SD1001 - SD Organization Structure - v1.

The Organization
Goals &
Strategy

Environment Size
Structure
• Formalization
• Specialization
• Hierarchy of authority
Culture • Centralization
Technology
• Professionalism

India SAP CoE, Slide 1

SD Organization Structure
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 2
SD Organization Structure
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 3
PrepareMe
In this course, we will cover 3 main sub-topics which are:

1. Purpose
2. Use
3. Challenges

India SAP CoE, Slide 4

Organization…?
• An organization is a social arrangement which
pursues collective goals, which controls its own
performance, and which has a boundary
separating it from its environment.

• The word itself is derived from the Greek word

organon meaning tool.

India SAP CoE, Slide 5

Purpose
FINANCE PURCHASE INVENTORY

Organization Structure

PLANNING & SALES &

PRODUCTION DISTRIBUTION

• An organizational structure depicts the structure of an organization in terms

of relationships among personnel or departments.
• An organizational chart also represents lines of authority and responsibility.
• An organizational chart indicates the formal structure of a business or
company.

India SAP CoE, Slide 6

Use • Organization is a Group of people with specific
responsibilities acting together for achieving
specific purpose determined by the
organization.

• Any organization needs proper co-ordination

within all its departments.

• Link between departments is maintained in

form of a hierarchy.

• Organizational Structure facilitates proper flow

of information, division of responsibilities &
effective reporting.

A logical hierarchy is called as an Organisational Structure.

India SAP CoE, Slide 7

Challenges
Large business houses need specialized work force to focus on specific areas
of business. Different units within an Organization operate in different environments
and hence develop their own specialized knowledge base, procedures, tools &
techniques and policies.

• It is a challenge to create a hierarchical structure that will cater to the needs of

individual units yet integrate the effort to meet the common objectives.

• In any business it becomes increasingly difficult to ensure proper coordination,

proper exchange of information, ability to react quickly and collate information
required to form a big picture if the Org structure is too complex or too layered.

• A balanced and simple structure can optimize this need for autonomy for various
units and coordinate the efforts effectively.

India SAP CoE, Slide 8

Course Name
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 9
TellMe
In this section , we will cover

1. Definition of Organizational units

2. Assignment of Organizational units

India SAP CoE, Slide 10

Definition of Organizational units
Organizational Units defined in SAP SD are:

•Sales Organization
•Distributional Channel
•Division
•Sales Office
•Sales Group

Other important Organizational Units that are

necessary are Client, Company Code, Plant, Storage
Location and Shipping Point

India SAP CoE, Slide 11

Client

It is the highest level of Organizational unit, with its own data, master
records and set of tables.
Examples for Client specific data:
User Master data: Authorization and User Groups
Application data: Business transaction data and Material Master data.

From the business prospective a client forms a corporate group.

India SAP CoE, Slide 12

Company Code

Balance
Sheet

A Company Code represents an independent legal Accounting entity.

Example: Company with a corporate group.

Balance sheet & Profit & Loss statements required by law, can be created at
the company code level. Therefore, a company code is the minimum
structure necessary in R/3 FI.

In an international business, operations are often scattered across numerous

countries. Since most government & tax authorities require the registration
of a legal entity for every company, a separate Company code is usually
established per country.

India SAP CoE, Slide 13

Sales Organization

The sales organization is an organizational unit within logistics, that

structures the company according to its sales requirements. It is
responsible for the sale and distribution of goods and services. It
represents the selling unit as a legal entity. It is responsible for
product guarantees and other rights to recourse

India SAP CoE, Slide 14

Distributional Channel

• The distribution channel represents the channel through which salable

materials or services reach customers

• Typical distribution channels include wholesale, retail and direct sales

• A customer can be supplied through several distribution channels with

in sales organization

India SAP CoE, Slide 15

Division

• Division is a collection of Product groups. A material belongs to

exactly one division only

• You can define sales offices for a division

• You can define for each sales document type that all items of a
sales document must belong to the same division

India SAP CoE, Slide 16

Sales Office

•Sales Office defines Geographical aspects of the organization in

business development and sales

•It establishes contact between the firm and the regional market

India SAP CoE, Slide 17

Sales Group

•The staff of a sales office may be subdivided into sales groups.

•A sales group is responsible for all items in a sales document however

items in a delivery or a billing document can belong to different Sales
groups.

•The sales group is a selection criterion for lists of sales documents.

