[Company Name]

[Company Group, Division, Location]

Document Title: Production Document Standards

Document Number: [Document Number]
Document Filename: [Document Filename]

CONTROLLED COPY/ MASTER COPY

STAMP HERE

OTHER
STAMP HERE

Revision Revision DCO/ECO Revision

Level Date Number Description of Revision Author
DRAFT DD/MM/YY YY-00000 Draft Author Name
1.00 DD/MM/YY YY-00000 Initial Release Author Name

COMPANY PROPRIETARY AND CONFIDENTIAL

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Table of Contents

Table of Contents....................................................................................................................................................1

Table of Figures......................................................................................................................................................1

1.0 Purpose...............................................................................................................................................................2

2.0 Scope..................................................................................................................................................................2

3.0 Definition of Terms............................................................................................................................................2

3.1 Document 2
3.2 Documentation System...........................................................................................................................2
3.3 Production Document.............................................................................................................................2
3.3.1 Design Document......................................................................................................................2
3.3.2 Process Document.....................................................................................................................2

4.0 References..........................................................................................................................................................2

5.0 Responsibilities and Requirements....................................................................................................................2

5.1 Document Originators.............................................................................................................................2
5.2 Technical Support Services.....................................................................................................................2

6.0 General Information...........................................................................................................................................3

6.1 General Standards...................................................................................................................................3
6.1.1 Numbering.................................................................................................................................3
6.1.2 Titles..........................................................................................................................................3
6.1.3 Filename....................................................................................................................................3

7.0 Production Documents.......................................................................................................................................4

Table of Figures

Table 1.Standard Production Documents................................................................................................................4

Table 2.Non-Standard Production Documents........................................................................................................9

Table 3.All Production Types By Abbreviating Suffix.........................................................................................10

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 1 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

1.0 Purpose
The purpose of this procedure is to define production documentation types for use in defining [Company
Name] products.

2.0 Scope
This procedure describes and defines acceptable types of production documentation for use at [Company
Name] to define its products and the products' designs. It does not describe the formatting of these
documents.

This procedure applies to all production documentation created and maintained at the facilities of
[Company Name]. It does not apply to organizational documentation used in day to day business
operations.

3.0 Definition of Terms

3.1 Document
A document is any written, printed, or electronic record. Documents include, but are not limited to
the following examples: drawings, specifications, blueprints, procedures, and work instructions.

3.2 Documentation System

The documentation system is a methodical process through which documents are created,
approved, revised, released, and controlled. It is used to ensure control, uniformity, and quality of
day to day operations by maintaining a traceable record of document creation and revision.

3.3 Production Document

A production document is a document directly related to the manufacturing process that describes
either the product itself or processes directly related to the manufacture of the product. Production
documents include design documents and process documents and follow a very structured system
of revision control.

3.3.1 Design Document

A design document is a document that defines the specifications, attributes, or parameters
that are to be the final conditions of product.

3.3.2 Process Document

A process document is a document created which implements the designs outlined in the
design documentation in order to create a finished product.

4.0 References
Production Document Release and Change Control

5.0 Responsibilities and Requirements

5.1 Document Originators

All document originators are required to follow the standards and conventions outlined in this
procedure for any documents submitted for release into the [Company Name] documentation
system.

5.2 Technical Support Services

Technical Support Services, through consultation with various departments responsible for
supplying information, is responsible for developing effective documentation standards, including
determination of releasable software formats, physical formatting of documents, and basic
information to be included in such documentation. Technical Support Services also is responsible

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 2 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

for ensuring that documents submitted for release into the [Company Name] documentation
system meet [Company Name] formatting standards.

Throughout this procedure, Technical Support Services also is referred to as "Documentation."

6.0 General Information

This procedure describes standard production documents. These documents include:

All documents released into the [Company Name] documentation system must meet appropriate
[Company Name] standards for release, including numbering, titles, filename conventions, and format.

6.1 General Standards

6.1.1 Numbering
The [Company Name] numbering system is a coordinated method of assigning numeric
designations based upon family group numbers and identifying suffixes to all [Company
Name] components, engineering processes, and product documents.

