What is Excel?

Calculations Calculations
Data Analysis
Minutes
Columns? Up and down -- letters . 12

Rows? Left to right -- numbers . 22

intersection of row and
Cells column . 35

Worksheet? all the cells in one sheet . 68

Sheet Tab? name of worksheet . 5
Workbook? all the worksheets . 40
Ctrl + S -- saves the
changes you made to
Save? workbook . Total 182
F12 - allows you to change
the name or save
workbook to a different
Save As? location .
We will use a folder
Folders? named "Busn Math" .
Typing in cell?
Word to left EXCELlent! Fun

Numbers to right 1 12.5

Calculate with a
formula in a cell,
must have an
equal sign as the
first character 13.5
Data Analysis

Minutes
68

40

35

22
10
5
 The most important symbol in Excel is:
=
This symbol must be the first character in the cell in order to make formulas

To create a formula with operators and cell references, type an equal sign, click on
cells with your mouse and type operators with the keyboard.

Your
Operation Symbol Example Data Data Data Formula

Parenthesis ( ) (2+2)*2 =4*2 = 8 2 2 2 8

Exponents ^ 22 = 2^2 = 2*2 = 4 2 2 4

Multiply * 2*2 = 4 5 2 10

Divide / 2/2 = 1 2 2 1

Add + 2+2 = 4 2 2 4

Subtract - 2-2 = 0 2 2 0
23 = 2^3 = 2*2*2 8
Base 2
Exponent 3

2+2*2 6
Adden 2
Adden 2
Multiplican 2
:

to make formulas

Formulas
n equal sign, click on
keyboard.

What formula
looks like

=(E7+F7)*D7

Definitio
=D8^E8

=D9*E9

=D10/E10

=D11+E11

=D12-E12

(The long
is not p
Advanta
mulas
finition of a formula
he long version: a
not preformatted as T
vantages of a formul
 Math order of operations
1 First, do everything in the parentheses, left to right
2 Second, do all exponents, left to right
3 Third, do all multiplication and division, left to right
4 Fourth, do all adding and subtracting, left to right
what is the answer? 2+2*3

Example 1: 2+2*3 = 8

Example 2: (2+2)*3 = 12

Example 3: (6-1*2)/(2^2)+2*(3-2) = 3
6− 1∗2
2
 2∗ 3− 2 
2
6− 2
¿ 2
 2∗ 3− 2 
2
4
¿ 2
 2∗ 3− 2 
2
4
¿  2∗ 3− 2 
4
¿ 1 2∗ 3− 2 
¿ 1 2∗1
¿ 1 2
¿3
ns
theses, left to right
left to right
ivision, left to right
acting, left to right

=8
2
2
3
8

= 12
2
2
3
12

)+2*(3-2) = 3
6
1
2
2
2 We can use
how Excel E
2 expression
Excel 2003
Auditing, F
Excel 2007
Auditing gr
 We can use
how Excel E
expression
Excel 2003
3 Auditing, F
2 Excel 2007
Auditing gr
3

∗ 3− 2 

∗ 3− 2 

−2 

−2
−2 
We can use Formula Evaluator to see
how Excel Evaluate this formula (math
expression) ==>
Excel 2003: Tools menu, Formula
Auditing, Formula Evaluator
Excel 2007: Formulas Ribbon, Formula
Auditing group, Formula Evaluator
We can use Formula Evaluator to see
how Excel Evaluate this formula (math
expression) ==>
Excel 2003: Tools menu, Formula
Auditing, Formula Evaluator
Excel 2007: Formulas Ribbon, Formula
Auditing group, Formula Evaluator
 Ctrl + 1 opens the Format Cells Dialog Box, then go to the
Numbers Tab

Default (General) 1000

add Number format ==> 1,000.00
add Currency format ==> $1,000.00
add Accounting format ==> 1,000.00

Increase decimals using format cells dialog box 1000.00

Decrease decimals using format cells dialog box 1000

Date 12/21/2008 39803
Time 8:30 AM 0.85
Percentage 6.20% 0.06

Save time and format cells before you type $1,000.00

Save time and format cells before you type $45.60
Save time and format cells before you type $99.85
Save time and format cells before you type $9.90
Cell Number Formatting is the façade that sits on top of data
and formulas. What you see is not always what sits in the
cell. For example: You can format as you t
it is faster to format th
type the numbers
If you see 3.00%, Excel more than likely sees 0.03 3.00%
If you see $56.70, Excel may see 56.695 $56.70
If you see 07/26/2005, Excel more than likely sees
38559 7/26/2005
If you see 9:30 AM, Excel more than likely sees
0.395833333333333 9:30 AM

Date Math
Invoice Due Date 4/1/2009
Today 6/12/2009
Days Past Due 72

Time Math
Time IN 8:00 AM
Time OUT 5:30 PM
Total Time 9.5
You can format as you type, but usually
it is faster to format the cells before you
type the numbers
1) Percent Format sits on top of a number.
2) Percents are not numbers!!
.01 is a number. 1.00% is a formatted symbolic representation of the
3) number .01

