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Ashlynne Pesch: Directions For Excel Exercise # 1

This document provides instructions for completing an Excel exercise to practice basic functions like summing, averaging, and formatting percentages. The steps guide the user to label columns, enter formulas to total expenses by category and quarter, calculate percentages of totals, and use absolute cell references to correctly fill formulas down a column. The completed file is then saved and submitted through Blackboard.

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76 views

Ashlynne Pesch: Directions For Excel Exercise # 1

This document provides instructions for completing an Excel exercise to practice basic functions like summing, averaging, and formatting percentages. The steps guide the user to label columns, enter formulas to total expenses by category and quarter, calculate percentages of totals, and use absolute cell references to correctly fill formulas down a column. The completed file is then saved and submitted through Blackboard.

Uploaded by

api-373242564
Copyright
© © All Rights Reserved
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Ashlynne Pesch

Percent of
Totals for Total
1st Monthly
Jan Feb Mar Quarter Expenses
Auto Loan 346.88 346.88 346.88 1040.64 20%
Car insurance 180.43 180.43 180.43 541.29 10%
Cell phone 80.73 56.78 110.52 248.03 5%
Entertainment 100 100 400 600 11%
Food 150 150 150 450 8%
Housing 425 425 425 1275 24%
Internet 40 40 40 120 2%
Medical 118 118 118 354 7%
Miscellaneous 500 100 100 700 13%
Tuition 2600 0%

Monthly Totals 4541.04 1517.09 1870.83 5328.96

Average Monthly
Expenses 2642.987 2905.627 3599.895 5328.96

Directions For Excel Exercise # 1


Step 1 Click on A1 and then click on the text in the Formula bar to type in your name and press Enter.
Step 2 Select A1 to F1, merge these cells together using the Merge and Center button in the Alignment group unde
Step 3 With A1 still as the Active Cell, change the font and/or the font size to something bigger.
Increase the "white space" around the title by increasing the height of row 1 a bit by either dragging the bord
labels for row 1 and 2. The height will be shown in the tool tip in both POINTS and PIXELS. An alternate me
Step 4
on the row 1 label and choose Row Height. In this case the height will only be shown in POINTS. The exact
unimportant.
Step 5 In B2 type January
Step 6 With the Active Cell still B2, drag the Fill Series handle to cells to the right to automatically type February an
Click on F2 to make it the Active Cell. The Home tab should still be visible so in the Alignment group click on
Step 7
button.
Also in the Alignment group, click the Bottom Align button in the top row of buttons in the group. (If you hove
Step 8
tool tip will pop up and tell you which button is which.)
Step 9 Make the same formatting choices for both E2 and A16.
Increase the width of column A enough to see the full expense category labels in A3 to A14 by any of these
Step 10 the border between the labels for column A and B to the right OR right-click on the column A label and choos
you can automatically size a column (or row) by double-clicking the right (or bottom) border.
Step 11 In cell E3 type in the formula: =SUM(B3:D3) and press enter
Step 12 Click on E3 again to make it the Active Cell and then use the Fill Series handle to drag down to E12
Step 13 In B14 type the formula: =SUM(B3:B12) and press enter
Step 14 Click on B14 again to make it the Active Cell and then drag the Fill Series handle to the right to column E
Step 15 In B16 type the formula: =AVERAGE(B14:D14) and press enter
Step 16 In F3 type the formula: =E3/E14 and press enter
Click on F3 again and then in the Number group under the Home tab click on the Percentage button and the
Step 17
Decimal button so the cell is formatted to show numbers to one tenth of a percent.
Step 18 With the Active Cell still F3, drag the Fill Series handle down to row 12.
You know see a series of error messages of #DIV/0 which means division by zero. The problem is the fill ser
Step 19
the divisor down to blank cells so we have to tell it to use the same divisor all the time.
Click on F3 again and edit the formula to read: =E3/$E$14 and press enter. The dollar sign is used in Excel
Step 20 ABSOLUTE ADDRESSES meaning those cell references in a formula will not change when the Fill Series h
is copied to another location
Step 21 Now, click on F3 again and drag the fill series handle down to row 12.
Step 22 Save this file on your USB drive using the file name of ExcelExercise1_YourName.xls
Step 23 Go into the Excel folder in the Assignment section of Blackboard and turn in this file.
e#1
me and press Enter.
tton in the Alignment group under the Home tab.
thing bigger.
1 a bit by either dragging the border between the
NTS and PIXELS. An alternate method is to right-click
be shown in POINTS. The exact amount is

o automatically type February and March


o in the Alignment group click on the Wrap Text

buttons in the group. (If you hover over the buttons the

els in A3 to A14 by any of these methods: dragging


on the column A label and choose Column Width OR
r bottom) border.

ndle to drag down to E12

andle to the right to column E


on the Percentage button and then the Increase
ercent.

by zero. The problem is the fill series handle adjusted


all the time.
The dollar sign is used in Excel formulas to refer to
not change when the Fill Series handle is used or a cell

rName.xls
n this file.

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