Office Tutorial

Word 2007

Modify Page Margins and Orientations

The page margins can be modified through the following steps:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, Click Margins
 Click a Default Margin, or
 Click Custom Margins and complete the dialog box.

To change the Orientation, Size of the Page, or Columns:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, Click the Orientation, Size, or Columns drop down menus
 Click the appropriate choice

Apply a Page Border and Color

To apply a page border or color:

 Click the Page Layout Tab on the Ribbon

 On the Page Background Group, click the Page Colors or Page Borders drop down menus

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Insert Common Header and Footer Information

To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the
information in the header (at the top of the page) or in the Footer (at the bottom of the page), then:

 Click the Insert Tab on the Ribbon

 Click Header or Footer
 Choose a style

 The Header/Footer Design Tab will display on the Ribbon

 Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or
type in the information you would like to have in the header or footer

Typing and inserting Text

To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor
by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The
keyboard shortcuts listed below are also helpful when moving through the text of a document:

Move Action Keystroke

Beginning of the line HOME
End of the line END
Top of the document CTRL+HOME
End of the document CTRL+END

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Selecting Text
To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over
the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the
keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for
selecting a portion of the text:

Selection Technique
Whole word double-click within the word
Whole paragraph triple-click within the paragraph
Several words or drag the mouse over the words, or hold down SHIFT while using the
lines arrow keys
Entire document choose Editing | Select | Select All from the Ribbon, or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the
keyboard.

Inserting Additional Text

Text can be inserted in a document at any point using any of the following methods:

 Type Text:  Put your cursor where you want to add the text and begin typing
 Copy and Paste Text:  Highlight the text you wish to copy and right click and click Copy, put your cursor
where you want the text in the document and right click and click Paste.
 Cut and Paste Text:  Highlight the text you wish to copy and right click and click Cut, put your cursor where
you want the text in the document and right click and click Paste.
 Drag Text:  Highlight the text you wish to move, click on it and drag it to the place where you want the text
in the document.

You will notice that you can also use the Clipboard group on the Ribbon. 

Rearranging Blocks of Text

To rearrange text within a document, you can utilize the Clipboard Group on the Home Tab of the
Ribbon.
Insert picture of clipboard group labeled

 Move text:  Cut and Paste or Drag as shown above

 Copy Text:  Copy and Paste as above or use the Clipboard group on the Ribbon
 Paste Text:  Ctrl + V (hold down the CTRL and the “V” key at the same time) or use the Clipboard group to
Paste, Paste Special, or Paste as Hyperlink

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Deleting Blocks of Text

Use the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the
left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it
using any of the methods outlined above and press the DELETE key.

Search and Replace Text

To find a particular word or phrase in a document:

 Click Find on the Editing Group on the Ribbon

 To  find and replace a word or phrase in the document, click Replace on the Editing Group of the Ribbon.

Undo Changes
To undo changes:

 Click the Undo Button on the Quick Access Toolbar

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Formatting paragraphs allows you to change the look of the overall document.  You can access many of
the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group
on the Home Tab of the Ribbon.

Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear.  To change the alignment:

 Click the Home Tab

 Choose the appropriate button for alignment on the Paragraph Group.

 Align Left:  the text is aligned with your left margin

 Center:  The text is centered within your margins
 Align Right:  Aligns text with the right margin
 Justify:  Aligns text to both the left and right margins.

Indent Paragraphs
Indenting paragraphs allows you set text within a paragraph at different margins. There are several
options for indenting:

 First Line:  Controls the left boundary for the first line of a paragraph
 Hanging:  Controls the left boundary of every line in a paragraph except the first one
 Left:  Controls the left boundary for every line in a paragraph
 Right:  Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:

 Click the Indent buttons to control the indent. 

 Click the Indent button repeated times to increase the size of the indent.

