Powerpoint Document Checklist: Id 1.0 Presentation Layout and Formatting Requirement Pass Fail
Powerpoint Document Checklist: Id 1.0 Presentation Layout and Formatting Requirement Pass Fail
1.4 Do all URL’s contain the correct hyperlink and display the fully
qualified URL (i.e., http://www.fda.gov and not www.fda.gov)?
1.5 Are all URL’s active and linked to the correct Web
destinations?
1.6 Do all of the slides avoid using text boxes or graphics with text
within them?
2.3 Have all slides that contain multiple associated images on the
same page (e.g., boxes in an organizational chart) been
grouped as one object?
2.4 Have all slides with multi-layered objects been flattened into
one image and use one Alternative Text (Alt Tag) for this
image?
3.2 Do all of the slides that have charts on them have Title,
Legend and Axis (X & Y) labels?
4.2 Do all tables have a logical reading order from left to right, top
to bottom?
4.7 Are all data tables in the document named, numbered (if
applicable) and have a description? In some cases
naming/numbering of tables may not be appropriate. For
example, a small data table in a presentation may not need a
reference.
Requirement Guidelines
The following guidelines have been established by HHS for preparing PowerPoint
presentations to meet Section 508 Compliance requirements.
1.1. All slide text must be viewable in the Outline View of PowerPoint.
PowerPoint can export a presentation to Word in an Outline
version. To create a Word Outline click File from the drop down
menu, then select Send To, then choose Microsoft Office Word.
1.4. All URLs must contain the correct hyperlink and display the fully
qualified URL.
All the URL’s must be active and linked to the correct destination.
1.5.
1.6. Content within Text Boxes or Graphics that do not display in the
Outline View must have descriptive text immediately following the
slide.
2.1. All images, grouped images and non-text elements that convey
information must have alternative text descriptions. To apply
alternative text, select the image by left clicking on it once. With the
image selected click on Format drop down menu and then click on
Picture. Alternative text is applied in the Web tab of the picture
properties dialog box. NOTE: Any images that are included as part
of the Slide Master will not be accessible to the screen reader for
interpretation.
2.2 To apply alternative text, select the image by left clicking on it once.
With the image selected click on Format drop down menu and then
click on Picture. Alternative text is applied in the Web tab of the
picture properties dialog box. NOTE: Any images that are included
as part of the Slide Master will not be accessible to the screen reader
for interpretation.
2.4 All slides with multi-layered objects must be flattened into one image
and use one Alternative Text (Alt Text) for this image. To apply
alternative text, select the image by left clicking on it once. With the
image selected click on Format drop down menu and then click on
Picture. Alternative text is applied in the Web tab of the picture
properties dialog box. NOTE: Any images that are included as part
of the Slide Master will not be accessible to the screen reader for
interpretation.
2.5 Complex images must have descriptive text immediately after the
image. One way to accomplish this is to choose a slide in the Text
and Content Layouts section of the Slide Layout. Or create a
descriptive slide immediately following the slide which contains the
complex item. The descriptive slide can be hidden for the live
presentation by selecting Slide Show from the drop down menu and
then choosing Hide Slide.
3.2. All charts should have a Title, Legend and Axis labels associated
with them. This will give users a number of references point to use in
order to correctly interpret the information being presented. To apply
the labels double click the chart to access the PowerPoint Chart Edit
Window. Select Chart in the drop down menu, and then click on
Chart Options to open the dialog box. Enter the values for the
Chart Title, Category X Axis, Y or Z Axis. In 3-D charts, the value
axis is considered the “Z” axis.
4.3 All tables must read from left to right, top to bottom. (For proper
reading order by the Screen reader). They should be readily
identifiable titles that are clear and concise. These help the reader in
identifying the segmentation of the data in the table.
4.4 Row/Column headers should start in the first left-hand column of the
table.
4.7 All tables should be clearly identified with a name, number (if
applicable) and a description of the table’s contents. This information
will help clarify the purpose of the table and identify its relationship to
the presentation. NOTE: In some cases naming/numbering of tables
may not be appropriate. For example, a small data table in a
presentation may not need a reference.
A. The document file name must not contain spaces and/or special
characters. To separate words in a file name use the hyphen (-).
D. The document must utilize the recommended fonts which are Times
New Roman, Verdana, Arial, Tahoma, Helvetica and Calibri.