Within this numbering system, base numbers are used to establish a link between all
components and the processes and documents that describe them (e.g., parts lists,
schematics, drawings, etc.). For example, the same base number would be used on an
item number and any corresponding parts list and assembly drawing. The system also
utilizes suffixes that further describe item particulars by denoting additional part
information and document type. The combination of base number and suffix must be
unique for each item.

The [Company Name] documentation system utilizes various document types for the
manufacturing process. All documents utilize a two-digit alpha character suffix or a four
digit alpha-numeric suffix which identifies them by document type. These drawing types
all follow formatting conventions specific to that type.

Document titles are to be concise descriptions of the document contents. They should
consist of a basic noun or noun phrase followed by sufficient modifiers to correctly
identify the item described.

6.1.2 Titles
Document titles are to be consistent among each of the various documents for any given
base number. The title of the document as it appears on the Assembly/Detail (AD)
drawing is to be the guide for all associated documents and the Document Release
Notice. For example, if the title of the drawing is "Mechanism Assembly," corresponding
documents should be titled "Mechanism Assembly, Parts List," "Mechanism Assembly,
Artwork," etc.

6.1.3 Filename
All documents submitted for release are to have unique filenames of up to eight
characters followed by a period and the default three-character extension of the software
program in which the document was created. The first five characters should be the
five-digit base number of the item that the document describes followed by three
additional alphanumeric characters that uniquely identify the file. During the release
process, Documentation will ensure that the filename is not duplicated elsewhere: if a
duplicate filename is found, Documentation will assign a new filename.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 3 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

7.0 Production Documents

[Company Name] products are to be documented through the standard product production types defined
in TABLE 1, STANDARD PRODUCTION DOCUMENTS. Technical Support Services will assist
various responsible departments in developing suitable format standards for each document type.

In addition to the standard production documents, there also are several nonstandard production
documents. Non standard documents are those document types which have been used previously but
which have been subsumed by other existing standard document types or which may aid in describing
the product but which are not released. Non-standard documents are defined in TABLE 2,
NON-STANDARD PRODUCTION DOCUMENTS.

Table 1. Standard Production Documents

Document Abbr Description Design/ Responsible Notes
Type Process Dept.
Artwork AW Artwork is a graphic rendering Design Engineering1,
of the product, subsystem of Sales/Mktg
component containing
additional information not
included on other drawings.
Assembly/ AD An assembly or detail drawing Design Engineering1, If a corresponding
Detail Drawing is a drawing of a product, Sales/Mktg, parts list exists,
subsystem, or component as Comp revision levels of
well as the characteristics of Analysis, assembly/detail
the design essential to safe Software Eng. drawing and parts
and proper functioning. list should be the
same.
Audio Visual AV An audio-visual document is Depends Varies
any communication medium upon
in which the primary method releasing
of leasing conveying dept.
information is non-written.
Audiovisual documentation
may be audiocassette,
videocassette, CD-ROM, or
other medium.
Component CS A component specification Design Engineering1
specifies critical functionality
and performance design
criteria essential to the safety
and proper functioning of the
component. It also may
identify the criteria for raw
materials.
Inspection II An inspection instruction Process Quality
Instruction specifies the required Assurance
procedure and equipment to
assure a product subsystem, or
component meets its
specifications.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 4 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Document Abbr Description Design/ Responsible Notes