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 Click the dialog box of the Paragraph Group

 Click the Indents and Spacing Tab
 Select  your indents

Add Borders and Shading

You can add borders and shading to paragraphs and entire pages.  To create a border around a paragraph
or paragraphs:

 Select the area of text where you want the border or shading.
 Click the Borders Button on the Paragraph Group on the Home Tab
 Choose the Border and Shading
 Choose the appropriate options

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Bulleted and Numbered Lists

Bulleted lists have bullet points, numbered lists have numbers, and outline lists combine numbers and
letters depending on the organization of the list.
To add a list to existing text:

 Select the text you wish to make a list

 From the Paragraph Group on the Home Tab, Click the Bulleted or Numbered Lists button

To create a new list:

 Place your cursor where you want the list in the document
 Click the Bulleted or Numbered Lists button

Nested Lists
A nested list is list with several levels of indented text. To create a nested list:

 Create your list following the directions above

 Click the Increase or Decrease Indent button

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Formatting Lists
The bullet image and numbering format can be changed by using the Bullets or Numbering dialog box.

 Select the entire list to change all the bullets or numbers, or

Place the cursor on one line within the list to change a single bullet
 Right click
 Click the arrow next to the bulleted or numbered list and choose a bullet or numbering style.

Apply Styles
Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:

 Select the text you wish to format. 

 Click the dialog box next to the Styles Group on the Home Tab. 
 Click the style you wish to apply. 

Create Links
Creating links in a word document allows you to put in a URL that readers can click on to visit a web
page.  To insert a link:

 Click the Hyperlink Button on the Links Group of the Insert Tab. 

 Type in the text in the “Text to Display” box and the web address in the “Address” box.

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Change Spacing Between Paragraphs and Lines

You can change the space between lines and paragraphs by doing the following:

 Select the paragraph or paragraphs you wish to change.

 On the Home Tab, Click the Paragraph Dialog Box
 Click the Indents and Spacing Tab
 In the Spacing section, adjust your spacing accordingly

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Create a Table
To create a table:

 Place the cursor on the page where you want the new table
 Click the Insert Tab of the Ribbon
 Click the Tables Button on the Tables Group.  You can create a table one of four ways:

 Highlight the number of row and columns

 Click Insert Table and enter the number of rows and columns
 Click the Draw Table, create your table by clicking and entering the rows and columns
 Click Quick Tables and choose a table

Enter Data in a Table

Place the cursor in the cell where you wish to enter the information.

Modify the Table Structure and Format a Table

To modify the structure of a table:

 Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to
the table design and layout.

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On the Design Tab, you can choose:

 Table Style Options

 Table Styles
 Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows
you to:

 View Gridlines , Properties (from the Table Group)

 Insert Rows and Columns (from the Rows & Columns Group)
 Delete the Table, Rows and/or Columns (from the Rows & Columns Group)
 Merge or Split Cells (from the Merge Group)
 Increase and Decrease cell size (Cell Size Group)
 Align text within the cells and change text directions (Alignment Group)

Illustrations, Pictures, and SmartArt

Word 2007 allows you to insert illustrations and pictures into a document.  To insert illustrations:

 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the Clip Art Button
 The dialog box will open on the screen and you can search for clip art.
 Choose the illustration you wish to include

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To insert a picture:

 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the Picture Button
 Browse to the picture you wish to include
 Click the Picture
 Click Insert

Smart Art is a collection of graphics you can utilize to organize information within your document.  It
includes timelines, processes, or workflow. To insert SmartArt

 Place your cursor in the document where you want the illustration/picture
 Click the Insert Tab on the Ribbon
 Click the SmartArt button
 Click the SmartArt you wish to include in your document
 Click the arrow on the left side of the graphic to insert text or type the text in the graphic.

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Resize Graphics 
All graphics can be resized by clicking the image and clicking one corner of the image and dragging the
cursor to the size you want the picture Remark: Holding the “shift” key while dragging would remain the
scale of the graphics.

Watermarks
A watermark is a translucent image that appears behind the primary text in a document.  To insert a
watermark:

 Click the Page Layout Tab in the Ribbon

 Click the Watermark Button in the Page Background Group
 Click the Watermark you want for the document or click Custom Watermark and create your own
watermark
 To remove a watermark, follow the steps above, but click Remove Watermark

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Spelling and Grammar

To check the spelling and grammar of a document

 Place the cursor at the beginning of the document or the beginning of the section that you want to check
 Click the Review Tab on the Ribbon
 Click Spelling & Grammar on the Proofing Group. 

 Any errors will display a dialog box that allows you to choose a more appropriate spelling or phrasing.

