Word Tutorial 1

Creating and Editing a Document

Microsoft Office 2013

 Objectives, Part 1 XP

Create and save a document

Enter text and correct errors as you type
Use AutoComplete and AutoCorrect
Select text and move the insertion point
Undo and redo actions
Adjust paragraph spacing, line spacing, and
margins
Preview and print a document
Create an envelope
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 Objectives, Part 2 XP

Open an existing document

Use the Spelling and Grammar task panes
Change page orientation, font, font color, and
font size
Apply text effects and align text
Copy formatting with the Format Painter
Insert a paragraph border and shading
Delete, insert, and edit a photo
Use Word Help
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 Overview of the Word Window, Part XP
1

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 Overview of the Word Window, Part XP
2

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 Starting Word XP

To start Word:
Display the Windows Start screen
Click the Word 2013 tile
Click Blank document
Backstage view provides access to various screens
with commands that allow you to manage files and
Word options

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 Setting Up the Word Window XP

To set up your Word window

Click the Maximize button in the upper-right
corner if Word does not fill the entire screen
On the ribbon, click the VIEW tab
In the Show group, click the Ruler check box if
necessary to turn on the Ruler
In the Zoom group, click the Zoom button, type
the desired zoom percentage, and click OK
On the status bar, click the Print Layout button to
select it, if necessary

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 Nonprinting Characters XP

Nonprinting characters provide a visual

representation of details you might otherwise miss,
such as the () paragraph or () space
To verify that nonprinting characters are displayed:
On the ribbon, click the HOME tab
The Show/Hide button in the Paragraph group
should be highlighted in blue, indicating that it is
selected

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 Saving a Document XP

On the Quick Access Toolbar, click the Save button

Click Computer, if necessary, and then click the
Browse button

Navigate to the desired location

Click the File name box, and then type your filename
over the default filename, Doc1
Click the Save button
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 Completed Block Style Letter XP

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 Entering Text, Part 1 XP

Words AutoComplete feature automatically inserts

dates and other regularly used items
To insert the date:
Begin typing the month and ScreenTips will appear
Press Enter to accept the ScreenTip suggestions

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 Entering Text, Part 2 XP

To insert the inside address:

Type the addressees name, street address, and
city, state, and zip code, pressing Enter after each

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 Entering Text, Part 3 XP

To enter the salutation and the body of the letter:

Address the letter and press Enter
Begin typing the letter, pressing the spacebar
between sentences and Enter at the end of
paragraphs
To save your work, click the Save button on the Quick
Access Toolbar

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 Hyperlinks XP

A hyperlink is text or a graphic you can click to jump

to another file or to somewhere else in the same file
The two most common types of hyperlinks are:
An email hyperlink, which you can click to open an
email message to the recipient specified by the
hyperlink
A web hyperlink, which opens a webpage in a
browser

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 Typing and Removing a Hyperlink XP
Hyperlinks are useful in documents that you plan to
distribute electronically
In printed documents, blue font and underlines can
be distracting
To enter an email address hyperlink:
Type the email address
Press the spacebar or Enter key; Word converts
the email address to a hyperlink with blue font and
an underline
To remove a hyperlink, right-click on the hyperlink
and then click Remove Hyperlink
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 Shortcut Menu and Mini Toolbar XP

You can right-click items in the Word window to

display a shortcut menu
The Mini toolbar also appears when you right-click or
select text, giving you access often used formatting

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 Using the Undo and Redo CommandsXP
To undo (or reverse) the last thing you did in a
document, you can click the Undo button on the
Quick Access Toolbar
To restore your original change, the Redo button
reverses the action of the Undo button (or redoes the
undo)

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 Moving the Insertion Point XP

To Move the Insertion Point Press

Left or right one character at a time Left or Right
Up or down one line at a time Up or Down
Left or right one word at a time Control + Left or Control + Right
Up or down one paragraph at a time Control + up or control + down
To the beginning or to the end of the current line Home or End
To the beginning or to the end of the document Control + Home or Control + End
To the previous screen or to the next screen Page Up or Page Down
To the top or to the bottom of the document Alt + Control + Page Up or Alt + Control + Page
window Down

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 Correcting Errors as You Type XP

If you notice a typing error as soon as you make it,

you can press the Backspace or Delete keys
AutoCorrect automatically corrects common typing
errors, such as typing adn for and
Word draws your attention to potential errors by
marking them with wavy underlines.
A wavy red line appears beneath words with no
match in Words dictionary
Misused words, punctuation errors, problems with
possessives and plurals, and grammatical errors
are marked with a wavy blue underline

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 Errors Marked in a Document XP

