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Recurring Inspection process in SAP QM

October 12, 2015 | 6,146 Views |

K V Kumar
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PLM Quality Management (QM)

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Hi All,
It has been observed forum members asking for step by step process flow for recurring inspection
process.

Recurring inspection process widely used in Process industries like Pharmaceutical, Chemical and Food
industries

Overview : Recurring inspection means inspection of the material at regular intervals like every month,
every year etc. The system can automatically create inspection lots at predefined intervals for selected batch
materials. You can plan such inspections by having the system monitor the date for a recurring inspection.
Recurring inspections are triggered by a report that you can execute manually or that the system can execute
automatically (provided it has been planned as a background job). When recurring inspections are triggered
automatically, the background job executes the report, which in turn selects the batches and creates the
inspection lots according to your processing parameters.

Process Flow:

1. Activate Inspection type 09 in Quality Management View in Material Master

2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf
life in Plant Data / Stor.1
3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase Order/
against a Production order) is done
4. Execution of the Deadline monitoring Program – QA07
5. Automatic Inspection lot creation and Stock moved to QI
6. Results Recording and Usage decision of the inspection lot
7. Movement of the stock to Unrestricted Use.

Detailed Flow:
1. Activate Inspection type 09 in Quality Management View in Material Master : This setting is
mandatory to generate recurring inspection lots. In this example a Raw material (44502) and Plant 1000 is
used.

MM01/MM02:

2. Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in
Plant Data / Stor.1:
Inspection interval is Maintained in the Quality Management View in Material Master & Total shelf life in
Plant Data / Stor.1 : this is to give the information about the frequency of inspection and expiry (SLED) about
the material. In this example inspection interval is defined as 365 days as material is inspected after every
year and expiry is 3 years (36 months)

MM01/MM02
3. Next Inspection date is updated in the Batch Master record when the GR (against a Purchase
Order/ against a Production order) is done:

Create a Purchase order and make Goods Receipt against the Purchase Order through MIGO when the
material is received
system creates a batch and system will update the next inspection date and SLED in the batch master record
(MSC3N) as per the manufacturing date given during GR as shown below. in our example date of
manufacture is given as 13.10.2014.
Now save the GR and check in the Batch record for updation of SLED and Next inspection date in T-code
MSC3N. Next Inspection date is updated as 11.10.2016 (after one year of goods receipt date) as material is
received on 12.10.2015.
Now when the material is received initially, quality inspection done and stock posted to Unrestricted Use.
4. Execution of the Deadline monitoring Program – QA07 : This transaction is executed on daily basis as
a background job in the real time at Plant level. System will check for the next inspection date in the batches
and if that date matches with current date then system will move the stock of the batch again to Quality
inspection with generation of inspection lot for carrying out inspection for analysts in QC department.

In our case when this dead line monitoring is executed on 11.10.2016 system move the stock back to Quality
inspection with generation of inspection lot as the next inspection date of the batch 11.10.2016 is reached.
Select the option To insp.stock at lot creation to move the stock from Un restricted use to Quality Inspection
on the selection screen on QA07 screen
Now execute.
Now check for the stock of the batch in mmbe.Stock moved to quality inspection.
Now check in QA32 for automatic generation of inspection lot
Inspection lot created with 9 series to carry out inspection.

Thanks
Kumar

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11 Comments
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Former Member

October 12, 2015 at 1:24 pm

Hi Kumar,

Good document with explanation.

Thank you for sharing.

BR

S Ahmed
John Lutz

October 12, 2015 at 5:47 pm

Hi,

One small observation – there is no mention of the inspection plan required. This is how we end up with all of the ‘Insp lot at
CRTD status’ queries here

Regards,

John

K Kumar Post author

October 13, 2015 at 6:14 am

Hi John,

good observation. I will add the same in the document.

Thanks

Kumar

Former Member

October 14, 2015 at 11:42 am

Hi Kumar,
Thanks for document.

Former Member

October 14, 2015 at 12:24 pm

This document is a must read!!!

Thanks Kumar for sharing.

Natalia Machado

October 15, 2015 at 5:28 pm

Hi Kumar,

Very good explanation about the topic.

Well done!

Natália

Former Member

October 19, 2015 at 4:07 pm

Nice one . keep it up

Former Member

February 16, 2016 at 5:49 pm

Hi Kumar,

Thanks for the good explanation. Maybe you can add also some sentences about the change of batch status, when the
expiration date will be reached.

BR,

Dieter

Former Member

May 24, 2017 at 9:42 am

HI I have an query. I m executing the same functionality in EWM system . when I leave the “Next inspection date ” as blank.
The system picking the batch and moved to the Quality system.

can you please suggest why this is happening ?. as per my point it should not pick the bank next inspection date .

Thanks

Siva
Alina Scott

November 20, 2017 at 4:31 am

It is very useful for me. Thank you very much for sharing…

Quality Management (QM) is an integral part of the logistics function and within the SAP system it is fully integrated with
complementary components including Materials Management (MM), Plant Maintenance (PM), and Production Planning
(PP).

Luis Enrique Pachas Aguero

January 4, 2018 at 5:17 pm

Hello Kyatam
I have the material in 3 warehouses, I am executing the trans QA07, I do not generate lot of inspection for the three
warehouses in SAP. How can I correct this?
Thanks for your help.

Luis
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