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If you wish to check the spelling of an individual word, you can right click any word that has been
underlined by Word and choose a substitution.

Thesaurus
The Thesaurus allows you to view synonyms.  To use the thesaurus:

 Click the Review Tab of the Ribbon

 Click the Thesaurus Button on the Proofing Group. 
 The thesaurus tool will appear on the right side of the screen and you can view word options.

You can also access the thesaurus by right-clicking any word and choosing Synonyms on the menu.

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Customize AutoCorrect
You can set up the AutoCorrect tool in Word to retain certain text the way it is.  To customize AutoCorrect:

 Click the Microsoft Office button

 Click the Word Options Button
 Click the Proofing tab
 Click AutoCorrect Options button

 On the AutoCorrect Tab, you can specify words you want to replace as you type

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Create a New Default Dictionary

Often you will have business or educational jargon that may not be recognized by the spelling and/or
grammar check in Word.  You can customize the dictionary to recognize these words.

 Click the Microsoft Office button

 Click the Word Options Button
 Click the Proofing tab
 Click the When Correcting Spelling tab
 Click Custom Dictionaries

 Click Edit Word List

 Type in any words that you may use that are not recognized by the current dictionary.

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Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen.  It will give you a total
word count or if you have text highlighted it will tell you how many words are highlighted out of the total.

Create a Page Break

To insert a page break:

 Click the Page Layout Tab on the Ribbon

 On the Page Setup Group, click the Breaks Drop Down Menu
 Click Page Break

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Insert a Cover Page

To insert a cover page:

 Click the Insert Tab on the Ribbon

 Click the Cover Page Button on the Pages Group
 Choose a style for the cover page

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Insert a Blank Page

To insert a blank page:

 Click the Insert Tab on the Ribbon

 Click the Blank Page Button on the Page Group

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The easiest way to create a Table of Contents is to utilize the Heading Styles that you want to include
in the Table of Contents.  For example:  Heading 1, Heading 2, etc. based on the content of your
document.   When you add or delete headings from your document, Word updates your Table of
Contents.  Word also updates the page number in the table of contents when information in the
document is added or deleted. When you create a Table of Contents, the first thing you want to do is mark
the entries in your document.  The Table of Contents is formatted based on levels of headings.  Level 1
will include any text identified with the style Heading 1. 

Mark Table of Contents Entries

You can mark the Table of Contents entries in one of two ways:  by using built-in heading styles or by
marking individual text entries. 

To Use Built-In Heading Styles

 Select the text that you wish to be the heading

 Click the Home Tab
 In the Styles Group, click Heading 1 (or the appropriate heading)

 If you don’t see the style you want, click the arrow to expand the Quick Styles Gallery
 If the style you want does not appear click Save Selection as New Quick Style

To Mark Individual Entries:

 Select the text you wish to make a heading

 Click the References Tab
 Click Add Text in the Table of Contents Group

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 Click the Level that you want to label your selection

Create a Table of Contents

To create the table of contents:

 Put your cursor in the document where you want the Table of Contents
 Click the References Tab
 Click the Table of Contents button

Update Table of Contents

If you have added or removed headings or other table of contents entries you can update by:

 Apply headings or mark individual entries as directed above

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 Click the References Tab in the Ribbon

 Click Update Table

Delete Table of Contents

To delete a table of contents:

 Click the References Tab on the Ribbon

 Click Table of Contents
 Click Remove Table of Contents

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Simple web pages can be created in Word using the Save as Feature.  In a web document, you can insert
pictures and hyperlinks.  To view the document as you would a web page:

 Click the View Tab on the Ribbon

 Click the Web Layout Button in the Document Views Group

Entering Text
To enter text into the document, simply begin typing.  If you want to adjust the layout of the page and
text, you should use tables to format the page properly.

Hyperlinks
Hyperlinks, or links, allow the reader to click on text and go to another web site.  To create a hyperlink:

 Select the text that will be the link

 Click the Insert Tab of the Ribbon
 Click the Hyperlink Button on the Links Group
 Type in the web address, or URL, of the link
 Click OK

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Saving Web Pages

To save a web page:

 Click the Office Button
 Move the cursor over Save As
 Click Other Formats

 Under Save as Type, click Web Page

 Type in the name of the document (without spaces)

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