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 Correcting Spelling Errors XP

Right-click the misspelled word

Select the correct spelling from the shortcut
menu

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 Proofreading a Finished DocumentXP
After a document is typed, it needs to be proofread
from start to finish
Correct all spelling and grammar errors
Remove all incorrect error indicators (such as those
on peoples names) by right-clicking on the word or
words in question and choosing Ignore Once or
Ignore All

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 Paragraph and Line Spacing, Part 1XP
Paragraph spacing is the space that appears directly
above and below a paragraph
A paragraph can be a group of words that is many
lines long, a single word, or even a blank line
A point is 1/72 of an inch
Line spacing space between lines of text within a
paragraph
Line spacing 1.0 is single-spacing
Line spacing 2.0 is double-spacing
Line spacing 1.08 is the default spacing

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 Paragraph and Line Spacing, Part 2XP
To adjust paragraph and line spacing, use the Line
and Paragraph Spacing button in the Paragraph group
on the HOME tab and choose a preset line spacing
option or choose to Add Space Before Paragraph or
Remove Space After Paragraph

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 Manual Line Break XP

A manual line break, also called a soft return, moves

the insertion point to a new line without starting a
new paragraph
To enter a manual line break:
Move the insertion point to the end of a line
Press the Shift + Enter keys

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 Methods for Selecting Text XP

To Select Mouse Keyboard Mouse and Keyboard

A word Double-click the word. Move the insertion point to
the beginning of the word,
press and hold Control +
Shift, and then press Right.
A line Click in the white space to Move the insertion point to
the left of the line. the beginning of the line,
press and hold Shift, and
then press Down.
A sentence Click at the beginning of the Press and hold Ctrl, then click
sentence, and drag the any location within the
pointer until the sentence is sentence.
selected.
Multiple lines Click and drag in the white Move the insertion point to
space to the left of the lines. the beginning of the first line,
press Down and hold Shift,
and then press until all the
lines are selected.
A paragraph Double-click in the white Move the insertion point to
space to the left of the the beginning of the
paragraph, or triple-click at paragraph, press and hold
any location within the Control + Shift, and then
paragraph. press Down.
Multiple paragraphs Click in the white space to Move the insertion point to
the left of the first paragraph the beginning of the first
you want to select, and then paragraph, press and hold
drag to select the remaining Control + Shift, and then
paragraphs. press Down until all the
paragraphs are selected

An entire document Triple-click in the white space Press Control + A Press and hold Control, and
to the left of the document click in the white space to the
text. left of the document text
A block of text Click at the beginning of the Click at the beginning of the
block, and drag the pointer block, press and hold Shift,
until the entire block is and then click at the end of
selected. the block.
Nonadjacent blocks of text Press and hold Ctrl, then drag
the mouse pointer to select
multiple blocks of
nonadjacent text

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 Adjusting the Margins, Part 1 XP

Check the documents margins by changing the Zoom

level to display the entire page
On the ribbon, click View
In the Zoom group, click the One Page button

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 Adjusting the Margins, Part 2 XP

On the Ribbon, click the PAGE LAYOUT tab

In the Page Setup group, click the Margins button
Select the desired predefined margin options from
the Margins gallery

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 Adjusting the Margins, Part 3 XP

Use the Page Setup dialog box to customize the

margins

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 Previewing and Printing a Document, Part 1XP
To avoid wasting paper and time, you should preview
your document in Backstage view
Click the FILE tab to display Backstage view, and then
click the Print in the navigation bar
Review the document
If you notice an error, click the Back button at the top
of the navigation bar to return to the document
If the document is correct and the printer is on and
has paper, click the Print button

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 Previewing and Printing a Document, Part 2XP

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 Opening an Existing Document, Part 1XP
To open an existing document:
On the ribbon, click the FILE tab to open Backstage
view
Click Open in the navigation bar
Click Computer, and then click the Browse button
Navigate to the location of the existing file, select
the file, and click Open

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 Opening an Existing Document, Part 2XP
To save an open document with a new name
On the ribbon, click the FILE tab
In the navigation bar in Backstage view, click Save
As
In the Save As dialog box, click in the File name
box, delete the existing name, and key in the new
name
Verify that the file location is correct or navigate to
the correct location
Click the Save button

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 Grammar Settings XP

To customize the grammar settings:

Click the FILE tab, and then click Options in the
navigation bar
In the left pane, click Proofing, and then click the
Settings button
Scroll down in the Grammar Settings dialog box to
display all the check boxes under Grammar,

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 Grammar Settings Dialog Box XP

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 Spelling and Grammar Task Panes, Part 1 XP
On the ribbon, click the REVIEW tab
In the Proofing group, click the Spelling & Grammar
button

