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Q. 64.what Are Crosstab Queries? How To Build Them?: Attach Image

The document provides instructions for modifying reports in Microsoft Access. It describes the different sections of a report, including the report header, page header, detail section, group factors, and page footer. It explains that you can make changes by adding or deleting report sections and controls, and changing their properties. The document also discusses how to create relationships between tables in Access by displaying the tables on the Relationships screen and linking fields that appear in multiple tables, like a Customer ID field.

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Dinesh Kumar
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40 views4 pages

Q. 64.what Are Crosstab Queries? How To Build Them?: Attach Image

The document provides instructions for modifying reports in Microsoft Access. It describes the different sections of a report, including the report header, page header, detail section, group factors, and page footer. It explains that you can make changes by adding or deleting report sections and controls, and changing their properties. The document also discusses how to create relationships between tables in Access by displaying the tables on the Relationships screen and linking fields that appear in multiple tables, like a Customer ID field.

Uploaded by

Dinesh Kumar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Return to design view click-on the small button in the upper left corner of the screen that has the blue
triangle, pencil, and ruler (Like the one on the right). Then simply click-in the field Area and select a new
field and it will replace the old one. Or, click-on the field you want to remove and tap the Delete key.
Sometimes you may have a lot of fields and it will be too large for a single sheet or paper.

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To see how you query would look, if you print it, click on the button that has a piece of paper and
magnifying glass (Print Preview-like the one to the left) while you are in the print preview you ll see a
little magnifying glass that you can move over your query. If you click the left mouse button once the
magnifying glass will Zoom in and enlarge the view. If you click the left mouse button again it will zoom
out. To return to your query, click on the close button just above the print preview of your query.

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Q. 64.What are crosstab queries? How to build them?

Sometimes it is nice to see the results of queries summarized r arranged into meaningful group crosstab
queries can do this.

By using crosstab query wizard we can create such crosstab queries.

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1. Start a new query design using the database of interest (click on the queries tab, and then click
the New button)
2. Pick crosstab query wizard.

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3. Start reading the wizard dialog boxes, making choices.


4. Pick the field or field to be shown at the left5 edge of the dynast. Watch the sample area of
thedialogbox changes s you work.
5. Specify the field type you want to use to create columns. Double click to select it. Click
Next>when you are ready t move on.
6. You now must decide what you want calculated. Click on Age, again and then turn to the list of
function choices (count, average, and so on). IF you want summary rows, be sure threes a check
in this Yes, include row sums box and then click Next>
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7. Name the query if you like, and then click finish.


8. This will create a basic dynast which improves as per the requirements of the user.

Q.65. How to create a report in access?


As with the form, it is a very good idea to create a report using the wizard , unless you are an advanced
user. Microsoft Access does a very good job using the wizard to create report.

1. Switch to the Database Window. You can do this by pressing F11 on the keyboard.
2. Click on the Reports button under Objects on the left side of screen.
3. Double click on Create Report Using Wizard.
4. On the next screen select the fields you want to view on your form most of the time you would
select all of them.
5. Click Next.
6. Select if you would like to group your files. Keep repeating this step for as many groupings as
you would like.
7. Click next.
8. Select the layout and the paper orientation you desire.
9. Click next.
10. Select the style you desire. HINT If you plan on printing your report, I Suggest you use a light
background to save on printer toner and ink.
11. Click next.
12. Given you report a name, and select Preview Report.
13. Select Finish.
14. You should see your report. To adjust the design of your report, simply hit the design button
(Same as with the tables), and adjust your report accordingly.

Q. 66. How to create Mailing Labels in MS Access?


Creating Mail Merge Labels using wizard:

Microsoft Access lets you create mailing labels for your databases that you have. To do this do the
following.

1. Switch to the Database Window. You can do this by pressing F11 on the key board.

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2. Click on the Reports button under objects on the left side of screen.
3. Click on new.

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4. Select Label wizard and the table you would like to get your information from.
5. Click ok.
6. Select the layout of your labels.
7. Click next
8. Select the font size and color you want on each label.
9. Click next.
10. Select how you want your label to look.
11. Click next.
12. Select how you want your labels sorted.
13. Give your label report a name and preview it.

Q. 67.How to modify reports manually in Access?


(Or)
Explain various sections of a report in MS Access?

You can make changes to reports by adding or deleting report sections and controls and by changing
their properties.

1. Begin by switching to the Database window. Click on the Reports tab, and then on the Design
button.
2. The design view window is divided into many report sections. Each section contains controls like
text boxes, expression, and so on. You make changes to the report by altering these controls
and their properties.

Report Header: The report header contains a label with the reports title and often other controls.

Page Header: Page headers contain information that will repeat on every page-like column headings.

Detail Section: The detail section contains labels and field controls that specify which data will be
printed.

Group factors: These are used to specify things like subtotals.

Page Footer: The report footer contains items that appear only at the end of a report, like grand totals,
or instructive text like please report all errors to Manager

Q. 68. Creating Relations Between tables.


One of the main characteristics of relational databases is the fact that all tables are related to one
another. For example in the Bank database the Customers tables is related to the Accounts table by
virtue of the Customer ID field appearing in both tables. Access has a means to make this relation
explicit using using the Relationships screen. Access uses this information when designing reports, forms
and queries that require more than one table to be displayed.

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To get started, display the Relationships screen by pulling down the Tools menu and selection the
relationships menu item. The blank relationships screen will appear as follows:

The next step is to display all of the tables on the relationships screen. Right click anywhere on the
Relationships screen and select the show tables option from the

When the show table dialog box appears, highlight both the customers table and the accounts table as
shown below and then click on the add button.

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Then click on the close button to close this dialing box. The relationships screen will now reappear with
the tow tables displayed as below:

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