4) When you add Percentage format to the number .01 you get 1.00%

5) When you add Percentage format to the number 1 you get 100%

6) When you add Percentage format to the number 10 you get 1000%
You can add formatting as you type. For example, if you type 1.00%,
the number .01 gets put in the cell but it is formatted so that you see
7) 1.00%
When you have % format in the cell first, you can type in 1 or .01 to
8) get 1.00%

Numbers in cell Format as you Formatting in

1st type cell 1st
1% 1.00% 1.00%
100% 100% 1.00%
1000% 1000% 100.00%
These are examples of built-in functions (SUM,
AVERAGE, PRODUCT). They are formulas These are examples of formulas. These formulas do not use
that use functions. built-in functions.
1 2
2 2
1 Multiply
20 4
10
2
SUM
26 36
AVERAGE
6.00
PRODUCT
28800

LCM function: Least Common

Denominator (Denominator needed
when adding fractions)
12
4
12

QUOTIENT function (Integer Part after

Dividing); and MOD function
Remainder Part after Dividing)
12 1.5
8
1 Integer Part of answer after you divide
4 Remainder Part of answer after you divide
s of formulas. These formulas do not use
built-in functions.
8
5

Function
4
Multiply & subtract

-12

What are
which ce
swer after you divide
f answer after you divide Example
SUMfun
AVERA
PMT fun
 ctions
What are functions?
hich cells to look in
xamples:
UMfunction (adds)
VERAGE function (ar
MT function (calculate
 Relative Cell Absolute Cell
Reference Reference
=A9 Joe Joe =$A$9

Cel
=A10 Chin Joe =$A$9
=A11 Kiko Joe =$A$9
=A12 Sue Joe =$A$9
=A13 Isaac Joe =$A$9
Gross Pay Deduction
Joe $5,000.00 $625.00
Chin $4,500.00 $562.50
Kiko $6,300.00 $787.50
Sue $5,800.00 $725.00
Isaac $4,300.00 $537.50
Assumptions
Tax Rate 12.50%
Cell Referenc
When we cop
four types of cel
1. Relativ
2. Absolu
3. “Mixe
4. “Mixe
ences
copy formulas
of cell references:
elative
bsolute
Mixed Cell Referen
Mixed Cell Referen
For a payroll calculation that must be rounded to the penny, instead of
=B2*$B$9, use =ROUND(B2*$B$9,2); where the second argument “2”
means round to the second decimal.
2 means round to the penny (Payroll)
0 means round to the dollar (Income Taxes)

-3 means round to the thousands position. (Financial Statements)

See when to use the ROUND function for Math Calcu
Gross Pay Deduction 1) You are multiplying or Dividing Decimals
2) When you are required to ROUND (Money Require
Joe $5,111.43 $74.12 3) When you will use the formula result in subseque
Chin $4,500.78 $65.26 Round to the Penny: the second argument in the RO
Kiko $6,300.99 $91.36 Round to the Dollar: the second argument in the ROU
Round to the Thousands position: the second argum
Sue $5,800.67 $84.11
Isaac $4,300.99 $62.36
$377.2100000
Assumptions Deduction
Tax Rate 1.45% $74.12
$65.26
$91.36
$84.11
$62.36
$377.21

Penny Ex: 12.555 12.560 2

Dollar Ex: 12.500 13 0
Thousands Ex: 58900.000 59000.000 -3
he ROUND function for Math Calculations:
ying or Dividing Decimals
equired to ROUND (Money Requires that you round to the penny)
se the formula result in subsequent calculations

y: the second argument in the ROUND function is 2

r: the second argument in the ROUND function is 0
sands position: the second argument in the ROUND function is -3
#1 Practice formula: 12/16+9-2^2 #4
12
16
9
2
2
Formula goes here==>

#2 Practice formula: 9-6+10-1*10 #5

9
6
10
1
10
Formula goes here==>

#3 Practice formula: 11-9/5-13*7 #6

11
9
5
13
7
Formula goes here==>
Practice formula: 10-10+12-10+1
10
10
12
10
1
Formula goes here==>

Practice formula: 7*5+2*8-1

7
5
2
8
1
Formula goes here==>

Practice formula: 5/11+11*8/5

5
11
11
8
5
Formula goes here==>
#1 Use AVERAGE function (add then divide by the count) #4
9
6
10
10
10
Formula goes here==>

#2 Use SUM Function (adding) #5

11
9
5
13
7
Formula goes here==>

Use PRODUCT Function (the one that is the middle after

#3 sorting from smallest to biggest)
10
10
12
10
1
Formula goes here==>
Use AVERAGE function (add then divide by the count)
7
5
2
8
1
Formula goes here==>

Use SUM Function (adding)

5
11
11
8
5
Formula goes here==>
#1 Name Gross Pay Deduction Net Pay Rate 0.1 #3
Name 1 $500.00
Name 2 $699.00
Name 3 $519.00
Name 4 $1,890.00
Name 5 $982.00
Name 6 $598.00
Name 7 $674.00
Name 8 $1,814.00
Name 9 $626.00
Name 10 $1,250.00
Name 11 $793.00