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 Spelling and Grammar Task Panes, Part 2 XP
In the Spelling task pane, review the suggestions for
possible corrections to the word flagged as an error;
choose to:
Change or Change All
Ignore or Ignore All
Add, to add the word as spelled in the document
to the Word dictionary
Click Resume to continue reviewing the document
Click OK to close the dialog box when the check is
complete

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 Changing Page Orientation XP

The documents orientation is its width versus its

height
In portrait orientation the page is taller than it is
wide
In landscape orientation the page is wider than it is
tall
To change page orientation:
On the ribbon, click the PAGE LAYOUT tab
In the Page Setup group, click the Orientation
button, and then click Landscape or Portrait

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 Changing the Font and Font Size, Part 1XP
To change the font and font size:
Select the text you want to format; the Font box in the Font
group displays the name of the font applied to the selected
text

The word Body by the font name indicates that the

font is intended for formatting body text. Body text is
ordinary text, as opposed to titles or headings.
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 Changing the Font and Font Size, Part 2XP
In the Font group on the HOME tab, click the Font arrow;
a list of available fonts appears

Live Preview shows the results that would occur if

you clicked the option you are pointing to.
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 Applying Text Effects, Part 1 XP

Text effects are special visual enhancements

To apply text effects:
Select the text to change
In the Font group on the HOME tab, click the Text
Effects and Typography button; a gallery appears
A gallery is a menu or grid that shows a visual
representation of the options available when you
click a button

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 Applying Text Effects, Part 2 XP

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 Applying Font Color XP

To apply font color

Select the text to change
In the Font group on the HOME tab, click the Font
Color button arrow

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 Aligning Text, Part 1 XP

By default, the words in a document are left aligned

(even on the left) and ragged (uneven) on the right
With right alignment, words are even on the right
and ragged on the left
With center alignment, words are ragged on both
sides and lines are centered on the page
With justified alignment, the text is even at both
margins and spaced out within the line
Alignment buttons are found in the Paragraph group
of the HOME tab

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 Aligning Text, Part 2 XP

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 Adding a Paragraph Border and XP
Shading, Part 1
A paragraph border is an outline that appears around
one or more paragraphs
Shading is background color applied to one or more
paragraphs
The Border and Shading buttons are found in the
Paragraph group of the HOME tab

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 Adding a Paragraph Border and XP
Shading, Part 2
To apply a border:
Select the text to change
On the HOME tab, in the Paragraph group, click
the Borders button arrow

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 Adding a Paragraph Border and XP
Shading, Part 3
To apply shading:
Select the text to change
In the Paragraph group, click the Shading button
arrow

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 Using the Format Painter XP

Select the text whose formatting you want to copy

On the HOME tab, in the Clipboard group, click the
Format Painter button; or to copy formatting to
multiple sections of nonadjacent text, double-click
the Format Painter button.
The mouse pointer changes to the Format Painter
pointer, the I-beam pointer with a paintbrush
Click the words you want to format, or drag to select
and format entire paragraphs
When you are finished, click the Format Painter
button again to turn off the Format Painter
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 Working with Pictures, Part 1 XP

A picture is a photo or another type of image that

you insert into a document
Once a picture is selected, a contextual tabthe
PICTURE TOOLS FORMAT tabappears on the ribbon
A contextual tab appears on the ribbon only when an
object is selected; it contains commands related to
the selected object so you can manipulate, edit, and
format the selected object
The squares, called handles, around the edge of the
photo indicate the photo is selected

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 Working with Pictures, Part 2 XP

To delete the current photo:

Click the photo to select it
Press the Delete key

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 Working with Pictures, Part 3 XP

To insert a photo:
On the ribbon, click the INSERT tab
In the Illustrations group, click the Pictures button;
the Insert Picture dialog box opens
Navigate to the folder that contains the image and
select the file
Click the Insert button to close the Insert Picture
dialog box and insert the photo

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 Working with Pictures, Part 4 XP

To resize a photo:
Make sure the PICTURE TOOLS FORMAT tab is
selected on the ribbon
In the Size group on the far right edge of the
ribbon, change the Height and the Width

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 Working with Pictures, Part 5 XP

A picture style is a collection of formatting options,

such as a frame, a rounded shape, and a shadow
Apply a picture style by clicking the style in the
Picture Styles gallery on the PICTURE TOOLS FORMAT
tab

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 Getting Help XP

To get the most out of Help, connect to the Internet

to access the information stored at Office.com
To look up information in Help, connect to the
Internet, and then, on the title bar, click the
Microsoft Word Help button

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