•For each sales group, you can determine the printer for output differently
on the basis of the sales documents.
India SAP CoE, Slide 18
Plant

• Plant is an organizational unit where important business functions like

Delivery Processing, Production, Procurement, Inventory Management,
are carried out

• Plant plays an important role in following areas:

Sales Org/Gen Plant Data view is maintained at Plant Level

 Materials can be valuated at Plant Level
 A Factory Calendar is controlled at Plant Level
User level authorization can be controlled at Plant Level

India SAP CoE, Slide 19

Storage Location

•The Storage Location is an organizational unit that allows the

differentiation of material stocks within a plant

•Stock of a material always belongs to a Storage location. Thus at least

one storage location is necessary for in-bound & out-bound delivery
processing

India SAP CoE, Slide 20

Shipping Point

•The shipping point is the part of the company responsible for the type of
shipping, the necessary shipping materials and the means of transport

•For example, a Shipping Point can be a company’s mail depot or plant rail
station

India SAP CoE, Slide 21

Assignment of Organizational units
In SAP R/3 you represent Organizational Structure as legal
and logical representing the hierarchy of your company by
assigning the organizational units which represent
individual departments

This assignment forms the base

for all Sales activities in SAP, with
out which no transaction can be
executed

Also, it is generally necessary to interact with other

organizational units such as Plants or Shipping points

India SAP CoE, Slide 22

Assignment of Organizational units`

Organizational Units are logically assigned to create a hierarchical structure

India SAP CoE, Slide 23

Course Name
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 24
Environment

• The current scenario explains about organizational structure in R/3 system

version ECC 5.0

• Some of the functionalities explained are version dependent. For example,

upto version 4.x it was possible to derive Credit Control Area from the
company code only, which is now possible from Sales Area

India SAP CoE, Slide 25

Configuration
Defining Assigning

Menu Path for Configuration:

Display IMG Enterprise Structure Definition
Display IMG Enterprise Structure Assignment

India SAP CoE, Slide 26

Define Sales Organization
Define the
Currency for
the sales
organization.

Assign Customer
for Inter-company
billing

Define the
working days
for the sales
organization.

Select the check

box if you need
Rebate
processing to be
active.
Sales Org’ code Address details
(can be alpha
numeric)
Display IMG Enterprise Structure DefinitionSales & Distribution
India SAP CoE, Slide 27
Assign Sales Organization to Company Code

Company Sales
Code Org

Sales Sales Comp Comp

Org 1 Org 2 Code1 Code2

Display IMG Enterprise Structure Assignment Sales and Distribution

A Sales Organization
A Sales is assigned
Organization is assignedtotoone
oneand
and only oneCompany
only one Company Code
code

India SAP CoE, Slide 28

Sales Organization - Uses
• A Sales Organization is the highest level of
organizational Unit in SD
• A new Sales Organization should always be created
by copying an existing one
• Sales Organization has address, calendar,
Statistical Currency and controls Rebate
Processing, Inter-Company Sales
• Assigning Sales Organization to Company Code
establishes a link between SD and FI system
• Reports can be generated at Sales Organization
level

India SAP CoE, Slide 29

Define Distributional Channel
Alpha
numeric codes

Display IMG Enterprise Structure DefinitionSales and Distribution

A Distribution Channel is just a text value and has no controls behind

India SAP CoE, Slide 30

Assign Distribution channel to Sales Organization

Sales
Sales Sales
Org
Org
Org

DC1 DC2
DC1

A Distribution Channel can

be assigned to one or many
Sales Organizations and
visa versa
Display IMG Enterprise Structure Assignment Sales and Distribution

India SAP CoE, Slide 31

Define Division
Alpha
numeric codes

Display IMG Enterprise Structure Definition Logistics -General

A Division is just a text value and has no controls behind

India SAP CoE, Slide 32

Assign Division to Sales Organization

Sales
Sales
Sales
Org Org
Org

Div 1 Div 2
Division

A Division can be assigned to one

or many Sales Organizations and
visa versa

Display IMG Enterprise Structure Assignment Sales and Distribution

India SAP CoE, Slide 33

Set-up Sales Area
• Sales Area is the set-up that
combines sales organisation,
distributional channel and division

• By setting up Sales Area:

You can define materials belonging

to which divisions can be sold
thorough specific Distribution
Channels such as Whole-sale or
Retail.

You can control specific transactions

based on allowed document types.

Display IMG Enterprise Structure Assignment Sales and Distribution

India SAP CoE, Slide 34

Sales Organization & Master Data
• Sales Organization Controls Master Data Creation, where Common
Distribution Channel and Common Division is combined with respective
Sales Organization to reduce master data creation work,
• In such a case Condition Master records, Customer Master Records and
Material Master records are created only once for one sales area and need
not be extended to each and every sales area.

Display IMG Sales and Distribution  Master Data

India SAP CoE, Slide 35
Define Sales Office
Click to maintain
address

Display IMG Enterprise Structure Definition Sales and Distribution

A Sales Office is just a text value and has no controls behind

India SAP CoE, Slide 36

Assign Sales Office to Sales Area

Display IMG Enterprise Structure Assignment Sales and Distribution

India SAP CoE, Slide 37

 Sales Group
Enter a 3
digit alpha-
numeric key

Display IMG  Enterprise structure  Definition  Sales & Distribution  Maintain Sales Groups

A Sales Group is just a text value and has no controls behind

India SAP CoE, Slide 38

Assign Sales Group to Sales Office

Sales
Sales Sales
Grp 1 Group
Grp 2

Sales Sales
Sales Grp 1 Grp 2
Office

• More than one sales group can be assigned

to one sales office and one sales group can
belong to several sales offices.