#2 Name Gross Pay Deduction Net Pay Rate 0.13 #4

Name 12 $1,987.00
Name 13 $1,418.00
Name 14 $1,375.00
Name 15 $1,050.00
Name 16 $1,287.00
Name 17 $1,879.00
Name 18 $1,184.00
Name 19 $1,189.00
Name 20 $1,538.00
Name 21 $1,411.00
Name 22 $719.00
Name Gross Pay Deduction Net Pay Rate 0.2
Name 23 $827.00
Name 24 $603.00
Name 25 $911.00
Name 26 $601.00
Name 27 $526.00
Name 28 $1,978.00
Name 29 $698.00
Name 30 $776.00
Name 31 $1,288.00
Name 32 $985.00
Name 33 $1,113.00

Name Gross Pay Deduction Net Pay Rate 0.12

Name 34 $1,194.00
Name 35 $1,103.00
Name 36 $1,091.00
Name 37 $629.00
Name 38 $780.00
Name 39 $1,239.00
Name 40 $1,380.00
Name 41 $1,624.00
Name 42 $1,630.00
Name 43 $554.00
Name 44 $1,578.00
#1 Practice formula: 12/16+9-2^2 #4
12
16
9
2
2
Formula goes here==> 5.75

#2 Practice formula: 9-6+10-1*10 #5

9
6
10
1
10
Formula goes here==> 3

#3 Practice formula: 11-9/5-13*7 #6

11
9
5
13
7
Formula goes here==> -81.8
Practice formula: 10-10+12-10+1
10
10
12
10
1
Formula goes here==> 3

Practice formula: 7*5+2*8-1

7
5
2
8
1
Formula goes here==> 50

Practice formula: 5/11+11*8/5

5
11
11
8
5
Formula goes here==> 18.05
#1 Use AVERAGE function (add then divide by the count) #4
9
6
10
10
10
Formula goes here==> 9

#2 Use SUM Function (adding) #5

11
9
5
13
7
Formula goes here==> 45

Use PRODUCT Function (the one that is the middle after

#3 sorting from smallest to biggest)
10
10
12
10
1
Formula goes here==> 12000
Use AVERAGE function (add then divide by the count)
7
5
2
8
1
Formula goes here==> 4.6

Use SUM Function (adding)

5
11
11
8
5
Formula goes here==> 40
#1 Name Gross Pay Deduction Net Pay Rate 0.1 #3
Name 1 $500.00 $50.00 $450.00
Name 2 $699.00 $69.90 $629.10
Name 3 $519.00 $51.90 $467.10
Name 4 $1,890.00 $189.00 $1,701.00
Name 5 $982.00 $98.20 $883.80
Name 6 $598.00 $59.80 $538.20
Name 7 $674.00 $67.40 $606.60
Name 8 $1,814.00 $181.40 $1,632.60
Name 9 $626.00 $62.60 $563.40
Name 10 $1,250.00 $125.00 $1,125.00
Name 11 $793.00 $79.30 $713.70

#2 Name Gross Pay Deduction Net Pay Rate 0.13 #4

Name 12 $1,987.00 $258.31 $1,728.69
Name 13 $1,418.00 $184.34 $1,233.66
Name 14 $1,375.00 $178.75 $1,196.25
Name 15 $1,050.00 $136.50 $913.50
Name 16 $1,287.00 $167.31 $1,119.69
Name 17 $1,879.00 $244.27 $1,634.73
Name 18 $1,184.00 $153.92 $1,030.08
Name 19 $1,189.00 $154.57 $1,034.43
Name 20 $1,538.00 $199.94 $1,338.06
Name 21 $1,411.00 $183.43 $1,227.57
Name 22 $719.00 $93.47 $625.53
Name Gross Pay Deduction Net Pay Rate 0.2
Name 23 $827.00 $165.40 $661.60
Name 24 $603.00 $120.60 $482.40
Name 25 $911.00 $182.20 $728.80
Name 26 $601.00 $120.20 $480.80
Name 27 $526.00 $105.20 $420.80
Name 28 $1,978.00 $395.60 $1,582.40
Name 29 $698.00 $139.60 $558.40
Name 30 $776.00 $155.20 $620.80
Name 31 $1,288.00 $257.60 $1,030.40
Name 32 $985.00 $197.00 $788.00
Name 33 $1,113.00 $222.60 $890.40

Name Gross Pay Deduction Net Pay Rate 0.12

Name 34 $1,194.00 $143.28 $1,050.72
Name 35 $1,103.00 $132.36 $970.64
Name 36 $1,091.00 $130.92 $960.08
Name 37 $629.00 $75.48 $553.52
Name 38 $780.00 $93.60 $686.40
Name 39 $1,239.00 $148.68 $1,090.32
Name 40 $1,380.00 $165.60 $1,214.40
Name 41 $1,624.00 $194.88 $1,429.12
Name 42 $1,630.00 $195.60 $1,434.40
Name 43 $554.00 $66.48 $487.52
Name 44 $1,578.00 $189.36 $1,388.64