Type Process Dept.
Manual ML Manuals arc written Process Engineering1,
documents for the user, Sales/Mktg,
customer, technician, etc. Field Service
providing instructions,
technical descriptions,
procedures, etc. for using,
installing, servicing, and/or
maintaining the product, e.g.,
User's Guide, Technical
Manual, etc.
Manufacturing MD A manufacturing diagram Process Mfg. If a manufacturing
Diagram supplements the Engineering diagram exists,
manufacturing instruction by revision levels of
including additional graphical manufacturing
instruction to aid in the instruction and
manufacturing process manufacturing
diagram should be
the same.
Manufacturing MI A manufacturing instruction Process Mfg. If a manufacturing
Instruction specifies the required Engineering diagram exists,
procedure and equipment to revision levels of
perform a specific assembly manufacturing
operation in the instruction and
manufacturing of a product. manufacturing
Includes packaging, labeling, diagram should be
and all other required the same.
manufacturing operations.
Manufacturing MP A manufacturing process Process Mfg.
Process procedure specifies the Engineering
Procedure required procedure and
equipment to perform a
general manufacturing process
within production, e.g.,
soldering, welding, bonding,
etc.
Manufacturing PF The manufacturing process Process Mfg. If a product tree
Process Flow flowchart specifies the Engineering exists,
Chart sequence of work centers and manufacturing
operations within the work process flow chart
centers required to and product tree
manufacture a product. In should be in
final form, the flow chart may agreement.
also identify the materials,
components, documentation,
tools, and equipment required
for each operation. The
operations include testing,
inspection, and quality
assurance.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 5 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Document Abbr Description Design/ Responsible Notes

Type Process Dept.
Miscellaneous MS A miscellaneous document is Depends Varies
any design input or design upon
output document required for releasing
product release which does dept.
not fit into any other category
of documentation.
Parts List PL A parts list specifies the Design Engineering1, If a corresponding
material resources necessary Sales/Mktg, assembly/detail
to manufacture, assemble, or Comp drawing exists,
fabricate a part, component, Analysis, revision levels of
subsystem, or product. Note 1: Software Eng. assembly/detail
Assembly Drawings will have drawing and parts
a corresponding Parts List that list should be the
is controlled in the NIRP. same.
Note 2: Detailed Drawings,
unless otherwise specified on
the drawing, will not have a
controlled Parts List. A Parts
List may exist in NIRP for
"make" information and
configuration control
information.
Process PS A process specification Design Engineering1
Specification specifies critical functionality
and performance design
criteria essential to the safety
and proper functioning of an
operation performed on a
product or material, e.g.,
anodizing, heat treating,
welding, bonding, curing, etc.
Product Release PR The product release Process Quality
Verification verification is used to verify Assurance2
and record that Manufacturing
correctly completed all
required production and
shipping components,
processes, records, and labels.
It contains the certificate of
conformance.
Product PD A product specification Design Engineering1,
Specification specifies critical functionality Sales/Mktg,
and performance design Comp
criteria essential to the safety Analysis,
and proper functioning of a Software Eng.
product, subsystem, or
component. Includes
packaging, labeling, and all
other required product or
subsystem specifications.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 6 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Document Abbr Description Design/ Responsible Notes

Type Process Dept.
Product Tree PT A product tree is a graphical Design Engineering1, If a manufacturing
representation of the product Sales/Mktg, process flow chart
specifying the bill of material Comp exists,
structure as the product is to Analysis, manufacturing
be manufactured. The Software Eng process flow chart
Manufacturing Process Flow and product tree
Chart is the corresponding should be in
process document. These two agreement.
documents should be in
agreement and continuously
updated to accurately reflect
changes in one or the other.
Product Use PU A product use procedure Design Engineering1,
specifies the required Comp
procedure and equipment to Analysis,
use a product in its system Software Eng.
configuration. Product use Program Mgt.
procedures are engineering
documents providing more
technical information and
detail than manuals for
customers and users.
Schematic SC A schematic is a graphical Design Engineering1,
representation of the Software Eng.
connections and functions of
an electrical circuit without
regard to the actual physical
size, shape, or location of the
component devices or parts.
Software SD A representation of a software Design Engineering1,
Design system created to facilitate Comp
Description analysis, planning, Analysis,
implementation, and decision Software Eng.
making. It is used as the
primary medium for
communicating software
design information.
Software SF Software Release is an Design Engineering1,
Release electronic file required to Comp
create a new software item. Analysis,
Examples include image files Software Eng
or executable files which will
be used as items on parts lists.
Software SS Specification for a particular Design Engineering1,
Requirements software product, program, or Comp
Specification set of programs that performs Analysis,
certain functions in a specific Software Eng.
environment. It addresses
functionality, external
interfaces, and performance,
attributes, and design
constraints.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 7 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Document Abbr Description Design/ Responsible Notes