Display IMG  Enterprise structure  Assignment  Sales & Distribution 

Assign Sales Group to Sales Office

India SAP CoE, Slide 39

Assign Sales Organization and Distributional Channel to Plant

Sales Org
Sales Org Sales Org +
+ + Dist Chn
Dist Chn Dist Chn

Plant 1 Plant 2
Plant

• More than one Plant can be assigned to

combination of Sales Organization and
Distributional Channel and vice-versa.

• When plant of one company code is assigned to the combination of

Sales Organization and Distributional Channel belonging to another
company code the scenario results into Inter-company Sales

Display IMG  Enterprise structure  Assignment  Sales & Distribution 

Assign Sales Org & Distribution Channel to Plant

India SAP CoE, Slide 40

 Shipping Point

A Shipping
point has its
own working
days & timings

Lead time
maintained is
used for delivery
proposal

Display IMG  Enterprise structure  Definition  Logistics Execution  Define Shipping Point

India SAP CoE, Slide 41

 Assign Shipping Point to Plant
Shipping
Ship Ship
Point Pt 1 Pt 2

Plant 1 Plant 2
Plant

• More than one Shipping Point can be

assigned to a Plant and vice versa

Though it is possible to one Assign Shipping to several Plants, generally it is avoided. Creating &
assigning a unique Shipping Point to each plant helps in Authorization Control & differentiating
delivery documents belonging to a unit.

Display IMG  Enterprise structure  Assignment  Logistics Execution  Assign Shipping

Point to Plant
India SAP CoE, Slide 42
Attributes & Application
Org Units Attributes Application
Sales • Name and Address • Rebate Processing
Organization • Language and Currency • Intercom any Sales
• Factory Calendar • Account Determination
• User Level Authorization
Distribution • Name • Controls Material Master Sales View ( along
Channel with Sales Org)
• Other master data such as Conditions
• User Level Authorization
Division • Name Master Data creation such as Customer &
Conditions
• A Material belongs to exactly one Division

Sales Area • Assignment Only • Pricing

• Free Goods
• Output Determination
• Partner Determination
• Document Types

India SAP CoE, Slide 43

Attributes & Application
Org Units Attributes Application
Company • Name and Address • Balance Sheet & Profit & Loss statement.
Code • Language and Currency • Transfers financial Information to Controlling
• Revenue Accounting
• Credit Policies
• User Level Authorization
Plant • Name and Address • Taxation
• Language and Currency • Inter-company Sales
• Factory Calendar • Master data maintenance
• User Level Authorization
Storage • Name and Address • Physical Inventory
Location • Delivery Processing
• Reporting

Shipping •Name and Address • Delivery Processing

Point •Factory Calendar • Transportation
•Working hours
•Lead Time

India SAP CoE, Slide 44

Course Name
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 45
LetMe
Use the Transaction Codes below to create new Organization Units and
Assign them:

OVX5 Define Sales Organization

OVXI Define Distributional Channel
OVXB Define Division
OVX1 Define Sales Office
OVX4 Define Sales Group
OVX3 Assign Sales Organization to Company Code
OVXK Assign Distribution Channel to Sales Organization
OVXA Assign division to sales organization
OVXG Set up sales area
OVXM Assign sales office to sales area
OVXJ Assign sales group to sales office
OVX6 Assign sales organization - distribution channel - plant

India SAP CoE, Slide 46

Course Name
1 PrepareMe

2 TellMe

3 ShowMe

4 LetMe

5 HelpMe
India SAP CoE, Slide 47
Tips and Tricks

•You can check the Assignment of Org Units in Sales and Distribution from
IMG Menu Path:
Enterprise Structure  Consistency Check  Check Enterprise Structure for
Sales & Distribution .

For example, you can check whether the addresses were maintained for all
sales organizations, whether the allocation to a company code was made
and a sales area created.

India SAP CoE, Slide 48

 Additional Information
• The definition of organization units is a fundamental step in your project. It
is a critical factor in how the project will be structured. You should not use
more organization units than necessary. Once you have decided on an
organizational structure it is not easy to change it.

• In order to simplify master record and document entry, the organizational

units can be stored as user parameters in the user master record. It is not
necessary to specify the organizational units since the values are proposed
automatically. The following are examples of IDs defined for user
parameters:
–SPA - Division
–VKO - Sales organization
–VTW - Distribution channel
–WRK - Plant

India SAP CoE, Slide 49