are linked to their business objectives, and
extending processes and guidelines then designs a user experience that directly
• Making user experience a core element of our supports those objectives. The solution must
products and services be designed to bridge the gap between the
end user and their business objectives from
User Experience Design in IT solutions the very start.
It is critical to understand that for customers to have a
good user experience with an IT solution, important UED
activities must be performed during all stages of design and
development (see Figure 2). In effect, the user experience
must be built into an IT solution using a multi-disciplinary
team that represents all the vectors of the experience.


Figure 3. Five vectors of user experience The user’s first experience with an IT solution occurs
at deployment. Users will not encounter every aspect
of the experience at that time; the experience unfolds
Marketing and Brand Awareness
through multiple interactions. Figure 3 shows the
vectors of experience that users encounter once a
Order, Delivery and Install
solution is deployed.

Product or Service Use Another way to envision the goal of the UED program is
Deployment
shown in Figures 4 and 5. Figure 4 depicts a generic IT
organization with each support group deploying products
Training and Support
or services, and each managing or not managing the IT user
experience that results. In this case the user’s experience
Removal
with IT is fractured; it is unlikely that it will be a singular,
cohesive, compelling user experience.

Figure 4. Unmanaged IT user experience

User Population

User User User User

Experience Experience Experience Experience

Product 1 Solution 1 Product 2 Solution 2

IT Support Group 1 IT Support Group 2

Figure 5. Managed IT user experience

User Population

User Experience

Product 1 Solution 1 Product 2 Solution 2

IT Support Group 1 IT Support Group 2


Figure 5 shows the desired state, in which IT delivers a user Figure 6. IT user experience Capability Maturity
experience that is managed across all support groups. In
Framework
this case, the user’s experience with IT is consistent across
the entire IT organization. To achieve this state, the user’s
Level 5 UE is embedded in the business
experience with IT has to be designed, deployed, and
managed. It is important to note that this is much more
Level 4 UE is a core competency
than delivering consistent interfaces or standards applied to
internal Web sites. Consistent user interfaces may influence
Level 3 UE is value added capability
the user experience, but they do not and cannot define it.

Level 2 UE application is opportunistic

Stage Three: Using an IT User

Experience Capability Maturity Level 1 Ad Hoc – UE is not organized

Framework
In order to continually grow our skills and abilities, we
needed to understand how capable we are at engaging in how capable an IT organization is at UED is central to the

UED. Measuring the user experience we deliver and manage overall effort of delivering compelling user experiences that

allows us to understand how well we are doing, but doesn’t result in competitive advantages.

answer how capable we are at UED. With this concern in

mind, we began developing the IT user experience (UE) Conclusion
Capability Maturity Framework (CMF), as shown in Figure 6.
In driving this vision, we achieved the following:
The IT UE CMF is a formal approach to assessing an
• Established an IT Business Value program to systematically
IT organization’s capability to engage in user experience
link IT to the bottom line.
design. It is based on International Organization for
Standardization (ISO) specifications for human-system • Established a user-centered design group to focus on
interaction and a solid foundation of existing work in deploying more usable IT solutions.
Usability Maturity Models by researchers such as • Established a user experience design program to take
J. Earthy and T. Jokela. UCD to the next level in this evolution.

We found that many existing approaches tend to focus • Began developing the IT user experience Capability
solely on UCD, with an emphasis on how well a product Maturity Framework to understand how capable we are
team engages in the process, and have an implicit at engaging in UED activity.
assumption that a product is already selected.
IT organizations must demonstrate their bottom-line impact
The IT UE CMF extends this previous work to take the as they continue to battle for budgetary resources, and must
entire experience into account and to evaluate how well the help enable a competitive advantage by expanding their
organization does in selecting the right IT solutions to enable focus from what is dictated by TCO to also include delivering
a compelling user experience. An underlying assumption of compelling IT user experiences. As companies realize the
this model is that the business value created increases as IT business value in optimizing the user experience, they will
organizations progress through the framework. Demonstrating look to IT to deliver on this front.

 The Capability Maturity Framework is adapted from the Capability Maturity

Model* for software development from the Software Engineering Institute at
Carnegie Mellon University.

 Earthy, J. (1998). “Usability Maturity Model: Human Centredness Scale.”

INUSE Project deliverable D5.1.4(s). Version 1.2. London, Lloyd’s Register,
71 Fenchurch St, London, EC3M 4BS.
Jokela, T. (2001). “Assessment of user-centred design processes as a
basis for improvement action. An experimental study in industrial settings.”
Oulu, Oulu University Press.


Author
Acronyms
David Sward is a senior user experience researcher with
CMF Capability Maturity Framework
the Information Services and Technology Group’s innovation
organization at Intel Corporation. TCO total cost of ownership

ISO International Organization for Standardization

ITBV IT business value

ROI return on investment

UCD user-centered design

UE user experience

UED user experience design

For more information, visit our site on the World Wide Web:
www.intel.com/IT
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