Type Process Dept.
Source Code SR Source Code is a set of one or Design Engineering1,
more electronic files Comp
containing computer Analysis,
instructions and data Software Eng.
definitions expressed in a
form suitable for input to an
assembler, compiler, or other
translator.
Test TS A test specification specifies Design Engineering1
Specification critical functionality and
performance design criteria
essential to the safety and
proper functioning of the
product subsystern, or
component. Used as a
standard in a test procedure.
Test Procedure TP A test procedure specifies the Process Mfg.
required procedure and Engineering
equipment to perform a
specific testing operation to
assure a product, subsystem,
or component meets its
specifications during
manufacturing, maintenance,
or service.
Traveler TR A traveler is a document Process Mfg.
accompanying the product and Engineering
tracking its progression
through the entirety of the
manufacturing process, upon
which pertinent data and
signatures are recorded. It
defines the sequence of work
centers, operations, testing,
etc. and corresponding man-
hours necessary to
manufacture a product.
Wire List WL A wire list is a textual Design Engineering1,
description of a schematic or Mfg.
wiring interconnection Engineering2
diagram.
Wiring WI A wiring diagram is a Design Engineering1,
Interconnection graphical representation of the Mfg.
Diagrams electrical connections between Engineering2
an installed product and its
component devices. It may
cover external connections,
internal connections, or both.
It is a form of a wiring
schematic showing external
connections between unit
assemblies or equipment.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 8 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Document Abbr Description Design/ Responsible Notes

Type Process Dept.
Workmanship WS A workmanship standard is a Design Engineering1
Standard graphical illustration of the
workmanship resulting from
manufacturing operations and
processes. A workmanship
standard illustrates the
possible results in
acceptability classes of "best,"
"acceptable," or
"unacceptable" where "best" is
the outcome of a properly
executed procedure.
1
Manufacturing Engineering is the responsible department for design documents defining parts with
part numbers between 80,000 and 89,000.

Table 2. Non-Standard Production Documents

Document Abbr. Description Notes
Type
Block BD A block diagram is a simplified Removed from standard list at Revision
Diagram representation of complex equipment and B of this procedure. Block diagrams are
electric or stem circuit courses. It uses to be released under existing standard
blocks, symbols, and single lines to document types.
depict stages, units, or groups of
components in a system.
Drill File DF A drill file is an electronic file which Removed from standard list at Revision
defines the locations on a printed circuit B of this procedure. Drill files are to be
board which require drill holes included in assembly drawings of
printed circuit boards
Image File IF This is the file or data that will be Removed from standard list at Revision
programmed onto memory devices B of this procedure. Image files are to be
(chips) that will be used during released under the more general
manufacturing. software release document type.
Document DT A document tree is a planning/design Although document trees may be
Tree tool (genealogy chart) showing the created, they are not to be released into
custom design documents that are needed the change control system.
to produce an assembly, subassembly,
etc.

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 9 of 10

[Company Name] Production Document Standards
[Company Group, Division, Location] [Document Number]
Rev x.xx DD/MM/YY

Table 3. All Production Types By Abbreviating Suffix

Abbreviation Document Type
AD Assembly/ Detail Drawing
AV Audio Visual
AW Artwork
BD Block Diagram
CS Component Specification
DF Drill File
DT Document Tree
IF Image File
II Inspection Instruction
MD Manufacturing Diagram
MI Manufacturing Instruction
ML Manual
MP Manufacturing Process Procedure
MS Miscellaneous
PD Product Specification
PF Manufacturing Process Flow Chart
PL Parts List
PR Product Release Verification
PS Process Specification
PT Product Tree
PU Product Use Procedure
SC Schematic
SD Software Design Description
SF Software Release
SR Source Code
SS Software Requirements Specification
TP Test Procedure
TR Traveler
TS Test Specification
WI Wiring Interconnection Diagrams
WL Wire List
WS Workmanship Standard

[Document Filename] COMPANY PROPRIETARY AND CONFIDENTIAL Page 10 of 10