Paper Title* (use style: paper title)

Subtitle as needed (paper subtitle)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired

Abstract—This electronic document is a “live” template and using specifications that anticipate your paper as one part
already defines the components of your paper [title, text, heads, of the entire proceedings, and not as an independent
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special document. Please do not revise any of the current
Characters, or Math in Paper Title or Abstract. (Abstract) designations.
Keywords—component; formatting; style; styling; insert (key
words) III. PREPARE YOUR PAPER BEFORE STYLING
Before you begin to format your paper, first write and
I. INTRODUCTION (HEADING 1) save the content as a separate text file. Keep your text and
graphic files separate until after the text has been
This template, modified in MS Word 2007 and saved as formatted and styled. Do not use hard tabs, and limit use
a “Word 97-2003 Document” for the PC, provides authors of hard returns to only one return at the end of a
with most of the formatting specifications needed for paragraph. Do not add any kind of pagination anywhere in
preparing electronic versions of their papers. All standard the paper. Do not number text heads-the template will do
paper components have been specified for three reasons: that for you.
(1) ease of use when formatting individual papers, (2)
automatic compliance to electronic requirements that Finally, complete content and organizational editing
facilitate the concurrent or later production of electronic before formatting. Please take note of the following items
products, and (3) conformity of style throughout a when proofreading spelling and grammar:
conference proceedings. Margins, column widths, line
spacing, and type styles are built-in; examples of the type A. Abbreviations and Acronyms
styles are provided throughout this document and are Define abbreviations and acronyms the first time they
identified in italic type, within parentheses, following the are used in the text, even after they have been defined in
example. Some components, such as multi-leveled the abstract. Abbreviations such as IEEE, SI, MKS, CGS,
equations, graphics, and tables are not prescribed, sc, dc, and rms do not have to be defined. Do not use
although the various table text styles are provided. The abbreviations in the title or heads unless they are
formatter will need to create these components, unavoidable.
incorporating the applicable criteria that follow.
B. Units
II. EASE OF USE
 Use either SI (MKS) or CGS as primary units. (SI
A. Selecting a Template (Heading 2) units are encouraged.) English units may be used as
secondary units (in parentheses). An exception
First, confirm that you have the correct template for would be the use of English units as identifiers in
your paper size. This template has been tailored for output trade, such as “3.5-inch disk drive.”
on the A4 paper size. If you are using US letter-sized paper,
please close this file and download the file  Avoid combining SI and CGS units, such as
“MSW_USltr_format”. current in amperes and magnetic field in oersteds.
This often leads to confusion because equations do
B. Maintaining the Integrity of the Specifications not balance dimensionally. If you must use mixed
units, clearly state the units for each quantity that
The template is used to format your paper and style the
you use in an equation.
text. All margins, column widths, line spaces, and text fonts
are prescribed; please do not alter them. You may note  Do not mix complete spellings and abbreviations of
peculiarities. For example, the head margin in this units: “Wb/m2” or “webers per square meter,” not
template measures proportionately more than is “webers/m2.” Spell units when they appear in text:
customary. This measurement and others are deliberate, “...a few henries,” not “...a few H.”
 Use a zero before decimal points: “0.25,” not “.25.” C. Equations
Use “cm3,” not “cc.” (bullet list) The equations are an exception to the prescribed
specifications of this template. You will need to determine
whether or not your equation should be typed using either
the Times New Roman or the Symbol font (please no other
font). To create multileveled equations, it may be necessary
to treat the equation as a graphic and insert it into the text
after your paper is styled.
Number equations consecutively. Equation numbers,
within parentheses, are to position flush right, as in (1),
using a right tab stop. To make your equations more
compact, you may use the solidus ( / ), the exp function, or
appropriate exponents. Italicize Roman symbols for
quantities and variables, but not Greek symbols. Use a
long dash rather than a hyphen for a minus sign.
Punctuate equations with commas or periods when they
are part of a sentence, as in

ab 

 

Note that the equation is centered using a center tab

stop. Be sure that the symbols in your equation have been
defined before or immediately following the equation. Use
“(1),” not “Eq. (1)” or “equation (1),” except at the
beginning of a sentence: “Equation (1) is ...”

D. Some Common Mistakes

 The word “data” is plural, not singular.
 The subscript for the permeability of vacuum  0,
and other common scientific constants, is zero with
subscript formatting, not a lowercase letter “o.”
 In American English, commas, semi-/colons,
periods, question and exclamation marks are
located within quotation marks only when a
complete thought or name is cited, such as a title or
full quotation. When quotation marks are used,
instead of a bold or italic typeface, to highlight a
word or phrase, punctuation should appear outside
of the quotation marks. A parenthetical phrase or
statement at the end of a sentence is punctuated
outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the
parentheses.)
 A graph within a graph is an “inset,” not an
“insert.” The word alternatively is preferred to the
word “alternately” (unless you really mean
something that alternates).
 Do not use the word “essentially” to mean
“approximately” or “effectively.”
 In your paper title, if the words “that uses” can
accurately replace the word using, capitalize the
“u”; if not, keep using lower-cased.

Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
  Be aware of the different meanings of the e) Reassign number of columns: Place your cursor to
homophones “affect” and “effect,” “complement” the right of the last character of the last affiliation line of
and “compliment,” “discreet” and “discrete,” an even numbered affiliation (e.g., if there are five
“principal” and “principle.” affiliations, place your cursor at end of fourth affiliation).
 Do not confuse “imply” and “infer.” Drag the cursor up to highlight all of the above author and
affiliation lines. Go to Column icon and select “2
 The prefix “non” is not a word; it should be joined Columns”. If you have an odd number of affiliations, the
to the word it modifies, usually without a hyphen. final affiliation will be centered on the page; all previous
 There is no period after the “et” in the Latin will be in two columns.
abbreviation “et al.” B. Identify the Headings
 The abbreviation “i.e.” means “that is,” and the Headings, or heads, are organizational devices that
abbreviation “e.g.” means “for example.” guide the reader through your paper. There are two types:
component heads and text heads.
An excellent style manual for science writers is [7].
Component heads identify the different components of
IV. USING THE TEMPLATE your paper and are not topically subordinate to each other.
Examples include ACKNOWLEDGMENTS and
After the text edit has been completed, the paper is REFERENCES, and for these, the correct style to use is
ready for the template. Duplicate the template file by using “Heading 5.” Use “figure caption” for your Figure
the Save As command, and use the naming convention captions, and “table head” for your table title. Run-in
prescribed by your conference for the name of your paper. heads, such as “Abstract,” will require you to apply a style
In this newly created file, highlight all of the contents and (in this case, italic) in addition to the style provided by the
import your prepared text file. You are now ready to style drop down menu to differentiate the head from the text.
your paper; use the scroll down window on the left of the
MS Word Formatting toolbar. Text heads organize the topics on a relational,
hierarchical basis. For example, the paper title is the
A. Authors and Affiliations primary text head because all subsequent material relates
and elaborates on this one topic. If there are two or more
The template is designed so that author affiliations are
sub-topics, the next level head (uppercase Roman
not repeated each time for multiple authors of the same
numerals) should be used and, conversely, if there are not
affiliation. Please keep your affiliations as succinct as
at least two sub-topics, then no subheads should be
possible (for example, do not differentiate among
introduced. Styles named “Heading 1,” “Heading 2,”
departments of the same organization). This template was
“Heading 3,” and “Heading 4” are prescribed.
designed for two affiliations.
1) For author/s of only one affiliation (Heading 3): To C. Figures and Tables
change the default, adjust the template as follows. 1) Positioning Figures and Tables: Place figures and
a) Selection (Heading 4): Highlight all author and tables at the top and bottom of columns. Avoid placing them
affiliation lines. in the middle of columns. Large figures and tables may span
b) Change number of columns: Select the Columns across both columns. Figure captions should be below the
icon from the MS Word Standard toolbar and then select figures; table heads should appear above the tables. Insert
“1 Column” from the selection palette. figures and tables after they are cited in the text. Use the
c) Deletion: Delete the author and affiliation lines for abbreviation “Fig. 1,” even at the beginning of a sentence.
the second affiliation. TABLE I. TABLE STYLES
2) For author/s of more than two affiliations: To change
Table Table Column Head
the default, adjust the template as follows.
Head Table column subhead Subhead Subhead
a) Selection: Highlight all author and affiliation lines.
copy More table copya
b) Change number of columns: Select the “Columns”
a.
icon from the MS Word Standard toolbar and then select Sample of a Table footnote. (Table footnote)

“1 Column” from the selection palette. b.

c) Highlight author and affiliation lines of affiliation Fig. 1. Example of a figure caption. (figure caption)
1 and copy this selection.
Figure Labels: Use 8 point Times New Roman for
d) Formatting: Insert one hard return immediately Figure labels. Use words rather than symbols or
after the last character of the last affiliation line. Then abbreviations when writing Figure axis labels to avoid
paste down the copy of affiliation 1. Repeat as necessary confusing the reader. As an example, write the quantity
for each additional affiliation. “Magnetization,” or “Magnetization, M,” not just “M.” If
including units in the label, present them within
 parentheses. Do not label axes only with units. In the Unless there are six authors or more give all authors’
example, write “Magnetization (A/m)” or “Magnetization names; do not use “et al.”. Papers that have not been
(A ( m(1),” not just “A/m.” Do not label axes with a ratio of published, even if they have been submitted for
quantities and units. For example, write “Temperature publication, should be cited as “unpublished” [4]. Papers
(K),” not “Temperature/K.” that have been accepted for publication should be cited as
“in press” [5]. Capitalize only the first word in a paper
title, except for proper nouns and element symbols.
Acknowledgment (HEADING 5)
For papers published in translation journals, please
The preferred spelling of the word “acknowledgment” give the English citation first, followed by the original
in America is without an “e” after the “g.” Avoid the stilted foreign-language citation [6].
expression “one of us (R. B. G.) thanks ...”. Instead, try
“R. B. G. thanks...”. Put sponsor acknowledgments in the
unnumbered footnote on the first page. [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
Lipschitz-Hankel type involving products of Bessel functions,” Phil.
Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
References [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed.,
vol. 2. Oxford: Clarendon, 1892, pp.68-73.
The template will number citations consecutively [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
within brackets [1]. The sentence punctuation follows the anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds.
bracket [2]. Refer simply to the reference number, as in [3] New York: Academic, 1963, pp. 271-350.
—do not use “Ref. [3]” or “reference [3]” except at the [4] K. Elissa, “Title of paper if known,” unpublished.
beginning of a sentence: “Reference [3] was the first ...” [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
Stand. Abbrev., in press.
Number footnotes separately in superscripts. Place the [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron
actual footnote at the bottom of the column in which it was spectroscopy studies on magneto-optical media and plastic substrate
cited. Do not put footnotes in the reference list. Use letters interface,” IEEE Transl. J. Magn. Japan, vol. 2, pp. 740-741, August
for table footnotes. 1987 [Digests 9th Annual Conf. Magnetics Japan, p. 301, 1982].
[7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.

We suggest that you use a text box to insert a graphic

(which is ideally a 300 dpi resolution TIFF or EPS file
with all fonts embedded) because this method is somewhat
more stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.