REFERENCE FUNCTIONAL LOCATION

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Created on December 11, 2013

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 TABLE OF CONTENT
1 Reference Functional Location
1.1 Creating a Reference Functional Location
1.2 Copying a Reference Functional Location
1.3 Changing and Displaying a Reference Functional Location
1.4 Activating/Deactivating Reference Functional Locat
1.5 Flagging a Reference Functional Location for Delet

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 1 Reference Functional Location
Definition
A reference functional location is a tool that helps you to enter and manage functional locations. You can use a reference functional location when you have to
create and manage several functional locations of the same kind in the system.
You define and manage reference functional locations in their own master records. However, they do not represent functional locations that actually exist but are
assigned to real functional locations as reference locations.
The master record of a reference functional location contains entries that are valid for the functional locations assigned to it. This means that when you create
functional locations using reference functional locations, you only need to enter data afterwards that is specific to each of the individual functional locations.

Use

You want to represent several similar clarification plants in the system as functional locations. To do this, first create a reference functional location that contains all
the data that applies to all the clarification plants. Then create the master records for the individual clarification plants, referring to the reference functional location.
You then only need to enter the data that is specific to each individual clarification plant in each master record.

Structure
The system manages the master records for reference functional locations at client level. This means that their labels are valid for the entire corporate group.

As the label of the reference functional location is structured generically, the system automatically proposes the location with the generically
immediately superior number as the superior reference functional location.

You use the master record of a reference functional location to describe model structures for technical systems. It contains:
The label of the reference functional location
The description

Classification data

You can use the SAP Classification System to classify reference functional locations according to technical characteristics. The classes make it easier for
you to find similar or identical functional locations in the system.

The superior reference functional location

Maintenance data
The Document Management function is also available.
Using ABAP reports, you can evaluate the data in the master records for reference functional locations at any level in the hierarchy,
according to various criteria.

Master Record Structure of a Reference Functional Location

1.1 Creating a Reference Functional Location

Prerequisites
Before you begin to represent reference functional locations in your system, you should at least know about master data structures. For more information, see:
Reference Functional Location
Functional Location
Structure Indicator

You should only create a master record for a reference functional location, once the following prerequisites have been met:
You must have established the structure of the system to be represented.
You must have performed the table settings for structuring functional locations using the system’s Customizing function.
You must know which level of the functional location you are entering in each case, in order to represent the hierarchical structure correctly in the system. The

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 Top-Down principle is valid in this case: You begin with the highest level and then enter the lower levels.
You must know if the description of the functional location has to be entered according to a specific company procedure, so that they are easier to search for in
the system.

Procedure
From the main menu, choose Logistics
® Plant Maintenance ® Technical Objects → Functional Location → Reference Location → Create.
The screen Create Reference Location: Initial is displayed.
Enter the structure indicator you require and choose Continue.
The system now displays the edit mask for the reference location label as well as its hierarchy levels.
Enter the reference location and the label of another reference location if applicable, and choose Continue.
The screen Create Reference Location: Master data is displayed.
Make all the necessary entries in this screen.
If you want to classify the reference location, choose Goto ® Classification. You go to the classification processing function.
Save the master record.

1.2 Copying a Reference Functional Location

From the main menu, choose Logistics
® Plant Maintenance ® Technical Objects ® Functional Location ® Reference Location ® Create.
The screen Create Reference Location: Initial is displayed.
Enter the structure indicator you require and choose Continue.
The system now displays the edit mask for the reference location label as well as its hierarchy levels.
Enter the reference location label.
Enter the reference location in the section Reference.
Choose Enter.
A dialog box is displayed in which you specify which data belonging to the reference location should be copied to the new reference functional location.
Choose Enter.
The screen Create Reference Location: Master data is displayed.
The system has copied the data from the reference into the master record of the new reference functional location. You can change this data if required.
Make all the necessary entries in this screen.
If you want to classify the reference location, choose Goto
® Classification. You go to the classification processing function.
Save the master record.

1.3 Changing and Displaying a Reference Functional Location

Prerequisites
In particular cases, you may have to make changes to the data in the master record of a reference functional location, for example, if mistakes were made when
data was entered or if certain data has changed in all the dependent functional locations.
Every change that you make can affect the master records of all the functional locations that you have assigned to the reference functional location.

Changing a Reference Functional Location

In the screen Technical Objects choose Functional Location
® Reference Location ® Change.
The screen Change Reference Location: Initial screen is displayed.
Enter the label of the reference functional location or use a matchcode to search for it. Choose Enter.
The screen Change Reference Location: Master data is displayed.
Make all the necessary changes in this screen.
If you want to change the classification, choose Goto ® Classification. You go to the classification processing function.
Save the changes.

Displaying a Reference Functional Location

In the screen Technical Objects choose Functional Location
® Reference Location ® Display.
The screen Display Reference Location: Initial is displayed.
Enter the label of the reference functional location or use a matchcode to search for it. Choose Enter.

The screen Display Reference Location: Master data is displayed. From this screen, you can display all the technical data for the
reference functional location.

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 1.4 Activating/Deactivating Reference Functional Locations
Prerequisites
A master record is always activated when you create it. Before you deactivate a reference functional location, you should be fully aware of the consequences that
this may have. See
Deactivating Master Records.

Deactivating Reference Functional Locations

Select the master record of the reference location in the create or change mode.
Choose RefLocation
® Functions ® Active <-> Inactive ® Deactivate.
The system then shows the status "Object deactivated".
Save the master record.

Activating Reference Functional Locations

Select the master record of the reference functional location in the change mode.
Choose Reference location
® Functions ® Active <-> Inactive ® Activate.
The system then cancels the status "Object deactivated".
Save the master record.

1.5 Flagging a Reference Functional Location for Deletion

Prerequisites
Before you set a deletion flag for a reference location, you should be fully aware of the effect and consequences that this may have. For more information on this,
see
Flagging Master Records for Deletion.

Setting Deletion Flags

Select the reference location in the change mode.
Choose Reference location
® Functions ® Deletion flag ® Set.
The system sets the status "Flagged for deletion" for the master record.
Save the master record.

Resetting Deletion Flags

Select the reference location in the change mode.
Choose Reference location
® Functions ® Deletion flag ® Reset.
The system then removes the status "Flagged for deletion" for the master record.
Save the master record.

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